Faculty of Arts Conference Fund
Categories I (Academic Staff) and II (Students)
Deadlines & Submission Instructions
Please read all instructions before completing the form.
Deadlines
The deadlines for applications for the Faculty of Arts Conference Fund are April 15 and October 15. If these dates fall on
a weekend, applications will be accepted the following business day.
Submission instructions
Email a copy of your application to Claire Fournier: @ resarts@ualberta.ca
For assistance or more information
If you require assistance or additional information, contact: Claire Fournier:@ resarts@ualberta.ca
The personal information requested on this form is being collected under the authority of Section 33(c) of the Alberta Freedom of Information and Protection of Privacy Act for the purposes of
adjudication and administration of the University of Alberta Conference Fund. Certain information may be made available to federal and provincial departments and agencies under appropriate
legislative authority. Questions concerning the collection, use and disposal of this information should be addressed to the Director, Research Services Office, 222 Campus Tower, 8625 - 112 Street,
University of Alberta, Edmonton, Alberta, T6G 2E1; telephone: (780) 492-5787; fax: (780) 492-0949.
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FACULTY OF ARTS CONFERENCE FUND
Terms of Reference
Purpose
The Conference Fund supports conferences and symposia or colloquia (as distinct from visiting lectureships) that
contribute to scholarship and are sponsored or hosted by the University within Alberta. It is the only fund at the
University for this purpose. Grants are awarded to organizers in two categories (but using the same application
form): I. Academic Staff; II. Students. The funding for the Conference Fund comes from the Office of the VicePresident (Research).
To ensure maximum use and distribution of the limited University of Alberta funds available, applicants are
expected to seek other sources of support as well as submitting an application to this fund.
Criteria
Scholarly merit;
Evidence of serious application for other funding that is appropriate;
The identity and qualifications of key speakers (confirmed or tentative) and/or the general qualifications expected
of other presenters; and
Role of trainees.
Conference registration must be open rather than by invitation only. Paid registration is strongly encouraged.
Eligibility
The fund may only be used to support conference costs including: honoraria to speakers; travel, per diem, and
accommodation for speakers; space and equipment rental; reproduction of materials and proceedings.
Each conference, symposium or colloquium is eligible for only one conference grant. “Symposium” or
“Colloquium” is defined for the purposes of this program as typically three or fewer speakers for one day or less
on a single theme, generally for a modest, essentially local audience.
All full-time staff members and all registered students in the Faculty of Arts at the University of Alberta are eligible
to apply for support of appropriate conferences making contributions to scholarship. Conferences or symposia
sponsored by students or student organizations must be co-sponsored by Faculty advisors willing to undertake
responsibility for the award.
Meetings of a purely consultative type are not eligible, e.g., working groups. Faculty or Departmental “Research
Days” are not normally funded.
Courses for credit or sessions that aim to upgrade or enhance professional credentials are not eligible.
If your conference/symposium/colloquium is to be held before December 15 (for the October competition) or June 15
(for the April competition). Please contact Claire Fournier at resarts@ualberta.ca prior to the date for which the event is
scheduled.
Priorities
Conferences hosted at the University of Alberta will receive higher priority
Scholarly research-related conferences will receive priority. Public dissemination of knowledge is valuable, but
conferences emphasizing public dissemination alone, with little contribution to scholarship, receive low priority.
UNIVERSITY OF ALBERTA FACULTY OF ARTS
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FACULTY OF ARTS CONFERENCE FUND
For student applications, scholarly contributions to broader issues and effective public dissemination may receive
higher priority in place of contribution to research and scholarship. Identify specific topics to be addressed as
much as possible. [Note: Student applications must be co-sponsored by a Faculty advisor willing to undertake
responsibility for the award].
Adjudication
Exceptionally this competition will be adjudicated by the office of the Associate Dean (Research). An application
may be rejected if it is found to be unsatisfactory or incomplete in some part.
Successful applications will be awarded funding according to the following criteria: $2,000 for Conferences held
on-Campus or in Edmonton; $1,000 for Conferences held off-Campus (within Alberta); and $1,000 for
Symposium/Colloquium.
Emphasis for adjudication will be on the scholarly merit of the Conference.
How to Apply
Submit completed official applications as early as possible.
Submit a draft program, or call for proposals indicating presenters (indicate if tentative or confirmed) and their
qualifications, and the general qualifications expected of presenters.
It will take approximately six weeks to consider and adjudicate an application following the competition deadline.
There is no provision for appeal of funding decisions. Retroactive applications are not allowed.
Award Administration
The applicant must fulfill all conditions on awards prior to the conference date, unless the applicant seeks and
obtains an exemption from this requirement prior to that date from the Associate Dean (Research). Failure to meet
this requirement nullifies the award.
In the event that a surplus remains after all conference costs have been covered, any remaining funds should be
returned to the sponsors (including this conference fund) in proportion to their contributions (except those that
forego any returns in writing).
For more information on Conference Fund financial administration, see the attached information sheet.
Report Requirements
A final report is required within six months of the conclusion of the conference. It should consist of one page,
and include the following:

How was the Faculty of Arts Conference Fund support recognized at the event e.g. banner, logo on
program, or other?

Why was the Faculty of Arts Conference Fund support helpful?

Was the conference successful?

A balance sheet should be provided if available.
If a more complex report is required by the other funders, the Committee will accept a copy of it instead of the
one page report described above.
UNIVERSITY OF ALBERTA FACULTY OF ARTS
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Faculty of Arts Conference Fund
Categories I (Academic Staff) and II (Students)
Application Form
Application must be typed or completed on a computer.
1.
Host:
Applicant’s Name:
Application Date:
Surname
Given Name(s)
Employee or Student Status (e.g. Rank, position, your year of study etc.)
Telephone:
Department:
E-mail:
New Application
2.
Resubmission
Faculty/Staff
Student
Conference Information:
Short title of conference or symposium or colloquia:
Location (must be in Alberta):
Dates/duration:
From
To
What is the sponsoring organization?
Is this a regularly held conference?
No
Yes
If Yes,
Where have the last three occurrences of this conference been held?
City, Country
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Year of Conference
Total Conference Budget
Brief description (nature, purpose, importance, topics to be addressed, relation to the U of A, role of trainees, how will
Faculty of Arts be recognized, how will Conference Fund contribution add value, etc.- 500 words maximum):
Anticipated attendance (indicate numbers expected from various areas):
U of A
Other
Alberta
Other
Canada
Other
Countries
Total #
of
People
Registration
fee per person
Total
Registration
Fee
1. Registered Participants
2. Students –
Undergraduate/Graduate
3. Post Doctoral Fellows
3. Invited Speakers
4. Invited Guests
Total:
UNIVERSITY OF ALBERTA FACULTY OF ARTS
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Evidence of application for other funding support for this conference:
Confirmed
(Y/N)
SOURCE OF FUNDING
Amount
Requested
Amount
Confirmed
Total
3. Attach call for proposals or Draft Program: See attached
4.
Funding Request:
Please enter the amount requested from the Faculty of Arts Conference Fund:
$2,000 for Conferences held on-Campus or in Edmonton; $1,000 for Conferences held off-Campus
(within Alberta); and $1,000 for Symposium/Colloquium.
5.
$
Signatures:
Applicant:
Print Name
Date:
Signature
Faculty Advisor responsible for the project/grant (if
applicant is a student):
Print Name
Signature
Department Chair:
Print Name
Date:
Signature
Dean: (if applicant is Department Chair)
Print Name
Date:
Date:
Signature
UNIVERSITY OF ALBERTA FACULTY OF ARTS
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