Presentation Techniques
When preparing/ delivering a presentation there are three important things
you need to think about:
•
•
•
The audience
The presentation plan
The delivery
The Audience
Before you start to prepare your presentation, you need to think about your
audience (the people listening to) and their needs and the need of your
product as well. For example, you need to know why they are there. The
more you know about your audience and what they expect from your
presentation, the better you can prepare. If you prepare well, then you will
be more relaxed when you deliver your message.
To help you think about your audience ask yourself………………..
• Who are they? I mean do they understand English , Hindi, Gujarati
• How many will be there?
• Do they have any prior knowledge of the subject?
• What are their age, sex, and level of ability?
• Why are they there?
• What are their needs?
• What do they need to know?
The presentation will be a failure if the audience does not understand it.
Therefore, you should aim to make your message clear and easy to
understand.
The presentation plan
There are three important things to you think about when planning your
presentation:
1. The content
2. The structure
3. The visual aids
The Content
The content is the information you want to give in your presentation. Before
you can decide on how much information you need to give, you must
research the subject of your presentation thoroughly.& resources.
To help you decide on the content, ask yourself these questions:
• How long have I got to do the presentation?
• What key information do I need to cover?
• What does the audience need to know?
REMEMBER PEOPLE WHO SPEAK LESS AND ARE PRECISE ARE THE
PEOPLE WHO WIN
Tip
Once you know what you need to talk about, prepare an outline or rough
draft first before you write it all up as u did long back that reference ,
context & explanation stuff
The Structure
A good presentation will have a structure or format. The structure will help
the audience follow what you are saying. Your presentation structure should
have an introduction (the beginning), the body (the middle) and a conclusion
(the end). If the presentation is poorly organized, the message will not be as
effective and your audience will forget it. So organization and structure are
very important if you want the audience to remember your presentation.
Having a structure will also give your presentation a professional image.
Your presentation should have the following structure:
1. An Introduction
This is the most important part of your presentation because the audience
will make judgments about you. They will decide in the first few minutes
what you are like. They will also decide whether you deserve their attention.
Therefore, it is very important that you plan carefully what you want to say in
the introduction.
Tips
Try to do these things in your introduction:
• Get the audience’s attention ( Do the best you have may be sing or
joke, one liner or mimic)
• Introduce yourself
• Explain why you are there
• Explain what you hope to achieve
• Build a good relationship with the audience
2. The Body
You should use this part of the presentation to explain key information.
Explain your points clearly one at a time so your audience can follow what
you are saying. Remember to keep your points simple and short. Try not to
give too much information, otherwise the audience will not remember your
message.
3. The Conclusion
It is important to create a lasting impression in your conclusion. Use the last
couple of minutes to repeat important points and key information. Leave
some time for discussion, questions and answers at the end of the
presentation.
Tip :
Don’t forget to Thank & Entertain your audience for attending and
listening
The Visual Aids
These are things (resources) you could use to present your message.It is
important to use visual aids because they can:
• Help the audience focus on what you are saying
• Make the presentation more interesting
• Help to explain the points you make more clearly
• Provide variety
These are things you could use as visual aids:
• Digiboard
• Flipchart
• Overhead Projector (OHP)
• PowerPoint Presentation
• Video/camera
• Product samples
When thinking about what visual aids (VA) to use, ask yourself these
questions:
• Will the VA improve my presentation?
• Have I used the VA before and is it easy to use?
• Will the VA help to maintain the audience’s attention?
• Will the audience be able to see the VA? ( Never Use Light Colors)
Preparing your visual aids
When preparing your visual aids make sure you do these things:
1. Check that the size of the print is large enough for the audience to
see (e.g. Point size minimum 20 for Headings for OHTs)
2. Don’t type all your text in capital letters as this makes it more
difficult to read
3. Don’t use long sentences – use bullet points and numbers to
organise your key
4. Use a type of text (font style) that is easy to read (e.g. Arial)
5. Add pictures, illustrations, diagrams to make it more interesting and
use color not lighter ones as they cannot be read by back benchers .
The Delivery
This is where you have to deliver or present your message to the audience.
When you begin to speak, the audience will listen carefully to what you say
and watch closely how you perform. It is important to understand that how
you say something is just as important as what you say.
Did you know?
The tone of your voice and your body language can account for 65% of
the message. Your body language (body movements) can express
your attitudes and thoughts. Therefore pay attention to the following
parts of your body:
Your voice
Speak slowly so that everyone can follow
Speak loudly so that everyone can hear
Speak clearly so that everyone can understand
Your face
Smile to give your audience reassurance and try not to look confused,
bored or scared.
Try to be yourself and natural.
Your eyes
You can build a good relationship with the audience by looking at
them when you are presenting your message. Looking at someone
when you are talking to them is called ‘eye contact’. Don’t read from
your notes all the time. ( Pretend Making An Eye Contact )
Your posture
Stand up straight and don’t lean against objects.
Make sure you are not standing in the way of the visual aid. Check that
everyone can see the board.
Your hands
Don’t play with objects e.g. a pen in your hand and don’t leave your
hands in your pockets when you are talking.
Your feet
Try not to walk up and down the room too much or tap your feet when
you are talking.
Your appearance
Dress appropriately for the presentation – not too casual (e.g. jeans).
Remember to dress for the audience and not yourself. ( Remember to
match your cloth with your persona)
Your attitude
Be enthusiastic about the subject you are presenting and be confident.
Try to stay calm and be professional! Trust your brand and make sure
u are into the scene of what u speak
Mock Presentations
The key to success is knowing what you want to say and to keep practicing
your presentation skills. Remember to relax and to enjoy yourself. Don’t
worry the audience will want to hear what you have to say!
Tip :
Practice in front of your friends and family and ask them to give you
feedback - to tell you their thoughts.
KARAT KARAT ABHYAAS KEY JADMATI HOT SUJAAN
Good luck and enjoy your presentation!
REMEMBER YOUR TRUST IN YOUR
PRODUCT WILL MOTIVATE OTHERS TO
BELIEVE , SO MAKE SURE THAT WHAT U
SPEAK COMES FROM HEART