March 15, 2015
Arts & Crafts
Dear Arts & Craft Vendor:
This year’s festival will be held November 20, 21 & 22, 2015, from 11 am to 5:00 pm Friday, 9:00 am to 5:00 pm Saturday
and 10:00 am to 4:00 pm Sunday at the Gold Country Fairgrounds. There will be continuous entertainment, food and
beverage booths, commercial booths, and various contests to ensure a variety of activities throughout the day. Extensive
promotion assures coverage in all media. The 2014 festival was a great success even with some rain on Saturday.
If you are sampling a food product you must obtain a Placer County Health Permit number before applying for the festival.
You can get a one time number or a year permit. For help with this contact Susan Leland 530-745-2308 or
sleland@placer.ca.gov
We have added some new inside space this year. The New Mandarin Building use to be the museum and now will host
about 20 vendors and the Tahoe building will also host 20 vendors. Layouts can be viewed on line. We have changed the
layout in several areas for a better festival. As a returning vendor we would like to thank you for your support of the festival
and your faith in the event we produce.
We anticipate another enjoyable, exciting and successful event, and encourage you to apply for space to display and sell
your creative efforts at the 22nd Annual Mountain Mandarin Festival. If you have any questions regarding the application
form or application procedures, please email us @ info@mandarinfestival.com or call us at 530-5-Orange
Sincerely,
Gary Gilligan
Mountain Mandarin Festival
Executive Director
Arts & Crafts Policies & Procedures
Revised March 1, 2015
Eligibility
Art booths are limited to original works in the recognized fine arts and crafts field. NO IMPORTED, MANUFACTURED,
MASS-PRODUCED OR MASS-MARKETED ITEMS WILL BE ACCEPTED IN THE ARTS AND CRAFTS BOOTH. Any participant who violates
these eligibility criteria will be asked to leave the grounds and will not be considered for future festivals.
Hold Harmless Agreement
Vendor shall be solely responsible for any and all injuries to persons or damages to property or any other injury, claim, damage or
loss of whatever nature, arising from or related to the festival. Vendor shall indemnify, save and hold harmless Mountain
Mandarin Festival, Newcastle Area Business Association, and its employees, agents and volunteers from and against all liability,
loss, damages, claims, costs and expenses (including reasonable attorney’s fees) arising out of injury to person (including death)
or damage to property or any other injury, claim, damage, loss, cost or expense arising from the festival performed by vendor
including, but not limited to, any negligence, act or omission of vendor.
Screening (New Vendors)
1. Applicants must submit five (5) photographs of their work and one (1) photo of their booth display. Email photos
accepted. A committee will screen applicants from the photographs only (no slides or samples will be accepted).
2. Since the Mandarin Festival is a theme event, artists are encouraged to incorporate mandarins as a design component
in their work, but it is not a requirement.
IMPORTANT
Please do not incorporate the name Mountain Mandarin Festival or use the Mandarin Festival Logo in your work unless
you have prior written authorization to do so. The name and logo are protected by trademark and copyright laws, and
require a licensing agreement.
The Mountain Mandarin Festival requires that approved vendors agree not to use the term Mountain Mandarin Festival
or The Logo, or anything confusingly similar to the term Mountain Mandarin Festival or the Festival Logo, on any
product the vendor will sell which has not been produced under an approved License Agreement signed by the
Mountain Mandarin Festival Board of Directors:
1. Applicants will be notified as to whether they are accepted or not by June 1, 2015 or Sept. 30th, 2015. Those accepted
will receive additional information, such as location assignment, parking, location maps, etc. in late October.
2. Only work of the type submitted may be sold.
3. The committee reserves the right to select alternate exhibitors.
4. The committee reserves the right to reject any applicant if they feel the quality or nature of the display will not
complement the Festival, or is significantly different from representative photos submitted.
Application Deadline
All applications must be received on or before 5:00pm, October 18, 2015. Application Late Fee applied to applications received
after this date (50.00, 7/30/15 & 100.00, 9/30/15)
Procedures for Accepted Applications
1. If accepted, booth space will be assigned taking artist’s needs into consideration. Please indicate any unusual needs you
may have when completing the application. We will do our best to fulfill your request, however we cannot make any
guarantees. Expect changes. In order to keep the area looking new and fresh, we may need to change vendors.
2. Artists are to provide their own displays, tables, racks, etc. We ask that displays be orderly and aesthetically pleasing.
Displays must be set up and ready no later than 10:00am on Friday, 8:30 am Saturday and Sunday.
3. There is minimal electricity for vendors. Fee per plug $25.00.The use of generators and batteries is prohibited.
4. Merchandise must not be removed from the booth until the Festival is closed to the public. Artist agrees to remove all
booth material and evidence of site use by noon, Monday, November 23, 2015.
5. Artist agrees to accept responsibility for all materials and goods furnished by him/her, and used or displayed in the booth
area. While the Festival will make reasonable efforts to provide security, the exhibitor accepts full responsibility for
his/her personal property. Without registering your name with the office ahead of time, security will not allow you to stay
on the grounds after dark. NO EXCEPTIONS TO THIS PROVISION.
6.
Payment is due with the application to be accepted. A $100 deposit, non refundable will be accepted with application
to secure space if vendor wishes to split payment by two. A $50.00 fee will be assessed if second payments is not
received in our office by 5:00 pm July 31, 2015. No refunds after September 1, 2015.
7. If an artist fails to open his/her display in the space assigned by 9:00 am Friday, November 20, 2015, the committee
reserves the right to assign that space to someone else.
8. Artists must comply with all applicable Federal, State and local statutes and ordinances, and agree to assume full
responsibility for the payment of all sales taxes occasioned by use of booth space.
9. Artist must provide a valid California State Resale Permit Number no later than October 30, 2015. Out of state vendors
may obtain their Sellers Permit by writing or emailing:
a. California State Board of Equalization www.boe.ca.gov
b. You, THE ARTIST, must be in attendance at your booth during the hours of 9:00 A.M. to 6:00 P.M.
Friday, Saturday and Sunday. Do not send friends, family or paid representatives to replace you. Your
presence is required. Bring enough inventories for 3 days. If you leave early, you will not be allowed to
participate the following year.
General Contract & Vendor Policies:
1. The Mandarin Festival Committee does not guarantee vendor sales
2. Attendance is projected and based on last year’s attendance- it is an ESTIMATE Only
3. Space request is upon availability, only. First come, first served. The Festival committee reserves the right to move
returning vendors’ space due to venue changes.
4. Returning vendors may request same space as last year. After April 1, 2015, all spaces are open.
5. Booth rental is for dates specified. We do not grant single day rentals.
6. The Mountain Mandarin Festival prohibits the operation of any exhibits not meeting Mandarin Festival approval and
its sole discretion may prohibit the conduct of any activity whatsoever which it deems detrimental and not in the best
interest of the festival. Exhibitor agrees to stipulation that all booth workers be tastefully dressed. No “slogan”
worded t-shirts should be worn.
7. Rental Period: From vendor set-up time as documented in confirmation letter of acceptance to 9 pm on November
23, 2015.
8. There will be only one (1) vendor per booth space, (no sharing of booth space).
9. Vendors can sell only from their rented booth space. We do not allow walking on the grounds selling merchandise,
handing out fliers or placing additional signage. Free Speech Zone Provided.
10. Vendors are required to find a garbage can at the end of the event and dispose of booth garbage properly
11. Exhibitor agrees not to take down booth, and/or drive vehicle into festival area, which includes all entrance areas
and driveways, before the end of the festival. Vendors may start tearing down their booths no earlier than the
specified ending hour of the event (4 pm Sunday). Vehicles will not be allowed onto the event area until all guests
have cleared the area. Vendors closing down early will not be invited back. Vendors also agree to park their vehicle
in designated Vendor Parking areas.
12. No off site banners, A Frames, signs or signage allowed anywhere on festival grounds or festival entrances.
13. All booth signs must be printed. No hand made signs will be allowed.
14. Noise amplification equipment is not allowed unless approved by the Mandarin Festival Committee in advance.
15. Cancellations: If there is a need to cancel your festival appearance, vendors need to call the festival line at
530-5-Orangeor email info@mandarinfestival.com. Prior to September 1, 2015, a $100.00 processing fee will be
imposed to refunds.
16. After September 1, 2015, and your application has been processed no refunds or credits will be issued. Festival is
held Rain or Shine
17. All applicants will be automatically placed on mailing list for the following year.
18. Vendors must have display ready 30 minutes prior to opening.
19. Security: Overnight security will be provided Thursday, Friday and Saturday nights on festival grounds.
20. All vendors must comply with the State of California, Fire Marshal regulations. All fabric & decorations must be fire
proofed. Vendor is responsible to provide proof of fire proofing materials.
21. Pipe & Drape will be provided for all booths in Placer, Sierra, Tahoe, Mandarin & Armory buildings. Pop up
tents are allowed with out the tops.
22. Vendors must leave an entrance way to their booth so not to infringe on their neighbors
I have read and understand the Arts & Crafts Policies & Procedures and am submitting a completed application
package.
___________________________________________________________________
Signature of Applicant
_________________
Date
_________________________________________________________________________________________
Print Name of Applicant
Mountain Mandarin Festival
Arts & Crafts Application (revised March. 1, 2015)
Please print or type neatly
Mail completed Application, copy of Sellers Permit, one copy of signed Policies & Procedures, five (5) representative photographs
(no slides) of your work, a 4” x 6” booth photo or emailed (no photos if returning vendor)
Check payable to: Mandarin Festival. Payment after 10/1/15 by credit or cash only
Mountain Mandarin Festival,
Attn: Arts and Crafts,
P O Box 1001, Newcastle, CA 95658
Phone number: 916-663-1918
Application completed packet due in our office no later than 5:00 pm, October 18, 2015.
Illegible or incomplete applications will be returned.
-- Applicant -_____________________________________________
Contact Name
___________________________________________
Category
_____________________________________________________________________________
Business Name (if applicable)
_____________________________________________________________________________
Address
____________________________________
City
_________________
State
_______________
Zip
____________________________________
Phone: Home
______________________________________
Cell
____________________________________
Email
______________________________________
Website
Do you have a valid California Seller's Permit Number? No____ Yes ____ Resale #_________________________
(Include letters and numbers: can be 4 or 5 letters followed by 8 or 9 numbers - example: ABCDE 123-123456)
Placer County Health Permit #:________________________________________________________
Number of years of participation with the Mandarin Festival:_______
Please list other events you have done:____________________________________________________________
__________________________________________________________________________________________________
______________________________________________________________________________________
Preferred set-up time: Thursday: ___10 am ___ 12 pm ____2pm____4pm___5 pm__ 6pm Fri: ___7am
ARTIST STATEMENT: Please describe materials, techniques and processes used in your work. Indicate the price range of
artwork or craftwork to be offered. As we attempt to minimize similarity of presentation, only art or craftwork listed here can be
offered for sale at the Festival:
Use additional sheet if needed
Hand Craft Art Rates:
Booth space requested (check):
Inside: __Placer, ___Sierra__Armory :
10' x 10' - $390 / 15'x10' - $500 / 20'x10' - $730 / Corner: $50 additional
Inside ___Tahoe:
Inside Mandarin:
8’ x 10’ - $300 or 8’ x 20’ $525
10’x10’- $200/ 10’x 20’- $400 Corner $50 additional
Outside Lower level:
10'x10' - $390 / 15'x10' - $500 / 20'x10' - $730 / Corner: $50 additional
Outside Armory (High Foot Traffic):
Outside (Lesser Foot Traffic):
10'x10' - $350 / 15'x10' - $475 / 20'x10' - $550
10’x10’ - $ 200/ 10’x15’ - $ 295/ 10’x20 - $ 365
Does your set-up require a corner?______ Note: There are a limited number of corner spaces available for an additional fee of $50.
They will be assigned on a first come, first served basis of fee payment. (Corner is two open sides to sell from)
Check List:
Booth Fee
$ ____________
Corner Fee
$ ____________
Electric
$25 a plug ______# needed =
$ ____________
RV parking $ 30.00/night _____Nights=
$ ____________
Late Fee (After July 30, 2015 $50 after Sept. 30, 2015 $100)
Coupon or Discount
Total Due
(check payable to Mandarin Festival or charge)
$ __________
-
$ __________
$ _____________
____ I wish to split my payment in two. $100 due with application, 2nd payment 7/31/15
____Charge it! Credit Card #________________________________________CVC#________
Exp:_______/_______ Billing Address: __________________________________ Zip_______
Name on Card: ____________________________________________________________
I understand that the Newcastle Area Business Association, its Board of Directors, staff, Mandarin Orange Education
Foundary and the Mountain Mandarin Festival staff will not be responsible for any lost, stolen, or damaged materials and/or
merchandise of mine.
I have read and fully understand and agree to comply with the Arts & Crafts Policies & Procedures accompanying
this application. By my signature, I certify that my artwork is not imported, manufactured, mass-marketed or massproduced.
I understand that violation of the rules and procedures will result in my removal from the Festival:
______________________________________________________________________
Signature of Applicant
_____________
Date
If your application is accepted, you will receive additional information regarding location, parking, set-up, etc., by October
31, 2015.