Property and Insurance Services (PAIS)
3E
APPLICATION TO LEASE
Filling in this form is the next step in the process for leasing property.
This form is to be:

Completed after Form 1 “Getting Started” and Form 2 “Discerning and Deciding” (if applicable).

Completed by congregations, presbyteries and agencies seeking approval to lease property
either owned by The Uniting Church in Australia Property Trust to a tenant, or to lease a property
owned by a non-UCA entity.

Forwarded to Property and Insurance Services (PAIS) by the Discernment Partner (Presbytery or
Uniting Care Victoria and Tasmania) as applicable.
SECTION A:
1.
APPLICANT AND PROJECT DETAILS
BENEFICIAL USER
Congregation*
Discernment Partner
Synod Reference No.**
Contact Person
Rev / Dr / Mr / Mrs / Ms / Miss
Position
Email
Phone
BH
Mobile
Address (Postal)
* Presbytery / Organisation name if not a Congregation
** Synod Reference Number – this was allocated when Form 1 was lodged with PAIS
2.
LOCATION AND DESCRIPTION OF PROPERTY TO BE LEASED
Name of property
(if applicable)
Type of property
Description of property,
including assessment of
overall condition
Address (Street)
Form 3E – Application to Lease
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Form 3E – Application to Lease
3.
REASON FOR LEASE
Please advise briefly the reason for seeking to lease this property
4.
PROPOSED TERMS OF LEASE
Will the applicant be: (please
indicate)
Is this lease application for a:
(please indicate)
Will the lease be for:
(please indicate)
Lessor (Landlord)
Lessee (Tenant)
New Lease
Renewal
Residential
Retail
Commercial
Proposed Rental
Market Rental Value
Who provided the Market
Rental Value
Valuation Date
Term of Lease
Options
Special Conditions on Lease
If the proposed rental is less
than recommended market
rates, please advise reason.
Name of proposed tenant(s), if
known
NOTE: Where there is an agreement for the property to be used by a UCVT Agency, please
submit a copy of the Memorandum of Understanding together with this application.
5. PROPERTY UNDER OVERSIGHT OF APPLICANT
Please list all property under the oversight of the applicant. (eg manses, churches, vacant
land, shops etc)
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Form 3E – Application to Lease
SECTION B: FINANCIAL DETAILS
6.
FOR UCA PROPERTIES - ESTIMATED RENTAL INCOME & EXPENDITURE
Gross Rental Income per annum

$
Does this include GST?
Less rental costs:

Insurance
Rates (Local councils may charge
$
rates when property becomes incomeproducing)
$

Annual maintenance provision
$

Maintenance reserve
$

Other costs
$

Agent’s costs
$

Net Rental Income
7.
$
LEASE FUNDING DETAILS - FOR PROPERTIES LEASED BY UCA
How will lease
outgoings be
financed?
Provide details.
NOTE:
Please refer to the APPENDIX for further information regarding:

Land Tax and leasing church property

GST implications for leasing property
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Form 3E – Application to Lease
SECTION C: PROPERTY INFORMATON
FOR LEASE OF PROPERTY OWNED BY THE UNITING CHURCH IN AUSTRALIA
PROPERTY TRUST
8.
NAME OF REAL ESTATE AGENCY TO BE ENGAGED
(If not applicable, go to next section)
Name of Agent
Address (Postal)
Phone (BH)
Contact Person
Fax
Mr / Mrs / Ms / Miss
Email
Agency commission
9.
%
Advertising budget
$
PROPERTY MANAGEMENT BY A CHURCH COUNCIL OR UNITINGCARE
AGENCY REPRESENTATIVE
(Only to be completed if no Real Estate Agent is engaged)
Contact details of person responsible for collecting rent, dealing with maintenance and other
queries from the tenant.
Name
Rev / Dr / Mr / Mrs / Ms / Miss
Position
Address
Phone (BH)
Mob
Email
Please advise why an agent is
not being engaged for
management of this property.
10. CLIMATE EFFICIENCY INFORMATION
As a part of the government’s drive to tackle climate issues, legislation requires
entities to provide information to tenants if the premises are for commercial use and
exceed 2000 square metres.
Is the site to be used for
Yes
No
commercial purposes?
Does the building exceed
Yes
No
2000 sqm?
NOTE:
If the answer is NO to either or both of the above questions, a disclosure report is not required.
If the answer to both questions is YES, a disclosure report regarding the energy efficiency of the
building is required BEFORE the property can be leased. Please contact Ian Firth (Manager
Property Services) on 03 9251 5419 to obtain further information about this process.
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Form 3E – Application to Lease
SECTION D:
APPROVALS
Synod Reference No.
Application
CONGREGATION / AGENCY BOARD APPROVAL
Name of Congregation/Organisation:
Details of Approval:
At a meeting held on
(date), this application was approved by the:
Church Council
Congregation
Other -
Signed:
Signed:
Date:
Date:
Name:
Name:
Position:
Position:
PRESBYTERY APPROVAL
Name of Presbytery:
Details of Approval:
At a meeting held on
(date), this application was approved by the:
Presbytery
Standing Committee
Delegated Committee Other Signed:
Signed:
Date:
Date:
Name:
Name:
Position:
Position:
UNITINGCARE VICTORIA AND TASMANIA or UNITING AGED CARE APPROVAL
Signed:
Name:
Date:
Signed by CEO / Director:
Board Approval:
Yes
No
Not Applicable
Presbytery / UCVT Unit:
Please provide comments detailing your support of this application by completing and
attaching either a covering letter or “Form 4: Presbytery Comment”.
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Form 3E – Application to Lease
APPENDIX:
FURTHER INFORMATION
CONTRACTS
Once an application has been approved, ALL lease documentation must be signed by a member of either ‘The
Uniting Church in Australia Property Trust (Victoria)’ or ‘The Uniting Church in Australia Property Trust (Tas.)’, as
appropriate. These are the legal entities of the church and only Trust members have the authority to sign legally
binding documents on behalf of the church.
Please ensure that any contracts are completed with the owner (or the tenant) shown as the appropriate Property
Trust, as noted above, and are sent for signing to the Property Officer, 130 Little Collins St Melbourne 3000 or (if
appropriate) to the Presbytery Office in Tasmania at 96 Margaret St, Launceston TAS 7250.
PRACTICAL MATTERS
1. The completed ‘Application to Lease’ is to be sent to your Presbytery, UnitingCare Victoria and Tasmania
or the Uniting Aged Care Board, as appropriate.
2. The approving body will review the application and if appropriate, approve the application.
3. The approving body is to forward the approved application to the Administration Co-ordinator, Property
Services, 130 Little Collins Street, Melbourne 3000.
4. The Property Board, or the Property Applications Review Team (PART) on behalf of the Property Board,
will review the application and if appropriate, approve the application.
ENQUIRIES
In the first instance enquiries relating to leasing should be directed to the following:

For congregations – the Presbytery Minister Administration of your presbytery.

For UnitingCare (Victoria and Tasmania) Agencies – Ms Vaso Howard, UnitingCare Victoria and
Tasmania
Phone: 03 9251 5262
Email: vaso.howard@victas.unitingcare.org.au
Level 4, 130 little Collins St, Melbourne 3000
Any further queries regarding leasing should be directed to:
Mr Ian Firth, Manager Property Services
Phone: 03 9251 5419
Email:
ian.firth@victas.uca.org.au
Any further queries regarding the completion of this application should be directed to:
Natalie Brown, Administration Co-ordinator
Phone: 03 9251 5420
Email:
natalie.brown@victas.uca.org.au
ADDITIONAL INFORMATION
For additional information regarding the lease of property, refer to the “Thinking of Leasing: A Guide for
Congregations” document which can be accessed online at: http://wr.victas.uca.org.au/property
For additional information regarding the GST implications for leasing property, please refer to the “GST Manual”
which can be accessed online at: http://wr.victas.uca.org.au/accounting-services
Please note that the State Revenue Office charges Land Tax on all land except where that land is exempt.
Church and charitable organisations are exempt from land tax. However, where a manse is leased to a tenant,
the exemption granted no longer applies as the property is not being used by a charitable institution exclusively
for charitable purposes. Therefore, please note that the congregation will need to set aside a portion of the rental
income to contribute to the land tax that the church will be charged. For further information and to assess your
liability, you will need to ascertain the total unimproved value of the land then refer to the SRO website at
www.sro.vic.gov.au. A land tax calculator is available on this site.
SYNOD RESOLUTION
Synod Standing Committee resolved at the meeting 10th October 2009 (SC 9.52.1) to invite Presbyteries and
other bodies responsible for manses to adopt the following policy:
That every Council or body responsible for maintenance of a manse set aside 15% of the amount of the manse
allowance each year into a local fund dedicated to upkeep the manse.
AVAILABLE LETTER TEMPLATE
A suggested form of letter is available for use by Church Councils when seeking expressions of interest from Real
Estate Agents. This can be accessed online at:http://victas.uca.org.au/property
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