Strategic Partnerships Program
2015–17 Funding Guidelines
1
Contents
INTRODUCTION ........................................................................................................................................................... 3
POLICY CONTEXT AND PRIORITY AREAS ............................................................................................................... 3
Towards Victoria as a Learning Community .............................................................................................................. 3
From New Directions to Action: World class teaching and school leadership ........................................................... 3
DEECD Strategic Plan ............................................................................................................................................... 3
PROGRAM OBJECTIVES ............................................................................................................................................ 4
PROGRAM ELIGIBILITY ............................................................................................................................................... 4
SPP FUNDING CATEGORIES ..................................................................................................................................... 4
SELECTION CRITERIA ................................................................................................................................................ 5
Categories 1 and 2 .................................................................................................................................................... 5
Category 3 ................................................................................................................................................................. 5
APPLICATION FORM ................................................................................................................................................... 5
COMMON FUNDING AGREEMENT............................................................................................................................. 5
REPORTING AND ACCOUNTABILITY ........................................................................................................................ 5
REPORTING TIMELINES ............................................................................................................................................. 6
PAYMENT OF GRANTS ............................................................................................................................................... 6
Category 1 and 2 Payments ...................................................................................................................................... 6
Category 3 Payments ................................................................................................................................................ 6
ENQUIRIES ................................................................................................................................................................... 6
ATTACHMENT 1: SPP APPLICATION FORM FOR CATEGORIES 1 AND 2 ............................................................. 7
ATTACHMENT 2: SPP APPLICATION FORM FOR CATEGORY 3 .......................................................................... 17
Objectives ................................................................................................................................................................ 20
Defining Gifted and Talented ................................................................................................................................... 20
Selection Criteria ..................................................................................................................................................... 20
ATTACHMENT 3: COMMON FUNDING AGREEMENT ............................................................................................. 28
2
INTRODUCTION
The Strategic Partnerships Program (SPP) of the Department of Education and Early Childhood
Development (DEECD) provides funding to not-for-profit organisations to deliver programs to improve
student achievement, engagement, health and wellbeing and/or teacher capacity.
These guidelines provide assistance to organisations eligible to apply for SPP funding for the 2015-17
triennium.
POLICY CONTEXT AND PRIORITY AREAS
The Victorian Government’s goal is to achieve world leading educational performance over the next
ten years. The vision is that every Victorian thrives, learns and grows to enjoy a productive, rewarding
and fulfilling life, while contributing to their local and global communities.
Applications for SPP funding for the 2015-17 triennium must be aligned to Government policies and
DEECD’s strategic priorities as expressed in the following key policy documents.
Towards Victoria as a Learning Community
The Victorian Government’s vision for school education focuses on five key reform areas:

Student outcomes

Order and inclusion

Innovation

Partnerships

Internationalising education.
www.education.vic.gov.au/about/department/vlc/Pages/default.aspx
From New Directions to Action: World class teaching and school leadership
This document sets out the Government’s vision for a teaching profession that will raise student
performance in Victoria to levels comparable with the best jurisdictions world-wide.
www.education.vic.gov.au/about/department/Pages/teachingprofession.aspx
DEECD Strategic Plan
The DEECD Strategic Plan identifies four outcome areas in which improvement is sought:

Achievement - raising standards of learning and development achieved by Victorians through
excellence in education, training, development and child health services.

Engagement - increasing the number of Victorians actively participating in education, training,
development and child health services.

Wellbeing - increasing the contribution of education, training, development and child health
services to good health and quality of life for all Victorians, particularly children and young people.

Productivity - increasing the productivity of our education, training, development and child health
services.
http://www.education.vic.gov.au/about/department/Pages/stratplan.aspx
3
PROGRAM OBJECTIVES
The aim of the SPP is to provide supplementary funding to organisations to provide programs for
students and teachers that enable them to access learning opportunities not usually available in
mainstream classrooms or professional development settings, with the aim of improving student
achievement, engagement, health and wellbeing and/or teacher capacity.
PROGRAM ELIGIBILITY
To be eligible to apply for SPP funding, organisations must:
 be not-for-profit
 not be a Government department
 have satisfactorily acquitted and reported on previous SPP funding (where applicable).
Please note: There is no guarantee that previously funded organisations will be funded,
including at previous levels.
Organisations must be able to enter into a Common Funding Agreement with DEECD (see
Attachment 3).
SPP FUNDING CATEGORIES
For the 2015-17 triennium, SPP funding will support three program categories:
1. Student learning programs
These programs must:

Provide opportunities for students to access specialised facilities, resources and expertise
beyond the mainstream school environment

Be aligned with Victorian curriculum frameworks

Be able to demonstrate that they will improve student outcomes.
2. Teacher professional learning programs
These programs must:

Build the capacity of teachers to deliver learning and teaching programs that improve student
outcomes

Be aligned with Victorian curriculum frameworks

Demonstrate they provide opportunities that are not available from other sources.
3. Extension programs for gifted and talented students
These programs should:

Promote engagement of gifted and talented students

Promote learning and development of gifted and talented students

Target gifted and talented students in primary and secondary schools who are likely to have
limited access to extension opportunities.
NOTE: This category is available for the 2015-17 triennium only.
4
SELECTION CRITERIA
Categories 1 and 2
Organisations applying for SPP funding must be able to demonstrate how the proposed program:
1. Addresses the objectives of the SPP
2. Meets an identified need
3. Aligns with Victorian curriculum frameworks
4. Will support achievement of Government policies and DEECD strategic priorities
5. Will be sustainable beyond the funding period.
Applicants must be able to demonstrate their capacity to develop and deliver outcomes-focussed
student learning and/or teacher professional development programs that meet all of the above criteria.
Category 3
Organisations applying for SPP funding must be able to demonstrate how the proposed program:
1.
Provides an extension or enrichment opportunity for students who have demonstrated outstanding
potential or ability compared to age-peers (for example, through deeper or more challenging
engagement with the Victorian curriculum)
2.
Provides access to specialist facilities, resources and/or expertise unavailable in the mainstream
school environment
3.
Includes provision of advice to schools regarding selection of students to participate (note: this
advice may be prepared in consultation with DEECD)
4.
Targets students who are less likely to have access to extension programs, for example: primary
students, students living in rural or regional areas, students with disabilities, students from low
income households, students from Koorie or English as an Additional Language (EAL)
backgrounds, or students in out-of-home care.
5.
Establishes a sustainable approach to continued provision of the extension program beyond the
funding received from DEECD.
APPLICATION FORM
Applications need to be submitted using forms accessible from the SPP webpage. Previews of the
forms are included as Attachment 1 for Categories 1 and 2 and Attachment 2 for Category 3. The
application form requests that applicants clearly identify how they will meet the requirements of the
SPP as specified in these guidelines.
COMMON FUNDING AGREEMENT
Successful applicants will be required to enter into a Common Funding Agreement with DEECD (refer
to Attachment 3). Except where DEECD determines otherwise, Common Funding Agreements will be
for the triennium commencing 1 January 2015 and ending on 31 December 2017.
REPORTING AND ACCOUNTABILITY
Organisations should be aware of their responsibility to drive the strategic planning and
implementation of their program/s, as well as ensuring financial management and reporting
accountability.
5
Funded organisations must have the capacity to provide biannual reports on the progress and
outcomes of their programs throughout the triennium. These reports will provide an opportunity for
DEECD to assess the effectiveness of programs in meeting their objectives.
Quantitative data will need to be collected on an ongoing basis to measure the impact of the program
on student achievement and/or capacity building of teachers. Qualitative data will also need to be
collected including participant engagement and satisfaction with the program.
All funded organisations will be required to submit a ‘learning story’ providing an example of an
outcome of their program, and demonstrating its success. This ‘learning story’ may also be used for
promotional purposes.
REPORTING TIMELINES
Organisations must submit their reports to DEECD in accordance with the following timelines.
Report
Due Date
Semester 1 2015
31 July 2015
Semester 2 2015
31 January 2016
Semester 1 2016
31 July 2016
Semester 2 2016
31 January 2017
Semester 1 2017
31 July 2017
Semester 2 2017
31 January 2018
PAYMENT OF GRANTS
Payments will be scheduled as follows:
Category 1 and 2 Payments
Payments to successful organisations will be made in April and September each year subject to the
receipt of satisfactory progress reports and a valid tax invoice.
Category 3 Payments
Acknowledging the additional effort required in the first year to develop, review and refine the
program/s, 50 per cent of funds will be paid in the first year, 30 per cent in the second year, and 20 per
cent in the final year, subject to the receipt of satisfactory progress reports and a valid tax invoice.
The initial payment will be made by the end of September 2014 to allow time for program development
in 2014, before program delivery commences at the start of 2015.
ENQUIRIES
Enquiries about these guidelines and other queries related to the program should be directed to 9637
2176 or email: strategic.partnerships@edumail.vic.gov.au.
6
ATTACHMENT 1: SPP APPLICATION FORM FOR CATEGORIES 1 AND 2
Department of Education and
Early Childhood Development
STRATEGIC PARTNERSHIPS
PROGRAM 2015-17
TRIENNIAL FUNDING APPLICATION FORM
Categories 1 and 2
CLOSING DATE: 11 July 2014
LODGEMENT OF APPLICATIONS
Applications must reach the Early Years and Primary Reform Division by 5:00pm on the closing
date by post, personal delivery or email* marked:
Attention: Strategic Partnerships Program 2015-17
Early Years and Primary Reform Division
Early Childhood and School Education Group
Department of Education and Early Childhood Development
Location:
Level 1, 33 St Andrews Place
East Melbourne 3002
Postal Address:
GPO Box 4367
MELBOURNE VIC 3001
Email:
strategic.partnerships@edumail.vic.gov.au
Questions? Use the email address above or phone 9637 2176
* Note: Applications must be signed by the responsible person of the organisation before being submitted; therefore,
emailed applications must be scanned with the signature intact.
7
INSTRUCTIONS: PLEASE READ PRIOR TO COMPLETING THIS APPLICATION
This application is to be used to apply for the student learning and teacher
professional development categories (Categories 1 and 2) of the Strategic
Partnerships Program.
A separate application form for extension programs for gifted and talented students
(Category 3) is provided.
This application form accompanies the Strategic Partnerships Program (SPP) Funding
Guidelines 2015-17 which contain information about SPP funding, the role and
responsibilities of funded organisations, selection criteria, and payment of funds. This
information should be read and understood prior to completing the application.
The Guidelines are available at:
www.education.vic.gov.au/about/programs/partnerships/Pages/spppartnerships.aspx
The contact person named in your application will be advised of the outcome of the
application using the email address provided. If your organisation is successful, you
will be contacted by DEECD and invited to complete a common funding agreement.
Please follow the word limits for each question.
Applications must reach DEECD by 5:00pm Australian Eastern Standard Time (AEST)
on 11 July 2014.
Late applications will not be accepted.
Privacy Notification
The information you provide in this application will be used only for the purpose of assessing your
organisation’s proposal for 2015-17 Strategic Partnerships Program (SPP) funding. Any personal
information provided in your application is kept secure and confidential and managed in accordance with
the Department of Education and Early Childhood Development Information Privacy Policy. For further
information, please visit our website at: www.education.vic.gov.au/Pages/privacypolicy.aspx
For DEECD Use Only
Reg No. ______________ Date: __________ /14
8
FUNDING CATEGORY
This is an application for: (mark with an ‘X’)
Choose one category from the drop-down box. If you are requesting funding for more than one program, you must submit
an application for each program.
Category 1 – Student learning program
Category 2 – Teacher professional learning program
CONTACT DETAILS
Please provide details of a contact person whom DEECD can use for all correspondence regarding your
application.
First Name
Last Name
Position
Phone
Mobile
Email
ORGANISATION DETAILS
Organisation Name
Postal Address
City
State
VIC
Post Code
Organisation URL (www…)
Organisation ABN
My organisation is registered for GST.
YES
NO
My organisation will sign a common funding agreement with DEECD if this application is successful.
YES
NO
9
1. Which of the following categories describes the work of your organisation?
Please (mark with an ‘X’) all that apply, or indicate a category in 'Other.'
The Arts ‒ Art, Dance, Drama, Media, Music and Visual Communication
English, including EAL
Humanities ‒History, Geography, Economics
Mathematics
Science
Languages
Health and Physical Education
Digital Learning, Information and Communications Technology
Civics and citizenship
Interpersonal development
Environment, Sustainability
Other:
PROPOSED PROGRAM DETAILS
2. Name of program
3. Please outline the primary purpose of the proposed program (< 150 words)
4. What is the timeline of the proposed program? (<200 words)
Please provide a brief outline of all stages of program development and implementation, with indicative timelines.
10
5. Program description
Please describe your proposed program, including target groups, design, implementation, etc. (<500 words).
6. Please outline the objectives of your program. (< 500 words)
What will be the primary outputs of your program? (e.g. teaching and learning programs, resources, training
program etc.)
11
7. What are the expected outcomes of your proposed program? (< 500 words)
What should students/teachers know/be able to do after participation in your program? Please list up to three
outcomes, including how these will be measured.
8. What is the identified need that your proposed program will address? (< 300 words)
Please describe, including evidence where appropriate.
12
FUNDING DETAILS
9. How much funding are you seeking in total over the three years?
Please insert only numbers in this field. Amounts should be expressed excluding GST.
Indicative program budget
$ 2015
$ 2016
$ 2017
Program Administration
Program Resources
Program Materials
Conferences/Workshops
Travel & Accommodation
Printing and Graphic Design
Payments to Contractors
Other (please state)
Other (please state)
TOTALS
10. Please provide details of funding your organisation receives from any other source (government,
philanthropic, consular, membership fees etc).
13
PROPOSED PROGRAM ELIGIBILITY
11. Please describe how your program addresses the Strategic Partnerships Program objectives. (< 300
words)
The objectives of SPP funding are to support programs that enable students/teachers to access learning
opportunities not usually available in mainstream learning settings or professional development settings with the
aim of improving student achievement, engagement, health and wellbeing and/or teacher capacity.
12. How does your proposed program align with the VEYLDF, AusVELS and/or post-compulsory
curriculum frameworks? (< 200 words)
Please reference the framework you are addressing.
13. How does your proposed program align with the Government policies and DEECD priorities? (< 200
words) Eg Improve opportunities for all learners without exception.
14
14. How will you establish a sustainable approach to continued provision of the extension program
beyond the funding received from DEECD? (< 300 words). Organisations applying for this funding are
required to demonstrate how they will sustain the program beyond the funding period.
ACCOUNTABILITY REQUIREMENTS
15. Please describe the capacity of your organisation to deliver this program. (< 300 words)
Previous experience implementing this type of program; networks that will assist in program implementation;
capacity to provide staff, venues, resources required to run the program, etc.
16. How will you meet the reporting requirements of SPP funding? (<500 words)
Types of data you will collect, methods of evaluation, performance measures, ability to provide biannual reports to
DEECD, etc.
15
17. My organisation has the following in place:
Please (mark with an ‘X’)
Relevant insurance cover
Financial policy and procedures
Risk management plan
18. How will your organisation contribute to the development and operation of an SPP Network? (< 150
words). Please specify, how if you are successful, you would work with other organisations funded under SPP.
DECLARATION BY ORGANISATION
We have read and understood the Strategic Partnerships Program Guidelines 2015-17
issued by the Department of Education and Early Childhood Development. This
application complies with the requirements stated in that document.
Total three-year funding (ex GST)
requested:
Name:
Position:
Signed:
Phone no.
Thank you for applying for the Strategic Partnerships Program 2015-17.
You will receive confirmation that your application has been received via email. All applicants will be
notified of the outcome of their application. If you have any questions prior to being notified, please
contact DEECD at: strategic.partnerships@edumail.vic.gov.au
16
ATTACHMENT 2: SPP APPLICATION FORM FOR CATEGORY 3
Department of Education and
Early Childhood Development
STRATEGIC PARTNERSHIPS
PROGRAM 2015-17
TRIENNIAL FUNDING APPLICATION FORM
Category 3
CLOSING DATE: 11 JULY 2014
LODGEMENT OF APPLICATIONS
Applications must reach the Early Years and Primary Reform Division by 5:00pm on the closing
date by post, personal delivery or email* marked:
Attention: Strategic Partnerships Program 2015-17
Early Years and Primary Reform Division
Early Childhood and School Education Group
Department of Education and Early Childhood Development
Location:
Level 1, 33 St Andrews Place
East Melbourne 3002
Postal Address:
GPO Box 4367
MELBOURNE VIC 3001
Email:
strategic.partnerships@edumail.vic.gov.au
Questions? Use the email address above or phone 9637 2176
* Note: Applications must be signed by the responsible person of the organisation before being submitted; therefore,
emailed applications must be scanned with the signature intact.
17
INSTRUCTIONS: PLEASE READ PRIOR TO COMPLETING THIS APPLICATION
This application is to be used to apply for extension programs for gifted and talented
students.
This application form accompanies the Strategic Partnerships Program (SPP) Funding
Guidelines 2015-17 which contain information about SPP funding, the role and
responsibilities of funded organisations, selection criteria, and payment of funds. This
information should be read and understood prior to completing the application.
The Guidelines are available at:
www.education.vic.gov.au/about/programs/partnerships/Pages/spppartnerships.aspx
The contact person named in your application will be advised of the outcome of the
application using the email address provided. If your organisation is successful, you
will be contacted by DEECD and invited to complete a common funding agreement.
Please follow the word limits for each question.
Applications must reach DEECD by 5:00pm Australian Eastern Standard Time (AEST)
on 11 July 2014.
Late applications will not be accepted.
Privacy Notification
The information you provide in this application will be used only for the purpose of assessing your
organisation’s proposal for 2015-17 Strategic Partnerships Program (SPP) funding. Any personal
information provided in your application is kept secure and confidential and managed in accordance with
the Department of Education and Early Childhood Development Information Privacy Policy. For further
information, please visit our website at: www.education.vic.gov.au/Pages/privacypolicy.aspx
For DEECD Use Only
Reg No. ______________ Date: __________ /14
18
FUNDING CATEGORY
This is an application for Category 3 - Extension programs for gifted and talented students.
If you are requesting funding for more than one program, you must submit an application for each program.
CONTACT DETAILS
Please provide details of a contact person whom DEECD can use for all correspondence regarding your
application.
First Name
Last Name
Position
Phone
Mobile
Email
ORGANISATION DETAILS
Organisation Name
Postal Address
City
State
VIC
Post Code
Organisation URL (www…)
Organisation ABN
My organisation is registered for GST.
YES
NO
My organisation will sign a common funding agreement with DEECD if this application is successful.
YES
NO
19
Objectives
Funding will support educational and community organisations to develop and deliver high-quality extension
programs, targeting gifted and talented students in primary and secondary schools who are likely to have
limited access to extension opportunities.
Defining Gifted and Talented
Gifted individuals possess outstanding natural intellectual, physical, creative or social abilities. Importantly,
they may or may not be high achievers: gifted children or young people may have outstanding potential but be
disengaged and under-achieving. While all gifted individuals have the potential to perform at a significantly
higher level than their age-peers, their level of ability may be considered on a scale of mildly to extremely
gifted. Around 10-15% of people may fall within the full range of gifted abilities, however high to extreme
levels of giftedness are only prevalent in a very small proportion of the population (1-2%).
Talented individuals are those who demonstrate outstanding mastery of systematically developed knowledge
and skills in one or more areas. They typically develop these competencies through practice and are usually
highly motivated and persistent in their endeavours. Further information regarding the definition of gifted and
talented, and the identification of gifted and talented learners, can be found in Aiming High: A strategy for
gifted
and
talented
children
and
young
people,
2014-18
http://www.education.vic.gov.au/Documents/about/programs/learningdev/giftedtalentedstrat.pdf
Selection Criteria
The proposed program must:

provide an extension or enrichment opportunity for students who have demonstrated outstanding
potential or ability compared to age-peers (for example, through deeper or more challenging
engagement with the Victorian curriculum)

provide access to specialist facilities, resources and/or expertise unavailable in the mainstream school
environment

include provision of advice to schools regarding selection of students to participate (note: this advice
may be prepared in consultation with DEECD)

target students who are less likely to have access to extension programs, for example: primary students,
students living in rural or regional areas, students with disabilities, students from low income
households, students from Koorie or English as an Additional Language (EAL) backgrounds, or students in
out-of-home care.

establish a sustainable approach to continued provision of the extension program beyond the funding
received from DEECD.
20
1.
Which of the following categories describes the work of your organisation?
Please (mark with an ‘X’) all that apply, or indicate a category in 'Other.'
The Arts ‒ Art, Dance, Drama, Media, Music and Visual Communication
English, including EAL
Humanities ‒History, Geography, Economics
Mathematics
Science
Languages
Health and Physical Education
Digital Learning, Information and Communications Technology
Civics and citizenship
Interpersonal development
Environment, Sustainability
Other:
2.
Please describe the primary purpose and programs of your organisation. (< 150 words)
PROPOSED PROGRAM DETAILS
1. Name of program
2. List any specialist criteria you will ask schools to use to select students to participate in the program.
21
3. Is your program for primary or secondary school students?
Please mark with an ‘X’
Primary
Secondary
4. Which of the following cohorts does your proposed program target?
Please indicate at least one group.
Students living in rural/remote areas
Students with disabilities
Koorie students
Students learning English as an Additional Language backgrounds
Students from low income households
Students living in out-of-home care
5. What is the timeline of the proposed program? (<200 words)
Please provide a brief outline of all stages of program development and implementation, with indicative timelines.
6. Program description (<500 words)
Please describe your proposed program, including target groups, design, implementation, etc.
22
7. Please outline the objectives of your proposed program. (< 500 words)
What will be the primary outputs of your program? (e.g. Learning and teaching programs, resources, leadership
program, outreach program etc.)
8.
What are the expected outcomes of your proposed program? < 500 words)
What should students/teachers know/be able to do after participation in your program? Describe how your
extension program will contribute to the achievement of these outcomes and how you would measure this.
9. What is the identified need that your proposed program will address? (< 300 words)
Please describe, including evidence where appropriate.
23
10.How will you establish a sustainable approach to continued provision of the extension program
beyond the funding received from DEECD? (< 300 words).
Organisations applying for this funding are required to demonstrate how they will sustain the program beyond the
funding period.
FUNDING DETAILS
11. How much funding are you seeking in total over the three years?
Please insert only numbers in this field. Amounts should be expressed excluding GST.
Indicative program budget
$ 2015
$ 2016
Program Administration
Program Resources
Program Materials
Conferences/Workshops
Travel & Accommodation
Printing and Graphic Design
Payments to Contractors
Other (please state)
Other (please state)
Other (please state)
TOTALS
24
$ 2017
12. Please provide details of any funding your organisation receives from any other source (Eg. government,
philanthropic, consular, membership fees etc)
PROPOSED PROGRAM ELIGIBILITY
13. Please describe how your program addresses the objective of the funding provided for extension
programs for gifted and talented learners. < 300 words)
To support educational and community organisations to develop and deliver high-quality extension programs,
targeting gifted and talented students in primary and secondary schools who are likely to experience limited access
to extension opportunities.
ACCOUNTABILITY REQUIREMENTS
14.
Please describe the capacity of your organisation to deliver this program. (<300 words)
Previous experience implementing this type of program; networks that will assist in program implementation;
capacity to provide staff, venues, resources required to run the program, etc.
25
15. How will you meet the reporting requirements of this funding? (< 300 words)
Types of data you will collect, methods of evaluation, performance measures, ability to provide biannual reports to
DEECD, etc.
16. My organisation has the following in place:
Please (mark with an ‘X’)
Relevant insurance cover
Financial policy and procedures
Risk management plan
17. How will your organisation contribute to the development and operation of an SPP Network or other
Network? (< 150 words). Please specify, how if you are successful, you would work with other organisations to
support your program.
26
DECLARATION BY ORGANISATION
We have read and understood the Strategic Partnerships Program Guidelines 2015-17
issued by the Department of Education and Early Childhood Development. This
application complies with the requirements stated in that document.
Total three-year funding (ex GST)
requested:
Name:
Position:
Signed:
Phone no.
Thank you for applying for the Strategic Partnerships Program 2015-17.
You will receive confirmation that your application has been received via email. All applicants will be
notified of the outcome of their application. If you have any questions prior to being notified, please
contact DEECD at: strategic.partnerships@edumail.vic.gov.au
27
ATTACHMENT 3: COMMON FUNDING AGREEMENT
COMMON FUNDING AGREEMENT SHORT FORM
Details
Department:
<Department Name>
<Primary Contact Name>
<Department Address>
<Department Facsimile>
<Department Email>
Recipient:
<Organisation Name>
<Primary Contact Name>
<Organisation Address>
<Organisation Facsimile>
<Organisation Email>
Activity Name:
<Service/Project Name>
Funding Program:
<Optional: Program Name OR n/a>
This funding agreement (this Agreement) is a legally binding contract between Recipient and the Dept.
By signing and returning this Agreement to the Department, You will accept the offer of funding in this
Agreement and agree to the terms and conditions set out within.
This Agreement will commence from the date it is last signed and will end once You have completed the Activity
and all other Deliverables/Milestones specified in this Agreement to the reasonable satisfaction of the
Department.
In this Agreement:

Details, Parts A, B, Execution and any attachments form the Agreement between You and the Department,
and constitute the entire agreement between the parties and supersede prior representations, contracts,
statements and understandings in relation to its subject matter.
 We, Us and Our means the Department specified in the Details and includes Our officers, delegates,
employees, other contractors, agents and successors.
 You and Your or the Organisation means the Recipient specified in the Details, and includes Your officers,
employees, agents, volunteers, subcontractors and successors.
 Activity means any tasks, services, project or other purposes for which the Funding is provided as
described in the Details and clause 3 of Part A.
 Funding means money the Department provided to the Recipient under this Agreement.
 Business Day means a day other than a Saturday, Sunday or public holiday appointed under the Public
Holidays Act 1993 (Vic)
28
PART A: Terms and Conditions
1. Start Date and End Date
The Activity must start by <DD/MM/YYYY> (the Start Date) and be completed by <DD/MM/YYYY> (the End
Date).
2. Amount of Funding: $<funded amount> (excluding GST).
3. This Funding is provided to:
[Insert Activity as described in Application/Eligibility requirements statement OR Short description of Activity
– free text]

<Insert optional Clause Bank items – bulleted>
You agree to perform each and every Deliverable/Milestone contained in the Activity Deliverables and
Payments Table by the Due Date set out in that table to Our reasonable satisfaction.
Activity Deliverables and Payments Table
(Note: GST AMOUNT and TOTAL PAYMENT columns are optionally completed)
Deliverable or
milestone
Demonstrating
the deliverable
is complete
Due date
Payment
amount
(excluding
GST)
GST
amount
Total
payment
amount
(including
GST)
<Deliverable 1,
including reference
to any specified
reporting
requirements>
<Insert indicator
OR n/a>
<DD/MM/YYYY>
$<Payment
amount>
$<GST>
$<Total
amount>
<Deliverable 1,
including reference
to any specified
reporting
requirements>
<Insert indicator
OR n/a>
<DD/MM/YYYY>
$<Payment
amount>
$<GST>
$<Total
amount>
4. To meet Your Reporting Requirements You must complete and send to Us any Report that is specified in
the Activity Deliverables and Payments Table at clause 3.
5. You must:
a. keep accurate records, including all receipts and tax invoices, in relation to the Activity and for
everything You purchase with the Funding in accordance with the requirements set out in Part B, if any; and
b. provide access to, and copies of, the records at any time to Us or a third party authorised by Us.
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6. You must:
a. use the Funding only for the Activity in accordance with this Agreement or as otherwise agreed in writing by
Us;
b. comply with all applicable laws and departmental policies in connection with the Funding, the Activity or this
Agreement; and
c.
follow Our reasonable directions in connection with the Funding, the Activity or this Agreement.
7. You must let Us know in writing within 5 Business Days from when You become aware if:
a. You no longer meet the eligibility requirements for the Funding, if any;
b. there is an actual or perceived conflict of interest that may impact on Your ability to deliver the Activity;
c.
You will not complete the Activity; or
d. You will not spend the total amount of the Funding.
8. You need Our written consent to:
a. use any of the Funding for anything other than the Activity or in any way that is not in accordance with this
Agreement;
b. change the Deliverables/Milestones, Start Date or End Date of the Activity; or
c.
change the reporting requirements, if there are any.
9. You agree to repay all or part of the Funding, in accordance with any written request from Us to do so, if:
a. there is unspent Funding at the completion of the Activity;
b. You do not use the Funding in accordance with this Agreement.
10. You will acknowledge any Funding support provided by the Victorian Government:
a. as specified in any applicable Departmental policy;
b. according to the Acknowledgement and Publicity Guidelines as amended from time to time, which can be
found <at: Attachment X / on the Department’s (website)>; or
c.
as described in Part B.
11. Unless a recipient created tax invoice (RCTI) arrangement is in place, You will submit an invoice to
Us that complies with tax legislation (including A New Tax System (Goods and Services Tax) Act 1999 (Cth)) for
each Deliverable/Milestone that is linked to a payment in the table at clause 3. Invoice arrangements are
described at Attachment <X> or Part B of this Agreement.
12. Clauses 5, 9 and 10 and any clauses identified in Part B will continue to apply after the end of this
Agreement.
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PART B: Additional Conditions
13. Additional conditions that apply to this Agreement

[Insert text: There are no Additional Conditions that apply to this Agreement OR insert optional Clause Bank
items]
14. Attachments

[Insert text: There are no Attachments OR list Attachment number and name/s, eg. Attachment 1 – Report
Template]
Execution
SIGNED for and on behalf of the STATE OF VICTORIA represented by and acting through the Department of
<Department Name>, ABN <number>, by:
Name and position of authorised representative
<Name>
<Position>
Sign here: .....................................................................
Date: <DD/MM/YYYY>
Witness
Name of Witness
<Name>
Sign here: .....................................................................
Date: <DD/MM/YYYY>
SIGNED for and on behalf of <Organisation Name> <ABN or ACN> <number>, by the following authorised
delegates of <Organisation Name>.
Complete this section including your name and position details
Name and position of authorised representative
<Name>
<Position>
Sign here: .....................................................................
Date: <DD/MM/YYYY>
Name and position of second authorised representative
<Name>
<Position>
Sign here: .....................................................................
Date: <DD/MM/YYYY>
31