MT. SAN JACINTO COLLEGE DISTRICT
FACULTY HANDBOOK
2005 - 2006
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TABLE OF CONTENTS
SECTION I – District Wide and Instructional Information
Board of Trustees .....................................................................................................3
Who’s Who ..............................................................................................................4
Essential Information ...............................................................................................6
Instructional Resources ............................................................................................8
Services Available for Students .............................................................................12
Services Available for Instructors ..........................................................................13
Bookstores..............................................................................................................18
The Instructor’s Role .............................................................................................19
Classroom Emergency Communications Process ..................................................21
Controversial Issues ...............................................................................................25
Children on Campus ..............................................................................................25
Guest Lecturers ......................................................................................................25
Final Exam Schedule .............................................................................................26
Field Trips ..............................................................................................................26
Syllabus Content Guidelines ..................................................................................27
Salary Schedule and Payroll Information ..............................................................29
Classrooms .............................................................................................................29
Instructional Policies and Procedures ....................................................................30
Enhancing Classroom Instruction ..........................................................................33
FLEX......................................................................................................................37
Copyright Policy ....................................................................................................39
Current Outreach Sites ...........................................................................................41
SECTION II – Student Services
Important Reminders .............................................................................................43
Student Right to Privacy ........................................................................................44
Procedures for Records and Grades .......................................................................45
Disabled Students Programs and Services .............................................................47
Definitions..............................................................................................................52
Freedom of Speech – Posting of Information ........................................................55
Grievances..............................................................................................................57
Student Code of Conduct .......................................................................................59
Contact Information ...............................................................................................63
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Mt. San Jacinto Community College Board of Trustee Members
Joan F. Sparkman – President (Trustee Area 5)
Eugene V. Kadow, Clerk (Trustee Area 1)
Ann Motte (Trustee Area 4)
Gwendolyn Schlange (Trustee Area 3)
Dorothy McGargill (Trustee Area 2)
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Administrative Contacts
Superintendent/President, (Richard Giese) ...............................................................Ext. 1106
Executive Assistant, President (Kathy Donnell) ........................................................Ext. 1106
Director of Research, (Vacant) ..................................................................................Ext. 1296
Government & Community Relations, (Bill Marchese) ............................................Ext. 1654
Other Important Names and Numbers
Vice President, Human Resources & Institutional Services (Jon Tyler) ..................Ext. 1158
Who's Who in Student Learning
Mt. San Jacinto College Telephone Numbers:
San Jacinto Campus ..........................................................................(951) 487- MSJC (6752)
or ....................................................................................................................1-800-624-5561
Fax.................................................................................................................. (951) 487-1903
Menifee Valley Campus ....................................................................(951) 672-MSJC (6752)
or ....................................................................................................................1-800-452-3335
Fax.................................................................................................................. (951)672-0454
Vice President, Instruction - Interim (Roger Schultz) ...............................................Ext. 1697
Executive Assistant, (Kristi Di Memmo)...................................................................Ext. 1231
Curriculum Specialist, (Angela Seavey) ....................................................................Ext. 1501
Coordinator of Curriculum, (Lori Burchett) ..............................................................Ext. 1503
Dean of Instruction, MVC Academic Programs (Robin Steinback)..........................Ext. 2503
Administrative Associate, (Linda McMorran) ...........................................................Ext. 2509
Clerical Assistant, (Kathryn DeCecio) ......................................................................Ext. 2504
Associate Dean of Instruction, MVC Academic Programs (Vacant) ........................Ext. 2541
Administrative Associate (Cathy Resewehr) ............................................................Ext. 2540
Cluster/Department Chair Secretary - MVC (Carrie Stantz) .....................................Ext. 2510
Cluster/Department Chair Secretary – SJC (Kass Munoz) .......................................Ext. 1276
Dean of Instruction, SJC Academic Programs (Linda Stevens) ................................Ext. 1298
Administrative Associate, (Debbie Perez) .................................................................Ext. 1502
Administrative Associate, (Marsella Guins) ..............................................................Ext. 1603
Dean of Instruction, Career Education & Categorical Programs
(Richard Collins) ........................................................................................................Ext. 1698
Administrative Associate, (Jennifer Marrs) ...............................................................Ext. 1602
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Associate Dean of Instruction, Career Education & Categorical Programs
(Laurie McLaughlin) ..................................................................................................Ext. 1290
Administrative Associate, (Rose Russell)..................................................................Ext. 1509
Associate Dean of Nursing, (Joyce Johnson) ............................................................Ext. 2609
Administrative Associate, (Hazel Williams) .............................................................Ext. 2601
Dean of Instruction, Academic Success & Technology - Interim (Wayne Hubert) ..Ext. 2599
Administrative Associate, (Shelley Excel-Wertman) ................................................Ext. 2508
Coordinator of Community Education, (Rhonda Dixon) ..........................................Ext. 1710
Administrative Associate, (Soraya Ledesma) ............................................................Ext. 1702
Associate Dean, Athletics (Patrick Springer) ............................................................Ext. 1561
Secretary to Academic Senate
San Jacinto Campus, (Judi Root) ...............................................................................Ext. 1550
Menifee Valley Campus, (Elaine Eshom) .................................................................Ext. 2716
Daytime Campus Safety Officers
San Jacinto Campus ...................................................................................................Ext. 5000
Menifee Valley Campus ...........................................................................................Ext. 5001
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Essential Information
Absence, San Jacinto Campus
In case of absence, notify the Office of Instruction (Ext. 1500) as early in the day as possible.
Notice of class dismissals will be posted. Special instructions, if provided, will be included
on the notice or we may meet your class, take roll and dismiss the students.
Absence, Menifee Valley Campus
In case of absence, notify the Office of Instruction (Ext. 2502) as early in the day as possible.
Notice of class dismissals will be posted. Special instructions, if provided, will be included
on the notice or we may meet your class, take roll and dismiss the students.
In case of accident
Notify supervisor and complete an “accident report involving personal injury” form.
Fire or Fire Drill Procedure
If the fire alarm sounds, please have students vacate classroom according to exit plan posted
in room.
Forms
Most forms are available in the Faculty Center on each campus. If you do not find the forms
you are looking for please contact someone in the Office of Instruction at either campus.
Mailroom
Faculty mail will be sorted into individual mailboxes on each campus in the Faculty Centers.
Textbooks
New/Change of adoption:
On the form provided by the bookstore, submit textbook name, edition, author, publisher,
and number required to the Office of Instruction on campus where the class will be taught.
Desk Copies
Submit form, with name of textbook, author, edition and publisher, to the appropriate
publisher. Information may be obtained from the Bookstore, your Department Chair.
Course Outline of Record
Available through the MSJC website: www.msjc.edu (Administration, Committees,
Curriculum Committee) your Department Chair or the Office of Instruction.
Course Syllabus
Please submit a hard copy or electronic copy of your course Syllabus to the Office of
Instruction within the first three days of the semester.
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Videos/Films and Projectors
Call Library, (San Jacinto Campus - Ext. 1580, Menifee Valley Campus - Ext. 2520) for
reservation of projectors, filmstrip, etc., at least three days in advance.
Evening Security & Room Problems
Campus Safety Officers can be reached via cell phone. To reach a campus Safety Officer,
please dial (951) 903-3771 (from 8:00am – 5:00pm), or (951) 903-3766, or (951) 903-3764 .
In an emergency, please dial 911.
Hours for the Office of Instruction
SJC -Monday-Thursday 7:00am to 8:30pm Fridays 7:00am to 4:30pm
MVC- Monday – Thursday 7:30am to 8:30pm Fridays 7:30 am to 4:30pm
Evening Administrator – available from 6:00-8:30pm
Mail
Instructor's mail will be placed in mail boxes located in the Associate Faculty Center at the
San Jacinto Campus Room #1201G, and in the Faculty Center at the Menifee Valley
Campus, Building 1800. The door code for the San Jacinto Associate Faculty Center is
2649. The door code for the Faculty Center at the Menifee Campus is 6491*. Temecula
Valley High School mail will be available in Room #206. IT IS IMPORTANT TO CHECK
YOUR MAIL BOX EACH WEEK!
Faculty Evaluations
Fulltime and Associate Faculty will be evaluated according to the terms of their contract
during probationary period and periodically according to the terms of the current contract.
Photocopying
The photocopy machines located in the Faculty Mailrooms at each campus operate ONLY
with a code. Codes are issued through the Office of Instruction. PLEASE LIMIT USE
OF THE XEROX TO UNDER 10 COPIES PER ITEM. MORE THAN 10 COPIES
MUST BE SENT TO THE PRINT SHOP.
* See Printing Services for more information.
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Instructional Resources: NOTE THAT HOURS AND SERVICES ARE SUBJECT TO
CHANGE
1. Library and Audiovisual Support – San Jacinto Campus
Note: The librarian at each campus location oversees both the library and audiovisual
support for his/her respective campus: this includes acquisition, distribution, and
maintenance of all print and non-print resources in their respective library.
During the fall and spring semesters, San Jacinto campus library staff is available for
assistance from 8:00 a.m. – 9:00 p.m. Monday – Thursday, 8:00 a.m. – 2:00 p.m. on
Friday, and 9:00 a.m. – 2:00 p.m. on Saturday. Please contact Vali Reese at extension
1580 for all requests or questions pertaining to the library. If you have any questions
regarding San Jacinto campus audiovisual services, please contact Randi Lee at
extension 1595. A sample audiovisual equipment request form is found in Section V-F
of this handbook.
“Do It Yourself”
A “Scantron” test scoring machine and a photocopier are available for the use of
instructors in the library workroom (Room # 305). Please note that copy jobs totaling
more than 20 copies should be handled by the Print Shop.
Audiovisual Services
The Audiovisual Services Department services and maintains classroom equipment,
and will also loan equipment that are not permanent fixtures in the classroom to
instructors.
The following equipment is available for loan from the audiovisual services
department: viewers, DVD viewers, overhead projectors, slide projectors, and digital
cameras. An audiovisual request form must be completed for all reservations. At least
24 hours notice must be given for all requests.
Materials to Be Purchased
The Library welcomes recommendations from faculty at any time during the year.
There is no formal request form. However, every request should contain the following
information:
Title
Author/editor (if known)
Publisher/Supplier
ISBN or ISSN (if known)
Requester’s name and telephone number
Source of information
Notification of New Materials
A complete listing of new acquisitions acquired during the year is published once a
year, at the beginning of the fall semester. Every attempt is made to notify instructors
individually when their specific requests have arrived and are available. New book
acquisitions are shelved on the “New Books Shelf” in the library.
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Library Catalog and Online Databases
The library maintains an online catalog of its holdings and also subscribes to over
twenty databases (mostly journal citations and full-text articles). Both the library
catalog and nearly all of the online databases are available off-campus via the web.
Please see the library web site at www.msjc.edu/sjclibrary/.
Reserve Materials
Please give library staff at least 48 hours notice when placing materials on Reserve
and announcing their availability to students. The library does not acquire textbooks,
but instructors may elect to place their own copies on Reserve.
Interlibrary Loans
The library is able to borrow materials it does not hold from other libraries throughout
the United States via our online OCLC service. This service is available to instructors
and students free of charge. Please allow one or more weeks for delivery of materials.
Orientations
Library orientations may be scheduled for individual classes at any time during the
semester. Orientations may be general or customized to a special assignment, and
usually last from 40 minutes to an hour. Please allow at least one week’s notice in
scheduling an orientation.
Library and Audio Visual Supports -- Menifee Valley Campus: NOTE THAT HOURS
AND SERVICES ARE SUBJECT TO CHANGE
a.
HOURS
Fall and spring semesters: 8am-8pm Monday through Thursday; 8am-4pm
Friday; 9am-2pm Saturday. Reduced hours during the summer session.
b.
CONTACTS
General information: (909)672-6752 x 2525
Librarian – Sherri Moore x2521 e-mail:smoore@msjc.edu
Circulation desk – x 2525
Reference desk – 2020
Media services and equipment – Cheryl Devenney x 2520
Interlibrary loans – Cheryl Devenney x 2520
c.
SERVICES
i.
Library Resources
Catalog of library materials is available on the Internet at
http://library.msjc.edu A comprehensive MEDIA CATALOG is
available in the library, and in the instructors’ mail/copier room. It is
also accessible from the MVC Library website at
www.msjc.edu/mvclibrary/. Media includes videotapes, DVD’s and
CD’s.
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ii.
Reference: Librarians are on duty to assist students, faculty and staff
with their research needs. The library will provide instructions in
database searching, formulating search strategies, and in selecting
appropriate resources.
iii.
Library Orientations: Faculty may schedule library orientations for
their classes. Orientations include an overview of library resources and
services, and focus on searching the library catalog and databases. A
list of databases and passwords for access is given to all students who
attend.
iv.
Reserve Material
The library will place books and other materials on 2-hour reserve for
your students. Registered students must show their ID card, and the
items are for in-library use only. In order to place materials on reserve
you must fill out a registration form in the library for each item, and
agree to the following policies:
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v.
The DEADLINE for placing items on reserve is 3 weeks prior to
the start of finals.
Due to space constraints, we can only keep 5 items per instructor
on reserve at any one time and we will place no more than 1 copy
of each item on reserve at a time. (You may provide a back-up
copy for us.)
Be sure to put your name in materials
Please give students instructions for using the material. Library
staff is not responsible for knowing assignments.
Materials will be entered into our catalog database and checked
out for two hours at a time.
Pick materials up promptly at the end of the semester.
Interlibrary Loans
The library is able to borrow books from both academic and public
libraries throughout the U.S. via our online OCLC service. However,
we will only request books from libraries that loan FREE of charge.
The service is provided for instructors, students and staff. Requests
may be made in the library or at our website, and must be made at least
two weeks in advance of need.
vi.
Media Equipment
All classrooms are equipped with a VCR, monitor and/or video
projector. If your assigned room has a video projector mounted
overhead, please see the instruction office for operating instructions.
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Overhead Transparency Projectors are also in most classrooms. Please
see the library if your room does not have one, or if you need any of the
following equipment:
Mobile video projector
video camcorder
CD player
DVD player
Cassette recorder
slide projector
16 mm projector
digital projector/laptop
Obtaining Equipment
Due to library staffing constraints, you are responsible for picking up
and returning items. You must make prior arrangements in order to
have one of your students pick up equipment.
The Library does not loan equipment to students. If they require it
for classroom use, you must request and take responsibility for it
Replacement lamps for overhead projectors may be obtained
from the library during library hours.
Moving overhead projectors from room to room is frowned
upon, but if you must borrow one from another room, please
RETURN IT IMMEDIATELY AFTER USE!!
The Learning Center: NOTE THAT HOURS AND SERVICES ARE SUBJECT TO
CHANGE
The Learning Centers at the San Jacinto and Menifee campuses offer a variety
of Services to both students and instructors. This guide provides a brief description
of our services and procedures. We invite you to stop by for a visit, meet the staff,
and let us assist you in your efforts this semester. All services are free to enrolled
students. We ask that you present your college ID card when you check in and
out of the center.
Location
The Learning Center at the San Jacinto campus is located in the southeast corner of the
library. At the Menifee campus, the Learning Center occupies one of the new modular
buildings (#1008) located on the southern edge of the campus.
Hours
San Jacinto Campus (Ext. 1590)
M - TH 9:00am to 8:00pm
F-S 9:00am to 1:00pm
Menifee Valley Campus (Ext.2105)
M - TH 9:00am to 7:00pm
F-S 9:00am to Noon
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Staffing
The Learning Centers are under the supervision of the Dean of Academic
Success and Technology. Both Learning Centers are directly supervised by a Tutorial
Services Specialist. Please contact the Tutorial Services Specialist for current hours &
services.
SERVICES AVAILABLE FOR STUDENTS
Tutoring
The Learning Centers at both campuses offer trained, highly qualified tutors for most
academic areas. The tutors have taken the classes for which they provide tutorial
assistance and have received an A in those classes. All tutors have successfully
completed a tutor training class (T.A. 80) and have received recommendations from
college instructors. Each year a memo is sent to all instructors inviting them to
recommend their top students as potential tutors. Instructor recommendations have
provided the Learning Centers with a continuing source of high quality tutors.
Computer Lab
The Learning Centers at both campuses maintain a small instructional computer lab
with a variety of computers and software available for student use. All of the
computers are equipped with word processing software, which students may use for
writing term papers and other course assignments. Students must bring their own data
disks. In addition, a wide range of academic support software is available and we are
currently in the process of developing a similar software repository at the Menifee
campus.
Testing Services
Testing services are available to students who must make up missed exams or take
tests outside of the classroom setting. All tests are stored in secure file cabinets, and
students are required to show picture ID before taking any exams. Tests are monitored
and timed, if necessary, and then returned to the instructor's file in the Learning
Center's workroom.
Resource Handouts
The Learning Centers at both campuses maintain a supply of resource handouts
which are available to students at no charge. These handouts include term paper
packets, MLA and APA documentation guidelines, English and Math
worksheets, and helpful information on study skills and time management.
Other materials are developed as the need arises.
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SERVICES AVAILABLE FOR INSTRUCTORS
Classroom Visits
Each semester, members of the Learning Center staff will visit your classroom,
at your request, and explain the services of the Center to your students. During
the first two weeks of the semester, forms are placed in all faculty boxes; to
schedule a visit, just fill out the form and return it to the appropriate Learning
Center's mailbox. The promotional visits take approximately ten to fifteen
minutes and include time for student questions. When a personal visit is not
possible due to schedule conflicts or off-campus location of classes, the Center
will provide copies of brochures, which describe the services available at each
campus.
Computers
Faculty are welcome to use computers in the Learning Center lab as long as no
students are waiting to use them. Please bring your own disks to store your work An
IBM Electric typewriter is also available in the workroom.
More and more publishers are providing computer software to supplement textbooks
used in college classes. As part of our plan to improve Learning Center services and to
better meet the needs of our students, we are offering to house your academic support
software and to make it available to your students during our hours of operation.
Please identify your computer disks and CDS with your name and course number if
you wish them to be returned. Provide instructions, if necessary, on how to access the
disk and how to run the program.
Readability Levels
The Learning Center has a readability analysis program which can be used to
determine the reading level of any written material. The program requires three
passages of at least one hundred words and takes approximately one half hour to
run. If you are interested in using this service, you may leave a copy of your
textbook at the Center for analysis. The service is provided on a first-come,
first-served basis as staff time permits. Since it may take several days to a week
for the text to be returned, faculty may choose to provide the Center with a
copy of the title page and copies of three pages sampling the beginning, the
middle, and the end of the text. The computer program is housed at the San
Jacinto campus; however, instructors at both campuses, as well as off-site
locations are welcome to request this service.
Homework Drop Off Service
The Learning Center provides a convenient location where students may drop off
homework assignments and leave written messages for their instructors. Assignments
are logged in time/date stamped, and placed in an instructor file for instructor’s to pick
up from the Learning Center.
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Printing Services
It is the policy of the Mt. San Jacinto College Printing Department to provide all
District users with the highest level of printing and bindery support services feasible
within its constraints of personnel, finances, and material.
Scope of Service
The Print Shop furnishes to faculty and administration a wide variety of printing and
bindery services. Examples of printed materials include reports, brochures,
invitations, memo pads, flyers, testing materials, instructional printed material, Board
of Trustee agenda/materials, athletic programs, business cards, posters, applications,
tickets, registration materials, and more.
Hours of Operations
The Print Shop hours are 6:30 a.m. to 3:30 p.m. Monday through Thursday and 6:30
a.m. to 3:30 p.m. Friday year. Closed Saturday and Sunday.
Phone Numbers
For quick copying needs, call ext. 1222 (Steve), for graphic design and or typesetting
needs, call ext. 1225 (Dorene), for all other inquiries, call ext. 1226(Garry).
Location
The Print Shop is located in the 800 Building (between the PE locker room and
Facilities Office).
MVC Location
Our print shop has made many changes and improvements in the past year to better
assist you with your printing needs. In the fall 2003 semester we opened an auxiliary
print shop on the Menifee Campus. The hours of operation are 7:00 a.m. to 11:00 a.m.
You will still be able to send your printing requirements via e-mail. The location of the
print shop is in the south-east corner of the new Police modular. The building is
located in front of the flagpole next to building 100.
Guidelines for Requesting Printing
WE ONLY COPY MATERIALS USED FOR MSJC.
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Please type Mt. San Jacinto College somewhere on the first page
All requests shall be made on the Request for Printing Form.
1. Fill in the request completely with a ballpoint pen so we will know
how you want your job completed. Be sure to mark the “deliver
to” section, so we will know where to ship the completed work
See Guidelines for Printing #7 for more info. (Collate
means to put in proper order or sequence.)
2. If you have a budget for printing, fill in the Budgeted Code and
have it Approved (Signature Required) before submitting for
printing. All Print Requests not containing this required
information will be returned to sender. We do not except
verbal approval. Budget code requirement does not apply to
materials used in the classroom.
3. After completely filling out the order, remove the goldenrod copy
only for your records.
4. When inquiring about the status of your order, we will need your
name and description of item ordered as stated on the Printing
Request.
5. The warehouse makes deliveries daily to each campus; deliveries
leave the Print Shop by 9:00am.
6. If you need same day service, you must deliver it to the Print Shop
and pick it up.
Guidelines for Quick Print Jobs
We do not Print Copyrighted materials, if you send copyrighted materials
without written permission from the author attached, they will be returned. We
do not accept verbal approval.
1.
Copy for quick print jobs should be submitted in camera ready
form. Remember the quality of the originals you send us will
control the quality of the job you receive from us.
2.
Do not use dark colored paper for your originals or light type,
they do not copy well. Use red or black ink only.
3.
Highlighting words or sentences blocks out the material you are
highlighting. Underlining is better.
4.
Do not use lightweight paper such as onionskin or tracing paper.
They can be copied; however the Print Shop will not be
responsible for any damages to the originals.
5.
Staples will bind all multiple page copies unless otherwise
requested.
6.
Submit quick print jobs (3) three days in advance of your
deadline. Large books or long runs require more time, check
with the Print Shop staff if in doubt.
7.
Make your due date the day before you need it.
8.
When ordering, if you will use the material for more than one
class, order enough for both at the same time.
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9.
10.
11.
Please do not order your entire semesters needs at the beginning
of the semester, spread out your requests over the semester.
All copying will be double sided to save paper and costs
unless justified otherwise. (Except tests and quizzes) Write
reasons under special instructions.
Customers who plan ahead will be given priority over those
who don’t. We can no longer stop a job in progress to handle
walk-in customers who expect immediate service.
E-Mail Guidelines for Faculty Use Only
The Print Shop is now accepting print requests online.
The On-Line Print Request Form is available on the intranet at
http://inside.msjc.edu/departments/supportservices/printshop. Web versions available
at www.msjc.edu/eagle advisor if you do not have access to the intranet send an e-mail
to gholyoak@msjc.edu and request a copy of the form and I will send it as an
attachment to you. You may use either method. See Instructions on last page of this
document.
Guidelines for Printing
1.
The Print Shop no longer uses a camera; we are direct computer to fill,
if you create your own forms, they will need to be submitted on disc or
put on the P: drive so we may access them.
2.
Check with the Print Shop staff before starting for guidelines on format.
3.
Jobs requiring typesetting, artwork, multi-colors or special papers will
require 15 working days turn around.
4.
Check with Print Shop staff on availability of materials needed such as
paper, ink, etc., required to complete your job well in advance of your
deadline.
5.
Try to avoid multi-colors whenever possible to save cost and time.
Check with Print Shop staff for other alternatives.
6.
New Brochure Designs – Submit to Public Information Office for
Format Check.
7.
Distribution of Printing – If you are ordering for all campuses we will
gladly distribute to one location at each campus only.
Folding, Inserting, Envelope Addressing and Water Sealing of Self Mailers
For Questions & Procedures look on the P drive Print shop Folder New Services.doc
or call the Print Shop at ext 1226 (Garry)
E-mail Print Request (Online Form) Instructions:
Save the form to your computer by right clicking on the form link and selecting “Save
Target As…”
This is a read only form; accept this as read only. This is to preserve the formatting. If
you want to save a copy of this after filling it out save it under a different name.
Please fill out the Printing Request completely. Use Tab Key or Mouse to move
throughout form.
Document Name – Use the exact name that you have used for the Document.
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Please put (Mt. San Jacinto College) somewhere on the first page of the Document.
When I receive your E-Mail and attachment I will send a reply back that I have received
it or if there are any problems, so check your messages for a response, I will respond to
the e-mail address you have sent it from, usually within 2 hours during the hours of
6:30am - 3:00pm M-F. If you do not get a response call Garry at 951-487-6752 ext 1226
Please remember to fill out: Name, Dept., Date required, and where to deliver.
Important: Send file as an attachment — must be PC format — Use Microsoft Word,
Excel, PowerPoint, Adobe Acrobat PDF, Adobe PageMaker, Adobe Photoshop, or
CorelDraw.
If you use other programs they must be saved in a format the Print Shop can open.
Please use standard type fonts, such as Times Roman, Arial, Helvetica.
For MS Outlook E-Mail Users:
Upon completion of the form, do not close the file.
Select File from the menu
Select “Send To”
Select Mail To (As Attachment) VERY IMPORTANT!
A mail message will appear with the attached form.
Address the message to Print Shop and Send to gholyoak@msjc.edu
If you do not use MS Outlook as your mail server; Fill out the form and save it under a
different name then open your mail server (msn, earthlink, yahoo, etc.) and then send the form
and your documents as attachments, send both attachments on the same e-mail
Please remove footers on your documents. The reason is when I open them on my computer to
send to print the footer changes automatically to my name and path.
Any questions call Garry at 951-487-6752 Ext 1226
Public Information Office
In an effort to help you in your job, the Mt. San Jacinto College district-wide
public information office is available to assist in preparing news releases about
your event, program or honored person; preparing brochures and fliers; and
answering voice mail questions. Feel free to call Bill Marchese, Ext. 1654 or
stop by the Public Information Office, San Jacinto Campus or Fax (654-5191)
with information and questions.
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Bookstore Policy
The Bookstore “One Stop Eagle Shop” is located in the 1450 building at SJC
and the 250 Building at MVC.
a.
Textbook Orders
A textbook requisition form is provided by the Bookstore Textbook Buyer and
all book orders must be submitted on this form. Any changes must be sent to
the Bookstore by the appropriate deadlines. You are to indicate on the order
form as to the book being required or optional. If the book is required, it will
be sold to each student registered for the class.
b.
Desk Copies
The Bookstore cannot order desk copies. All desk copies must be ordered
from the publisher. See your Department Chair for assistance.
c.
Syllabus or Booklet
If you plan to use an MSJC-published syllabus or booklet rather than a
textbook, it must be ordered on a textbook requisition form. An original of
your syllabus must be submitted to the Bookstore. The MSJC Print Shop will
not produce your syllabus unless it is ordered by the Bookstore.
d.
Instructor Charges
All instructors wanting to charge books or supplies must have a purchase
requisition, authorized by their Dean of Instruction (available from the Office
of Instruction), and processed through Business Services.
e.
Class Enrollment
If you admit more students to your class than the number of books you ordered,
please notify the Textbook Buyer, Kathleen Wellington, Menifee Valley
Campus, Ext. 2528, San Jacinto Campus, Susan Gettman, Ext. 1280 as soon as
possible.
f.
Hours – FALL 2003
Monday - Thursday
Fridays
7:45am to 7:30pm
7:45am to 4:00pm
Bookstore Closed:
The bookstore will be providing dates when it will be
closed for inventory.
- 18 -
The Instructor's Role
Volumes have been written about the teaching process and many references are
available, but there are just two qualities that are needed to become an outstanding
teacher.
Outstanding teachers set high standards of achievement for their students and take an
interest in each student as an individual.
This combination of setting high expectations and unflagging personal interest were
found in teachers who influenced the lives of students who later were identified as the
most effective employees working for a major industrial employer.
References are available to help teachers become more familiar with the learning
process, on how to prepare lesson plans, on how to present material, on how to
evaluate learning, and on how to assign grades--these (and others) are all parts of the
grand process of motivating the student to learn and meeting his or her individual
learning needs.
Discovering who your students are and what their educational and career goals are is
an important first step in the instructional process. Managing the learning experience
to create challenging and achievable results requires skillful work on the part of the
instructor.
The Office of Instruction staff are ready to assist -- or brainstorm ideas about teaching.
Contact your Department Chairs, Dean of Instruction or the Vice President. We want
to help.
Absences
Illness, bereavement, emergencies, and personal business can be the basis for leave
with pay. Full-time and part-time faculty should check specific provisions in the
current contract. Where appropriate, substitute coverage will be arranged. Instructors
may not make arrangements for their own substitutes or agree to pay substitutes
personally.
Jury Duty- Associate Faculty
The college will pay for as many days of jury duty as an associate faculty member
must report through the end of the semester with no deduction of sick leave or pay. If
jury duty continues into the next semester, the associate faculty member would not be
excluded from re-hire, but must notify the appropriate dean of the assignment so that
substitutes can be scheduled. The associate faculty member must submit a leave slip
with a copy of the summons and the date and time stamped sheet from the court. If the
associate faculty member is released or excused from jury duty in time to meet with
his/her class, class attendance is required.
- 19 -
Whatever the cause, be sure to file a Leave of Absence form with the Office of
Instruction. The form prompts the District to pay you.
Full-time faculty members are covered by specific contract provisions.
Job-related Illness or Injury
Report all work-related injuries and illnesses to your supervisor immediately. Then,
contact Human Resources; Ext. 1152 (Full-Time Faculty and Associate Faculty) for a
referral to a treating doctor to get needed medical care. To avoid problems, always
keep thorough records. Hang onto everything associated with your claim, like medical
forms, receipts, records of miles driven for medical care and days missed at work. Be
sure to show up for all medical appointments and/or depositions. Let Human
Resources know about any late payments or poor medical care. And finally, do not
exaggerate injury claims or abuse the system. Remember, workers' compensation
fraud is a felony.
- 20 -
Classroom Emergency Communications Procedure
1. Mt. San Jacinto Community College District is committed to employee and student
safety. Good communications are essential in reducing or eliminating potential
injury to staff and students, and damage to property.
2. This procedure shall be used in coordination with the adopted Emergency and
Disaster Preparedness Plans of Mt. San Jacinto Community College District. This
procedure is established to improve classroom communications in the case of an
emergency and is written as part of the district's Injury and Illness Prevention
Program.
3. A classroom emergency is considered, but not limited to, a medical emergency, a
possible threat of injury or medical emergency, or an incident or potential incident
that poses a threat to the welfare of teachers, staff, and students, or damage to
property.
4. Each instructor shall follow this general classroom emergency communications
procedure. This procedure is written to allow for flexibility and adaptability to each
class. It is each teacher's responsibility to adopt a classroom emergency
communications procedure that addresses the specific needs of the class by using
the Emergency Communications Procedure - Classroom Plan (attached).
5. Each instructor shall be aware of the location of each public phone on campus, the
main campus switchboard, the campus offices that are open and accessible during
the period of class, and the nearest fire alarm lever.
6. Each instructor should select two (2) or more students and alternates to be
classroom "runners". "Runners" are students who agree to assist the instructor in
case of a classroom emergency.
7. In the case of a classroom emergency the runners may be asked to seek assistance
for the class by leaving the class and use the nearest campus emergency phone or
other appropriate assistance.
8. When using a phone in the campus telephone system, you may dial "9-911"
for emergency assistance. For campus security Monday - Thursday until 7:00pm,
and Friday until 4:00pm, dial “0" for the switchboard. For campus security after
the switchboard closes, dial the following extension numbers: San Jacinto Campus
- Extension “5000"; Menifee Valley Campus - Extension “5001". Be prepared to
give details on the emergency, including location, type of emergency, etc. Remain
calm -do not panic.
- 21 -
Emergency Communications Procedure - Classroom Plan
This classroom plan follows the Classroom Emergency Communications Procedure and is
adopted by the instructor at the beginning of each semester/session.
Class:
Room #:
Hours: ________________
Day(s):
Teacher: ______________________
Location of Public Pay Phones:
1st Priority
2nd Priority
Location of Main Switchboard:
Menifee Campus: Room 127, Extension 2000 - 7:30am to 7:00pm, Monday - Thursday;
7:30am to 4:00pm, Friday. After the switchboard closes, dial extension 5001.
San Jacinto Campus: Room 223, Extension "0" - 7:30am to 7:00pm, Monday - Thursday;
7:30am to 4:00pm, Friday. After the switchboard closes, dial extension 5000.
Location of Nearest Open Campus Office With Phone:
Location of Nearest Fire Alarm Lever:
Primary Student Runners:
(1)
_________________________________________________
(2)
_________________________________________________
Alternate Student Runners: (1)
_________________________________________________
(2)
_________________________________________________
Date Classroom Plan Written:
Date Classroom Plan Shared With Class:
Instructor Signature:
- 22 -
To Be Posted In Each Classroom
Mt. San Jacinto Community College District
San Jacinto Campus
Emergency Communications Procedure - Classroom Plan
The nearest emergency communications public pay phones to this classroom are identified
below. When using a pay phone in an emergerncy dial "911". When using the college
phone system to contact campus security dial “0" Monday - Thursday until 7:00pm, and
Friday until 4:00pm. For campus security after the switchboard closes, dial extension “5000".
Be prepared to provide details of the emergency, including location, type of emergency, etc.
Remain Calm - Do Not Panic.
Room #:
Building #: _________________________
Campus Location:
Mt. San Jacinto Community College
San Jacinto Campus
1499 North State Street
San Jacinto, Ca. 92583
(951) 487-6752
Location of Public Pay Phones:
1st Priority
2nd Priority
To Be Posted In Each Classroom
- 23 -
Mt. San Jacinto Community College District
Menifee Valley Campus
Emergency Communications Procedure - Classroom Plan
The nearest emergency communications public pay phones to this classroom are identified
below. When using a pay phone in an emergerncy dial "911". When using the college
phone system to contact campus security dial “2000" Monday - Thursday until 7:00pm, and
Friday until 4:00pm. For campus security after the switchboard closes, dial extension “5001".
Be prepared to provide details of the emergency, including location, type of emergency, etc.
Remain Calm - Do Not Panic.
Room #:
Building #: ________________________
Campus Location:
Mt. San Jacinto Community College
Menifee Valley Campus
28237 La Piedra Road
Menifee, Ca. 92584
(951) 672-6752
Location of Public Pay Phones:
1st Priority
2nd Priority
- 24 -
Controversial Issues
Major points include:
l.
Controversy is basic to the learning process and change.
2.
Fairness and concern for the development of critical thinking demands
handling of fact and opinion from more than a single perspective.
3.
Encourage the other aspects of critical thinking: tolerance and understanding
through analysis.
Children on Campus
Administrative Regulation #5013
1.
Unsupervised children on campus constitute an unnecessary and unacceptable
insurance risk. Therefore, children will not be permitted on campus unless
enrolled in college courses or classes, participating in a college-approved event
for which adult supervision is provided, or immediately supervised by their
parent or guardian.
2.
Non-enrolled children will not be permitted to attend class, even if
accompanied by parents or guardians. Exceptions in order to further the stated
educational objectives of a course or class may be requested through the
offices of the Vice President of Instruction or Dean of Instruction, Menifee
Valley Campus.
Guest Lecturers
Guest lecturers often bring special insights and expertise to the classroom and inviting
them is encouraged. Naturally, you are also encouraged to get them to speak for free.
Approval forms are available in the Office of Instruction. These forms ensure that you
have District backing in case of disputes over controversial issues. If you are using a
guest lecturer who will require payment, provide at least two months lead time
because the Board must approve the speaker and fee before an offer and payment can
be made. It can be embarrassing if your speaker has to wait. Guest parking passes are
available through the Office of Instruction.
- 25 -
Final Exam Schedule
The official final exam schedule will be delivered to your mailbox as it is approved.
l.
Please honor the final exam schedule.
2.
If you have a major conflict (professional commitment elsewhere on the day of
an exam), please discuss the matter with your Department Chair or Dean of
Instruction.
3.
If a student wants an early final, refer the student to the Office of Student
Services where he/she will have to receive approval before you offer an early
exam.
4.
Permission to retake a final also must come from the Office of Student
Services.
5.
Pay special attention to the needs of disabled students. If a blind student
cannot punch Braille fast enough or a slow reader cannot read the exam fast
enough to handle your exam, the Learning Center can make arrangements for
that student, and you get to find out how well the student has challenged course
content and techniques, rather than testing the disability.
Field Trips
If a field trip is a required activity, uses college vehicles, and takes place within l50
miles of the college, it is eligible for district funding. However, funds are limited.
Field trips must be requested and approved one week in advance of the trip by the
campus administration. Field Trip Request forms and student permission forms are
available in the Faculty Center or Office of Instruction. Please submit completed form
to your Department Chair for processing.
Changes in Class Time or Location
Administrative approval is required for changes to the printed schedule of classes.
Requests for changes must be made through the Office of Instruction via the
appropriate Dean of Instruction. Instructors may not change the class meeting times,
days, or room without approval. If a change is made, a notice will be posted by the
office staff. Evening personnel must also be made aware of any change, including
field trip schedules.
Early Dismissals of Classes
Instructors are expected to meet their classes for the full allocation of time according
to the printed schedule of classes with the understanding that there is a ten-minute
passing time between classes. Thus, a MWF, 8:00am-8:50am class would be
dismissed at 8:50. A TTH, 1:00pm-2:20pm class would be dismissed at 2:20. A
Wednesday, 6:00pm-8:50pm class would be dismissed at 8:50, but students would be
given a break in the middle of the 3 hour class period. Break time may not be saved
and used as justification for an early dismissal. Early dismissal of class must be
discussed in advance of the class session with the campus administration, except in
cases of illness or emergency.
- 26 -
Supervision of Students
Do not leave students without faculty supervision. If you do, you may be liable in
case of an accident.
Personal Use of College Property
College supplies, equipment, and facilities are not for personal use, with the exception
of local phone calls or long distance calls which are reimbursed. Use of facilities or
equipment for college purposes, but not during regular work periods, can be arranged
through the Office of Business Services.
Textbooks
While choice of textbook continues to be the instructor’s decision, each faculty
member has the responsibility of screening texts used in class to eliminate sex bias
(Title IX compliance). Instructors are encouraged to take cost into consideration when
selecting texts. Additionally, sections of the same course are required to use the same
text, unless variation is approved by the appropriate Dean of Instruction.
Syllabus Content Guidelines
Board Policy requires the distribution of a grading course plan and expectations.
MSJC's Academic Senate created this document to provide a standard against which
you should measure the syllabus you provide your students.
We, the faculty of Mt. San Jacinto College, recognize an academic obligation to our
students to publish and distribute to all our students a written course syllabus every
semester for each course we are teaching. The following are items which we deem
essential for a good course syllabus:
1.
Mt. San Jacinto College must appear on the first page of the syllabus.
2.
Faculty name and preferred title.
3.
All faculty are provided with campus voicemail. Provide the campus
telephone number, the Associate Faculty voicemail system extension, and your
voicemail extension, so that students may contact you with messages. (SJC
(951) 487-6752 x 1588, your extension here or MVC (951) 672-6752 x 1588,
your extension here).
4.
Course ID number, course name, meeting time/days/room, semester/year.
(CHEM 100, Introduction to Chemistry, MW, 1:00-4:00-pm, Room 1217, Fall
2004).
5.
Indicate course objectives, taken directly from the course outline of record
approved by the Curriculum Committee and Board of Trustees. (Note:
Outlines of Record are available on the MSJC website– Administration,
Committees, Curriculum Committee, MSJC Course Outlines).
6.
Topical outline of class discussions, lectures, activities and when applicable,
dates material will be covered.
7.
Assignments and when applicable, their due dates and a statement that all
assignments and exams must be completed.
- 27 -
8.
Name of text and supplementary material.
9.
Books and articles that have been placed on reserve in the library.
10.
Grading Policy: Grades must be based on objective criteria related directly to
achievement of course objectives. Describe how each assignment; quiz, test,
project, paper, etc. will be graded (points, letter grade, credit/no credit, etc.).
Be sure to describe what the student must do to earn the described grade, ie:
the specific criteria by which the work will be evaluated. List the grading scale
for the course and how the final grade will be determined. Be sure to state
clearly policies regarding final exams. Students should be able to determine
where they stand, grade-wise, at any point in the term. List the penalties for
late or incomplete work. Attendance (or tardiness) may not be used as grading
criteria. Missed class activities and participation may be used.
11.
Attendance Policy: Put your policy regarding absences and tardiness in
writing. The instructor may drop a student for excessive absences from class.
However, you must let students know how many absences you consider to be
excessive.
12.
Make-up policy for assignments and exams.
Any other items to be included in the course syllabus are at the discretion of each
faculty member. Faculty may obtain official course outlines from the Office of
Instruction in order to create a syllabus consistent with course outlines. Changes from
official course outlines that delete areas, objectives, or that alters the course
description must be submitted through the approved curriculum process. Additionally,
Office of Instruction has on file a copy of each Instructor’s syllabi. You are welcome
to view or request a copy.
We hope these guidelines help each of you in preparing your course syllabus.
Class Size and Cancellation
Class sizes vary based on subject area and available facilities. Classes may be
cancelled if there is not sufficient enrollment. See your Department Chair or Dean of
Instruction for additional information.
- 28 -
Salary Schedule and Payroll Information For Fall 2005/Spring 2006
Associate faculty members are paid for the number of hours they work in a month, at
the end of that month. For example, 18 hours of teaching in the month of March will
be paid on March 31, 2005. You may pay into Social Security or Retirement. You
may elect to pay into retirement at any time by contacting Kathleen Van Klaveren
(ext. 1203) in payroll.
Sick leave is earned based on the hours of teaching (Personal necessity is sick leave).
We use 17 weeks as the average length of a course. A three unit course that meets 51
hours during the semester will receive 3 hours of sick leave for the semester (51
hours/17 weeks = 3). Please submit leave slips as soon as possible after an absence.
Time sheets are required for substitute assignments and additional assignments. Please
do not submit time sheets for courses that are on your part-time faculty assignment
sheets. Time sheets are due on the 18th of the month to be paid at the end of the
month. Late time sheets will be paid the following month.
Please contact your supervisor regarding payroll questions and concerns.
Classrooms
Classroom assignments for teaching locations appear in the printed schedule and on
schedule change handouts. Changes in classroom assignments occasionally do occur
between the printing of the schedule and the start of classes. If a change is made,
every effort is made to notify the affected students and faculty member and to post a
"Notice of Room Change" form on the originally scheduled classroom door. If the
assigned room is either too small or too large, needs additional equipment, or
maintenance, notify the Office or Instruction, Ext.2502 at MVC or the Office of
Instruction, Ext.1603 at SJC. Adjustments will be made if possible, but the physical
facilities of the campus are scheduled to capacity for classes. Moving a single class
creates a domino effect and is, therefore, not always feasible.
- 29 -
Printed Documents
The following documents contain important information for your reference. Contact
the office if you require a copy.
1)
College Catalog - Outlines degree and certificate patterns, lists official course
descriptions and gives policies and procedures related to students.
2)
Schedule of Classes - Shows all classes offered in a given semester.
3)
Faculty Handbook – Instructors’ information manual.
4)
College Calendar - Answers questions about holidays and finals.
Instructional Policies and Procedures
1.
Grade Inflation - In order to ensure that students transferring to four-year
universities and colleges are properly prepared, the college discourages grade
inflation. The "good" student who is doing better than average work is a "B"
student. The grade "A" is reserved for excellence. Average students receive a
"C", below average a "D", and "F" reflects a failing grade. The "W" is
assigned to a student who drops a course or who is dropped by the instructor
between the fourth and fourteenth week of the semester (Depending on length
of semester). After this time, a letter grade must be assigned. Even though it is
the student's responsibility, instructors should drop students for lack of
academic effort or non-attendance as soon as it is apparent the student will
not be returning. Students are dropped on Eagle Advisor or on program
change forms.
2.
Retention - College goals and objectives are focused on procedures designed
to ensure retention and success of students in the classroom.
3.
Credit - No Credit Classes - Students who wish to take a class on a credit/no
credit basis must complete a "Credit/No Credit" form (may be obtained from
the Enrollment Services Office), which must be submitted by the deadline
printed in the schedule of classes. When the final grade sheet is printed, the
credit/no credit selection will be indicated adjacent to the student name and ID
number. Credit (CR) is equivalent to completing the course work and earning
a “C" grade or better in the class.
If the student performs at less than a satisfactory level, he/she would receive no
credit (NC). Neither the "CR" or "NC" grade is entered into the computation
for the grade point average. Once the student has elected to take a course on a
credit/no credit basis, this decision may NOT be reversed by either the student
or the instructor.
- 30 -
4.
5.
Add Procedures - Students who wish to add a class the first week of the
semester (or proportional amount of time for those classes that are shorter
than semester) or who wish to enroll in a class that is full must complete the
"Add" section of the “Program Change" form and have it signed by the
instructor. "Program Change" forms can be obtained from the Enrollment
Services Office. If the class is full on the start date of that class and after the
first week, no student may be added to the class by the office unless they have
a "Change of Program" form signed by the instructor. Any add submitted after
the second week of term must be accompanied with a “Petition to Enter Class
Late”.
Drop Procedure - A student may drop a class by Eagle Advisor or by
completing the "DROP" section of the "Program Change" form. It is not
necessary to obtain the instructor's signature. A student may drop a class with
no grade at any time during the first three or four weeks of the semester
(Depending on the length of the semester). From the fourth or fifth week to the
end of the thirteenth or fourteenth week of the semester a student who drops a
class will receive a "W" grade. A 75% (Seventy – Five ) of time is used for
short term/fastrac classes).
An instructor may drop a student for excessive absences or "no show". This is
done on Eagle Advisor.
Definitions of nonparticipation shall include, but not be limited to, excessive unexcused
absences. It is the student's responsibility to officially drop. However, if the student
does not drop the course, and the instructor does not drop the student from the course by
the drop deadline, the student will end up with an "F" grade on his/her transcript which
must be issued.
6.
Incompletes - The "I" grade is given only in cases in which a student is doing
passing work, but is unable to complete the requirements for the course during
the semester due to an emergency in the last few weeks of school. Such a
grade should be made up as soon as possible following the semester in which
the "I" grade was given. To change the "I" to a letter grade, the instructor must
complete a "Change of Grade" form and submit it to the Enrollment Services
Office. The "I" may be made up no later than 6 weeks into the following
semester. Instructors must assign a specific task or tasks for the students to
complete.
a)
Make up hours missed
b)
Submit mandatory papers and all exams
c)
Complete term paper and two tests
If a student requires longer time to make up the work, then an extension may
be approved. However, the maximum time is one year.
Classroom Cues
1.
Suggested Checklist For First Class Session
The opening session sets the pace and standards by which students evaluate the
course and the instructor. The first class should meet for the entire scheduled
class period. Some instructors, mistakenly, expect to have very short class
- 31 -
sessions for the opening class session with the comment that "very little can be
done until the students obtain their books." This is inappropriate.
The following suggested checklist is meant to illustrate possible activities for a
full opening class session:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)
n)
o)
p)
Identification (introduction) of instructor by name.
Announcement of course by department, course number, course title, code
number, scheduled hours, days and room. ("Lost souls" have been known to
appear at and sit through wrong classes).
Check class roll for attendance. All students attending must be properly
registered. Children are not covered by college insurance and should not be
present in classroom or laboratories.
Check to see that students have prerequisites required for the course.
Encourage students to attend every session for your class; stress the importance
of regular attendance in class. If you wish students to notify you in case they
need to be absent from class, PLEASE arrange for that notification by some
means other than having them call the college; neither the switchboard
operator nor secretaries have time to receive, record and distribute the calls.
Announce book titles, authors, and editions of required, recommended, and
supplemental textbooks, and other materials or supplies.
Distribute the syllabus, announce and explain course objectives; discuss what
students should expect to learn, gain, attain, etc., from taking this course.
Market the course. Make it exciting - this is the students' first taste of your
subject area!
Outline the course requirements, grading, and attendance standards.
Present the first lecture, explanation, demonstration, or whatever is needed to
get the students into the course.
Make a definite assignment for the next meeting of the class.
Obtain information about students.
Have a get-acquainted activity.
Explain Add/Drop procedures.
Distribute a phone list to obtain students' day and evening phone numbers so
you'll be able to reach them if necessary.
Make any other announcements requested by your department chair and/or the
Dean.
- 32 -
Enhancing Classroom Instruction
SUGGESTIONS TO TURN A GOOD TEACHER INTO A GREAT
TEACHER:
1
Learn the name of each student and use it in the class. Based upon your style,
student preference, and the classroom atmosphere desired:
a. Call on students by their first names or nicknames.
b. Call on students by using Mr., Mrs., Miss, Ms.
c. Avoid referring to students in condescending terms.
2
Be aware of differences and similarities between student classroom mistakes
and their personal successes/failures.
3
Be fair and impartial in dealing with students both in and out of class.
4
Be honest about your feelings, opinions, and attitudes toward students and
subject matter. Accept student opinions even if you can't agree with them.
5
Listen intently to student comments and opinions. Use a "lateral thinking
technique" (adding to ideas rather than dismissing them) so that students feel
their ideas, comments, and opinions are worthwhile.
6
If a student tells you something in confidence, respect that confidence. Avoid
making value judgments (verbally or nonverbally) about these confidences.
7
Lend some of your reference books to students and borrow theirs in return.
Initiate the process by saying, "I've just read a great book on... would anyone
like to borrow it?"
8
Provide a small note pad on your office door for student's messages.
9
At the first class meeting, have a get acquainted activity. Participate with
students.
10
Establish a "buddy" system for absences, work missed, assignments, tutoring,
etc.
11
At the end of each class period, ask one student to stay for a minute to chat
(compliment him/her on something; tell student you missed him/her if absent,
etc.).
12
Ask students to stop by your office to pick up tests and paper. This gives an
opportunity to talk informally with students.
13
Phone students or drop them a note if they are absent. Make an appointment
with them to discuss attendance, make-up work, etc.
14
Get feedback periodically on student perceptions of your attitudes and personal
involvement with them.
15
Socialize with students by attending their club or social activities, by walking
with them between classes, etc.
16
Take a student or a group of students to lunch (dutch treat).
17
Conduct a personal conference with each student during the semester.
18
Provide a means to establish quick, positive reinforcement to students.
19
Throughout the course, but particularly during the first class sessions:
a) Stress a positive "you can handle it" attitude
b) Emphasize your willingness to give individual help with course content.
c) Point out relevance of subject matter to concerns and goals of students.
d) Capitalize on opportunities to praise abilities and contributions of students.
e) Utilize a variety of instructional methods.
f) Urge students to talk to you about problems, such as changes in work
schedule, before dropping the course.
20
Have students fill out an index card with name, address, telephone number,
goals, and a list of the times they are available to meet with you.
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21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
Insist that students contact you if they are going to be absent for more than one
class period. Give them a message number.
Explain student responsibility for missed classes, exams, late paper, etc.
Be flexible when scheduling make-up tests and quizzes; students may have
other classes.
If you are absent, explain why, and what you will do to make up the time.
If you are absent, telephone the Office of Instruction, MVC, ext. 2502, or SJC,
ext. 1603, to post the classroom door.
Announce your topic and objectives at the beginning of each class period.
Distribute an outline of lecture notes before class starts to assist students
in organizing material.
Be first to arrive and last to leave the classroom.
Circulate around the class as you talk. Movement creates a physical
closeness to the students. Avoid standing behind the lectern or sitting behind
the desk for the entire period.
Maintain good eye contact with students both in and out of class.
Vary your instructional techniques (lecture, discussion, debate, small groups)
to maintain student interest.
Use familiar examples in presenting materials. Rules, principles and
definitions should be related to concrete examples.
Have an alternate approach if you bog down. Be confident with your material
so that student interests, not lecture notes, determine the format of instruction.
Let students know how and where to obtain learning resources used in class
(slides, tapes, films).
Take the responsibility of arranging a library and computer laboratory
orientation, if appropriate.
Use a pretest to determine student knowledge, background, and expertise.
First tests should cover a small unit with fewer topics and fewer questions.
Be sure tests include the most important aspects. Explain purpose and
philosophy of testing.
Return tests and assignments rapidly. Write comments when appropriate.
Show your concern for student's progress in the course.
With the mid-term grade indicate what each student must do to improve.
Invite counselors to classes to foster awareness of counseling and placement
services.
Share study techniques and habits desirable for your course.
Tell students when to ask questions in class. Don't be annoyed if they do!
Admit that you don't know all the answers but share where students may go for
help.
When you answer a student's question, be sure he/she understands your
answer. Ask the student to repeat or rephrase the answer.
Provide positive reinforcement. Answer questions respectfully.
Clarify acceptable and unacceptable behavior in class. Consistently enforce
rules. Seek administrative assistance if problems persist.
Allows students to switch classes if necessary. Cooperate with such requests
from colleagues.
Have students read one another’s' papers to locate errors before being graded.
Have the students plan and make some arrangements if a field trip is
appropriate.
Ask students to submit sample test questions (objective or subjective) prior to a
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test.
Create opportunities for student leaders to emerge in class and use their skills
to improve student performance.
Encourage students to report experiences with support services such as
counseling and placement.
Have students set specific learning goals and identify necessary behaviors to
reach goals.
Permit and encourage students to bring a friend to class.
Encourage study groups. Emphasize the fact that students learn from
one another.
Utilize small group discussions. Identify goals to be achieved.
Contact and counsel students who are doing poor work. Be especially
cognizant of the "passive" student.
Encourage students who had the first semester of a course together to be
in the second semester together.
Have students submit topics that they would like to discuss.
Take students on a mini-tour of the Library/Learning Resources Center.
If students need help, don't send them - TAKE THEM!
Encourage students to participate in cultural and extracurricular
activities.
Avoid placing students in embarrassing situations. Be patient when they don't
understand the material.
Inter-relate your subject matter with other academic disciplines. Show
enthusiasm for subject matter and students.
Use examples that relate to all age groups in your classes.
Allow students to help (locate information, check out a book, or conduct a
research project).
Make lecture notes or study guides available to students through the library
reserve.
Engage in periodic self-evaluation of each class. What was
accomplished? How did students react?
Set up special mandatory tutoring sessions and extra classes.
Maintain academic standards; be sure students understand this.
Determine student progress periodically. Do you know anything about the
student other than the grades?
At mid-term and finals, your last ten questions should ask if a student is going
to remain in college or drop at the end of the semester. If a potential drop out
is identified, advise Student Services and also personally counsel the student.
Use skills of other instructors as guest lecturers.
Confer with other instructors who have the same students in class.
Focus on learning problems, behaviors, and positive responses.
Invite reading faculty to do a "readability study" of texts.
Ask the reading faculty to do a "readability study" of text.
Make the campus, as well as your classroom, an attractive place in which to
learn. Be sure students share in the responsibility for maintaining a wholesome
atmosphere.
SOURCE: Jefferson County Community College, Louisville, Kentucky
- 35 -
Some Frequently Asked Questions About FLEX
For Associate Faculty ONLY
What is FLEX anyway?
The flexible calendar is the result of an attempt to reform the college calendar without
reducing the work year. Some time which would have been spent in classroom instruction
under the former calendar is devoted to professional development, and improvement of
instruction. FLEX provides a way for the state of California to fund activities designed to
improve the quality of performance at both the individual and institutional levels.
Who do I contact for FLEX questions?
The FLEX Coordinator is Dr. Del Helms. Dr. Helms’ extension is 1545. He can also be
reached via email at dhelms@msjc.edu. The FLEX website is at www.msjc.edu/flex.
How do Associate Faculty determine how many FLEX hours they qualify for?
Associate faculty may contract with the FLEX Committee for participation in FLEX activities
using the following formula:
Your total number of scheduled teaching hours per week Fall Term:
PLUS
Your total number of scheduled teaching hours per week Spring Term:
EQUALS: The number of hours that you can use for FLEX during the academic year.
You must wait until your fall schedule is confirmed to claim all your hours for the fall term as
you cannot receive hours for classes that are cancelled due to low enrollment. The same
process is used for the spring.
NOTE: Accelerated classes are prorated to regular schedule classes to reflect a whole
semester.
Are Associate Faculty required to participate in FLEX?
No. Your participation is voluntary.
How do Associate Faculty sign up for planned FLEX activities?
Pick up a half sheet for FLEX attendance from the mail room (Faculty Center). Fill out the
activity, sign your name, and get the facilitator to sign his/her name. When completed, drop in
the flex coordinator’s mail box.
Can my entire FLEX be done as an individual project?
Yes. Each FLEX proposal is dealt with on an individual basis. The FLEX committee
encourages and supports creative FLEX projects.
- 36 -
What kinds of individual FLEX will the Flex Committee approve?
Simply put, any activity that enhances your teaching and is outside your normal contractual
teaching obligation is flexible. Please examine the Faculty Development Plan and see if it fits
the Qualifying activities listed. Part-time employees have a much greater range of qualifying
activities than does the full time faculty. Get prior approval from the FLEX Committee for
individual activities.
How can I suggest a FLEX activity that I would like to see happen or facilitate?
The FLEX Committee welcomes your suggestions. Simply contact the FLEX Coordinator,
and lay out your ideas.
How can I put on a FLEX workshop?
If you would like to share some of your talents with your colleagues, please send a proposal to
the coordinator. This is a great way to achieve two hours of FLEX credit for each hour of your
workshop.
Can I receive FLEX credit for taking a class from another institution?
No.
Where do I get the Forms?
All the appropriate forms are available in the mailroom (or faculty Center) at both the San
Jacinto and Menifee Campus. Soon, we will produce electronic forms available on the FLEX
website.
Can I get FLEX credit for conference attendance?
Yes. Please send a Conference attendance form to the FLEX Committee before you attend the
conference. The form is special for FLEX credit. There is another form for direct money
reimbursement but does not apply to FLEX. You may not get credit for both direct money
reimbursement and FLEX compensation.
Please remember that you may not get FLEX credit for conference hours that conflict with
your teaching schedule and contractual obligations, including office hours.
Can I do FLEX activities for credit during the summer?
Yes. You must, however, get FLEX Committee approval to ensure credit. The FLEX calendar
year is from July 1st to June 30th, so you need to get approval by June 1st for activities to take
place during July, August, and September.
When can I participate in FLEX on a regular school day?
As long as you have fulfilled your contractual obligation for that particular day, you may use
the remainder of that day for FLEX activity. FLEX credit is available at any time in which
school is not regularly in session, i.e. - weekends, holidays, etc.
Can I do my FLEX activities off campus?
Yes. Approved individual activities may occur either on or off campus so long as it is not the
attendance of another college's FLEX workshop or activity.
- 37 -
Can I receive FLEX credit for attendance of a department or division meeting?
Associate Faculty may use the "Attendance and Time Sheet for Adjunct Faculty" to claim
time for departmental meetings for FLEX. Meetings that qualify for FLEX must be scheduled
and attended by a Full-Time Instructor or Administrator, and they must sign your FLEX Time
Sheet. This is not true for Full-Timers.
Can I receive FLEX credit for teaching a class?
If the class is outside of and in addition to your regular assignment, and you are not receiving
any compensation for it, you may receive FLEX credit.
I serve on a College Committee, or the Student Services Committee, Can I receive FLEX
credit?
Yes. This is not true if you were a Full-Timer.
Can I receive FLEX credit for providing office hours as a part-time employee?
No. As of the 2003-2004 academic year office hours are no longer compensated by flex due
to the CWA contract.
When should FLEX activities take place?
To be credited in the 2005-2006 year, the activity must take place between July 1, and June
30, of the current school year.
Can travel time be calculated into FLEX time?
No.
Why does it take so long to get paid for FLEX?
The FLEX Committee meets once or twice a month to review FLEX contracts. From there the
forms go to your dean for approval and then to Payroll. If Payroll does not receive your
contract by the 20th of the month, it will be on next month's paycheck. Please be patient you
will get paid if the activity meets all the requirements.
One sure way to slow down the process is to not fill out the proper forms. Associate Faculty
need to fill out the half sheet for all FLEX activities. If you are going to a conference then
make sure that you also fill out the proper form. Use this form if you intend to claim the hours
for FLEX and not direct reimbursement. A photocopy of the forms is attached. The actual
NCR forms are in the mailroom (or Faculty Center) at either the San Jacinto or Menifee
campus.
- 38 -
Copyright Policy
Board Policy 501.05 - Copyright
It is the intent of the Board of Trustees of Mt. San Jacinto College to adhere to the provisions
of the current copyright laws and Congressional guidelines.
The Board recognizes that unlawful copying and use of copyrighted materials contributes to
higher costs for materials, lessens the incentives for development of quality educational
materials, and fosters an attitude of disrespect for law, which is in conflict with the
educational goals of this District.
Direction to Employees
The Board directs that District employees adhere to all provisions of Title 17 of the United
States Code, entitled "Copyright", and other relative federal legislation and guidelines
related to the duplication, retention, and use of copyrighted materials.
The Board further directs that:
1.
Only lawful copies of copyrighted materials may be reproduced on Collegeowned equipment.
2.
Only lawful copies of copyrighted materials may be used with College-owned
equipment, within College-owned facilities, or at College-sponsored functions.
Prohibitions To Single Or Multiple Copying
A TEACHER MAY NOT: (without express written consent of publisher)
...copy without including copyright notice
...copy to create or to substitute for anthologies, compilations or
collective works
...copy more than three authors from a collective work
...copy from works intended to be "consumable", such as workbooks,
exercises, standardized tests and test booklets and answer sheets, etc.
...copy in order to avoid purchase of books, reprints, music, or periodicals
...be directed by higher authority to make illegal copies
...repeat from term to term the same item
...charge a student beyond the actual cost of the photocopying
...have more than 9 instances of multiple copying in one class term
...copy music for any kind of performance (exception: A lost part may be
copied in an emergency if it is replaced with a purchased part in due course)
...duplicate copyrighted materials on hand from a publisher, a manufacturer, or
vendor for preview and evaluation.
- 39 -
How To Request Permission To Duplicate Copyrighted Materials
The request to duplicate should be sent, together with a self addressed return
envelope to the permissions departments of the publisher or directly to the
copyright holder and should include the following information:
1.
2.
3.
4.
5.
6.
7.
Title, author and/or editor and edition of materials to be duplicated.
Exact material to be used, giving amount, page numbers, and other
relevant information.
Number of copies to be made.
Use to be made of duplicated materials.
Form of distribution (classroom, newsletter, etc.)
Whether or not the material is to be sold.
Type of reprint (ditto, photocopy, offset, typeset).
Don't ask for blanket permission to copy.
- 40 -
Current Outreach Sites:
Beaumont High School
1591 Cherry Avenue
Beaumont, CA 92223
(951) 845-3171
Chaparral High School (TC-2)
27215 Nicolas Rd
Temecula, CA 92591
(951) 308-1059
Cherry Hills Golf Course
26583 Cherry Hills Blvd.
Sun City, CA 92586
(951) 679-1182
Nuview Elementary
29680 Lakeview Avenue
Nuevo, CA 92567
(951) 928-0201
Oak Valley Golf Club
1888 Golf Club Drive
Beaumont, CA 92223
(951) 769-9771
Perris High School
175 E. Nuevo Rd.
Perris, CA 92599
(951) 657-2171
Eastern Municipal Water District
2270 Trumble Road
Perris, CA 92370
(951) 672-6752, Ext. 2508
Temecula Valley High School (TC-1)
31555 Rancho Vista Rd.
Temecula, CA 92592
International Golf Academy
38810 Sky Canyon Drive
Murrieta CA
(951) 672-6752, Ext. 2508
Temescal Canyon High School
28755 El Toro Rd.
Lake Elsinore, CA 92532
(951) 245-4484
Menifee Lakes Country Club
29875 Menifee Lakes Drive
Menifee, CA 92584
(951) 672-3090
West Valley High School
3401 West Harrison
Hemet CA 92545
(951) 765-1600
Murrieta Valley High School
24105 Washington Avenue
Murrieta, CA 92562
(951) 696-1408
Wheatfield Park
Corner of La Piedra/Menifee Rd.
Menifee, CA 92584
- 41 -
August 2005
Dear Faculty Member:
Welcome to the fall 2005 semester at Mt. San Jacinto College. The following pages have been
developed by Student Services professionals to assist you in being successful at Mt. San Jacinto
College. We are sure you will have some positive suggestions for how we can improve this
publication. Please let us know your thoughts so future editions can be enhanced to meet the
needs of M.S.J.C.’s faculty.
The College commitment to students is realized, in part, through its support of faculty. Faculty
should know that we in Student Services are here for you. This informational guide should be kept
with you as a ready reference.
As with all institutions of higher learning, there are many academic regulations approved by the
Board of Trustees as well as those mandated by state and federal law. The information being
provided to you is the most current information available at the time of publication. If you have
additional questions, please feel free to contact my office or one of the other Student Services
offices for assistance. In addition, you should review a copy of the semester schedule of classes,
the current college catalog, or the Student Services section of the college website.
My door is open to students and faculty alike. I look forward to the opportunity to meet you
personally. Together, we do make a difference.
Sincerely,
John Woolley,
Interim Vice President, Student Services
blm
- - 42 - -
IMPORTANT REMINDER
For the last several years, we have been asking faculty to increase efforts to ensure that all
students in attendance are officially enrolled. Now with web access, we have developed a
different set of problems. We hope you bear with us while implementing these new abilities.
Students who are not enrolled may not attend class after the first day of attendance when they are
given an add slip. There are no exceptions. It is the student’s responsibility to complete
enrollment. You have two ways to verify that students are officially enrolled in your course
section.


Check your current roster on Eagle Advisor (http://msjc.edu). (Click on Eagle
Adviser.)
They present you with a printed receipt or class schedule showing your course
section. (A wait list does not count.)
Only you, the instructor, can control this problem. If you have students who insist that they have
enrolled, require that they produce a printed schedule. If they don’t have one, send them to the
Enrollment Services office or direct them to Eagle Advisor to obtain a free copy of their schedule.
Without that sheet, attendance is not permitted.
Students who are not enrolled will not receive credit for the course. When you permit the student
to attend class without being properly enrolled, you are implying to the student that credit will be
awarded. There are also liability issues and potential budget implications.
Most faculty maintain accurate roll sheets, and we express our thanks to those faculty for a job
well done. We also want to thank those faculty members who have helped us fine-tune the
enrollment process.
Web Services are continuing to improve with your comments and concerns. The ability to view
your class rosters and the submission of grades has improved.
The web address for our Eagle Advisor is: http://msjc.edu. (Click on Eagle Adviser.)
Your login is your first initial, your full last name and the last three digits of your ID number. (If
you do not know your ID number, see your Administrative Associate in the Instruction Office.)
Your password is your birth date entered in mmddyy format, e.g., 022052. For security reasons,
please change your password to a six-character alphanumeric password. Please make sure you
write down your password in a secure place, as we will be unable to retrieve it once you change it.
- - 43 - -
Student Right to Privacy
F.E.R.P.A.
In order to protect students’ right to privacy, federal and state laws place strict limits on
the release of student records and information. These limits apply to college employees
and a third party as well as to the students’ themselves.
As a faculty member of MSJC, you may have access to the student records as long as
your access is for educational purposes. Your job places you in a position of trust and
you are an integral part in ensuring that student information is handled properly. Students
have a right to expect that their academic records are being treated with the same care and
respect that we would for our own records; therefore, posting of grades by social security
or student identification numbers is not permissible.
Parents of community college students do not have a right to access to their children’s
student records regardless of whether the student is under the age of 18. In some cases,
these students will give permission for access to their parents. Please check with the
Enrollment Services Office.
Faculty who have a “need to know” may review student records if they present a valid
education related reason why they should have such access. The official custodian of all
student records is the Dean of Enrollment Services and Student Support Services. The
Dean of Enrollment Services and Student Support Services or the Vice President of
Student Services determine validity of requests and provide appropriate access.
Who to Contact
If you are in doubt or have questions about the F.E.R.P.A., please call one of the
following for assistance:
Susan Loomis, Interim Director of
Enrollment Services and Student Support Services ............................................ Ext. 1414/2401
John Woolley, Interim Vice President
Student Services ........................................................................................................... Ext. 2498
- - 44 - -
PROCEDURES FOR RECORDS AND GRADES
ENROLLMENT
Faculty members play a key role in ensuring that all students attending classes are
properly registered in each class. While Enrollment Services can tell you who is enrolled,
they don’t know who isn’t enrolled unless you tell them. IF YOU HAVE STUDENTS
WHO ARE NOT ENROLLED BUT ARE ATTENDING, YOU MUST DISMISS
THEM FROM CLASS UNTIL THEY ARE PROPERLY REGISTERED AND
PRESENT YOU WITH PROOF OF REGISTRATION. Check your class roster(s)
on Eagle Advisor.
IMPORTANT DATES
There are a number of important dates that change each semester. Please check the
current schedule of classes or the web at http://msjc.edu.
Please drop all NO SHOWS and those no longer in attendance by the required date for
Census Rosters on Eagle Advisor.
Throughout the term, please review your class roster on Eagle Advisor.
Since Mt. San Jacinto College has class sections with a wide variety of start and end
dates, be sure to review these deadlines on Eagle Advisor. You may also contact
Enrollment Services if you are not sure of the specific deadlines for your class section(s).
GRADES:
It is the faculty member’s obligation to complete and submit grades by the designated
date each semester. Grades may be submitted online by going to www.msjc.edu, click on
Eagle Advisor and then Web Advisor for Faculty. Grading starts on the last day of the
term and continues for five working days. After that time, all students will be graded with
an RD (report delayed) grade.
Some faculty members do not realize that when they delay the submission of grades,
grades are available anyway. Students can actually be denied graduation, scholarships or
admission to transfer institutions as a result of RD grades. Please support our students by
timely submission of all grades.
Who to Contact:
Susan Loomis, Interim Director of
Enrollment Services and Student Support Services ...................................... Ext. 1414/2401
COUNSELING
Counseling services are provided to MSJC students by professional counseling faculty.
Counselors provide assistance with academic advising, Student Educational Plans, Career
- - 45 - -
Counseling, selecting major, transferring to 4-year universities, and academic
advisement. Counselors are available for crisis management and short-term personal
counseling to help students with decisions related to their educational plans.
Counselors are available from 8:00 a.m. to 7:00 p.m. Monday and Thursday, and 8:00
a.m. to 5:00 p.m. Tuesday, Wednesday, and 8:-00 am to noon on Fridays. Complex issues
or requests to see a specific counselor usually require an appointment; however, walk-in
accessibility to counselors is available most times that the counseling center is open.
Counseling related services include: Assessment and Orientation, Career/Job Placement
Center, Transfer/Articulation, Student Success Courses, EOP&S, DSP&S, Destino, Study
Abroad and the Learning Skills Program. Counselors are available for classroom
presentations on most counseling topics, such as career, transfer, student success skills,
disabilities, and graduation. Contact the Counseling Office for more information or visit
us online at http://www.msjc.edu/counseling.
Who to Contact:
San Jacinto Campus Counseling ............................................................................ Ext. 1450
Menifee Valley Campus Counseling ..................................................................... Ext. 2411
Temecula Valley Center Counseling ............................................................(951) 308-1059
Suzanne Gavin, Dean of Counseling and
Student Support Services .................................................................. Ext. 1498/2419
- - 46 - -
DISABLED STUDENTS PROGRAMS & SERVICES
In accordance with current federal and state legislation, each student at Mt. San Jacinto
College is afforded the same rights and privileges as any other student to enter the
mainstream of the college's programs, activities, and classes; this includes students with
disabilities.
The mission of DSP&S is to empower students with disabilities to attain maximum
independence, integration, and success in a fully accessible college environment. Mt. San
Jacinto College is dedicated to providing educational opportunity to students with
disabilities because of the conviction that the fullest possible development of each
individual's abilities is essential to the welfare of the community, the state, and the nation.
This dedication commits the college to offer opportunities to students to develop their
unique potential and to explore their individual abilities and talents. It commits the
college to promote the idea that students pursue education beyond the curriculum, to
widening horizons throughout their lifetime, and thus it commits the college to provide
post-secondary opportunities to all, including citizens with disabilities. It commits the
college to continuously evaluate the quality of its offerings, the standard of achievement,
the effectiveness of its instruction, and the relevance of its programs.
Students with disabilities, like other students, have the responsibility to communicate
directly with you with any questions they may have about the course and with DSP&S
regarding requests for services and accommodations. Once one or more qualifying
disabilities are identified and the educational limitations are determined, the job of
DSP&S begins.
The Disabled Students Programs and Service office (DSP&S) assists students with
disabilities in receiving reasonable accommodations for qualifying disabilities.
Assistance includes specialized equipment and software, Brailling, testing services,
provision of communication specialists for students with hearing loss, books on tape for
students with visual impairments or learning disabilities, note takers, and a variety of
other services. Faculty should contact the DSP&S office if there are questions about
accommodations requested by a student with a disability.
- - 47 - -
SERVICES FOR STUDENTS WITH DISABILITIES
A primary goal of the Disabled Students Programs and Services (DSP&S) is to assure an
equal educational opportunity for students with disabilities. The services listed below
have been designed to provide reasonable accommodation for students.
ABSENTEEISM SERVICES
AGENCY LIAISON
ALTERNATE MEDIA CENTER
ASSISTIVE LISTENING DEVICE (ALD)
CLOSED CAPTIONING CENTER
COUNSELING
E-TEXT
HIGH TECH CENTER (HTCIN-CLASS AIDE)
INSTRUCTOR COMMUNICATION FORM
INTERPRETER
LARGE PRINT
LEARNING DISABILITIES PROGRAM
MOBILITY ASSISTANCE
NOTETAKER
PRIORITY REGISTRATION
READER
TAPED TEXTS
TDD
TEST FACILITATION
TUTORING
For more detailed information regarding accommodations and services for students with
disabilities provided through DSP&S, please review the DSP&S Faculty Handbook online at: http://www.msjc.edu/dsps.
SUGGESTIONS FOR HELPING STUDENTS WITH DISABILITIES SUCCEED
IN THE CLASSROOM

Provide students with a clear and detailed course syllabus, which explains
expectations for course (e.g. grading, material to be covered, projects, exams, due
dates).

In addition, we invite you to please consider including the following statement in
each course syllabus:
“Mt. San Jacinto College abides by the Americans with Disabilities
Act and Section 504 of the Rehabilitation Act of 1973 that prohibits
federal and state agencies or programs from discriminating against
qualified individuals with disabilities. If you have a documented
disability that limits a major life activity which may have some
impact on your work in this class and for which you may require
- - 48 - -
accommodations, please see me or Disabled Students Programs and
Services (DSP&S). DSP&S is in the following locations: San Jacinto
Campus – room #1112 or Menifee Valley Campus – modular
#1019B or call 1-800-624-3361, ext. 1440 or go to the web page at
http://www.msjc.edu/dsps.”










Start each lecture with an outline of material to be covered that period. At the
conclusion of the class, briefly summarize key points.
Speak directly to students, and use gestures and natural expressions to convey
further meaning. Do not address your questions to an aide, attendant, or
communication specialist in the classroom who is working with a student with a
disability. In class lectures and demonstrations, try to use concrete examples,
dramatic attention-getting devices and practical applications to highlight
important information.
Present new or technical vocabulary on the board or in a handout. Terms should
be used in context to convey greater and more accurate meaning.
Give assignments both orally and in written form to avoid confusion.
Announce extra-required reading assignments well in advance for students who
are using alternate media approaches. Supplemental materials which are required
by some students need to be submitted well in advance.
Provide study questions for exams that demonstrate the format, as well as the
content of the test. Explain what constitutes a good answer and why.
Encourage tape recording of class lecture and verbal presentations that will enable
the student to re-listen to promote and increase information gained and/or fill-in
notes where information was missed or noted incorrectly. The Instructor
Communication Form may indicate the student with a disability needs to use a
tape recorder. Under the Americans with Disabilities Act, Section 504 of the
Rehabilitation Act of 1973, and Section 56026 of Title V regulations, this student
may need to tape your class as reasonable accommodation for his/her disability.
Structure class so that all students must participate or are asked to become more
involved in the learning process.
Provide adequate opportunities for questions and answers, including review
sessions.
Encourage students who qualify to use campus support services such as preregistration, notetakers, assistance in ordering taped texts, alternative testing
arrangements, and academic tutoring early in the semester.
- - 49 - -
LEARNING DISABILITIES PROGRAM
This component offers specialized classes in math, learning strategies, and English to
students who have been identified with specific learning disabilities or other cognitive
difficulties. Referral for testing to identify a specific learning disability may be made
through DSP&S or directly to the Learning Disabilities Program.
KEY SIGNS OF POSSIBLE LEARNING DISABILITIES
The characteristics listed do not imply that a student definitely has a learning disability.
They are indicators that a diagnostic evaluation might be appropriate. If you think a
student may have some of these characteristics, please refer them to DSP&S or a
Learning Disabilities Specialist.







Extreme difficulty reading aloud, reading textbooks, or pronouncing long and
unfamiliar words.
Extreme difficulty understanding written directions, basic math facts, fractions or
word problems.
Extreme difficulty understanding verbal directions and lectures not attributed to
non-native language barriers.
Many errors in spelling, grammar and mechanics of English when student appears
alert, well informed and intelligent.
Poor grades on tests that are not congruent with the student’s apparent
understanding of material presented. Disorganized thinking, writing, and
speaking.
Poor memory or failure to take appropriate class notes.
Apparent discrepancy between verbal ability and written performance.
Who to Contact:
Geoffrey Reed, DSP&S Director ........................................................................... Ext. 1440
Eric Borin, DSP&S Counselor ............................................................................... Ext. 1440
Marilyn Findley, DSP&S Counselor ..................................................................... Ext. 2620
Marlene Cvetko, Learning Disabilities Instructional Specialist ............................ Ext. 1524
James Decker, Learning Disabilities Instructional Specialist ................................ Ext. 2719
- - 50 - -
FOR MORE INFORMATION
http://www.msjc.edu/dsps
San Jacinto Campus
1499 N. State Street
San Jacinto, CA 92583
1-800-624-5561, ext. 1440
(951) 487-6752, ext. 1440
FAX (951) 487-0183
High Tech Center
(951) 487-6752, ext. 1446
Alternate Media Center
(951)487-6752, ext 1448
TDD (951) 654-2098 (SJC)
DSPSSJC@msjc.edu
Menifee Valley Campus
28237 La Piedra Road
Menifee, Ca 92584
1-800-452-3335, ext. 2620
(951) 672-6752, ext. 2620
FAX (951) 672-2548
High Tech Center
(951) 672-6752, ext. 2620
TDD (951) 672-9357(MVC)
DSPSMVC@msjc.edu
- - 51 - -
DEFINITIONS
Articulation
Mt. San Jacinto College maintains a long list of articulation agreements with other
colleges and universities throughout California. These agreements identify M.S.J.C.
courses which transfer and courses which satisfy general education requirements. In some
cases, departmental articulations may cover transfer majors as well. Copies of current
articulation agreements are available from the Transfer Coordinator or Career/Transfer
Center staff.
CARE
The Cooperative Agencies Resources for Education (CARE) program is part of the
EOP&S program and provides even more assistance for needy single parents. Issues of
support, transportation and childcare can be facilitated through the CARE office.
Career/Transfer Center
The Career/Transfer Center is currently located on both campuses. The centers are
located in counseling and provide materials on career opportunities, transfer information,
and career assessment. Computers provide students with the ability to view many college
catalogs and do Internet searches, etc.
DSP&S
Disabled Students Programs and Services (DSP&S) is a student services program that
assists students with disabilities in gaining maximum access to college curriculum and
programs while attaining their academic, vocational and personal goals in a
mainstreamed setting. Students may be referred to the DSP&S program by instructors,
counselors, community agencies, high schools, a parent, or by self-referral. They are
eligible for appropriate and reasonable accommodations and support services upon
completion of an application, verification of the disability, and an intake interview in
DSP&S.
EOP&S
The Extended Opportunities Programs and Services (EOP&S) office provides intense
support to students who are educationally and/or economically disadvantaged.
Specialized counseling and support programs are available to those admitted to the
program. In some cases, financial assistance for books and other educational necessities
can be made available.
Financial Aid
The Financial Aid office administers the federal Title IV financial aid programs. Mt. San
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Jacinto College offers PELL grants, SEOG grants, student loans, student work-study, and
Cal Grants. The Financial Aid office also administers local book loans and the Board of
Governors Waiver (BOGW), which is a total waiver of all enrollment fees. Students must
meet all federal, state and local requirements.
Students who receive financial aid are required to meet the Financial Aid Satisfactory
Academic Progress standard which means they must earn a certain percentage of the
units they attempt. Withdrawing or failing a course may affect a student’s financial aid
eligibility. Please advise students who are withdrawing from a course to check with the
financial aid office if they are receiving financial aid or veteran’s educational benefits to
see how this affects them.
If a student receives ALL failing and/or withdrawal grades, the amount of financial aid
the student has to repay is determined by the last day of attendance in classes. If no
information is received that indicates otherwise, the mid-point of the semester is
assumed. For this reason, students may contact instructors to help them verify their last
day of attendance beyond the mid-point. Acceptable verification would be dated test
papers or assignments, or a note from the instructor.
Learning Skills Program
The Learning Skills Program provides specialized instruction and support to students
with specific learning disabilities in order to maximize their learning in college classes,
help them identify their individual strengths, weaknesses, learning styles, and
demonstrate learning techniques and strategies.
Matriculation
Mt. San Jacinto College is committed to ensuring student access to appropriate programs
and courses and increasing student success through the process known as matriculation.
The five components of matriculation: admissions, assessment, orientation,
counseling/advisement and follow-up are services that directly impact a student’s success
in college.

Admissions
All students must complete and submit an Application for Admissions to the
Enrollment Services Office. This may be done on Eagle Advisor. On the
admissions application, students are encouraged to identify any “Special Support
Services” that may assist them at Mt. San Jacinto College. After completing and
submitting an admissions application, students are given an appointment at
Enrollment Services for an assessment session.

Assessment
Assessment assists students with making sound decisions about their courses by
evaluating skills in reading, writing and mathematics. In combination with other
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factors (study time, unit load, high school grades, etc.), the assessment scores
provide students with course placements that offer the best opportunity for
success.

Orientation
Orientation is designed to help students plan their first semester at Mt. San Jacinto
College. Orientation will also provide information about all of the college’s
programs, services, policies and procedures, as well as student responsibilities.

Counseling/Advising
Counselors are travel guides throughout a student’s stay at Mt. San Jacinto
College. A counselor can assist students with a wide variety of academic, career
and personal needs. Students may make an appointment or utilize walk-in times
for counseling.
Guidance classes are taught by counselors and provide additional support to
students who want to improve their study skills, choose a career path, decide on a
major or explore their college choices.

Follow-Up Services
The “Early Alert” process assists students to be successful in their courses by
notifying them when instructors have concerns about their progress. Instructors
are encouraged to provide their students with timely feedback so that problems
may be corrected early in the semester.
Matriculation Exemptions
It is expected that all students will participate in the matriculation process. Students may
request an exemption from matriculation if they meet the following criteria:




Completed an associate degree or higher;
Completed an Accuplacer assessment or equivalent assessment (student must
have assessment scores);
Completed a minimum of 15 units of college work with a “C” average or better,
including English 61 and Math 51 or equivalents;
Enrolling in less than 6 units and are taking classes for:
o Personal enrichment
o Preparing for a new career
o Maintaining a certificate or license
o Currently enrolled in a four-year college
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FREEDOM OF SPEECH
POSTING OF INFORMATION
On June 2, 1997, the Board of Trustees passed a “Freedom of Speech” policy. This policy
guarantees the constitutional right to the exercise of free speech on campus. It also sets
restrictions on the “time, place and manner” of free speech as outlined by the Supreme
Court. The following is just a summary, and should not be treated as the last word on this
policy. The entire policy is found in the Board Policy Manual, §610.1 et seq., or a copy
can be obtained from the Vice President of Student Services office.
Public Speech:
Special areas have been designated as free speech areas on each campus. These areas are:
San Jacinto Campus – the platform on the east side of the campus quad.
Menifee Valley Campus – the area between the administration building (100
building) and the Music/Dance building (200 building), close to the Student
Lounge.
The speeches made in these areas may not be limited as to content, except that speech
which promotes breaking the law, violence or the overthrow of the government are not
tolerated. Also not tolerated is speech containing obscenities or slander, or which
expresses hate-based prejudices, which incite the listeners to unlawful acts. These
limitations apply to both public speech and distribution of printed materials.
While content is not limited except as outlined above, time, place and manner are limited.
TIME
Only during the hours when the College is open for regular business.
PLACE
Only in those areas designated as free speech areas, or those spaces lawfully provided by
the District under Board Policy for use of facilities.
MANNER
No use of electronic amplifying devices. No activity that disrupts the ability of the
College to conduct its normal business.
Other rules also apply.
Posting of materials is provided as follows:
Non-college materials must be date stamped by the Associated Student Body on
the San Jacinto Campus or Menifee Valley, or by the staff in the Vice President of
Student Services office on the Menifee Valley Campus. A copy will be kept on
file in the office of the Vice President of Student Services. The stamp will be on
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the front of the document, and will list the removal date for the item. Items of this
nature may only be posted on free speech bulletin boards, or bulletin boards
designated for the type of material being posted. Posting of items in areas not
designated for that type of item can result in all similar items being removed from
all bulletin boards on campus, and future denial of posting rights.
For college materials, the following applies:
Classroom Bulletin Boards – restricted for classroom instructor use and Student
Services or Instructional Services bulletins of importance to all students.
General Campus Bulletin Boards – for use by college sponsored activities,
including A.S.B., promotion of course sections, college departments and offices,
activities/events, etc.
Specifically Designated Bulletin Boards – restricted for use in promoting
designated information (such as A.S.B., Career/Transfer Center, Tutoring, etc.)
Free Speech Boards – the only place where non-college-sponsored information
may be posted.
Who to Contact:
Posting Approval – San Jacinto Campus – A.S.B ................................................. Ext. 1520
Posting Approval – Menifee Valley Campus – A.S.B........................................... Ext. 2225
Other Free Speech Issues
John Woolley, Interim Vice President of Student Services ................................... Ext. 2498
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GRIEVANCES
The Mt. San Jacinto Community College Board of Trustees has established a grievance
policy that helps to ensure that every student has the right to pursue an educational goal
in an environment that is supportive, fair, and conducive to learning. It is the policy of the
Mt. San Jacinto Community College District that all students who believe they have been
treated unfairly or inappropriately have the right to pursue a grievance against the
employee or employees alleged to have committed the unfair act or acts against the
student. The college shall develop, maintain and publish procedures for students to seek
redress of their grievances in a fair and timely manner.
A formal process has been established for student grievance; however, as part of the
administrative procedures, a student must first attempt to resolve the conflict with the
instructor before the official grievance may be filed and the process initiated.
Items that are grievable include:
 Americans with Disabilities Act (A.D.A.) for issues of student access or alleged
illegal discrimination -- heard under separate process handled by the ADA/§504
Coordinator.
 Sexual Harassment by an employee against a student – heard under separate
process handled by Human Resources.
 Harassment based upon gender, race/ethnicity, religion/creed, or other areas
protected under the law.
 Unfair acts by an employee against a student where the act has a negative impact
on the student.
Items that are not grievable include
 Grades except with evidence of:
1.
Mistake – unintentional error on part of the instructor.
2.
Fraud – intentional misrepresentation of any or all facts, which lead
to a negative outcome.
3.
Bad Faith – includes fraud and any other intentional act of the
instructor, which negatively impacts the grade of the student.
4.
Incompetence – there is evidence that the instructor does not have
the knowledge, skills and/or abilities to conduct and fairly grade the
course. Incompetence is usually pervasive, and not restricted to one
student or one incident.
 Acts by another student (see Student Code of Conduct).
 Acts which, though deemed unfair, do not have a specific negative impact on the
student. Included among non-grievable issues are situations which are deemed to
be petty or to have no significant negative impact upon the student in question.
 Acts which affect another student. Only the student affected by an act may file a
grievance. A student may not file on behalf of another student.
To view the full copy of the student grievance policy and procedures, please consult the
current MSJC catalog or go to www.msjc.edu and click on Student Services.
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Who to Contact:
John Woolley, Interim Vice President
Student Services ..................................................................................................... Ext. 2498
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STUDENT CODE OF CONDUCT
The purpose of the Code of Conduct is to maintain an appropriate learning environment on
both campuses and at all college sites and activities. Therefore, college jurisdiction is
limited. The courts have previously hesitated to get very involved in college discipline
issues, deferring to the institutions in most cases. However, the courts have traditionally
heard cases of due process and property rights. In addition, there are an increasing number
of instances where the courts have decided that constitutional rights are involved. For that
reason, the courts have been becoming increasingly involved in educational discipline
issues.
605.03 Proscribed Conduct
A.
Jurisdiction of the College
Generally, college jurisdiction and discipline shall be limited to conduct which
occurs on college premises or which adversely affects the college community
and/or the pursuit of its objectives.
B.
Conduct – Rules and Regulations
Any student found to have committed the following misconduct is subject to the
disciplinary sanctions outlined in Article IV.
1.
Acts of dishonesty, including but not limited to the following:
a. Cheating, plagiarism, or other forms of academic dishonesty.
b. Furnishing false information to any College official, faculty
members, or office.
c. Forgery, alteration, or misuse of any college document, record or
instrument of identification.
d. Tampering with the election of any college recognized student
organization.
2.
3.
4.
5.
Disruption or obstruction of teaching, administration, disciplinary
proceedings, other college activities, including its public-service
functions on or off campus, or other authorized non-college activities,
when the act occurs on college premises.
Physical abuse, verbal abuse, threats, intimidation, stalking, harassment,
coercion and/or other conduct, which threatens or endangers the
physical and/or mental health and safety of any person.
Attempted or actual theft of and/or damage to property of the college or
property of a member of the college community or other personal or
public property.
Hazing, defined as an act which endangers the mental or physical health
or safety of a student, or which destroys or removes public or private
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6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
property, for the purpose of initiation, admission into, affiliation with, or
as a condition for continued membership in, a group or organization.
Failure to comply with directions of college officials or law enforcement
officers acting in performance of their duties and/or failure to identify
oneself to one of these persons when requested to do so.
Unauthorized possession, duplication or use of keys to any college
premises or unauthorized entry to or use of college premises.
Violation of published college policies, rules, or regulations.
Violation of federal, state, or local law on college premises or at college
sponsored or supervised activities.
Use, possession or distribution of narcotics or other controlled
substances except as expressly permitted by law, or appearing on
campus or at a college event while under the influence of these illegal
substances.
Use, possession or distribution of alcoholic beverages except as
expressly permitted by law and college regulations, or public
intoxication on college premises.
Illegal or unauthorized possession of firearms, explosives, other
weapons, or dangerous chemicals on college premises.
Participation in a campus demonstration which disrupts the normal
operations of the college and infringes on the rights of other members of
the college community; leading or inciting others to disrupt scheduled
and/or normal activities within any campus building or area; intentional
obstruction which unreasonably interferes with freedom of movement,
either pedestrian or vehicular, on campus.
Obstruction of the free flow of pedestrian or vehicular traffic on college
premises or at college sponsored or supervised functions.
Conduct which is disorderly, lewd, or indecent; breach of peace; or
aiding, abetting, or procuring another person to breach the peace on
college premises or at functions sponsored by, or participated in by, the
college.
Theft or other abuse of computer time, including but not limited to:
a)
Unauthorized entry into a file to use, read, or change the
contents, or for any other purpose.
b)
Unauthorized transfer of a file.
c)
Unauthorized use of another individual’s identification and
password.
d)
Unauthorized use of phone and electronic devices such as
radios, etc.
e)
Use of computing facilities to interfere with the work of
another student, faculty member or college official.
f)
Use of computing facilities to send obscene or abusive
messages.
g)
Use of computing facilities to interfere with normal
operation of the college computing systems.
Abuse of the Judicial System, including but not limited to:
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a)
b)
c)
d)
e)
f)
g)
h)
i)
Failure to obey the summons of a judicial body or college
official.
Falsification, distortion, or misrepresentation of information
before a judicial body.
Disruption or interference with the orderly conduct of a
judicial proceeding.
Initiation of a judicial proceeding knowingly without cause.
Attempting to discourage an individual’s proper
participation in, or use of, the judicial system.
Attempting to discourage an individual’s proper
participation in, or use of, the judicial system.
Attempting to influence the impartiality of a member of a
judicial body prior to and/or during the course of the judicial
proceeding.
Failure to comply with the sanction(s) imposed under the
Student Code.
Influencing or attempting to influence another person to
commit an abuse of the judicial system.
Disruptive Students Student Code of Conduct § 605.03(B)(2)
Faculty members have rights, though somewhat limited, to keep a student out of class when
that student is disruptive. However, the instructor must carefully adhere to the student’s due
process rights.
Faculty must advise students about class conduct requirements in advance. It is best when
this occurs in the syllabus. Be sure to mention that repeated or extreme violations of class
conduct policies will result in suspension and possible further disciplinary action by the
college. Except in serious disruptive situations, the student should get at least one in-class
warning before disciplinary action takes place. In serious cases of disruption, however, the
instructor may act on the first incident.
The instructor may suspend the student from the class section in question for a maximum
of two class days. Two class days is defined as the day of the infraction plus the next class
meeting. However, the student may attend all other classes, including other classes with the
same instructor.
The Dean of Outreach/Matriculation and Student Development should be notified in
writing immediately by submitting a “Violation: Student Code of Conduct” form outlining
the incident. Forms are available in the Department of Matriculation and Outreach,
building #1015, or the Office of Student Services, room # 131, on the Menifee Valley
Campus. Forms are also available in the Counseling Department on the San Jacinto
Campus. If the instructor wishes, he/she may request suspension from the entire college for
up to 10 days; however, a summary hearing is required. More than a 10-day exclusion from
the college or from the class involved can only come when a hearing has found the student
guilty and a recommendation for suspension beyond 10 days (or expulsion) has been
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approved by the Superintendent/President and the Board of Trustees.
Use of the two-day suspension should be applied sparingly, and only as a last resort with a
prior warning. Any breach of due process can create a real problem. When in doubt, always
contact the Dean of Outreach/Matriculation and Student Support Services.
Acts of Dishonesty, Cheating and Plagiarism Student Code of Conduct §605.03(B)(1)
If a student has committed an act of plagiarism or cheating, please:
Complete a “Violation of Student Code of Conduct” form outlining the
student’s action;
2.Attach all relevant documentation, e.g. paper, sources, etc.
3.
Submit the documents to the Dean of Matriculation/Outreach and Student
Development.
1.
It is assumed you have already approached the student, cited your policy and consequences
from your syllabus and informed him/her the act is a violation of student conduct and has
been reported.
Once the Dean of Matriculation/Outreach and Student Development receives the above
documents, the student will be issued a written warning that includes sanctions for future
incidents.
All forms are available in the Department of Matriculation and Outreach, building #1015,
or the Office of Student Services, building 100, on the Menifee Valley Campus. Forms are
also available in the Counseling Department on the San Jacinto Campus.
Please note that the Student Code of Conduct Policy is currently being revised.
Who to Contact:
JoAnna Quejada, Dean of Outreach/Matriculation and
Student Development .............................................................................................. Ext. 2571
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CONTACT INFORMATION
The college phone directory has a complete listing of all offices and full-time employees.
The following Student Services numbers should be kept handy for your quick reference.
Telephone extensions beginning with a 1 are on the San Jacinto Campus, and telephone
extensions beginning with a 2 are on the Menifee Valley Campus.
Offices
Career/Transfer ......................................................................................................... Ext. 1442/2515
Career search, U.S. College catalogs online, career assessment, career and transfer related
materials and contact information
Counseling ................................................................................................................ Ext. 1450/2411
Academic advisement, crisis intervention, educational plans, major information, transfer
information, student progress and intervention, matriculation, career/transfer issues,
articulation, athletic advising, assessment and orientation, student follow-up, student
outreach
DSP&S ...................................................................................................................... Ext. 1440/2620
Assistance regarding identification of disability and educational limitations which may
impact the instructional environment and accommodation of individuals with disabilities;
programs and services including alternate media, closed captioning, special test
facilitation, readers, scribes, note takers, technological devices; and questions related to
disabilities or federal and state laws related to accommodations.
Enrollment Services .................................................................................................. Ext. 1410/2450
Enrollment information, student information, rosters and deadlines, FERPA questions,
adds/drops, petitions to enter class late, high school concurrent enrollment, grade
submission, evaluations, graduation and transcripts
EOP&S/CARE .......................................................................................................... Ext. 1456/2577
This service is primarily available to students who request assistance. Refer students who
you believe might qualify as economically/educationally disadvantaged.
Financial Aid ............................................................................................................. Ext. 1430/2420
Federal Financial Aid, PELL grants, SEOG, Federal Work Study, student loans, Board of
Governors Waivers of enrollment fees (BOGW), book loans
Matriculation/Outreach/Student Development .................................................................. Ext. 2571
Student discipline issues and other Student Code of Conduct violations, matriculation,
assessment, orientation, student follow-up (Early Alert), ASB, outreach efforts, College
Mentors and campus tours
Student Services Office...................................................................................................... Ext. 2402
Appeals, special assistance, general information, college Student Services policies,
petitions, student advocacy, grievances, FERPA, student concerns, A.S.B., all other
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issues related to Student Services either not covered by another office, or as a point of
clarification
Student Services Administration
Vice President, Interim Student Services (John Woolley)................................................. Ext. 2498
Executive Assistant, Student Services (Becky Mitchell) ................................................... Ext. 2402
Interim Director of Enrollment Services (Susan Loomis) ........................................ Ext. 1414/2401
Dean of Counseling and Student Support Services (Suzanne Gavin) ...................... Ext. 1498/2411
Administrative Assistant, Counseling (Martha Crawford) .............................................. Ext. 1465
Dean of Matriculation/Outreach and Student Development (JoAnna Quejada) ............... Ext. 2571
Administrative Assistant, Outreach/Matriculation/
Student Development (Chris Hefley)................................................................................. Ext. 2571
Associate Dean of Athletics (Patrick Springer) ................................................................. Ext. 1561
Administrative Assistant, Athletics (Cindi Eckardt) ......................................................... Ext. 1569
Director, Financial Aid (Mary Ellen Muehring) ................................................................ Ext. 1497
Director, DSP&S (Geoffrey Reed) .................................................................................... Ext. 1440
(Interim) Coordinator, EOP&S/CARE (Bertha Berraza) .................................................. Ext. 1453
See the college telephone directory for more telephone numbers.
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