Clarke & Sons Municipal Services LLC.
P.O. Box 262 Long Island, Maine 04050
207-766-4432 or 207-650-0433
firechief04050@gmail.com
LONG ISLAND MUNICIPAL SERVICES
COST PROPOSAL
Revised 4-6-13
THIS FINAL PROPOSAL REPLACES ANY AND ALL PRIOR
PROPOSALS
WEEKLY CURB-SIDE TRASH COLLECTION
PROPOSAL
WEEKLY CURB-SIDE TRASH COLLECTION PROPOSAL
EQUIPMENT:
1990 Case 580 SK Backhoe/Loader 4x4
1978 Case 580 C Backhoe/Loader
2005 Ford F-550 6.0 liter. diesel 4x4
2002 Ford F-550 7.3 liter. diesel 4x4
Hand tools shovels, rakes etc.
Mechanic/Construction tools.
Equipment Costs
2005 Ford F-550 4 (four) cubic yard dump truck 4x4 with operator included in cost.
Cost per hour $ 52.93 (fifty two dollars and ninety three cents)
2002 Ford F-550 4x4 4 (four) cubic yard dump truck with operator included in cost.
Cost per hour $ 52.93 (fifty two dollars dollars and ninety three cents)
1990 Case 580 SK 4x4 Backhoe/Loader 1 ¾ (one and three quarter) cubic yard bucket with
operator included in cost.
Cost per hour $ 58.46 (fifty eight dollars and forty six cents)
Hourly Labor Rates
Foreman/Equipment Operator $ 32.30 hr (thirty two dollars and thirty cents)
Equipment Operator $ 30.15 hr (thirty dollars and fifteen cents)
Part time employees $ 28.50 hr (twenty eight dollars and fifty cents)
Curb-Side trash collection
Curb-side pick-up would remain on Mondays from 8:30 am to finish, with the exception of the
observed holidays by Clarke and Sons Municipal Services LLC. On holidays such as New Years,
July 4, Thanksgiving and Christmas the transfer station and curbside would take place the
following day on Tuesday. All other holidays would not be observed and service would be
uninterrupted because of the nature of how the island works and the needs of the people and
seasons.
Curb-Side Recycling collection
At this time the town does not offer curb side recycling because their is no efficient way to
collect the Zero Sort recycling. Once the old household trash compactor is rehabilitated and it is
installed in an area that the collection truck can dump into safely it would then be included.
Weekly curb-side trash collection containers
Curb-side trash containers shall meet the town of Long Island Ordinance on Solid Waste
Disposal.
Curb-side containers for Commercial collection
Business that use toter containers owned by the town will pay a rental fee and disposal fee per
cubic yard as established by the voters of the town or provide their own “toter” type containers.
A Commercial prepaid punch card will be kept in the truck for deduction of cubic yards loaded
into the truck.
Each container would hold only household/business waste secured in plastic trash bags or home
trash compactor bags as to avoid loose trash while truck travels over the road and is emptied into
the household trash compactor located at the transfer station.
Curb-side containers for private/public functions
Curb side containers for private/public functions (if available) from the transfer station would be
the responsibility of the function to pick up and return the containers curb side pick up would be
done on Monday or scheduled pick up.
Public Trash containers
Public trash containers shall be emptied each Monday with the curb-side collection. During the
months of July and August containers will be emptied by Friday if needed.
Public containers are located at South Beach, Fowlers Beach, Mariners Wharf, Long Island
Store.
It is the responsibility of each Municipal building to place the toter container at curb side for
collection by 8:30 am on Mondays. Municipal building with containers are Town Office,
Community Building, VFW Hall, Public Safety Building, School and Tennis court, Town Garage
and Fire Station.
Curb-Side collection vehicle
Long Island presently provides a 1990 17 (seventeen) cubic yard side load International packer
truck with cart tipper for curb-side collection.
It is the desire of Clarke and Sons not to own a trash collection vehicle for a short term contract
unless the town understands the contracted amount will need to cover replacement costs within
the short term contract. Resale of a trash collection vehicle is difficult and would be a bad
investment for Clarke and Sons. Clarke and Sons would own or be responsible for a/the truck if
replacement costs and contract security were in place. That is not included in this proposal.
If the town relocates or improves the transfer station facility as possibly planned in the near
future it would be a desire to change to a rear load truck if the compactor was placed sub grade.
It would be wise for the town to maintain its present vehicle until the future plans for the transfer
station facility is design.
Curb-Side Collection Vehicle Fuel
Fuel cost per year at March 2013 prices @ 4.77 x 15 gallons per month = $ 71.55 per month x
twelve (12) months $ 858.60 (eight hundred and fifty eight dollars and sixty)
Total fuel cost per year $ 858.60 (eight hundred fifty eight dollars and sixty cents)
Curb-Side Collection Vehicle Maintenance
Vehicle maintenance will be the responsibility of the Town (basic filter/oil changes and minor
repairs will be performed by Clarke & Sons at no additional cost) State Commercial Vehicle
inspection, major repairs and all parts are the responsibility of the owner of the vehicle (Town).
Delivery to and from the mainland for repairs/inspections Clarke and Sons will deliver and pick
up vehicle at no cost. Provided that the Town pays barge transportation and or ferry costs.
Curb Side collecting cost
Trash Truck Driver $ 28.50 hr (twenty eight dollars and fifty cents) x 432 (four hundred thirty
two) hours per year = $ 12.312.00 (twelve thousand three hundred twelve dollars and no cents)
Trash Truck Collector $ 30.15 hr (thirty dollars and fifteen cents) x 432 (four hundred thirty two)
hours per year = $13.024.80 (thirteen thousand twenty four dollars and eighty cents)
Total curb side collection cost per year: $ 25.336.80
Back-up provisions
Back up provisions shall be that of a F-550 dump truck for collection or postponement of
collection until it can be done. Having the transfer station open frequently allows the residents to
dispose of their waste on a regular basis and in the summer on a daily basis. During Winter
storms curb-side is sometimes postponed due to weather conditions for the week if it can not be
collected by Wednesday.
Vehicle Operators
As listed in the Operations and Maintenance Proposal the employees of Clarke and Sons would
drive an operate the vehicle. Robin Clarke or Coleman Clarke shall be the primary
driver/operator of the trash truck both have the experience of 14 (fourteen) years as
driver/operator of the current town owned vehicle and the prior first Town of Long Island owned
vehicle used for curb side collection.
Robin A. Clarke (57 ) Part Time Employee Transfer Station Operator, Curb Side Trash Collection
Driver, Emergency Medical Technician, Firefighter
Coleman R. Clarke (47) Owner/Part Time Employee Fire Chief, Emergency Management
Director, Road Commissioner, Director of Solid Waste (Municipal Resume attached)
John E. Clarke (24) Foreman Full Time employee Mechanic, Equipment Operator, Firefighter, Rescue
Boat Captain
Richard L. Clarke (27) Full Time Employee Transfer Station Operator, Equipment Operator, Fire Fighter,
Rescue Boat Captain
All employees are listed as drivers for the town emergency vehicles and driver licenses have
been checked by the town of Long Island insurance carrier.
Dead End Roads
Because it is difficult to back the trash truck out of dead end roads the town must make
provisions to provide turn around areas at the end of the dead end roads. It is the driver's
responsibility to operate the truck safely. It is not legal or safe to back a vehicle into a road.
Ocean Street, Vernon Road, Jerry Point Lane, Shipwreck Road, Cove Road, Eastern Avenue have
provisions to turn around. Floyd Street, Greenwood Lane/Johnson Hill Road*, Island Avenue at
Cleaves Landing, Winter view Lane*, Messalonski Road* and Parsons Road.
.
Do not have provisions to turn the trash truck (or a fire truck) around.
(*bring trash to main road for collection already)
It is the responsibility of the town to provide an adequate turn around or have residents bring
trash to main road for collection.
Consumable materials
If Clarke & Sons Municipal Services LLC. provides any consumable materials. It will be at Cost
Plus 15% (fifteen percent) overhead plus 10% (ten percent) profit. Payment due net ten (10)
days from date of Clarke and Sons invoice a copy of material bill will be included. Interest rate
of 1.5% (one and one half percent) will be billed after thirty (30) days of date on Clarke and Sons
invoice.
If the Town provides material it is the town's responsibility to ensure that the material is paid for
and delivered to the town garage/transfer station and placed in the proper location approved by
Clarke & Sons prior to use. Clarke & Sons will then charge only the fee for loading
distributing/installing or operating the material/item as described in this proposal.
Transportation of Materials
Transportation of materials used for the town of long island is subject to cost of materials and
Barge Transportation or Freight costs. Plus 15% (fifteen percent) overhead plus 10% (ten
percent) profit. Payment due net ten (10) days from date of Clarke and Sons invoice a copy of
material bill will be included. Interest rate of 1.5% (one and one half percent) will be billed after
thirty (30) days of date on Clarke and Sons invoice.
Storm cancellations
Will take place in the event of a severe storm or when it is in the best interest to postpone curb
side collection for the safety of the employees. Cancellations will be posted on Channel six (6)
Storm Center cancellations. Pick up will be on the following day or postponed for the week if
weather conditions are not satisfactory to collect curb side by Wednesday. Transfer station would
be closed in severe weather conditions when it is not safe for the public to travel.
PAYMENT
Payment shall be divided over 12 (twelve) months of payment in equal payments due on the last
Thursday of each month. Additional costs of services not covered shall be billed separately and
payable within 10 (ten) days of Clarke and Sons invoice. Interest of 1.5% (one and a half
percent) per month billed after 30 (thirty) days of Clarke and Sons invoice.
Any work outside of this proposal is subject to hourly labor and equipment rates plus any expenses.
Mutual agreements may be made and amended to the contract as needed.
Annual Adjustments
Each year a 3% (three percent) increase in the contractual total amount will occur on the renewal
of the contract on July 1 with a five year maximum.
Clarke And Sons reserves the right to borrow against the contracted amount to cover emergency
equipment repairs and purchases/replacement of equipment to perform the duties in the within
the contractual year. Providing service is being delivered in a dependable in professional manor.
A fuel surcharge based on present fuel prices are extremely unpredictable. Fuel costs that exceed
$5.00 (five dollars and no cents) per gallon (island retail cost) shall be subject to a fuel surcharge
of the amount incurred. Fuel gallons will be recorded at time of dispense and billed to the Town
monthly for surcharge. Net ten days from date of Clarke & Sons invoice. Interest rate of 1.5%
(one and one half percent) per month will be billed after 30 (thirty) days of date on Clarke and
Sons invoice.
TOTAL BID AMOUNT PER YEAR CURB-SIDE TRASH
COLLECTION
First year of contract
forty cents)
$ 26.195.40
(twenty six thousand one hundred ninety five dollars and
Accepted Town Roads and Properties
TOWN ROADS
Jerry Point Lane from intersection of Fowler,Island and Jerry Point to turn around located at 118
Jerry Point lane (Oldfield) DEAD END ROAD
Shipwreck Road from intersection at Jerry Point Lane to turn around located at 39 Shipwreck
Road (Merkwaz) DEAD END ROAD
Fowler Road from intersection of Island,Jerry Point and Fowler to Beach Avenue intersection
Cushing Street from intersection of Cushing and Fowler to intersection of Cushing and Island
Ave.
Floyd Street From intersection of Floyd and Island Ave to end turn around located at 44 Floyd
Street (Stuart) DEAD END ROAD
Beach Avenue from intersection of Island Avenue to turn around at south beach located at 317
Beach Ave. DEAD END ROAD
Garfield Street from intersection of Island Avenue and Garfield to French Road.
French Road from Garfield Street to intersection of Beach Avenue.
Ponces Road from intersection of Island Avenue and Garfield Street to Ponces Wharf.
Wharf Street from Intersection of Island Avenue to intersection of Island Avenue
Gorham Avenue from intersection of Fern Avenue and Gorham Avenue to Ocean Street
Ocean Street from intersection of Beach Avenue to turn around located at 101 Ocean Street
DEAD END ROAD
Harbor De Grace Street from intersection of Island Avenue and Harbor De Grace Street to
intersection of Fern Avenue and Harbor De Grace Street.
Leavitt Street from intersection of Island Avenue and Leavitt Street to intersection of Fern
Avenue and Leavitt Street.
Cove Road from intersection of Fern Avenue and Cove Road to turn around at intersection of
Messalonski Road. DEAD END ROAD
Messalonski Road from intersection of Cove Road and Messalonski Road to turn around located
at 56 Messalonski Road. DEAD END ROAD (Road closed for winter/not plowed)
Vernon Road from intersection of Island Avenue and Vernon Road to turn around located at 33
Vernon Road. DEAD END ROAD
Greenwood Lane from intersection of Island Avenue and Greenwood Lane to turn around located
at 32 Greenwood Lane. DEAD END ROAD
Eastern Avenue from intersection of Island Avenue and Eastern Avenue to turn around located at
144 Eastern Avenue. DEAD END ROAD
Winter view Lane From intersection of Leavitt Street and Winter view Lane to turn around
located at 55 Winter view Lane. DEAD END ROAD
Island Avenue from intersection of Fowler,Jerry Point and Island Avenue to Cleaves Landing
located at 1108 Island Avenue. DEAD END ROAD
Fern Avenue from intersection of Beach Avenue to intersection of Island Avenue.
TOWN PROPERTIES
Long Island School
Long Island Fire Station
Long Island Town Office
Long Island Garage Building
Long Island Community Building
Long Island Marine Building
Long Island VFW Hall
Mariners Landing Municipal Parking Lot
Long Island Town Garage
Long Island Generator Building
Dry Hydrant Roads (2)
New hill cemetery