Input File 1 – GL Account Posting
Frequency: Monthly
Use this input file requirement for each of the following transactions per company:
1. Invoices to record accounts receivables, cash sales, discount, revenue
2. Collection of receivables (excluding cash sales)
3. Month-end amortizations
a. Amortization of hardware cost (deferred implementation until further notice)
b. Amortization of discount
c. Amortization of deferred revenue
4. Others that will be identified (e.g. accrual of AE commission)
Notes:
1. Revenue, discount and cost of sales (deferred) are summarized per revenue stream (GL
account) and sales office. Internal Order or Cost Center is required.
2. Accounts receivable is summarized per revenue stream.
3. Collection is summarized per company
Table of Contents
I.
II.
III.
IV.
Input File Field Definition
Input File Layout
Summary of Posting Key to be used
Accounting Entries
I. Input File Field Definition
Field Name
Header Record
Record Indicator
Document Date
Field Length
Use “HD” to indicate header record
Date of the document. Use date of extraction from
the system. Format is “MMDDYYYY”
Use “SC”
Use the following:
2500 – ABS-CBN ME FZ LLC
Document Type
Company Code
5300 - Middle East (KSA)
Date transaction will be posted in SAP. Use monthend for each period. Format is “MMDDYYYY”
Currency used for reporting per company. If
transaction is in another currency, convert value to
reporting currency. Use the following values:
Posting Date
Currency
Exchange Rate
Translation Date
Reference Document
Trading Partner’s Business
Area
Description
Up to 16
AED – United Arab Emirates Dirham
SAR – Saudi Riyal
Optional
Optional
Unique reference that will refer this file to its source
Optional
Field Name
Document Header Text
Field Length
Up to 25
Description
Header text that will describe the transaction. Use
the same header text per transaction type but
include month and year of the posting date.
Example: GES Invoice 9/2004
Line Item Record
Posting Key
Account
Amount
Amount in Local Currency
Tax Code
Calculate Tax Automatically
Indicator: Determine Tax
Base
Cost Center
Internal Order
Posting indicator for debit and credit depending on
account as follows:
40 – to debit a GL account
50 – to credit a GL account
01 – to debit a customer account in an invoice
11 – to credit a customer account (credit memo)
15 – to credit a customer account in a collection
General ledger or customer account
Refer to accounting entries below
The converted amount to reporting currency of a
company
Optional
Optional
Use “X” in upper case
Use “X” in upper case
Required for expense account GL accounts (7 series
GL account). If supplied, Internal Order field
must be empty.
For Company: 2500- ABS-CBN ME FZ LLC
66250
FZLLC: Sales & Marketing
For Company: 5300- ME KSA
66500
KSA: Sales & Marketing
Required for revenue and expense account GL
accounts (4, 5 and 6 series GL accounts). If
supplied, Cost Center field must be empty .
For Company: 2500- ABS-CBN ME FZ LLC
QB0125000000
FZLLC: DTH – Dubai
QB0225000000
FZLLC: DTH – Swiftel
QB0325000000
FZLLC: DTH – Global Direct
QB0425000000
FZLLC: DTH - MediaCom
QB0525000000
FZLLC: DTH - Satlink
QB0625000000
FZLLC: DTH - Mustaffaenjawad
QB0725000000
FZLLC: DTH - Ghamdan
For Company: 5300- ME KSA
QB5153000000
KSA: DTH – Jeddah
QB5253000000
KSA: DTH – Riyadh
QB5353000000
KSA: DTH - Dammam
Text
Trading Partner
Use value of document header text
Optional
Field Name
Assignment
Transaction Type
Special GL
New Company Code
Withholding Tax
Field Length
Description
Optional
Optional
Optional
Use company code
Use “X” in upper case
II. Input File Layout
HD|12312003|SC|1000|12312003|PHP||12312003|IBM-Lease rental for December 2003||IBM-Lease rental for December
2003
40|702020013|227.97|||X|X|10506||Lease rental for December 2003 inv 118723||19 - Lea G Agbada|||1000|X|
40|702020013|227.97|||X|X|10506||Lease rental for December 2003 inv 118723||19 - Katherine Solis|||1000|X|
40|702020013|227.97|||X|X|10506||Lease rental for December 2003 inv 118723||19 - Edgar Allan Bopis Flores|||1000|X|
40|702020013|227.97|||X|X|10506||Lease rental for December 2003 inv 118723||19 - Allan Andaya Chongco|||1000|X|
40|702020013|227.97|||X|X|35629||Lease rental for December 2003 inv 118723||19 - Bernie Acosta|||1000|X|
50|702020013|1139.85|||X|X|45508||Reclass of Lease Charges for December 2003 - inv 124430|||||1000|X|
III. Summary of Posting Keys with IO / CC status
Account
GL accounts beginning with 1
GL accounts beginning with 2
GL accounts beginning with 4
GL accounts beginning with 5
GL accounts beginning with 6
GL accounts beginning with 7
Customer account (invoice)
Customer account (debit memo)
Customer account (credit memo)
Customer account (collection)
Posting Key
Debit
Credit
40
50
40
50
40
50
40
50
40
50
40
50
01
N/A
01
N/A
N/A
11
N/A
15
IO
Required
No
No
Yes
Yes
Yes
No
No
No
No
No
CC
Required
No
No
No
No
No
Yes
No
No
No
No
IV. Accounting Entries:
1.
To record GES invoice & Debit / Credit Memo
For Company Code 2500 (ABS-CBN ME FZ LLC) and 5300 (ME KSA):
(Debit) 101010001 - Cash on Hand (for prepaid)
(Debit) TBD - A/R Subscription (for post paid)
(Debit) TBD - A/R Equipment (for post paid)
(Debit) TBD - A/R Service (for post paid)
(Debit) 501010006 - Sales Discount (for current month portion) (per IO)
(Debit) 103010014 - Unamortized Sales Discount (for subsequent month/s portion)
(Debit) Other accounts to record debit / credit memo
(Credit) 405010001 - Subscription Revenue (for current month portion) (per IO)
(Credit) 407010001 - Merchandising Revenue (for current month portion) (per IO)
(Credit) 404010004 - Installation Service Revenue (per IO)
(Credit) 201100028 - Deferred Subscription Revenue (for subsequent month/s portion)
(Credit) 201100029 - Deferred Merchandise Revenue (for subsequent month/s portion)
(Credit) Other account to record debit / credit memo
2. To record amortization of Deferred Revenue (Subscription and Merchandise)
For Company Codes 2500 and 5300
Current month portion on accounts previously book as deferred revenue
(Debit) 201100028 - Deferred Subscription Revenue
(Debit) 201100029 - Deferred Merchandise Revenue
(Credit) 405010001 - Subscription Revenue (per IO)
(Credit) 407010001 - Merchandising Revenue (per IO)
3. To record amortization of Sales Discount
For Company Codes 2500 and 5300
Current month portion on accounts previously book as unamortized discount
(Debit) 501010006 - Sales Discount (per IO)
(Credit) 103010014 - Unamortized Sales Discount
4. To record monthly amortization of Hardware Cost (deferred until further notice)
For Company Codes 2500 and 5300
(Debit) 601010004 - Cost of Merchandise (per IO)
(Credit) 103010015 - Deferred Cost of Merchandise
5. To record collection from post paid accounts
a. For Company Code 2500 and 5300
(Debit) 101010001 - Cash on Hand
(Credit) TBD - A/R Subscription
(Credit) TBD - A/R Equipment
(Credit) TBD - A/R Service