HALLSVILLE INDEPENDENT SCHOOL DISTRICT
Texas Assessment of Knowledge and Skills
POLICIES and PROCEDURES CHECKLIST
Security of Test Materials
Training





Certification (filed at District Level)
Sign in sheets for district training for Principals and Coordinators
Service Center certificates for Coordinators
Signed Campus Plan Coversheet for Principals
Sign in sheets for test administrator/monitor training (filed at Campus Level*)
PowerPoint Presentation
*filed at District Level after each testing session is completed
Security





Oaths with Proper Signatures (before testing and after testing)
Campus Testing Coordinator (filed at District Level)
Campus Principal (filed at District Level)
All Test Administrators (filed at Campus Level*)
All Hallway/Relief Monitors (filed at Campus Level*)
General Oaths for All Test Administrators, Hallway/Relief Monitors*
*filed at District Level after each testing session is completed
Documentation of Test Administrator and Monitor Assignments
Test Rosters for all students required to test (Not TAKS-ALT students)
 Small group
 Individual administration
 Oral administration
 Large Group
Secure Storage Area and Access
 Key Blocs with only 2 keys
 Secure Storage Site Certification (filed at District Level)
 Campus Testing Coordinator Assignments (filed at District Level)
 Shipment Verification Forms (Campus Plan)
 Restricted Access
 Exclusive use for TAKS test materials
 Inventory Process of Test Materials (Campus Plan)
Incident Reporting Process Checklist
Map of Testing Areas and Assignments
Seating





Charts (Three approved district charts)*
student location
student name
student test booklet number
test site
description of test site
*filed at District Level after each testing session is completed
1





test subject and grade
test date and administration
test administrator name
name of relief monitor
relief times
Distribution and Retrieval of Test Materials
 Only certified/trained personnel handle materials
 Bins for Transporting Materials
 Control Form for Check In/Check Out
 Teachers Count test booklets and materials before initialing out box
 Campus Coordinator counts test booklets and materials before initialing in box
 All booklets and materials are counted before moving students
 Extended day process
Identify students/notify parents
Collect testing materials
Complete new control forms
 Code Answer Documents
Score
Test Version
Accommodations
Form Number
Procedures for Breaks
 In classroom
 Monitor Students
 Snacks
 Secure Test Materials
Procedures for Bathroom Breaks
 Hall pass
 One student at a time from testing room
 Monitors stationed at the restrooms
 No talking in the hallway or bathrooms
Procedures for Lunch Break
 Secure Test Materials
 Monitor Students
Emergencies
 Student safety first
 Lock classroom door
 Procedures for campus evacuation or shelter in place
 Copy of district Emergency Preparedness Procedures
2
Test Site
Complete Day Before Checklist (Campus Plan)
Remove/Cover all instructional materials
Maintenance notified of testing dates and areas
Cell phones and Electronic Devices have been collected and secured
Desks are cleared of books, backpacks, purses, etc
Phones are on Do Not Disturbed
All Computers are turned off in testing rooms
Environment is quiet, comfortable, well ventilated, and adequate lighting
Do Not Disturb Signs have been posted at each testing site
Doors are unlocked
Rooms can be observed from the hallway
Session has no more than 30 students
Seating chart has been correctly completed
Trained Test Administrator in room at all times
3
Active Monitoring
Principal/Campus Coordinator Test Session Time Chart (Campus Plan)
Instructions Read Verbatim
Test Administrator/Monitor with students at all times
 breaks
 lunch break
 bathroom break
 transition to extended day
Students are seated during testing
Students are not talking when test booklets are open
Students are not using cell phones or text messaging during test session
Students are not using electronic devices during test session
Only students use erasers on answer documents
Students remain quite until everyone completes the test
Students are using only state supplied charts and rulers
Students are provided graphing calculators for math or scientific calculators for science
 1 to 1 for math (grades 9-11)
 1 to 5 for science (grades 10-11)
Students are using dictionaries and thesauruses correctly
 Grade 7 writing
 Grade 9 reading
 Grades 10-11 ELA
Test Administrators verify student has bubbled his/her answers on the answer
document before student leaves the testing room
Test Administrators move about the testing room
4