MANLY ROOS RUGBY CLUB
Position Description
1. Volunteer Job Title - Treasurer
2. Operational Area - Committee / Administration
3. Brief Description of the Position
The Treasurer is the chief financial management officer for the Manly Roos
Rugby Club. The function of the Treasurer is to manage and maintain the
financial resources. The Treasurers role alternates between reporting what
has happened to organizations funds (accounting or financial operations) and
looking for the most effective ways to use available funds (financial planning
and management)
4. Responsible To
The Treasurer is responsible to the President, Committee Members and Club
Members.
5. Commitment (Length, type, hours per week per month etc)
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Attend monthly meetings – approx 3 hours
Three season commitment
Club AGM attendance - approx 3 hours
10 hour mentor role to assist successor at completion of term
Orientation session attendance approx 1 hour
2x4 hour sessions for Junior Registration Day
3 hours for Annual Stock take with Gear Steward
6. Location
Most of the administrative work can be undertaken at home
7. Key tasks and Responsibilities
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Ensure adequate accounts and records exist regarding the Club’s
financial transactions, including accurate and up-to-date records of
income and expenditure
Coordinate the preparation of an annual budget and monitor it carefully
Issue receipts and promptly deposit all monies received into the Club’s
bank account
Make all approved payments and invoice groups / members promptly
Act as the signatory to the Club’s bank accounts, cheque accounts,
investments and loan facilities (if applicable) with at least one other
management committee member
Author: MRRC
3
Treasurer Position Description
Version: 1 Date: November 2009
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Manager the Club’s cash flow and be accountable for the Club’s petty
cash
Prepare and present quarterly financial statements to the committee
Prepare annual accounts
Lodge annual accounts and report after AGM with the Office of Fair
Trading
Approve expenditure by club volunteers
Liaise with Committee and Merchandise Manager regarding the ordering
of merchandise
Establish and maintain asset register
Facilitate the annual Merchandise stock take
Providing advice to the management committee about major financial
decisions.
Looking at most effective way to use available funds.
8. Requirements of the position
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Efficient organizational and communication skills beneficial
Able to work in a logical orderly manner
Able to work independently and as part of a team
Able to maintain member and club confidentiality essential
Good time management skills
Operational Skills
Knowledge of Club operations, goals, plans and program of activities
Access to a computer and basic computer skills
Ability to use Excel or equivalent
Understand simple accounting
Keep good records
Awareness of procedures for handling cash, cheques and other financial
transactions
Aware of information, that needs to be kept for the annual audit
Familiar with computer book keeping software beneficial
9. Support Induction/training/supervision/resources
General support
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Previous Treasurer(s)
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President
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Club Executive Committee Members
Resources
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Club Development Network
www.ausport.gov.au/clubs
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Department of Sport and Recreation www.dsr.wa.gov.au
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Club Policies/Procedures in particular Privacy Policy, Code of Conduct
Club Information Kit
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MRRC Strategic plan
Author: MRRC
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Treasurer Position Description
Version: 1 Date: November 2009
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MRRC Expenses Claim Form
MRRC events, fixtures calendar
MRRC Annual Planning Schedule
Strategic Planning Template
10. Key timelines relating to the position
TASK
1. Attend Registration Day
2. Attend Coaches & Managers Meeting
3. Attend Welcome Event
4. Attend Adult Social Event
5. Attend Presentation Day
6. Prepare Annual Financial statements, stocktake and
coordinate independent audit
7. Prepare Annual Treasurers report for AGM
8. Attend Annual AGM
9. Annual Budget
10. Strategic Plan
11. Attend Monthly Committee Meetings
12. Prepare monthly accounts
13. Change bank signatories
COMPLETE BY
February
March
April
August
September
October
October
October
November
December
2nd Tuesday Monthly
Monthly
As required
11. Benefits of the Position
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Contribute to the Club and make a significant contribution to club
longevity and the sport of rugby in the local area
Work with a group of dedicated club members
Contribute to the way in which the club is administered
Establish policies and procedures to improve club efficiency and support
players, members and volunteers
Assist the club to better recognise the valuable work undertaken by
volunteers
Ability to lead, support and influence the club and its members
Improve self management and interpersonal skills
Author: MRRC
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Treasurer Position Description
Version: 1 Date: November 2009
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