Minutes of the Roosevelt Public Library
Board of Trustees Regular Board Meeting
Tuesday, September 09, 2014
The regular meeting of the Board of Trustees was called to order at 7:44 p.m. by Trustee
Dr. Bola Majekodunmi, with the reciting of the pledge of allegiance.
Present:
Dr. Bola Majekodunmi, Trustee, Bd. President
Emarinsie Funderburke-Ivey, Trustee, Bd. Vice President
Wilton Robinson, Trustee
Rev. Dr. Jerome D. Taylor, Trustee
Francis Abel, Trustee (Present, not seated)
Hashabah Abdul-Hakim, Clerk/Treasurer to the Board
Gary Hertzan, Board Accountant
Gerard Terry, Esq., Board Counsel
Guests:
C. B. New
Jobie Goodwine
Ivy Bullock
Stacey Smith-Brown
Michael Arnold
Betty Bradford
Leo Jeanne Young
Michelle Nestin
Ivy Boxley
Jermila Ali
Carl Hawkins
Tina Thomas
Ann Hickson
Bob Freeman
Wendy Thomas
S. Haynes
Greg Miller
S. Waldron
LeBaron Seals
B. Preston
Rena N. Mitchell
Cassandra Simmons
Emily Moore
Ava Jackson
B.T. Landers
Ujima A. H. James
Israel Morton
MINUTES
Motion to table the minutes of the August 5, 2014, to be presented at the next regular
board meeting:
Moved by
:
Trustee Rev. Dr. Jerome Taylor
Seconded by :
Trustee Wilton Robinson
Carried
:
4-Yes
0- No
None opposed
TREASURER’S REPORT
Treasurer’s Report for month ending August 31, 2014:
City National General Account
City National MM Operating Account
City National Payroll Account
Petty Cash
Total
32,096.60
2,665,497.24
16,029.14
500.00
2,714,122.98
TOTAL CURRENT ASSETS
2,714,122.98
The Treasurer’s Report for the month of August, 2014 was accepted for filing by the
Board.
APPROVAL OF WARRANTS
Warrants for the month ending August 31, 2014:
General NOW Account (City National Account), check numbers 12537 thru 12586 in
the amount of $ 86,829.96; Payroll Account (City National Payroll Account),
(AccuData) – check numbers 130111 thru 130168 for a total of $23,172.70; Direct
Deposits – Voucher numbers 4117V thru 4144V, for a total of $22,907.61; Impounded
Taxes (2 pay periods) – for a total of $15,059.10. ALL FOR A TOTAL OF
$61,139.41. TOTAL EXPENDITURES FOR THE MONTH OF AUGUST, 2014 $147,969.37. TRANSFER TOTALS: (TO General and Payroll A/C’s) - $160,000.00
from GENERAL MM OPERATING A/C.
TRANSFERS
General Operating Money Market Account Transfers to:
Payroll Account
$ 60,000.00
General NOW Account
100,000.00
Total Transfers
$160,000.00
INTEREST
Total Interest for August, 2014:
N/A
Total Interest for July, 2014:
MM Operating A/C
$
675.12
General NOW A/C
$
10.56
Total Interest
$
685.68
Motion to accept the warrants for the month of August, 2014 as read:
Moved by
:
Trustee Wilton Robinson
Seconded by :
Trustee Rev. Dr. Jerome Taylor
Carried
:
4-Yes
0-No
None Opposed
Tuesday, September 9, 2014
Page 2
ACCOUNTANT’S REPORT
Mr. Gary Hertzan, CPA, presented the accountant’s report for the eight months ending
August 31, 2014.
For the month ending for August, 2014 there was Cash in Bank of $2,714,122.98; Total
Assets of $2,736,514.05; Accounts Payable and Current Liabilities of $66,358.55;
leaving a total fund balance of $2,670,155.50; Second half of Property Taxes received of
$1,429,825.40; Total Revenues of $1,434,724.12; Year to date $2,893,256.62. Salaries
for the month of August were $$57,225.34; Library materials of $1,632.42; total Library
Materials were $4,454.83; Operating expenses consisting of service charges, bank
charges, payroll fees, computer expenses of $21,537.13. Total contractual expenses
including building maintenance, contracts, and insurance fees of $20,009.17. Social
Security expenses on the payroll are $4,284.72. The Library had total expenses for the
month of August of $107,511.19, and a surplus for the month of August of
$1,327,213.93. For the eight months ending August, 2014 we have a surplus of
$1,093,081.06.
Budget for the eight months activity, we received real property taxes of $2,859,650.81.
The percentage of collections of our budget is 100%; personnel services are running at
57% of budget; capital expenditures approximately 89%; books are at 44% of budget;
Databases are at 102%; Library materials at about 58% of budget; Total operating
expenses are at 80% of budget; contractural expenses are at 71%. Employee benefits of
which the retirement payment comes out in December are at 36%. For the eight months
ending August 31, 2014 there is a surplus of $1,044,140.98.
There is $220,624.70 in the Capital Fund and for the month of August we received
$82.90 in interest of the account.
The accountant’s report for the month of August, 2014 was accepted for filing by the
Board.
COUNSEL’S REPORT
Mr. Gerard Terry, Counsel for the Board presented his report as being for executive
session. There were however, three resolutions for the business portion of the meeting.
Old Business
The public should note that there was an annual budget hearing on August 5, 2014 and
this resolution is in reference to same.
Tuesday, September 09, 2014
Page 3
Resolution
WHEREAS, on August 5, 2014, the Board of Trustees of the Roosevelt Public Library
conducted a public hearing on the proposed budget of the Roosevelt Public Library
District for the fiscal year commencing January 1, 2015 and ending December 31, 2015;
and
WHEREAS, at said public hearing, the Board of Trustees presented and examined in
detail said proposed budget, and discussed various aspects of same; and
WHEREAS, at said public hearing, any interested member of the public who wished to
do so had the opportunity to provide comments on said proposed budget and asked
questions in relation thereto;
NOW, THEREFORE, BE IT RESOLVED, that the annual budget of the Roosevelt
Public Library District for the fiscal year commencing January 1, 2015 and ending
December 31, 2015, as recommended to the Board of Trustees by the Library
Accountant, Gary Hertzan, CPA, be and hereby is adopted; and
BE IT FURTHER RESOLVED, that said Library Accountant, Gary Hertzan, CPA, be
and hereby is authorized and directed to transmit said budget to the Town Comptroller of
the Town of Hempstead and the Town Clerk of the Town of Hempstead, for
consideration and approval of same by the Town Board of said Town of Hempstead; and
BE IT FURTHER RESOLVED, that the provisions of this Resolution shall take effect
immediately.
Motion to adopt the Resolution for the Annual Budget of the Roosevelt Public Library
District for the year 2015 as read by Mr. Gerard Terry, Board Counsel:
Moved by
:
Trustee Dr. Jerome Taylor
Seconded by :
Trustee Wilton Robinson
Carried
:
4-Yes
0-No
None Opposed
New Business
Library needs a new bank due to the fact that City National Bank of New Jersey,
Roosevelt Branch is closing. The resolution which follows is in reference to same.
Resolution
BE IT RESOLVED, that the following institutions be and hereby are designated as the
official banking depositories of the Roosevelt Public Library for the remainder of
calendar year 2014:
Tuesday, September 09, 2014
Page 4
City National Bank of New Jersey – Roosevelt, NY Branch
First National Bank of Long Island – Bellmore, NY Branch
; and
BE IT FURTHER RESOLVED, that the provisions of this Resolution shall take effect
immediately.
Motion to accept the Resolution for banking as read by Mr. Gerard Terry, Board Counsel:
Moved by
:
Trustee Rev. Dr. Jerome Taylor
Seconded by :
Trustee E. Funderburke-Ivey
Carried
:
3-Yes
1-Opposed (Tr. Wilton Robinson) Motion passed
There is a third party custody agreement involving the Roosevelt Public Library, M&T
Bank and First National:
Resolution
BE IT RESOLVED, that authorization be and hereby is given to the President of the
Board of Trustees to execute, on behalf of the Roosevelt Public Library, the following
variance request forms, to be directed to the New York State Education Department:
NYS minimum standard #2 – Long-range Plan
NYS minimum standard #3 – Annual Report
NYS minimum standard #11 – Library Director
; and
BE IT FURTHER RESOLVED, that the provisions of this Resolution shall take effect
immediately.
Motion to adopt the Resolution on the variance request as read by Mr. Gerard Terry,
Board Counsel:
Moved by
:
Trustee Dr. Jerome Taylor
Seconded by :
Trustee E. Funderburke-Ivey
Carried
:
4-Yes
0-No
None opposed
Programs
“Crochet Class” – December 4,11 & 18, 2014 from 5;30-6:30 pm in the Community
Room – Budget $102.05.
Motion to approve the Crocket Class:
Moved by
:
Trustee E. Funderburke-Ivey
Seconded by :
Trustee Rev. Dr. Jerome Taylor
Carried
:
4-Yes
0-No
None opposed
______________________________________________________________________
Tuesday, September 09, 2015
Page 5
“Documentary Film and Discussion” – Tuesday, October 21, 2014 - Learn about Native
American Civil Rights and Native American Heritage Month – 60 minutes – Budget
$300.00.
Motion to approve the Documentary Film and Discussion:
Moved by
:
Trustee Dr. Jerome Taylor
Seconded by :
Trustee Wilton Robinson
Carried
:
4-Yes
0-No
None opposed
“Movies on the Roof” – Adult Films for October 11 & 25, November 1 & 15 and
December 1 & 13, 2014.
Motion to approve the “Movies on the Roof” for October, November and December
2014:
Moved by
:
Trustee Wilton Robinson
Seconded by :
Trustee Rev. Dr. Jerome Taylor
Carried
:
4-0
0-No
None opposed
PUBLIC EXPRESSION
State Of New York Education Commissioner on Open Government, Mr. Bob Freeman
addressed the board on “Open Government” procedures.
Members of the community were acknowledged and addressed the Board.
Motion to recess into Executive Session at 9:59 pm:
Moved by
:
Trustee Rev. Dr. Jerome Taylor
Seconded by :
Trustee E. Funderburke-Ivey
Carried
:
4-Yes
0-No
The Board came of executive session at 11:50 pm.
Trustees Dr. Majekodunmi, Rev. Dr. Taylor and Funderburke-Ivey have asked that it be
noted that Trustee Wilton Robinson did not attend the executive session (“Trustee
Robinson left the meeting”). Noted also by the Trustees, that Trustee Robinson also
refused to sign banking documents for the Library when asked to do so during the
meeting by Mr. Hertzan.
Motion was made regarding seasonal employees of the Library with the following
resolution:
Tuesday, September 09, 2014
Page 6
Resolution
BE IT RESOLVED, that the following part-time employees be and hereby are terminated
from employment with the Roosevelt Public Library, with an effective date of September
30, 2014:
Makya-Preshus Addison
Omari Davis
Karen Flores
Matthew Gordon
Christopher Lamber-Lawson
Brittany Robinson
Vaughn Murray
;and
BE IT FURTHER RESOLVED, that notices be immediately prepared and transmitted to
the above individuals, informing them of this action; and
BEIT FURTHER RESOLVED, that the provisions of this Resolution shall take effect
immediately.
Moved by
:
Trustee Rev. Dr. Jerome Taylor
Seconded by :
Trustee E. Funderburke-Ivey
Carried
:
3-Yes
1-Absent
Motion on the resignation by an employee of the Library with the following Resolution:
Resolution
BE IT RESOLVED, that the resignation of Mrs. Lauren Taylor from the position of
Librarian I with the Roosevelt Public Library be and hereby is accepted, with an effective
date of March 21, 2014; and
BE IT FURTHER RESOLVED, that all prior Resolutions of the Board of Trustees in
connection with the separation of said Mrs. Lauren Taylor from employment with the
Roosevelt Public Library be and hereby are rescinded; and
BE IT FURTHER RESOLVED, that the provisions of this Resolution shall take effect
immediately.
Moved by
:
Trustee Rev. Dr. Jerome Taylor
Seconded by :
Trustee E. Funderburke-Ivey
Carried
:
3-Yes
1-Absent
_______________________________________________________________________
Tuesday, September 09, 2014
Page 7
A request made by Mrs. Stacy Smith-Brown regarding tuition reimbursement at: Long
Island University, Palmer School of Library and Information Science, 2014 Fall seccions
– “Human Resources Administration in the Public Library”; projected cost of course
$1,200; grade of “C” or better required for tuition reimbursement to employee.
Motion to approve Mrs. Smith-Brown request for tuition reimbursement:
Moved by
:
Trustee Rev. Dr. Jerome Taylor
Seconded by :
Trustee E. Funderburke-Ivey
Carried
:
3-Yes
1-Absent
There being no further business, the meeting was closed at 11:59 pm.
Tuesday, September 09. 2014
____________________________
Date Approved
Page 8
___________________________
Respectfully Submitted
Hashabah Abdul-Hakim
Clerk-to-the Board