BIBB COUNTY COMMISSION
STAFF
COMMISSIONERS
Mark E. Tyner
County Administrator
Walter D. Sansing, Sr.
District 1
Ricky Hubbard
District 2
Sharon Creel
Deputy Administrator
AL Green
District 3
Maxine Tubbs
Payroll Clerk
James Kelly
District 4
Cindy Smitherman
Accounts Payable
Jerome W. Chism
District 5
August 20, 2012
Prospective Bidders
Residential Solid Waste Collection
Bibb County, Alabama
Dear Prospective Bidder:
We are requesting bids on the collection of solid waste from the following entities: Bibb County,
City of Brent, City of Centreville, and Town of Woodstock.
The bid should reflect the contractor billing for the Bibb County customers. The county number
should also include the Woodstock area customers as well which should be a total for both of
approximately 1,500. Please verify with the municipalities of Brent and Centreville if they will bill
for themselves as well as the number of customers for each. The successful bidder must bid on
both the municipalities and the County as the bid will be awarded based on this combination. A
bidder who does not bid both the Municipalities and the County may be disqualified. It is also
possible West Blocton may wish to participate in this bid at some point in the future during this
contract/extension period.
Sealed bids should be received by 2:00 p.m., August 30, 2012 and should be directed to:
Bibb County Commission
Attn.: County Administrator
157 S. W. Davidson Drive
Centreville, AL 35042
The Bibb County Commission reserves the right to reject any and all bids.
Thank you for your attention concerning this matter.
Sincerely,
Mark E. Tyner
County Administrator
BIBB COUNTY COMMISSION
SOLID WASTE - REQUEST FOR PROPOSALS
RESIDENTIAL SOLID WASTE COLLECTION
GENERAL SPECIFICATIONS
1.00
Definitions
1.01
1.02
1.03
1.04
1.05
1.06
1.07
1.08
1.09
1.10
1.11
1.12
1.13
1.14
1.15
1.16
1.17
1.18
2.00
Scope of Work
2.01
3.00
Scope of Work
Type of Collection
3.01
3.02
4.00
Bags
Bulky Waste
County
Construction Debris
Container
Contract Documents
Contractor
County Contract Administrator
Dead Animals
Disposal Site
Garbage
Hazardous Waste
Producer
Refuse
Residential Refuse
Residential Unit
Rubbish
Stable Matter
Service Provided
Location of Containers and Bags for Collection
Operation
4.01
4.02
4.03
4.04
4.05
4.06
4.07
4.08
4.09
4.10
Hours of Operation
Routes of Collection
Holidays
Complaints
Collection Equipment
Office
Hauling
Disposal
Notification
Point of Contac
157 S. W. Davidson Drive, Centreville, AL 35042 T - (205) 926-3114 F- (205) 926-3119
5.00
Compliance with Laws
6.00
Effective Date
7.00
Nondiscrimination
8.00
Indemnity
9.00
Licenses and Taxes
10.00
Term
11.00
Insurance
12.00
Bond
12.01 Performance Bond
12.02 Power of Attorney
13.00
Basis and Method of Payment
13.01
13.02
13.03
13.04
Rates
Modification to Rates
Contractor to Act as Collector
Contractor to Notify the County.
14.00
Transferability of Contract
15.00
Exclusivity Clause
16.00
Equipment
17.00
Competency of Bidder
18.00
Bulk Waste
157 S. W. Davidson Drive, Centreville, AL 35042 T - (205) 926-3114 F- (205) 926-3119
1.00
Definitions
1.01
Bags - Plastic sacks designed to store refuse with sufficient wall strength to
maintain physical integrity when lifted by top. Total weight of a bag and its
contents shall not exceed thirty-five pounds.
1.02
Bulky Waste - Stoves, refrigerators, water tanks, washing machines, furniture and
other waste materials other than Construction Debris, Dead Animals, Hazardous
Waste or Stable Matter with weights or volume greater than those allowed for
containers.
1.03
County - Bibb County, Alabama
1.03A. Governing Body – Bibb County Commission, City of Brent, and City of Centreville
1.04
Construction Debris - Waste building materials resulting from construction,
remodeling, repair or demolition operations.
1.05
Container - A new receptacle with a capacity of a minimum of ninety-six gallons,
constructed of plastic or fiberglass, having wheels for ease of movement to the
curbside by the customer, handles of adequate strength for lifting, and having a
tight fitting lid capable of preventing entrance into the container by vectors. The
mouth of the container shall have a diameter greater than or equal to that of the
base.
1.06
Contract Documents - The Request for Proposals, Instructions to Bidders,
Contractor’s Proposal, General Specifications, the Contractor’s Performance Bond
and any Addenda or changes to the foregoing documents agreed upon by the
County and the Contractor.
1.07
Contractor - The person, corporation or partnership performing refuse
collection and disposal under contract with the County.
1.08
County Contract Administrator - The liaison between the County and the
Contractor.
1.09
Dead Animals - Animals or portions thereof equal to or greater than ten pounds in
weight that have expired from any cause, except those slaughtered or killed for
human use or consumption.
1.10
Disposal Site - A refuse depository including but not limited to sanitary landfills,
transfer stations, incinerators and waste processing/separation centers licensed,
permitted or approved by all governmental bodies and agencies having jurisdiction
and requiring such licenses, permits or approvals to receive refuse and dead animals
for processing or final disposal.
157 S. W. Davidson Drive, Centreville, AL 35042 T - (205) 926-3114 F- (205) 926-3119
1.11
Garbage - Every accumulation of waste (animals, vegetable and other matter) that
results from the preparation, processing consumption, detailing in handling,
packing, canning, storage, transportation, decay or decomposition of meats, fish,
fowl, birds, fruits, grains or other animals or vegetable matter (including, but not by
way of limitation, used tin cans and other food containers; and all waste matter
which is likely to attract flies or rodents); except (in all cases) any matter included
in the definition of bulky waste, construction debris, dead animals, hazardous
waste, rubbish or stable matter.
1.12
Hazardous Waste - Waste, in any amount, which is defined, characterized or
designated as hazardous by the United States Environmental Protection Agency of
the appropriate State agency by or pursuant to Federal or State law or waste, in any
amount, which is regulated under Federal or State law. For purposes of this
contract, the term hazardous waste shall also include motor oil, gasoline, paint and
paint cans.
1.13
Producer - An occupant of a residential unit who generates refuse and
residential refuse.
1.14
Refuse - This term shall refer to residential refuse, construction debris and stable
matter generated at a residential unit unless the context otherwise requires.
1.15
Residential Refuse - All garbage generated by a producer at a residential unit.
1.16
Residential Unit - A dwelling within the corporate limits of the County occupied by
a person or group of persons comprising not more than four families. A residential
unit shall be deemed occupied when either water or domestic light and power
services are being supplied thereto. A condominium dwelling, whether of single or
multi-level construction, consisting of four or less contiguous or separate singlefamily dwelling units, shall be treated as residential unit, except that each singlefamily dwelling within any such residential unit shall be billed separately as a
residential unit.
1.17
Rubbish - All waste wood, wood products, tree trimmings, dead plants, weeds,
leaves, dead trees or branches thereof, chips, shavings, sawdust, printed matter,
paper, pasteboard, rags, straw, used and discarded mattresses, used and discarded
clothing, used and discarded shoes and boots, combustible waste pulp and other
products such as are used for packaging or wrapping crockery and glass, ashes,
cinders, floor sweeping, glass, mineral or metallic substances and any and all other
waste materials not included in the definition of bulky waste, construction debris,
dead animals, garbage, hazardous waste or stable matter.
1.18
Stable Matter - All manure and other waste matter normally accumulated in or
about a stable or any animal, livestock or poultry enclosure and resulting from the
keeping of animals, poultry or livestock.
157 S. W. Davidson Drive, Centreville, AL 35042 T - (205) 926-3114 F- (205) 926-3119
2.00
Scope of Work
The work under this contract shall consist of the items contained in the proposal, including
all the supervision, materials, equipment, labor and all other items necessary to complete
said work in accordance with the contract documents. The work under this contract does
not include the collection and disposal of any increased volume resulting from a flood,
hurricane or other Act of God over which the contractor has no control.
2.01
3.00
Storms and Other Disasters - In case of a storm, flood, hurricane or other disaster or
other Acts of God, the governing body may grant the contractor reasonable variance
from regular schedules and routes. In case of a storm or other disaster or other Acts
of God where it is necessary for the contractor to perform services beyond the scope
of this contract, the contractor and the governing body shall negotiate the amounts
to be paid to the contractor.
Type of Collection
3.01
3.02
Service Provided
(A)
The contractor will provide and maintain ownership of one container as
defined in 1.05 to each residential unit on a one-time initial issue basis.
Replacement of the initial issue container or requests for additional
containers will be at the expense of the residential unit.
(B)
The contractor shall provide curbside collection service for the collection of
residential refuse to each residential unit one time per week. Containers and
bags shall be placed at curbside by 7:00 A. M. on the designated collection
day.
(C)
The contractor shall not provide for the collection of stable matter.
(D)
Contractor shall provide at no cost, disposal services to the participating
governmental entities. Collection formats of either carts or dumpsters shall
be determined by the need of the entity at each specific location where
service is requested.
Location of Containers and Bags for Collection - Containers and bags shall be
placed at curbside for collection. Curbside refers to that portion of the right-of-way
adjacent to paved or traveled County/Municipal roadways (including alleys).
Containers and bags shall be placed as close to the roadway as practicable without
interfering with or endangering the movement of vehicles or pedestrians. When
construction work is being performed in the right-of-way, containers and bags shall
be placed as close as practicable to an access point for the collection vehicle.
Contractor may decline to collect any container or bag not so placed. Exceptions
shall be made on an individual basis for handicapped / elderly residents, provided a
proof of need is supplied to the contractor by the governing body.
157 S. W. Davidson Drive, Centreville, AL 35042 T - (205) 926-3114 F- (205) 926-3119
4.00
Operation
4.01
Hours of Operation - Collection of refuse shall not begin before 7:00 A.M.
Exceptions to collection hours shall be by mutual agreement only between the
governing body and the contractor.
4.02
Routes of Collection - Collection routes shall be established by the contractor.
Contractor shall submit a map designating the collection routes to the governing
body for their approval. The contractor may, from time to time, submit proposals to
the governing body for approval of changes in routes or days of collection. Any
changes in existing routes shall not be implemented until a sufficient period of time
has been given following customer notification by the contractor.
4.03
Holidays - The following shall be holidays for purposes of this contract:
New Year’s Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Christmas Day
If a customer’s normal collection day falls on or after a scheduled holiday,
then the customer’s solid waste will be picked up one day later in that particular
week.
4.04
Complaints - All complaints shall be made directly to the contractor and shall be
given prompt and courteous attention. In the case of alleged missed scheduled
collections, the contractor shall investigate and if such allegations are verified, shall
arrange for the collection of the refuse within twenty-four hours after the complaint
is received. If a problem continues to exist, the governing body’s Contract
Administrator shall investigate.
4.05
Collection Equipment - The contractor shall provide an adequate number of
vehicles for regular collection services. All vehicles and other equipment shall
be kept in good repair, appearance and in a sanitary condition at all times. Each
vehicle shall have clearly visible on each side, the vehicle number along with the
identity and telephone number of the contractor.
4.06
Office - The contractor shall maintain an office within the County through which it
can be contacted. It shall be equipped with sufficient telephones and shall have a
responsible person in charge from 8:00 A. M. until 5:00 P. M. on regular collection
days. The contractor shall also provide a telephone number where the contractor
may be contacted at all other times.
4.07
Hauling - All refuse, once picked up by the contractor, becomes the sole property of
the contractor. Refuse hauled by the contractor shall be so contained, tied or
enclosed that leaking, spilling, blowing out, or any other loss thereof shall be
prevented, and in the case of any loss, shall be quickly recovered by the contractor.
157 S. W. Davidson Drive, Centreville, AL 35042 T - (205) 926-3114 F- (205) 926-3119
5.00
4.08
Disposal - All refuse collected for disposal by the contractor shall be transported to
the Bibb County Transfer Station for disposal. The disposal fee is $45.00 per ton.
4.09
Notification - The Contractor shall issue the initial notification to all residents about
complaint procedures, rates, regulations and days for scheduled refuse collection.
Any future changes will also be the responsibility of the contractor.
4.10
Point of Contact - All dealings, contacts, etc., between the contractor and the
governing body shall be directed to the contractor:
________________________________ (title of position or office) and to the
governing body: Mark Tyner, County Administrator (Bibb County Commission).
Compliance with Laws
The contractor shall conduct operations under this contract in compliance will all
applicable laws; provided, however, that the general specifications shall govern
the obligations of the contractor where there exists conflicting regulations of the governing
body on the subject. The contractor shall also be responsible for complying with all
applicable EPA/ADEM and/or federal requirements.
6.00
Effective Date
This contract shall be effective upon the execution of this contract and performance of such
contract shall be at full service on October 1, 2012.
7.00
Non-discrimination
The contractor shall not discriminate against any person because of race, sex, age,
creed, color, religion or national origin.
8.00
Indemnity
The contractor will indemnify and hold harmless the governing bodies, their officers,
agents, servants, and employees from and against any and all suits, actions, legal
proceedings, claims, demands, damages, costs, expenses and attorney’s fees
which will relate to its operation under the terms of this agreement.
9.00
Licenses and Taxes
The contractor shall obtain all licenses and permits and promptly pay all taxes required by
the governing bodies.
10.00 Term
The contract shall be for a three-year period beginning upon the commencement date of
this contract and ending three years thereafter. The County reserves the right, through
mutual agreement with the contractor, to extend this agreement for an additional three-year
period beyond the initial term.
157 S. W. Davidson Drive, Centreville, AL 35042 T - (205) 926-3114 F- (205) 926-3119
11.00 Insurance
The contractor shall at all times during the contract maintain in full force and effect
employer’s liability, workmen’s compensation public liability and property damage
insurance, including contractual liability coverage for the provisions of Section 8.00. All
insurance shall be by insurers and for policy limits acceptable to the County and before
commencement of work hereunder, the contractor agrees to furnish the County certificates
of insurance or other evidence satisfactory to the County to the effect that such insurance
has been procured and is in force. The certificates shall contain the following express
obligation:
“This is to certify that the policies of insurance described herein have been issued to the
insured for whom this certificate is executed and are in force at this time. In the event of
cancellation or material change in a policy affecting the certificate holder, thirty days prior
written notice will be given the certificate holder.”
For the purpose of this contract, the contractor shall carry the following types of
insurance in at least the limits specified below:
Coverage
Workmen’s Compensation
Limits of Liability
Statutory
Employer’s Liability
$500,000.00
Bodily Injury Liability
Except Automobile
$500,000.00 each occurrence
$1,000,000.00 aggregate
Property Damage Liability
Liability
$500,000.00 each person
$1,000,000.00 each occurrence
Automobile Property Damage
Liability
$500,000.00 each occurrence
Excess Umbrella Liability
$5,000,000.00 each occurrence
To the extent permitted by law, all or any part of any required insurance coverage may be
provided under a plan or plans of self-insurance. This coverage may be provided by the
contractor’s parent corporation. Should the aforementioned monetary amounts be contrary
to law, it will be acceptable for these amounts to be adjusted for legal compliance.
12.00 Bonds
12.01 Bid Bond – A Bid Bond in the amount of five percent of the total bid amount must
accompany submitted bid.
157 S. W. Davidson Drive, Centreville, AL 35042 T - (205) 926-3114 F- (205) 926-3119
12.02 Performance Bond
(A)
The contractor will be required to furnish a corporate surety bond as
security for the performance of this contract. Said surety bond must be in
the amount of five percent of the total contract amount and may provide
for a pro rata reduction therein annually over the term on the contract.
(B)
The premium for the bond described above shall be paid by the contractor.
A certificate from the surety company showing the bond premiums are
paid-in-full shall accompany the bond.
(C)
The surety on the bond shall be a duly authorized corporate surety
company authorized to do business in the Sate of Alabama.
12.02 Power of Attorney - Attorneys-in-fact who sign performance bonds or contract
bonds must file with each bond a certified and effectively dated copy of the power
of attorney.
13.00 Basis and Method of Payment
13.01 Rates
(A)
For collection services required to be performed pursuant to Section 3.01,
the charges shall not exceed the rates as fixed by contract documents, as
adjusted in accordance with Section 13.02.
(B)
The refuse collection charges provided by Section 13.01 (A) shall include
all related costs and shall be modified as set forth in Section 13.02. If the
contractor receives notification of a disposal site change, then the contractor
shall promptly notify the governing body of said disposal site’s change
effect on rates to the governing body and such change may be negotiated.
See Section 13.02 (C).
13.02 Modification to Rates
(A)
The fees or compensation payable to the contractor for the second and
subsequent years of the term thereof may be adjusted upward or
downward to reflect the percentage change in the cost of doing business, as
measured by fluctuations in the Consumer Price Index (CPI), United States
All Urban Consumer, published by the U. S. Department of Labor,
Bureau of Labor Statistics for the preceding twelve month contract period,
dependent upon formal authorization by the governing body.
(B)
In addition to the foregoing, fees which may be charged by the contractor
may be increased to reflect increases in disposal cost, which are beyond the
control of the contractor when mutually agreed upon by the contractor and
the governing body.
157 S. W. Davidson Drive, Centreville, AL 35042 T - (205) 926-3114 F- (205) 926-3119
13.03 Contractor to Act as Collector - The contractor shall be responsible for billing
quarterly and collecting from all residential units for services provided by the
contractor pursuant to Section 3.01 in the unincorporated areas of the County. The
municipalities will continue billing for customers inside their corporate limits.
13.04 Contractor to Notify Governing Body - The contractor shall notify the Bibb County
Health Department in writing, on a monthly basis, as to the status of all
delinquent and closed accounts.
14.00 Transferability of Contract - Other than by operation of law, no assignment of the contract
or any right accruing under this contract shall be made in whole or part by the contractor
without the express written consent of the appropriate governing body; in the event of an
assignment, the assignee shall assume the liability of the contractor.
15.00 Exclusivity Clause - The contractor shall have the sole and exclusive franchise,
license, and privilege to provide refuse collection, removal and disposal services
from residential units within the unincorporated areas of the County, and within the
corporate limits of Woodstock, Brent, and Centreville.
Note: Please be advised the current contractor sub-contracts with a hauler to
service the southeastern area of Bibb County.
16.00 Equipment - The contractor will provide sufficient trucks to accomplish all work required.
A list of equipment to be used must be submitted with the proposal.
17.00 Competency of Bidder - Evidence in form and substance satisfactory to the County
Commission, that bidder has been in existence as a going concern for in excess of five
years and possesses not less than five years actual operating experience as a going concern
in refuse collection and disposal.
18.00 Bulk Waste - We also request an alternate price on semi-annual Bulk Waste collection.
157 S. W. Davidson Drive, Centreville, AL 35042 T - (205) 926-3114 F- (205) 926-3119
Price for Monthly Residential Services as Specified by Bid Specifications and bidding
Commercial Services in both the Municipal and Unincorporated Limits:
1. Monthly cost to County customers with Contractor billing: $ _________.
2. Monthly cost to City customers with City billing:
$ _________.
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Price for Monthly Residential Services as Specified by Bid Specifications also bidding
Commercial Services in the Municipal Limits but not in the Unincorporated Limits:
1. Monthly cost to County customers with Contractor billing: $ _________.
2. Monthly cost to City customers with City billing:
$ _________.
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Additional amount to perform semi-annual bulk waste collection:
1. Additional cost to County customers with Contractor billing: $ _________.
2. Additional cost to City customers with City billing:
$ _________.
157 S. W. Davidson Drive, Centreville, AL 35042 T - (205) 926-3114 F- (205) 926-3119