NOTICE INVITING SHORT TENDER FOR PRINTING OF TEXT BOOKS FOR THE
ACADEMIC SESSION-2012.
For and on behalf of the Governor of Sikkim, sealed tender in the prescribed form/format are
invited from the registered established printers for the work listed as under:S.l
No.
01.
Work
Description
Printing and Supply
of Textbooks (only
language)
(FOR destination)
Quantity
(in nos.)
Cost of
Tender Form
(Non
Refundable)
Earnest Money
@ 2.5% of the
Total Estimated
Cost
Approx.
Work Value
295383
R 15,000/-
R 1,25,283/-
R 50,11,304/-
Time Schedule:
(a)
Date of issue of tender document/forms: 22nd to 4th January 2012.
(b)
Last date of submission of completed forms: 9th January 2012 till 12.00 Hrs.
(c)
Date, Time and Venue for opening of Tender: 9th January 2012 at 12.30 Hrs. Conference Hall of
H.R.D.Department, Government of Sikkim.
(d)
Place from where to collect the tender forms: Office of the Joint Director, Textbook Unit,
H.R.D.D., Government of Sikkim, Gangtok during office hour on production of Bank
Receipt/Challans for R 15,000/- (Rupees fifteen thousand) only, under the Major Head : 0202Education, Sports, Arts & Culture/102-Secondary Education/02-Text Book Receipts.
TERMS AND CONDITIONS
1.
Only the Printers having their own established printing press and those having previous
experience in textbook printing/publication works should quote in the prescribed form. The
certified
copies
of
documents
of
registered
established
printing
press,
textbook
printing/publication works and VAT clearance certificate and any other clearance required under
SFR and the samples of papers mentioned below should be enclosed along with the Tender Form.
The size of the sample papers and cover papers should be of 10" x 15" and signed by putting
rubber stamp seal.
The sample papers required are:(a)
Textbooks printing paper of 70 GSM.
(b)
Cover paper of 250 GSM hard wide board.
2. The Bidder/Agencies may be a Single Firm or a Joint Venture/ Consortium of two firms as
Partners. However, one of the Partners has to be nominated as Lead Partner and the Joint
Venture/Consortium partners shall have to submit a joint declaration by the intending members to
participate in the package mentioning the name of Lead Partner/Firm with the joint signatories of
all the members.
3.
In case the tender is submitted as Joint Venture/Consortium, any one of the Criteria for Technical
Requirement of the concerned package must fulfill jointly with other technical partners of the
joint venture/ consortium.
4.
The Lead Partner shall be authorized to incur liabilities and receive instructions for and on behalf
of any and all Partners of Joint Venture/ Consortium and the entire execution of the Contract
including the receipt of payment shall be done exclusively through the Lead Partner.
5.
In case the tender is submitted as Joint Venture / Consortium, the turnover and working capital of
each of the partners of the Joint Venture/Consortium shall be added together to determine the
Bidders minimum average annual turnover.
6.
All the Partners of the Joint Venture/ Consortium shall be liable jointly and severally for the
execution of the Contract in accordance with the Contract Terms and a copy of the Contract
entered into by the Joint Venture/ Consortium Partners having such a provision shall be
submitted with the Bid during the subsequent tendering.
7.
A firm/company shall be entitled to form only one joint venture/consortium for all the packages
under this tender i.e. one bidder forming more than one joint ventures/consortium shall not be
admissible.
8.
The tenderer (s) should quote NET RATE per copy INCLUDING the cost of the
following:a. Textbooks printing paper of 70 GSM.
b. Cover Printing Paper.
c. All type of art-works and art-pulls.
d. Printing of text and covers in colours as per samples.
e. Cover papers.
f.
Side-stitching.
g. Cover binding & finishing.
h. Composing/Calligraphy/Resetting/Illustrations etc.
i.
Processing-Negative/Plate/Blocks/Halftone etc. making.
j.
The chargeable taxes (VAT) should be quoted separately.
k. Transportation, unloading charge of printed textbooks at the stores located at District
Headquarters viz: Gangtok (East), Gyalzing (West), Mangan (North) & Namchi (South)
at the rates notified by the Transport Department.
9.
The printing work should be completed within sixty (60) days from the date of issue of the work
order with sample copies/manuscripts of the textbooks/exercise books. Printing and supply of
textbooks is a time bound work and therefore extension of time shall not be given. Earnest Money
shall be forfeited if the tenderer (s) fails to collect the printing work order within one week from
the date of intimation of acceptance of rates. In that event, the tenderer (s) may be debarred from
participating in tender for the printing and supply works of the Human Resource Development
Department. In the event of failure to complete the total work after expiry of the said period, 5%
penalty shall be imposed on the total amount of the incomplete work to be calculated on the
approved rate and the number of title undelivered.
10.
The successful tenderer (s) shall collect the sample copies/manuscripts of textbooks from the
Textbook Section of H.R.D.Department, Government of Sikkim, Gangtok within seven (7) days
of receipt of the work order. The printer (Textbook) shall obtain approval from the concerned
subject experts of the H.R.D.Department for all the art works, art-pulls, proof copies of each title
books before final printing is undertaken. Expenses involved in securing the proof copies have to
be borne by the printer themselves. The printing of the textbooks binding, side stitching,
artworks, art-pulls, covers, size of letter and pages should be strictly as per samples of books and
papers.
11.
That the Government shall not liable to make payment for the textbooks which are
defective and not according to the specification and samples of the books.
12.
That the printer shall submit two specimen copies of printed textbooks of each title of the
Textbook Section of H.R.D.Department for final scrutiny of the specifications of the books and
quality of printing works, papers etc.
13.
The tenderer (s) of the printing press already debarred by the H.R.D.Department, Government of
Sikkim shall not be accepted at all.
14.
The successful bidder for printing of textbooks should deliver the textbooks to the located at four
District Headquarters viz: Gangtok (East), Gyalzing (West), Mangan (North) & Namchi (South).
15.
The tender will be opened by the Tender Opening Committee constituted by the government in
presence of the tenderer (s) or their representatives (not more than one) who wish to be present on
the date and time indicated above.
16.
The concerned departmental officers from the Textbook Section, Language/Subject Experts of
H.R.D. Department shall visit the printing press within 25 (twenty five) day from the date of
issue of the printing works order of textbooks with samples books/manuscripts and specifications.
The printing work order shall be cancelled with forfeiture of security money if the printing works
is found not started at the time of visit within a period of 20 (twenty) to 30 (thirty) days from the
date of issue of work order. In that event, the manuscript shall have to be returned forthwith. If
the manuscripts are not returned on cancellation of printing work order, the government shall be
entitled to cover damages to cover the cost of preparation of another sample books/manuscripts,
besides the forfeiture of the security deposit money. Besides this, the printing press is liable to be
black-listed for issue of any further works by the government. The printing press shall also be
liable to pay compensation for all losses that the government suffers on account of breach of the
terms and conditions laid down in the ‘Notice Inviting Tender’ and bid document, letter of award
and the agreement.
17.
Successful bidder (s) shall have to submit a Bank guarantee towards contract performance
security @ 5% of the total bid amount, in favour of Chief Account Officer (CAO),
H.R.D.Department, Government of Sikkim, Gangtok valid upto 180 days from the date of
signing of agreement.
18.
Envelope containing sealed bid shall be submitted by hand delivery or sent by registered post to
the Secretary, HRDD so as to reach by the due date and time.
19.
Human Resource Development Department, Government of Sikkim will not be responsible for
non-receipt/late receipt or loss of tender documents in postal transit.
20.
The department reserves the right to accept or reject any or all the tenders without
assigning any reason thereof.
21.
This NIT is also posted at the website: www.sikkim-hrdd.gov.in
Sd/Secretary
Human Resource Development Department
Government of Sikkim, Gangtok.