X. Appendices
Appendix 1
Functions of the staff of the dean’s office for work with foreign students
Functions of the dean for work with foreign students
1. Organize, plan and control all forms of teaching and educational work with foreign
students.
2. Control full set of documents in the files of foreign students and take measures to
bring them into line with the requirements of the State Committee of the Russian
Federation for Higher Education.
3. Control vice-deans’ work.
4. Control proper issue to foreign students of permits for semester and state
examinations, reexaminations, organize work of state examination commissions and
commissions for repeated examinations.
5. Consider and take decisions on foreign students’ access to practical and other types of
training on a charge or free of charge basis, approve contracts between the
department and the student, control performance of extra work provided for by the
contract.
6. Control the tutorial work of the departments with foreign students in groups and
student hostels, at the place of residence and with national associations.
7. Organize interaction with national associations and the city council for foreign
students’ affairs on matters related to study of foreign students in the university.
8. Conduct educational work and distribute assignments among the dean’s office staff
upon agreement with the pro-rector: regulation of the duties of the dean’s office staff.
9. Organize the dean’s office document control, keeping of educational documentation,
seals, stamps, letterheads, strict accountability documents.
10. In the absence of the pro-rector for teaching of foreign students and international
contacts, perform the duties of his deputy, unless otherwise indicated in the rector’s
order.
11. Organize, plan and manage the work of the Department Council.
Functions of the vice-dean (for teaching and educational work)
1. Participate in the organization and control of studies of senior foreign students.
2. Participate in drawing up and control of implementation of curricula for foreign
students.
3. Participate in the organization and holding of the Department Council meetings.
4. Participate in extracurricular work with foreign students in accordance with the
dean’s office plan.
Functions of the vice-dean (for work with students living in hostels)
1. Participate in organization and control of studies of junior foreign students.
2. Participate in organization and control of operation of hostels for foreign students.
3. Participate in the work with national associations of foreign students.
4. Participate in organization and control of the work of tutors of groups of foreign
students.
5. Participate in organization of interaction with law enforcement bodies.
Functions of the vice-dean (for work of the department of teaching in English)
1. Participate in the organization and control of studies of foreign students taught in
English.
2. Control the requisite level of language proficiency of teachers involved in teaching
foreign students in English.
3. Control the level of translation of teaching materials used for teaching foreign
students in English.
4. Participate in the preparation and implementation of various events in accordance
with the dean’s office plan of work with students taught in English.
Functions of the vice-dean (for work with flat renters)
1. Organize work for ensuring rent of flats by foreign students.
2. Control conditions and rules of dwelling of foreign students in rented housing.
3. Organize informing of safety rules and sanitary rules of dwelling of foreign students
in rented housing.
4. Organize leisure of foreign students living in rented housing.
5. Assist in resolution of conflicts (including involvement of competent authorities)
between foreign students and owners of rented housing.
6. Participate in teaching and educational work with foreign students.
Functions of the head of the passport and visa service
1. Organize registration of foreign students with internal affairs bodies within the
established time;
2. Organize and bear responsibility for accurateness and legality of the execution of
documents for obtaining entry and exit Russian visas for foreign citizens, keep record
of the documents submitted to the Federal Migration Service Department for
obtaining visas;
3. Prepare and submit reports on the composition of foreign citizens studying on a
contractual or state-funding basis: pre-graduate, graduate and postgraduate students.
4. Organize file maintenance: recording of foreign students, of terms of validity of
national passports, of periods of registration of foreign citizens with the Federal
Migration Service Department.
Functions of the specialist of the passport and visa service
1. Participate in the activities aimed at identifying foreign students evading registration
and recording and in supervising the work of hostel passportists regarding the legality
of residence of foreign students;
2. Keep record of foreign flat renters: registration under rental contracts, control of
residence at the place of registration, meetings with district police officers, settlement
of conflict situations;
3. Fulfill other assignments of the pro-rector for international contacts and head of the
passport and visa service within his/her competence.
Functions of tutors of national associations of foreign students
1. Participate in the work of the association council setting the priorities and main
directions of the associations’ organizational activities.
2. Dynamically study the composition of national associations taking into account their
national, culturological and sociological features.
3. Participate in preventing and investigation of conflicts within associations.
4. Assist association members in renting housing, control the legality of rental contracts
and living conditions.
5. Maintain contacts with the representative of intermediator firms and students’
parents in respect of various aspects of their study and living.
6. Keep in touch with law enforcement bodies in case of conflicts involving the
association members.
7. Control and analyze progress and attendance of the association students, assist in
resolving students’ academic problems.
8. Dynamically control information on students’ state of health, control timely
provision of medical assistance to diseased.
9. Assist in the organizations of students’ leisure.
10. Conduct educational work with students within his/her competence.
11. Periodically submit progress reports to the pro-rector and the Council of the
department for work with foreign students.
Functions of the consultant for teaching and methodological work at the preparatory
department for foreign students (Tatiana Konstantinovna Fomina)
1. Assist in the organization of all types of activities of the preparatory department for
foreign citizens.
2. Provide methodological assistance in and control the organization of teaching and
educational work at the preparatory department.
3. Participate in the organization and conducting of extracurricular activities with
students of the preparatory department.
4. Organize gala nights and parties for foreign students.
Functions of staff of the preparatory department for foreign students
Functions of the head
1. Provide for admission of foreign citizens to the preparatory department,
accommodation in hostels, control medical services.
2. Organize the study process in accordance with the curriculum and study program.
3. Control education process, test and examination sessions.
4. Control progress and attendance of students.
5. Control extracurricular and methodological work of the preparatory department for
foreign students.
6. Control timely payment for education and registration of students.
Functions of teachers
1. Conduct classes for groups of foreign students in accordance with the timetable.
2. Conduct methodological work in accordance with the plan of the preparatory
department for foreign students.
3. Conduct extracurricular activities according to the plan of the preparatory department
for foreign students.
4. Improve their proficiency.
5. Take an active part in monthly working meetings of teachers of the preparatory
department for foreign students.
6. Fulfill other assignments of the head related to admission to and study of foreign
citizens at the preparatory department for foreign students
Functions of teachers with extended duties
1. Conduct classes for groups of foreign students in accordance with the timetable.
2. Perform the duties of the deputy head of the preparatory department for foreign
students for methodological (educational, teaching) work.
3. Conduct extracurricular activities according to the plan of the preparatory department
for foreign students.
4. Improve their proficiency.
5. Take an active part in monthly working meetings of teachers of the preparatory
department for foreign students.
6. Fulfill other assignments of the head related to admission to and study of foreign
citizens at the preparatory department for foreign students
Functions of staff of the Russian Language Department
Functions of the head
1. Plan the work of the Department.
2. Deliver lectures and other types of studies.
3. Control delivery of studies by the Department teachers.
4. Organize, manage and control methodological work at the Department.
5. Organize, manage and take direct part in research.
6. Organize and control the quality of educational work with students.
Functions of assistant professors
1. Participate in planning the Department work.
2. Deliver lectures and other types of studies.
3. Control delivery of studies by the Department teachers.
4. Manage and control methodological work at the Department.
5. Manage and take direct part in research.
6. Organize and control the quality of educational work with students.
Functions of senior teachers
1. Participate in planning the Department work.
2. Deliver lectures and other types of studies.
3. Control delivery of studies by the Department teachers.
4. Manage and take direct part in research.
5. Control the quality of educational work with students.
Functions of teachers
1. Conduct practical trainings for 1-5-year foreign students.
2. Conduct methodological work according to the Department’s plan.
3. Conduct extracurricular work with foreign students according to the Department’s
plan.
4. Improve their proficiency.
Functions of staff of hotel-hostels for foreign students
Functions of the director
1. Manage the work of cleaners, locksmith, electrician, linen-keeper and passportist.
2. Organize timely repairs of premises, routine repair of inventory and furniture.
3. Organize storage and recording of inventory and furniture, being a materiallyresponsible person.
4. Ensure accommodation of students in accordance with the instructions of the dean’s
office for work with foreign students.
5. Ensure interaction with the hostel security guards.
6. Control timely payment for accommodation by foreign students whose education is
funded from the budget of the Russian Federation.
Functions of hostel tutors
1. Dynamically study hostel population taking into account their national,
culturological and sociological features.
2. Control observance of the established by administrations Internal Regulations for
Student Hostels of the Volgograd State Medical University (hereinafter – the
Regulations), ensuring of necessary sanitary and living conditions, conditions for
students’ work and leisure, accommodation (take part in compiling and update of
lists of hostel dwellers.
3. Collect information by interviewing hostel dwellers with a view to revealing facts of
violations of the Regulations both by hostel administrations and dwellers. Weekly
inform the dean’s office abut all violations of the Regulations. In case of critical
situations, promptly inform the dean’s office staff.
4. Under the direction of the dean or vice-dean, participate in prevention and
investigation of conflicts in hostels.
5. Participate in the arrangement and conducting of sports and cultural events.