Minutes of the Regular Meeting of the Aurora City Schools Board of Education of June 22, 2015. Call to Order: The meeting was called to order at 7:00 p.m. Pledge of Allegiance Roll Call: Mrs. Grohe, Mr. Kohanski, Mrs. Mehallis, Mrs. Kuch, Mr. Sloe Special Reports/Recognitions - none Acknowledgement of Visitors and Hearing of Public There was no public comment. 15-173 Approval of Minutes The minutes of the special meeting of May 16, 2015 and the regular meeting of May 18, 2015 were approved. Moved by Mrs. Kuch Seconded by Mr. Sloe Roll Call Vote: Yes: Mrs. Kuch, Mrs. Grohe, Mr. Kohanski, Mrs. Mehallis, Mr. Sloe No: None: motion carried Superintendent’s/Assistant Superintendent Reports Mr. Bennett updated the Board on the ongoing budget talks in the State Legislature. The Senate version of the budget still includes the phase out of the tangible personal property tax reimbursement but does include the hold harmless provision that was included in the House version. The Senate budget version also includes defunding of the PARCC testing assessments. Mr. Bennett stated that we still don’t know what will happen regarding testing other than that the amount of required testing will be reduced. No clarification has been received from the State at this point. Mr. Bennett pointed out that whatever the final budget is for the next biennium it will still be significantly less than what it had been pre-Kasich. Mr. Bennett stated that he is continuing to work with Mr. Ciccantelli on transitioning. Mr. Ciccantelli reported that the Third Grade Reading test results have been released and that 95.1% of the District’s students received scores of proficient or better. The District also received a PI score of 111.8 which is the third highest that it has received. Mr. Ciccantelli reviewed the various staff summer professional development programs that are occurring including: KEEP Academy Bridges Math Training College Prepatory Mathematics Training Kent State University Writing Workshop Course of Study Revisions Model Schools Conference Mr. Kohanski commented on the recent Cleveland Magazine survey that ranked Aurora as the 10th best school district in northeast Ohio. Mr. Kohanski stated that this ranking is ludicrous as the Aurora City Schools have been consistently ranked in the Top 10 in the State of Ohio. Mr. Kohanski questioned whether the District should participate in the survey in the future. Mr. Bennett had sent a letter to Cleveland Magazine regarding the survey but has not received a response. Mrs. Grohe asked about the possibility of substituting AP Environmental Science for Physics to receive an Honors Diploma. Mr. Ciccantelli stated that the requirements for an Honors Diploma are established by the Ohio Department of Education. He said that we could petition ODE to make this change but did not anticipate that we would be successful. Mrs. Grohe also asked that the High School dress code be more uniformly enforced as she has heard some complaints from parents. Treasurer’s Report/Recommendations For the month of May, expenditures exceeded revenues by $2,447,406. This decreases the general fund cash balance to $8,815,762 after the eleventh month of the fiscal year. For the month of May, revenues were 6.29% less than projected while expenditures were 3.36% greater than projected. On the revenue side, $639,935 was received from the State of Ohio for the tangible personal property tax reimbursement. The Summit County tax rollback and homestead exemption reimbursements were not received as had been projected, which accounts for the variance in the property tax allocation category. On the expenditure side, May was a three payroll month and Personnel Services costs also included $131,451 in supplemental pay. Included in the Employees’ Retirement/Insurance Benefits expenditures are the workers compensation premium payment of $124,051. As a comparison, last year the District’s workers compensation premium payments totaled $172,763. Thus far for the fiscal year, revenues are $247,225 greater than projected and expenditures are $251,501 greater than projected. Overall, this gives an unfavorable variance of $4,276 after the eleventh month of the fiscal year. The total cash balance for all funds is $11,407,426.27 with the general fund having a cash balance of $8,815,764.46. This overall cash balance is $2,755,830.81 less than that at the end of April which can be accounted for by: The $2,447,406 excess of expenditures over revenues in the general fund. $37,700 interest payment to US Bank from the Bond Retirement Fund (Fund 002 SCC 0000) for payment on the Aurora High School Bonds. $270,113 interest payment to Huntington National Bank from the Bond Retirement Fund (Fund 002 SCC 9208) for the School Improvement Bonds. The Final Appropriation for FY15 and Appropriation Amendment Resolutions include modifications to the appropriations needed to balance out the expenditures and encumbrance carryovers for the fiscal year. All of the advances will be returned to the general fund at the beginning of the next fiscal year. The Permanent Appropriation Resolution for FY16 is for permanent appropriations for the 2015-16 fiscal year. The general fund appropriation is based upon the latest five year forecast approved in May. Other fund level appropriations are based upon anticipated revenue and expenditure levels which are closely related to the FY15 levels. 15-174 Approve Financial Statements and Reports WHEREAS the financial statements and reports (including revenues, disbursements, and balances) for the funds herein specified have been presented to the members of the Board at least two days prior to the meeting: General Fund Student Activity Fund Categorical Funds Investments Debts Dated: 5/31/15 Dated: 5/31/15 Dated: 5/31/15 Dated: 5/31/15 Dated: 5/31/15 WHEREAS the members of the Board have had an opportunity to inquire about any revenue, disbursement, balance, or report; WHEREAS the public may review such documents in the treasurer's office and the annual financial statements and reports are part of the permanent records of this school district; and WHEREAS disbursements are prohibited by statute from exceeding the amount appropriated by the Board; NOW, THEREFORE, BE IT RESOLVED under the provisions of ORC 3313.18 and ORC 3313.47, the financial statements and reports are approved as presented insofar as the disbursements are legal expenditures within the appropriated amounts. Moved by Mr. Sloe Seconded by Mrs. Kuch Roll Call Vote: Yes: Mrs. Mehallis, Mr. Sloe, Mr. Kohanski, Mrs. Grohe, Mrs. Kuch No: None: motion carried 15-175 Approve 2014-15 Final Appropriations WHEREAS it is necessary to adopt a final appropriations measure for the fiscal year 2014-15; and WHEREAS an accurate certificate of estimated resources has been received from the county auditor, NOW, THEREFORE, BE IT RESOLVED that under the provisions of ORC 5705.38, the annual appropriations measure as heretofore attached for the current fiscal year is hereby adopted; BE IT FINALLY RESOLVED that this annual appropriations measure shall be prepared and distributed by the treasurer in such form as the auditor of state prescribes. Moved by Mrs. Kuch Seconded by Mr. Sloe Roll Call Vote: Yes: Mrs. Grohe, Mrs. Mehallis, Mrs. Kuch, Mr. Sloe, Mr. Kohanski No: None: motion carried 15-176 Approve 2015-16 Permanent Appropriations WHEREAS it is necessary to adopt an appropriations measure for the fiscal year 2015-16; and WHEREAS an accurate certificate of estimated resources has been received from the county auditor, NOW, THEREFORE, BE IT RESOLVED that under the provisions of ORC 5705.38, the annual appropriations measure as heretofore attached for the current fiscal year is hereby adopted; BE IT FINALLY RESOLVED that this annual appropriations measure shall be prepared and distributed by the Treasurer in such form as the Auditor of State prescribes. Moved by Mr. Sloe Seconded by Mrs. Mehallis Roll Call Vote: Yes: Mr. Sloe, Mrs. Grohe, Mr. Kohanski, Mrs. Kuch, Mrs. Mehallis No: None: motion carried 15-177 Approve Appropriation Amendments (Transfer and Advances) WHEREAS funds must be formally appropriated into items ("accounts") by the Board before funds are permitted to be expended; and WHEREAS when an appropriations item ("account") has insufficient funds to meet future expenditures an advance/transfer of funds is necessary. NOW, THEREFORE, BE IT RESOLVED that under the provisions of ORC 5705.40, the appropriations measure heretofore adopted is hereby amended as set forth below or on the attachment; BE IT FINALLY RESOLVED that the amended appropriations measure shall be prepared and distributed by the treasurer in such form as the auditor of state prescribes. TRANSFERS: Transferred from: Amount: 50,000.00 Transferred to: Amount: 30,000.00 20,000.00 ADVANCES: Advance from: Amount: $74,575.00 Advance to: Amount: 1,400.00 250.00 2,000.00 2,000.00 5,000.00 1,700.00 3,500.00 25.00 Account Number: 003-7200-910-0000-000000-000-00-000 Account Number: 003-5100-9018-000000-000 003-5100-9901-000000-000 Account Number: 001-7410-920-0000-000000-000-00-000 Account Number: 007-5210-9013-000000-000 014-5210-9002-000000-000 014-5210-9010-000000-000 019-5210-9901-000000-000 200-5210-9123-000000-000 200-5210-914A-000000-000 200-5210-918A-000000-001 200-5210-929A-000000-000 1,000.00 30,000.00 15,000.00 700.00 5,000.00 2,000.00 5,000.00 200-5210-944A-000000-000 300-5210-901A-000000-001 516-5210-9215-000000-000 551-5210-9315-000000-000 572-5210-9215-000000-000 587-5210-9215-000000-000 590-5210-9215-000000-000 Moved by Mrs. Mehallis Seconded by Mr. Kohanski Roll Call Vote: Yes: Mrs. Kuch, Mrs. Grohe, Mrs. Mehallis, Mr. Sloe, Mr. Kohanski No: None: motion carried 15-178 Employ Support Staff RESOLVED THAT the Aurora Board of Education employs as indicated the following support staff member having successfully completed a 100 work day introductory period, contingent upon full and complete compliance with all State of Ohio and Aurora Board of Education employment eligibility criteria: Cynthia L. Richards HMS Building Secretary Effective: January 5, 2015 Amount: Secretarial Class B, EL3 Fund: General Fund Moved by Mr. Sloe Seconded by Mr. Kohanski Roll Call Vote: Yes: Mr. Kohanski, Mrs. Grohe, Mr. Sloe, Mrs. Kuch, Mrs. Mehallis No: None: motion carried 15-179 Award Supplemental Contracts (District Personnel) RESOLVED THAT the Aurora Board of Education awards supplemental contracts to district personnel for the 2015-16 school year as follows, contingent upon full and complete compliance with all State of Ohio and Aurora Board of Education employment eligibility criteria, and paid from General Fund unless otherwise noted. Milka Begovic Keri Stoyle LES Intramurals LES Intramurals Amt: Hrly Intramural Rate Funds: General/Bowling Activity Accts Mark Bugara Tina Davis Karen Romito L. Schofield-Carter HMS Intramurals HMS Intramurals HMS Intramurals HMS Intramurals Amt: Hrly Intramural Rate Funds: Gen/Bowling/Skiing Activity Accts. Shawn Reilly HMS Tech Club Advisor Amount: 2% Brian Brookhart Melissa Foster Christy Koestner Additional Serv-Marching Band Energy Education Specialist Response to Intervention District Coordinator Amount: $1,300.00 Amt: $30/hr nte $17,500.00 Amount: $4,000 Funds: Title I/General Jennifer Loudon Karen Myers Pom Pom Co-advisor Pom Pom Co-advisor Amount: 1/2 of 6% Amount: 1/2 of 6% Ed Nabring AHS Band Director Amount: 15% Lindsay Draime Band Concert Assistant Amount: 2% Lindsay Draime Ed Nabring Pep Band Pep Band Amt: Hrly Intramural Rate Amt: Hrly Intramural Rate Sarah Dixon Jason Burdett Jason Burdett Sean Berrodin AHS Choral AHS Orchestra AHS Rock Orchestra Advisor Art Exhibit Coordinator Amount: Amount: Amount: Amount: Rob Albrecht AHS Play Director Amount: 8% Rob Albrecht Ed Nabring AHS Musical Director AHS Musical Assistant Director Amount: 10% Amount: 6% Rob Albrecht R. John Eacott AHS Auditorium Manager AHS Auditorium Manager (for Harmon events) Amt: 8 of the 10% Amt: 2 of the 10% Karen Baker Heidi McKenzie Michelle Dirda Gayle Lewis AHS Freshman Class Advisor AHS Sophomore Class Advisor AHS Junior Class Advisor AHS Senior Class Advisor Amount: Amount: Amount: Amount: John Calcei Kathleen Wiemken AHS Mentorship Advisor AHS Yearbook Advisor Amount: 4% Amount: 8% Michelle Dirda Kathleen Wiemken AHS Student Council Co-advisor AHS Student Council Co-advisor Amount: 1/2 of 5% Amount: 1/2 of 5% Melissa Lindley AHS Newspaper Advisor Amount: 4% Jen Simmerman Adrianne Walker AHS National Honor Soc. Advisor AHS Quiz Bowl Advisor Amount: 3% Amount: 3% MaryBeth Manfroni Rob Albrecht Pam King Pam King Brian Pichola Amy Williamson Melissa Foster Amy Williamson Jeness Kington Amy Williamson Melissa Lindley Jeness Kington Stephanie Duncan Dmitri Kourennyi John LoGalbo Lauren McMahon Jenna Schadle Sarah Dixon AHS Aurora Buddies Club Advisor AHS Drama Club Advisor AHS Environmental Sci Club Adv AHS Freshmen Mentor Prog Adv AHS Games Club Advisor AHS Gay Straight Alliance Club AHS International Club Co-advisor AHS International Club Co-advisor AHS Key Club Co-advisor AHS Key Club Co-advisor AHS Leadership Project Advisor AHS Philosophy Club Advisor AHS S.A.D.D. Club Advisor AHS Science Olympiad Co-adv AHS Science Olympiad Co-adv AHS Ski Club Advisor AHS Stock Market Club Advisor AHS Unaccompanied Minors Club Amount: 2% Amount: 2% Amount: 2% Amount: 2% Amount: 2% Amount: 2% Amount: 1/2 of 2% Amount: 1/2 of 2% Amount: 1/2 of 2% Amount: 1/2 of 2% Amount: 2% Amount: 2% Amount: 2% Amount: 1/2 of 2% Amount: 1/2 of 2% Amt: 2% Fund: Activity Acct. Amount: 2% Amount: 2% Karen Baker Jeness Kington Jenna Schadle Crystal Waysack After School Study Ctr Supv. After School Study Ctr Supv. After School Study Ctr Supv. After School Study Ctr Supv. Amt: Amt: Amt: Amt: 7% 5% 2% 5% 2% 2% 4% 4% Hrly Intramural Rate Hrly Intramural Rate Hrly Intramural Rate Hrly Intramural Rate Tim Baczkowski Jason Bibza Micky Colangelo Betsy Hamilton Pam King Mariann Munn Pam Prochaska Jen Simmerman Jennifer Loudon Karen Myers Ed Nabring Saturday School Supv Saturday School Supv Saturday School Supv Saturday School Supv Saturday School Supv Saturday School Supv Saturday School Supv Saturday School Supv Overnight Supv. – Band Camp Overnight Supv. – Band Camp Overnight Supv. – Band Camp Aurora High School Supplemental Intramurals: Rose Brown Tracie Kacir Micky Colangelo Jeness Kington Betsy Hamilton Greg Pinzone Conni Hilston Jen Simmerman Moved by Mr. Sloe Amt: Amt: Amt: Amt: Amt: Amt: Amt: Amt: Sat Sch Supv Rate Sat Sch Supv Rate Sat Sch Supv Rate Sat Sch Supv Rate Sat Sch Supv Rate Sat Sch Supv Rate Sat Sch Supv Rate Sat Sch Supv Rate Amount: Overnight Supv Rate Amount: Overnight Supv Rate Amount: Overnight Supv Rate Amt: Hrly Intramural Rate Seconded by Mr. Kohanski Roll Call Vote: Yes: Mr. Kohanski, Mrs. Grohe, Mr. Sloe, Mrs. Kuch, Mrs. Mehallis No: None: motion carried 15-180 Award Supplemental/Pupil Activity Contracts (Non-District Personnel) RESOLVED THAT the Aurora Board of Education awards supplemental/pupil activity contracts to non-district personnel for 2015-16 school year as follows, contingent upon full and complete compliance with all State of Ohio and Aurora Board of Education employment eligibility criteria, and paid from the General Fund unless otherwise indicated: Sarah Kocon Flag Corp Advisor Amount: 6% Sarah Kocon Kelly Smith Overnight Supv. – Band Camp Overnight Supv. – Band Camp Amt: Overnight Supv Rate Amt: Overnight Supv Rate Edwin Hoffmeier Cross Country Assistant Coach Amount: 6% Moved by Mr. Sloe Seconded by Mr. Kohanski Roll Call Vote: Yes: Mr. Kohanski, Mrs. Grohe, Mr. Sloe, Mrs. Kuch, Mrs. Mehallis No: None: motion carried 15-181 Employ Long-Term Substitute Teacher for 2015-16 (Craddock Elementary School) RESOLVED THAT the Aurora Board of Education employs Sarah J. Dreger as a long-term substitute teacher for the 2015-16 school year contingent upon proper certification and full and complete compliance with all State of Ohio and Aurora Board of Education employment eligibility criteria. Mrs. Dreger is assigned to substitute at Craddock Elementary School. Since it is anticipated that this assignment will be longer than sixty (60) days in duration, the Board chooses to exercise its discretion and establish the daily rate of remuneration at $150.00 per day for the first 60 days, increasing to BA, Step 0 daily rate on the 61st day with the applicability of perquisites governed by state statute effective the 61st day. Moved by Mr. Sloe Seconded by Mr. Kohanski Roll Call Vote: Yes: Mr. Kohanski, Mrs. Grohe, Mr. Sloe, Mrs. Kuch, Mrs. Mehallis No: None: motion carried 15-182 Employ Long-Term Substitute Teacher for 2015-16 RESOLVED THAT the Aurora Board of Education employs Laurie A. Kidwell as a long-term substitute teacher for the 2015-16 school year contingent upon proper certification and full and complete compliance with all State of Ohio and Aurora Board of Education employment eligibility criteria. Mrs. Kidwell is assigned to substitute at Miller Elementary School. Since it is anticipated that this assignment will be longer than sixty (60) days in duration, the Board chooses to exercise its discretion and establish the daily rate of remuneration at BA, Step 0 with the applicability of perquisites governed by state statute beginning on August 13, 2015. Moved by Mr. Sloe Seconded by Mr. Kohanski Roll Call Vote: Yes: Mr. Kohanski, Mrs. Grohe, Mr. Sloe, Mrs. Kuch, Mrs. Mehallis No: None: motion carried 15-183 Accept Resignation RESOLVED THAT the Aurora Board of Education accepts the resignation of the following staff member with thanks for dedicated service to the Aurora City Schools: Agnes M. Eisler Health/Instructional Assistant Moved by Mr. Sloe Retirement effective July 1, 2015 Nine years of service to the District Seconded by Mr. Kohanski Roll Call Vote: Yes: Mr. Kohanski, Mrs. Grohe, Mr. Sloe, Mrs. Kuch, Mrs. Mehallis No: None: motion carried 15-184 Approve Introductory Appointments of Support Staff RESOLVED THAT the Aurora Board of Education appoints the following support staff members as indicated for an introductory period of 100 work days contingent upon full and complete compliance with all State of Ohio and Aurora Board of Education employment eligibility criteria: Elise L. Knapp Health/Instructional Assistant Effective: August 17, 2015 Amount: Hlth/Instruct Asst EL0 Fund: General and IDEA-B Funds Rebecca M. Mohr Health/Instructional Assistant Effective: August 17, 2015 Amount: Hlth/Instruct Asst EL0 Fund: General and IDEA-B Funds Kelly A. Rentfrow Health/Instructional Assistant Effective: August 17, 2015 Amount: Hlth/Instruct Asst EL0 Fund: General and IDEA-B Funds Cathy C. Sutton Health/Instructional Assistant Effective: August 17, 2015 Amount: Hlth/Instruct Asst EL0 Fund: General and IDEA-B Funds Moved by Mr. Sloe Seconded by Mr. Kohanski Roll Call Vote: Yes: Mr. Kohanski, Mrs. Grohe, Mr. Sloe, Mrs. Kuch, Mrs. Mehallis No: None: motion carried 15-185 Establish Student Fees RESOLVED THAT the Aurora Board of Education adopt student fees for the 2015-16 school year as follows: AURORA HIGH SCHOOL Supply Fee for all high school students Course Accounting I & II All Sciences AP Art AP Economics AP French AP Human Geography AP Psychology AP Spanish AP US Government & AP US History Art I Art II, III & Painting Art IV Computer Art I & II Electronic Media Arts French & Spanish I, II & III French IV & Spanish IV PE Pottery & Sculpture I Pottery & Sculpture II Sr. Caps & Gowns Chromebooks grades 6-12 $10.00 Fee $25.00 $15.00 $50.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $22.00 $40.00 $50.00 $15.00 $40.00 $17.00 $25.00 $13.00 $30.00 $25.00 $28.50 $25.00 *Student Parking Pass $15.00 ** The Aurora School Board of Education will pay 1/3 of the cost of the AP Tests. *** Harmon Sports participation fee: 7th & 8th grade $50.00 (fee covers all sports that student participates in) ****High School Sports/Marching Band participation fee: $100.00 (fee covers all sports/marching band that student participates in) PRE-SCHOOL (TYPICALLY DEVELOPING PEER STUDENTS) ALL-DAY KINDERGARTEN PRE-SCHOOL & KINDERGARTEN GRADES 1 - 8 $1500/YR $2300/YR $25.00 $35.00 Fees can be paid on line through the website or by credit card on the phone or in person at the Board Office Moved by Mrs. Kuch Seconded by Mrs. Mehallis Roll Call Vote: Yes: Mrs. Grohe, Mr. Sloe, Mrs. Kuch, Mrs. Mehallis, Mr. Kohanski No: None: motion carried 15-186 Aurora High School Handbook 2015-2016 RESOLVED THAT the Aurora Board of Education approve the revisions to the Aurora High School Handbook as attached: Moved by Mr. Kohanski Seconded by Mrs. Kuch Roll Call Vote: Yes: Mr. Sloe, Mr. Kohanski, Mrs. Kuch, Mrs. Mehallis, Mrs. Grohe No: None: motion carried 15-187 Accept Resignations of Non-Public Auxiliary Service Program Employees RESOLVED THAT the Aurora Board of Education accepts the following resignations of licensed tutors of the non-public auxiliary service program effective the end of the 2014-15 school year: Amy Byler Elizabeth Heisey Holly Rankin Frieda Seigneur Moved by Mr. Kohanski Seconded by Mrs. Grohe Roll Call Vote: Yes: Mr. Kohanski, Mrs. Mehallis, Mrs. Kuch, Mr. Sloe, Mrs. Grohe No: None: motion carried 15-188 Approve Textbooks The Aurora Board of Education approves the following textbooks: American Government Textbook-Government Alive! Power, Politics and You. Publisher-Teachers’ Curriculum Institute (TCI). Copyright 2014 ISBN 978-1-1934534-23-6 French Levers I-IV Textbook- T’es branche? Publisher-EMC Publishing LLC. Copyright 2104 ISBN 978-082195-852-0 AP French Textbook-Themes. Publisher-Vista Higher Learning, Copyright 2015 ISBN 978-680004-0272 Math Resource (Grades 4 & 5) Bridges 2nd Edition, Publisher-The Math Learning Center AP Physics Textbook-Physics; Principles With Applications. Publisher-Pearson. Copyright 2014 ISBN 978-0-13-344768-2 International Business (New HS Course) Textbook-International Business. Publisher-south Western, Cengage Learning. Copyright 2008 ISBN 978-0-538-45042-3 Place Employee on Medical Leave of Absence RESOLVED THAT the Aurora Board of Education places Bonnie D. Riewaldt on a medical leave of absence effective January 1, 2015, pursuant to Ohio Revised Code 3309.41(A)(2) and as approved by the School Employees Retirement System of Ohio on March 19, 2015. Moved by Mr. Kohanski Seconded by Mrs. Grohe Roll Call Vote: Yes: Mrs. Kuch, Mrs. Grohe, Mrs. Mehallis, Mr. Sloe, Mr. Kohanski No: None: motion carried Discussion Items There were no discussion items. Board Items Mr. Kohanski stated that the July Board Meeting will begin at 6:00 PM and will be held at the Administration Building. 15-189 Adjournment The meeting was adjourned at 7:41 pm Moved by Mr. Sloe Seconded by Mrs. Grohe Roll Call Vote: Yes: Mrs. Grohe, Mrs. Kuch, Mr. Sloe, Mrs. Mehallis, Mr. Kohanski No: None: motion carried ______________________ Gerald P. Kohanski, President ____________________________ William Volosin, Treasurer