CAUL Council of Australian University Librarians
Minutes of the Executive Meeting 5/95 held in Canberra, 30 November 1995 at 3.30pm.
307. Attendance. John Shipp, Colin Steele, Evelyn Woodberry, Ray Choate. In attendance: Diane
Costello
308. Apologies. Helen Hayes.
309. Minutes of the Executive meeting 4/95 held 22 September 1995. The minutes of Executive
meeting 4/95 were accepted.
310. Business arising (from CAUL, CAUL Executive, DNC and Database Access Committee
meetings held from March 10) not otherwise listed on the agenda.
a) Victorian Higher Education. Don Schauder and Edward Lim to prepare draft guidelines
for minimum library requirements for private institutions seeking accreditation for granting
degrees. Don Schauder will report further to CAUL.
311. Preservation. Executive has established a Preservation Advisory Group to manage the
consultancy and ensure the timely production of a model program. Karl Schmude will convene,
and Neil Radford and Janine Schmidt have agreed to be on the PAG. The Executive Officer has
contacted ARL re the use of their Preservation Planning Program.
312. Copyright
a) Electronic Reserve. The Australian Vice-Chancellors’ Committee (AVCC) has circulated
information to VCs asking for remuneration notices to be completed by 8 December.
Papers from the AVCC Committee on Copyright and Intellectual Property have been sent to
CAUL, with the exception of the legal advice. Evelyn Woodberry will ask Bernice
Anderson (AVCC) whether this can be distributed. The AVCC will handle negotiations
with CAL. Evelyn Woodberry will assist. (Action: EW)
CAUL will be asked to encourage all universities to sign the CAL (Copyright Agency Ltd)
remuneration notice even if not planning to use it yet; payment will not be required until
any copying is done. Lionel Robson (UNSW) is preparing costings of some scenarios for
charging for electronic reserve. He will be asked for a copy. (Action: DC)
Colin Steele recommended that standards be established for electronic reserve. He will
circulate to CAUL the work that has already be done by Tony Barry and Mark Nearhos.
(Action: CS)
b) AVCC Committee on Copyright and Intellectual Property. There is discussion about
whether CCIP should report to SCIR in future, however this is not supported by CCIP.
c) Helen Daniels of the Attorney-General's Dept. is organising a forum for institutional users of
copyrighted materials. It is believed that this will now be held in February. It will be
important for CAUL to be represented. (Action: DC)
d) Copyright Law Review Committee. Eve Woodberry will begin work on the second part
of the CAUL submission to the CLRC, and will refer to submissions by the National
Library, the AVCC and ACLIS. The submission date is not yet determined. (Action: EW)
313. Performance Indicators. Alex Byrne will be asked to provide advice on:
a) a working group to consider costing methodologies.
b) the development of a market penetration indicator,
c) IFLA methodology for assessing collection use,
d) a paper on assessing adequacy of retrieval software and/or data,
e) negotiating with CRIG to publish the manual they have developed.
314. Law Library standards. University Law Librarians Group does not have agenda nor do they
keep records of meetings. The revised standards have been requested from the CALD secretariat.
A paper entitled Australian Law School Libraries: a position statement and standards, June 1995
(Revised September 1995) is proposed to form an introduction to the standards. SPTL, the UK
version of ALTA, has prepared a statement of standards. Earle Gow volunteered at the recent
CAUL meeting to provide examples of innovative law library practice. It was agreed that Gaynor
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315.
316.
317.
318.
319.
Austen and Steve O’Connor be asked to monitor law library matters on behalf of CAUL, and to
report back to CAUL. (Action: JS)
AARNet. Alex Byrne drafted a letter for CAUL members to send to their Vice-Chancellors. He
also advised CAUL of the discussions currently underway between the AVCC and Telstra. John
Shipp raised the issue at Standing Committee on Information Resources (SCIR). The AARNet
Board believes that the management of AARNet has nothing to do with SCIR, and that any
overlap can be handled by the membership of Professor Thom on both committees.
AGPS. Colin Steele expressed appreciation for the work of Ann Miller on the ACLIS-AGPS
Liaison Committee. He advised that Tony Barry also monitors government publications listservs.
Strategic Plan. The updated version now included on CAUL web server. It was suggested that
actions pending be included on future meeting agenda. (Action: DC)
DNC. The minutes of the meeting held 12 October were sent to CAUL.
a) 3rd National Roundtable on Libraries and Asia. A follow-up meeting was held in
Canberra on 7 November. A copy of the resolutions has been received.
b) Survey of ABN holdings. Ray Choate reported that this was now complete and would be
circulated to CAUL. (Action: RC)
c) ABN. ABN reports that it does not have any backlog for retrospective conversions.
d) Theses. ABN is preparing a document which will publicise the availability of higher degree
theses on the NBD.
e) Electronic law collection. Edward Lim will send details when the Monash working group
has finalised its report.
f) DNC Office. Cliff Law wishes to discuss future directions with CAUL members. It was
resolved to ask him what type of support his office could provide, eg ABN searches.
(Action: RC)
g) It was resolved that any activities in defined subject areas would have to be funded by the
participants.
h) Agriculture. Ray Choate will find out who is active in this area, and what is happening.
(Action: RC)
i) Indigenous material. Northern Territory University and the University of South Australia
have indicated interest in this area.
j) Music Reference Group. Gordon Abbott, Music Librarian from University of Adelaide
has been added to the membership. Helen Hayes is already a member.
k) Serials. Ray Choate will conduct a survey to find out which serials backsets are not
available on ABN, with a view to coordinating their entry onto ABN. (Action: RC)
l) National Library collection policy. Colin Steele referred to a letter from the National
Library, pointing out information which would be useful to CAUL. He recommended that it
be circulated to CAUL. (Action: DC)
m) Electronic DNC. It was suggested that CAUL members could volunteer to take
responsibility for links to home pages in specific subject areas rather than all developing
(and maintaining) their own individually.
Statistics
a) Helen Hayes circulated a quote for a further consultancy by Ian Dobson, to prepare a
specification for a statistical package.
b) Helen Hayes circulated a questionnaire to CAUL on statistics.
c) A survey of electronic services by Helen Hayes (25 October) is to be used as a trial for
future data collection. Colin Steele and Diane Costello will investigate the collation of
responses. (Action: DC, CS)
It was agreed that any expenses would be paid by CAUL. A letter from CAVAL indicates
the need for collection decisions by February 1996. It was agreed that it was too late for
electronic services data to be collected during 1996.
d) Good Universities Guide will be asked to incorporate electronic information.
e) Colin Steele highlighted the ARL Statistics and Measurement Program. “Developing
indicators for academic library performance: ratios from the ARL statistics 1992-3 and
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320.
321.
322.
323.
1993-4.” (http://arl.cni.org/stats/Statistics/INDICATO.HTML) It will be referred to Alex
Byrne. (Action: DC)
National Priority (Reserve) Fund
a) Database Access.
i) Membership of committee for 1996. It was resolved to review the committee
membership. (Action: JS)
ii) Chadwyck-Healey are checking to see if MARC records of 19th century microform
collections can be provided to ABN for the NBD, rather than just load into local
systems. They will be asked for the costs of loading into both ABN and the local
systems. (Action: DC)
iii) SCIR will in future pay for the production of instructional packages which would be
made available to all institutions.
iv) Electronic reserve collections. Colin Steele will distribute an list of electronic files in
the ANU collection, available for purchase. (Action: CS)
v) Foxtel/Optus have not responded to date re a consortium deal. A number of
universities are interested. Colin Steele and Diane Costello will follow up. (Action:
CS,DC)
vi) Lexis-Nexis. Data file too large to be mirrored in Australia.
b) Electronic publishing. Extra funding was allocated to this program for the rest of 1995, to
be “returned” to the other programs in 1996.
c) CASMAC. Calls for expressions of interest in the first part of the project, ie defining the
data elements relevant to the transfer of data between CASMAC systems and library
systems, should go out in the next month. (Action: DC)
d) Mirror sites. The address of the directory of Australian mirror sites was circulated to
CAUL. Ray Choate confirmed that the hardware for the Los Alamos physics preprints
collection is to be available. The University of Sydney is mirroring the University of
Virginia Electronic Text Center. The University of Wollongong is mirroring the University
of Virginia Institute for Advanced Technology in the Humanities.
e) Virtual Australian Reference Collection Ray Choate will prepare a proposal in case
funding becomes available. (Action: RC)
f) AUSLINK No further report.
g) ILL/DD Local Management System. This project, by CAVAL, Macquarie and Monash,
will be submitted for funding from Tier III of SCIR Program 2(a).
Working Group on Research Library Infrastructure.
a) The paper on sources of funding for research library infrastructure is available on the CAUL
web server.
b) The list successful applicants for 1996 RIEFP grants has been circulated to CAUL. It was
felt that the decision making input was flawed because only the first few pages of each
submission were provided to group members. Colin Steele recommended that full details of
submissions would be requested for any future discussions with grant committees. He
would draft suggestions for future guidelines. (Action: CS)
c) A revised version of discussion paper “Resource sharing between Australian research
libraries to go to CAUL after Christmas, then SCIR, and then to DEET. (Action: JS)
Evaluations and Investigations Program. IDA Project. The first report of the Project Team
was distributed 22 November. DEET has given permission to “publish” reports on the web.
National Scholarly Communications Forum. A meeting was held 27 November 1995. Notes
will be circulated to CAUL. (Action: DC)
The forum on government information, intended for 1995, will now be held in 1996. A forum on
the future of academic publishing will be held 22-23 February, 1996. The final agenda will be
circulated in December, and will be circulated to CAUL. (Action: JS)
CAUL will organise the forum on scholarly information revisited, to be held in conjunction with
CAUL 96/2. It is planned to invite all CAUL, CAUDIT, Vice-Chancellors or Deputy ViceChancellors (Research). It was suggested that speakers be invited to discuss innovative projects,
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324.
325.
326.
327.
328.
329.
330.
331.
332.
eg electronic publishing projects. The Academies and ALIA will be contacted to avoid clashes
with their major meetings. (Action: DC)
National Library of Australia.
a) Future liaison, council minutes, etc. It was resolved to invite National Library
representatives to CAUL 96/2, which will be held in Canberra. (Action: JS)
The Executive Officer will follow up the receipt of National Library Council minutes.
(Action: DC)
b) CAUL connection with World 1. John Shipp will write to the Director-General of the
National Library asking for the current direction of World 1 governance and the role of
CAUL. (Action: JS )
Executive meeting with DVCs. The Executive will attend a meeting of Deputy ViceChancellors (Research) on 30 November 1995. John Shipp and Colin Steele will address the
meeting.
CAUL meeting 1/96. The meeting will be held in Adelaide, 7-8 March in the University of
Adelaide Council Chambers. Michael Keller (Stanford) has been confirmed as speaker. for the
half-day seminar to be held Thursday morning. It was agreed that the seminar be for CAUL
members only, and that it should address the impact of the convergence of Libraries and IT.
CAUL members will be asked to examine the benefits and the problems. The CAUL meeting
will finish with Friday lunch. Dinner on 7th will be in the University Club. CAUL will host predinner drinks. It was resolved to invite Eric Sowey to the meeting and dinner. (Action: DC)
CAUL meeting 2/96. The meeting will be held at ANU in conjunction with the National
Scholarly Communications Forum.
CAUL Incorporation.
a) John Shipp will discuss options with AVCC Executive Director, particularly the possibility
of establishing a separate corporate body to handle contracts. (Action: JS)
b) The librarians of ANU and the University of Adelaide are covered by university insurance.
Awaiting response from Bond’s Director of Finance. Helen Hayes and John Shipp will
follow up with their administrations. (Action: HH, JS)
CAUL communication.
a) CAUL Annual Report. It was resolved that CAUL would produce an annual report for
1995. As transaction statistics would not be available, it was agreed that national statistics
be included eg number of volumes in academic libraries. CAUL will be asked for input into
the format and content of the report. (Action: DC)
b) Web page. John Shipp reported receiving positive feedback on the CAUL web page.
CAUL finances.
a) CAUL draft budget. The Preservation Program and costs for statistics consultancy and
collection have been added.
b) CAUL auditor. The Executive Officer has written to Walter & Turnbull re their
appointment.
CAUL office and administration. A report from Executive Officer was tabled.
Next meeting. The next meeting will be held on 29 January, 1996 at the University of
Melbourne at the 6pm. (Action: DC) Dale Chatwin will be invited to discuss ABS future
programs with John Shipp and Colin Steele separately from the Executive meeting.
The meeting closed at 6:00pm.
dmc05/121295
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