Tolono Public Library District
Regular Board of Trustees Meeting Minutes
June 2, 2009
President Joshua Mikeworth called the meeting of the Tolono Library District Board of
Trustees to order at 7:02 p.m. in the Library meeting room. Present were Paula Baker,
Tracy Culkin, Linda Fisher, Joshua Mikeworth, Katrina Olson, and Sherrie Roderick.
Tracy Wilson was absent. Also absent was Janet Cler, Library Director.
Minutes: The minutes of the May 5, 2009 Board of Trustees meeting were reviewed.
Linda Fisher moved to approve the minutes with the following corrections:
Under Unfinished Business page 2 added the following in regards to the painting
Several companies were contacted
Also under Unfinished Business page 2 in the motion to accept the painter’s proposal
It states Sherrie Wilson seconded. It should read Sherrie Roderick.
Sherrie Roderick seconded. Motion carried.
Treasurer’s Report:
Sherrie Roderick moved to approve checks as written. Tracy Culkin seconded.
Motion carried.
Tracy Culkin motioned to cash in the Busey Bank CD for $20.322.88 and the First Bank
of Savoy CD #6-4001675-8 for $14,000.00 and put in the savings account for expenses.
Paula Baker seconded.
Roll Call Vote taken as follows.
Tracy Culkin
yes
Linda Fisher
yes
Katrina Olson
yes
Sherrie Roderick
yes
Tracy Wilson
Absent
Paula Baker
yes
Joshua Mikeworth
yes
Motion passed 6-1 Absent
Sherrie Roderick motioned to approve the amended 2008/2009 budget.
Linda Fisher seconded.
Roll Call Vote taken as follows.
Tracy Culkin
yes
Linda Fisher
yes
Katrina Olson
yes
Sherrie Roderick
yes
Tracy Wilson
Absent
Paula Baker
yes
Joshua Mikeworth
yes
Motion passed 6-1 Absent
Library Director’s Report: Library Director’s report was handed out by Joshua
Mikeworth in the Library Director’s absence.
Program Coordinator’s Report: Program Coordinator’s report was handed out by
Joshua Mikeworth in the Library Director’s absence.
Unfinished Business:
The ceiling repair and painting has been completed.
The trustees walked around and checked out the ceiling repair and painting.
It looks very nice.
Tracy Culkin motioned to approve payment to the painter, John Buckert, for $19,230.00.
Sherrie Roderick seconded.
Roll Call Vote taken as follows.
Tracy Culkin
yes
Linda Fisher
yes
Katrina Olson
yes
Sherrie Roderick
yes
Tracy Wilson
Absent
Paula Baker
yes
Joshua Mikeworth
yes
Motion passed 6-1 Absent
Paula reported that during the heavy rains a week ago there was a leak in the
Archives room which was repaired by the roofers.
Long Range Plans and Goals Committee has scheduled a meeting on June 9, 2009
at 6:00 pm.
Policy and Procedures Committee has scheduled a meeting on June 16, 2009
at 6:00 pm.
Joshua Mikeworth spoke with Dick Helton regarding the Savoy special census.
Dick Helton will be sending the formal documentation for the census indicating that
the population of Savoy has increased by 1,375 people.
The following were recommendations trustees had from reading the first
five chapters of the Trustee Fact File:
Add a Closed Session to each meeting agenda in case it is needed.
To check if we carry liability insurance covering board members from being
held responsible for any accidents.
Joshua Mikeworth asked everyone to read the chapters six through nine of the
Trustee Fact File which we will discuss at the next meeting.
New Business:
Sherrie Roderick motioned to adopt the Prevailing Wage. Paula Baker seconded.
Roll Call Vote taken as follows.
Tracy Culkin
yes
Linda Fisher
yes
Katrina Olson
yes
Sherrie Roderick
yes
Tracy Wilson
Absent
Paula Baker
yes
Joshua Mikeworth
yes
Motion passed 6-1 Absent
Katrina Olson motioned to approve the 2009/2010 meeting dates as follows:
Sherrie Roderick seconded. Motion carried.
July 7, 2009
August 11, 2009
September 8, 2009
October 6, 2009
November 3, 2009
January 5, 2010
February 2, 2010
March 2, 2010
April 6, 2010
May 4, 2010
June 8, 2010
Katrina Olson motioned to approve the 2009/2010 budget as presented.
Linda Fisher seconded.
Roll Call Vote taken as follows.
Tracy Culkin
yes
Linda Fisher
yes
Katrina Olson
yes
Sherrie Roderick
yes
Tracy Wilson
Absent
Paula Baker
yes
Joshua Mikeworth
yes
Motion passed 6-1 Absent
Sherrie Roderick motion to approve the Budget and Appropriations Ordinance
as proposed. Linda Fisher seconded.
Roll Call Vote taken as follows.
Tracy Culkin
yes
Linda Fisher
yes
Katrina Olson
yes
Sherrie Roderick
yes
Tracy Wilson
Absent
Paula Baker
yes
Joshua Mikeworth
yes
Motion passed 6-1 Absent
The budget hearing noticed has been sent to the County Star for publication.
Sherrie Roderick motioned to hire DBH & Associates as auditor for the upcoming year.
Katrina Olson seconded.
Roll Call Vote taken as follows.
Tracy Culkin
yes
Linda Fisher
yes
Katrina Olson
yes
Sherrie Roderick
yes
Tracy Wilson
Absent
Paula Baker
yes
Joshua Mikeworth
yes
Motion passed 6-1 Absent
Continuing Education: There was nothing discussed.
Katrina Olson moved to adjourn the meeting.
Sherrie Roderick seconded. Motion carried.
Next Board Meeting July 7, 2009
Meeting adjourned 8:25 pm
Respectfully Submitted,
Tracy Culkin, Secretary