Updated – September 2013
THE OBJECTIVE OF THE PEACE COUNTRY FEMALE HOCKEY
LEAGUE (PCFHL)
The objective of the PCFHL will be to promote a good, clean, competitive brand of
female hockey; to assist in any way possible to the development of our hockey players.
BY-LAWS/CONSTITUTION OF THE PCFHL
1. MEMBERSHIP
1.1
Membership in the league shall be open to any competitive club within
Reasonable travelling distance of a member club. Clubs wishing to join
The League must submit a letter of application along with a performance
Bond of $100.00 and entrance fee and are subject to approval by majority
Vote of existing team representatives (those teams in good standing) at the
Fall Organizational Meeting of the year of application.
1.2
All teams and players in the PCFHL must be members of the CANADIAN
AMATEUR HOCKEY ASSOCIATION (CAHA) and their respective
Provincial Branches and must abide by their rules and this constitution.
1.3
Teams in good standing shall be those currently registered without
suspension to play in the current season and have submitted all required
fees to the league.
1.4
A team may request a ONE year leave of absence from the League before
The start of any new season. A representative from the team must request
This at the Fall Organizational Meeting. A representative from the team
Granted the leave of absence must also be present at the following year’s
Fall Organizational Meeting to request that their team be registered to play
In that season or that their team be withdrawn from the League. If
withdrawn, the balance of the performance bond will be returned to the
club.
1.5
Membership ceases with the PCFHL when any ONE of the following
Occurs:
the member club requests a withdrawal from the League at the Fall
Organizational Meeting. (A representative from the club shall be
Present at the meeting.)
the member club failing to pay required fees or fine within thirty (30)
days of the due date or issued date.
the Directors, by a three-quarters majority of Directors have the power
to expel or suspend any member club whose conduct shall have been
determined by the Directors to be improper, unbecoming, or likely to
i)
ii)
iii)
endanger the interest or reputation of the PCFHL or who willfully
commits a breach of the by-laws of the PCFHL. No member club
shall be expelled or suspended without being notified of the charge
or complaint against it or without having first been given an opportunity
to be heard by the Directors at a meeting called for that purpose.
NOTE: Any member club who withdraws or is expelled or suspended
from the PCFHL shall forwith forfeit all right, claim and interest arising
From or associated with membership in the PCFHL. (The balance of the
performance bond would be returned to the club)
2. MEMBERSHIP FEES
2.1
A performance bond in the amount of $200.00 is to be submitted to the
League with the application to join the PCFHL. The bond will remain
with the PCFHL until the team withdraws from the League. Money will
only be withdrawn from a team’s performance bond to pay any fines set
by the President or at the President’s discretion. The withdrawn amount
must be submitted to the League prior to participating in any future
games.
2.2
An annual fee to cover league operating expenses shall be such sum fixed
by a resolution at the Fall Organizational Meeting or fixed by special
Resolution at a general meeting of members.
3. MEMBERSHIP MEETINGS
3.1
A Fall Organizational Meeting will be held by September 20th each year.
3.2
Special meetings may be called by the President and if necessary,
conducted by a conference call.
3.2
The date, time and place for all meetings shall be fixed by the Directors.
3.4
Any team failing to have a representative at any League meeting is liable
to a fine in the amount of $50.00.
3.5
The Quorum required for any league meeting shall be not less than twoThirds (2/3) of the membership clubs that are in good standing with the
PCFHL.
3.6
Each membership club in good standing with the PCFHL shall be entitled
To one vote through its Director at any League meeting, if necessary, a
Deciding vote shall be cast by the President.
3.7
Motions, other than special resolutions or as otherwise specifically
Required herein, shall be passed by a simple majority of votes cast at
Any duly constituted meeting of members.
4. DIRECTORS AND LEAGUE OFFICIALS
4.1
The affairs of the PCFHL shall be managed by a Board of Directors who
Are responsible for overall League operations. Each membership club in
Good standing shall appoint one person at the Fall Meeting to represent
their club on the Board of Directors. (An alternate may represent a club
At a subsequent meeting if asked to do so by the Director for the club.)
4.2
The League Officials may consist of a President, Vice President, and
Secretary-Treasurer and Statistician as elected by the Directors each year
at the Fall Organizational Meeting.
4.3
Duties of the President:
a) Shall preside at all meetings.
b) Shall keep open communication with the Senior Female
Chairperson from Hockey Alberta.
c) Shall act as a liaison between the Provincial Referees Assoc.
And the PCFHL.
d) Shall promote further growth for the League throughout the
Area.
e) Shall investigate all incidents with assistance from the Vice
President and notify teams of outcomes as appropriate.
4.4
Duties of the Vice President
a) Shall act for the President in his/her absence.
b) Assist President in any disciplinary/league issues.
c) Overall monitoring of player registration.
d) Assist with scheduling and issues related to same.
4.5
Duties of the Secretary-Treasurer:
a) Shall be responsible for all books and minutes of all meetings
b) Shall conduct correspondence on behalf of the League.
c) Responsible for all accounts receivable and payable.
d) Liaison between Hockey Alberta and PCFHL.
e) Notify all Directors re: suspensions in the league. i.e. player
names and number of games.
f) At each General Meeting, prepare a financial statement wich
mjust be approved by majority vote by the Directors. April 30
shall be the end of the fiscal year of the PCFHL.
4.6
Duties of Commissioners:
a) Responsible to rule on game issues such as anything travel/weather
related or questionable game cancellations in the division which they
oversee.
b) Division Commissioners will be an independent party who is not a
member of the Division over which they hold office.
c) Resonsible to communicate with Vice President and President if unable
to resolve conflict independently.
d) Communicate any and all decisions to teams involved in a timely
fashion.
4.7
Duties of the Statistician
a) Receive gamesheets and enter stats accurately and timely on thePCFHL website.
b) Notify executive of suspensions and other incidents.
c) Post late gamesheet fines on website and notify team involved.
d) Enter player rosters on PCFHL website.
4.8 Referees shall be registered with the Referee Association in their respective
Provinces. Referee assignors may be used by teams but the team is ultimately
responsible to find referees as indicated in the PCFHL House Rules.
5.0
PROTESTS/APPEALS
5.1
To eliminate trivial protests, all protests and appeals must be in writing
and must be in the hands of the League President within
Seventy-two (72) hours after completion of the incident and must be
accompanied by a cheque for Fifty ($50.00) dollars. All protests and
appeals will be dealt with by the President/Vice President. If
President/Vice President are not available or a consensus cannot be
reached, a poll of the directors of the uninvolved teams will be done. If
the protest or appeal is upheld, $50.00 will be refunded.
5.2 – Refer to Bylaw 12 in the Hockey Alberta Bylaws and Regulations.
6.0
HOUSE RULES
6.1
The Board of Directors shall be empowered to set such rules governing
The conduct and operation of the teams and players registered with the
PCFHL or such other rules or regulations as the Board of Directors may
Deem advisable, (Herein called the “HOUSE RULES”); provided always:
i)
in the event of conflict between the House Rules and these
ii)
7.0
By-Laws, the By-Laws shall be paramount to and govern
The House Rules.
The Board of Directors may at any League meeting amend,
Vary or rescind all or any of the House Rules or add new
House Rules by a simple majority vote of votes cast at such
meeting.
AMENDMENTS TO BY-LAWS
7.1
Amendments to these By-Laws can be made by majority decision at the
Fall/Spring Meeting of the League or at an emergency meeting on thirty
(30) days notice. For either meeting, a notice specifying the intention to
propose a resolution must be duly given to all Directors and League
Officials twenty-one (21) days prior to the meeting.
HOUSE RULES OF THE
PCFHL
HOUSE RULES
1. Online registration of players must occur PRIOR to the first league game. Teams are
responsible to ensure that all their players are registered and listed on the Hockey
Canada site. Failure to do so will constitute the playing of “illegal players” which
will result in suspensions of team officials as per the Hockey Canada Handbook. The
President and Vice President will rule on the number of games suspended.
2. In the event of a tie at the end of regulation time, the games will be declared a tie and
each participating team will receive one (1) point. Play-off games will be played to a
decision as per CAHA overtime rules.
3. Each team must ice a minimum of seven (7) players for all league and play-off
games, but must not dress more than set out in the CAHA rule book. Failure to dress
seven players for any game will be considered a “no-show” and a fine of $100.00 will
be levied and submitted to the League prior to playing any future games. The teams
will also forfeit the two (2) points to the opposing team.
4. All game sheets shall be emailed to the League Statistician by the HOME team
within 48 hours. In the case of a tie, the home team will be responsible to email in
the sheet. Whoever is emailing the gamesheet is to be given the WHITE copy. If
your team is unable to email by this deadline, please notify the Statistician PRIOR to
the initial deadline to ask for an extension. Failure to meet the deadline will result in a
$100 fine which will be posted on the PCFHL website and an email sent by the
league executive (Stats or Secretary) to the team with the infraction. If after
notification the fine is not paid within two weeks, the team will forfeit all games
since the date of infraction until such fines are paid in full.
5. If players are suspended and are discovered playing, they (along with managers and
coaches) will be suspended from any further League play for the balance of the
season.
6. All games are to start on time. The time clock will start after a 5 minute warmup.
Teams arriving after a waiting period of fifteen (15) minutes will be fined $100
payable to the league within two weeks. If within thirty (30) minutes, the team
cannot field enough players, in addition to the fine, they will forfeit the game and 2
points will be awarded to the other team.
Any team that cancels a game with less than 72 hours before game time
(excluding inclement weather) will be subject to $300 fine payable to the other team
and will forfeit the two points to them. This game cannot be replayed as a league
game. Refer to the Commissioner of your division for decisions on incidents
regarding inclement weather.
7. All teams are responsible for the actions of their players and management at any
League game. There will be NO TOLERANCE of alcohol at any game by coaches or
players. If alcohol is suspected, an incident report can be sent to the President and
individuals may be suspended and/or team ejected from the League.
8. All Referee decisions under the CAHA CANNOT be appealed.
9. If teams are tied in total points for play-off positions, the positions will be determined
by the win-loss record between the clubs involved; and if still tied, then goals for and
against (As per AAHA tie-breaking formula) between the clubs involved will
determine positions.
10. As per CAHA rules, players receiving a MATCH penalty CANNOT play in any
future games until ruled on by the President.
11. Home club is to be responsible for the handling of problem fans. In the event that
they do not or it persists, the League will take action at the Director’s Level.
12. If both teams use the same gate to leave the ice, the visiting team shall leave the ice
first at the end of all periods and games.
13. All Tier 1 PCFHL games shall consist of a 5 min warm up and 3-20min stop time
periods if at all possible. If time will to allow, teams are to notify their opponent
prior to the game. All Tier 2 PCFHL games shall consist of a 5 minute warm-up, and
3-15 minute stop time periods.
14. The League wants the players to shake hands with their opponents at the end of any
game.
15. All affiliated players MUST be indicated on the game sheet (AP) prior to the start
of the game. These players MUST wear all required equipment.
16. Full-face mask is required for all players.
17. Minor Hockey rules in effect for misconduct in the last ten minutes of the game will
result in a game suspension.
18. Each team must complete online registration of players on the CHA site prior to their
first game. Rosters will be monitored by the League Statistician.
19. Every team must try to get two carded referees if possible. If unable, one carded
adult (over 18 yrs of age) referee and one other individual, preferably and adult, are
acceptable. Home team is to notify the visiting team ahead of time if they are aware
of this situation. If there are no carded referees, it is recommended that teams do not
play. If the game is played, protests will not be allowed. If game is not played
because of uncarded referees, points will be awarded to the visiting team.
20. It is the home team’s responsibility to ensure their referees are carded. Ensure
referees print their name and referee assigned number on the gamesheet prior to the
start of the game and sign the sheet after the game. If referees who are expected to be
carded are found to be uncarded, the home team will be fined $500, $250 of which
will go to the visiting team. A forfeit will be issued to the home team and points
given to the visiting team.
21. League Executive will use the current “Notification of Suspension Form” and
“Appeal Form” from Hockey Alberta to notify and process any suspensions from
league play.
22. Director/Coach are the only members allowed to contact executive members
regarding suspensions or severe incidents.
23. All teams must provide home arena’s address, closest recommended medical
facilities, phone numbers/address of medical facilities and directions to medical
facilities by beginning of league start date.
24. Teams can submit complaints regarding players, coaches, or referees using the outline
from the “Notice of Suspension” form by Hockey Alberta, or via email to the
President of the League. The incident report must be signed/supported by the
reporting team’s coach and witnesses/players involved. The League President will
review and contact those individuals involved after each occurrence and may issue
disciplinary action, and/or including suspension, at that time. Investigations should
be done within one week and if more time is required, the President will be in contact
with the teams involved.
President may call upon other Directors to view games at his request to monitor and
report the conduct of the offending teams. Travel reimbursement to League Official
asked to view a game will be at the rate of 40 cents per kilometer.
25. Teams will receive their first score book at no charge. Any subsequent score books
can be purchased for $30.
26. League entrance fees will be set at $200, new teams must submit a Performance
Bond of $200 in addition. ( See membership fees in bylaws – 2.0).
27. All Directors will be notified of any player suspensions on any team by a member
of the Executive.
28.
If a forfeit occurs between teams, winning team to send in a gamesheet to the
statistician indicating the forfeit and reasons for same.
29. All recreational teams will be capped at 25 players. Roster must be faxed to Stats
person after players added PRIOR to the next game being played. If players are
dropped, they can be removed from the list and roster faxed to Stats Person.
30. All team rosters freeze on February 10. No new players can be added after this date.
31. All rosters should be submitted to Statistician by email prior to their first league
game.
32. League Tournament fee to be determined once overall costs have been determined
by the host venue. This cost will be divided by the number of teams attending.
33. All Tier 1 Games will consist of 3-20 minute stop time periods where possible. Tier
2 and lower will be 3-15 minute stop time periods unless otherwise mutually agreed
upon.