ATTENTION ALL BIDDERS

ATTENTION ALL BIDDERS

RETURN THE ENCLOSED PROPOSAL IN A

SEALED ENVELOPE TO:

JACK C. COLLAR

PURCHASING MANAGER

ROOM 830 * 716 RICHARD ARRINGTON JR

BLVD NORTH

BIRMINGHAM, ALABAMA 35203

YOU MUST MARK ON THE

ENVELOPE:

SEALED BID NO: 085-04

FOR

“LINEN”

RETURN BY 5:00 P.M. ON

JANUARY 30, 2004

PRINCIPAL BUYER:

ANNIE WARD

PURCHASING ASSOCIATION OF CENTRAL ALABAMA

TO ALL BIDDERS:

The attached Request for Proposal presents a cooperative proposal for the Purchasing Association of Central Alabama (PACA) members below:

Abernant Fire Department

Adamsville

Bessemer

Bessemer Board of Education

Bessemer State Technical College

Greenpond Fire Department

Hay Valley Fire Department

Helena

Homewood

Hoover

Mulga

Mulga Fire Department

North Johns

Oneonta City Board of Education

Palmerdale Fire Department

Bibb County Firefighters Assoc

Birmingham-Jefferson Civic Center

Birmingham Library System

Blount County Board of Education

Brighton

Brookside

Cahaba Heights Fire Department

Hoover Board of Education

Hueytown

Indian Valley Fire Department

Irondale

Jefferson County Board of Education

Jefferson County Commission

Jefferson County Fire Districts

Pelham

Pell City Fire Department

Pleasant Grove

Riverside Fire Department

Rocky Ridge Fire/Rescue

Saragossa Volunteer Fire Department

Shannon Fire Department

Cahaba Valley Fire & Rescue

Calera

Calera Water Board

Center Point

Center Point Fire District

Chelsea

Chilton County Board of Education

Chilton/Shelby Mental Health Board

Clay

Columbiana

Concord Fire Department

Copeland Ferry Fire Department

Eastern Valley Volunteer Fire Dept

Fairfield

Fairfield Board of Education

Forestdale Fire Department

Four Mile Fire Department

Fultondale

Gardendale

Graysville

Jefferson County Health Department

Jefferson County Housing Authority

Jefferson County Library Coop

Jefferson State Community College

Kimberly

Kingdom Fire Department

Lakeview Fire Department

Lakeview, Town of

Lawley Fire Department

Leeds

McAdory Fire Department

McCalla Area Fire District

Middle Alabama Area Agency on

Aging

Midfield

Midfield Board of Education

Minor Heights Fire Department

Morris

Mountain Brook

Mountain Brook Board of Education

Shelby County Board of Education

Shelby County Commission

Shelby County Work Release

St. Clair County Fire & EMS

Storm Water Management Authority

Sylvan Springs

Tarrant

Tarrant City Board of Education

Trafford

Trussville Volunteer Fire Department

Tuscaloosa County Board of

Education

Tuscaloosa County Commission

Tuscaloosa County Housing Authority

Vestavia Hills

Vestavia Hills Board of Education

Warrior

Warrior River Fire & Rescue Service

Westover Volunteer Fire & Rescue

Other government entities and all school systems within Jefferson County and counties adjoining thereto may elect to participate in this cooperative bid. Vendors must agree that if any additional government entity does join the Association, vendors shall honor prices on this Invitation to Bid for those additional entities that may join the Association.

Commodity: “LINEN”

Bid #: 085-04

Principal Buyer: ANNIE WARD

Telephone: (205) 325-8779

The proposal award will be made by the Jefferson County Commission on behalf of the Association in accordance with the provision of the intergovernmental agreement between the Jefferson County

Commission and the members of the Association. Each participating governmental entity of the

Association will be responsible for issuing its own purchase orders, delivery instructions, invoicing, insurance requirements, and issue its own tax exemption certificate as required by vendors.

This cover letter is considered an integral part of this Request for Proposal document and shall be included by reference into any contract.

Acknowledged by

_______________________________________________ ___________________________________

Vendor Name Authorized Signature/Title

CONTINUED ON SHEET 3

JEFFERSON COUNTY COMMISSION

PURCHASING DEPARTMENT

ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N


(205) 325-8779

PRINCIPAL BUYER: ANNIE WARD

JANUARY 15, 2004

BID NO. 085-04

SHEET NO. 3

INVITATION TO BID

Sealed bids marked “

LINEN

” will be received by the Purchasing Manager, Room 830 Courthouse,

Birmingham, Alabama.

Bids will be accepted until 5:00 P.M. central time (standard or daylight savings time, as applicable) on

January 30, 2004.

Bids submitted after this date and time will not be considered.

Bids will be publicly opened at 2:00 P.M. on February 2, 2004.

Contract period from 2/10/04 to 2/09/05. If mutually agreed upon, this contract may be renewed annually through 2/09/07.

CONDITIONS

SPECIFICATIONS:

Bidder must be licensed to do business in the State of Alabama, if required by Alabama law, and licensed to do business in Jefferson County if located here or required by law.

Use of specific names and numbers is not intended to restrict the bidding of any seller and/or manufacturer, but is solely for the purpose of indicating the type, size and quality of materials, products, service, or equipment considered best adapted to the County = s intended use.

Proprietary specifications may be waived for functional equivalents offered if approved by requesting departments.

DELIVERY: Will be to various different Jefferson County locations including but not limited to:

Jefferson County Home Cooper Green Hospital

1515 6 th Avenue South

Birmingham, AL 35233

200 North Pine Hill Road


Jefferson County Youth Detention Center

140 2 nd Court North


Jefferson County Jail

Birmingham Division

809 North 21 st Street


Jefferson County Jail

Bessemer Division

1822 2 nd Avenue

Bessemer, AL 35020






(205) 325-8779


JANUARY 15, 2004

BID NO. 085-04

SHEET NO. 4

INVITATION TO BID CONTINUED

TERMINATION OF CONTRACT: This contract may be terminated by either party with a thirty (30) day written notice to the other party regardless of reason. Any violation of this agreement shall constitute a breach and default of this agreement and shall be cause for termination. Upon such termination, the County shall have the right to immediately terminate the contract and withhold payments that are in excess of fair compensation for work completed or Contractor shall immediately refund to the County all amounts paid by the County pursuant to this agreement. Such termination shall not relieve the Contractor of any liability to the County for damages sustained by virtue of a breach by the Contractor. Failure to deliver as specified and in accordance with the bid submitted, including promised delivery will constitute sufficient grounds for cancellation of the order at the option of the County Commission.

PRICES: Include transportation.

SHIP: F.O.B. Destination via truck.

TAX: Jefferson County is exempt from all tax. Provided however, bidder shall be responsible for payment of all sales, use, lease, ad valorem and any other tax that may be levied or assessed by reason of this transaction.

If mutually agreed upon, additional contracts may be executed, based upon this bid for the same item(s) or related types and/or sizes.

Bidder agrees that Jefferson County will be charged no more for item(s) bid than the State of Alabama, and that in the event of a price reduction, the County will receive the benefit of such reduction on any undelivered portion of contract.

In the event of a general price reduction, the County will receive the benefit of such reduction on any undelivered portion of contract.

Bidder will furnish a sample of each item on which he has bid under separate cover, plainly referenced to the bid number. Samples will be returned, if picked up by bidder within 30 days following the bid opening date.

Quantities shown are estimates, and is not a guarantee to buy in this amount.

Contact the following for approximate usage figures:

Cooper Green Hospital – Gail Carter- (205) 930-3496

Jefferson County Home - Candace Smith - (205) 849-2362

Youth Detention Center - Charlotte Parrish - (205) 325-5442

Jefferson County Jail/Birmingham - Susan Brumbeloe (205) 325-5772

Jefferson County Jail/Bessemer – Mary Thies- (205) 481-4266






(205) 325-8779


JANUARY 15, 2004

BID NO. 085-04

SHEET NO. 5


GUARANTEE: Bidder certifies by bidding, that he is fully aware of the conditions of service and purpose for which item(s) included in this bid are to be purchased, and that his offering will meet these requirements of service and purpose to the satisfaction of the Jefferson County Commission and its Agent.

BID ACCEPTANCE/REJECTION: Jefferson County expressly reserves the right to reject any or all bids, or parts of bids, and to make the award on merit and/or features of design and quality, delivery, and availability of parts and service as the best interest of the County appears.

__________________________

Annie Ward

Principal Buyer






(205) 325-8779


JANUARY 15, 2004

BID NO. 085-04

SHEET NO. 6


BID

(Bidder must use this form)

Fill in all spaces.

A bid bond or cashier’s check in the amount of 5% of bid will be required for any bid exceeding

$10,000.00.

All items will be ordered on an as needed basis.

Group I will be awarded all or none.

Group I

Item 1A. Thermal blankets knit weave, hemmed, pre-shrunk, 1 st quality.

72 x 96, 3lbs., Beacon #164 or equal

Assorted Colors 200 EA @$___________________ =Total $__________________________

White 200 EA @$___________________ =Total $ __________________________

Name of Your Mfg. & Product Number__________________________________________

Item 1B. Thermal blanket, knit weave, hemmed, pre-shrunk, 1 st quality.

72 x 90 Beacon #163 or equal

Assorted colors 200 EA @$___________________ = Total $__________________________

White 200 EA @$___________________ = Total $ __________________________

Name of Your Mfg. & Product Number___________________________________________

Item 1C. Thermal blanket, 100 % cotton, knit weave, economy grade, color white, 66 x 90, Pillowtex

#130 or approved equal.

100 dozen @ $___________________per dozen - total $____________________________







(205) 325-8779


JANUARY 15, 2004

BID NO. 085-04

SHEET NO. 7


Group II and III will be awarded all or none.

Group II

Item 2A. Towels, Bath, White, 20" x 40", 5.5 lb per dozen only, 86% cotton, 14% poly, 1 st quality,

domestic only



Item 2B. Towels, Ceil Blue, Huck, 16.5" x 26", 100% Cotton, Pre-Washed and Inspected, 2.8 oz,.



Item 2C. Towels, White, Huck, 16.5" x 26", 100% Cotton..



Group III

Item 3A. Washcloths, white, 12" x 12", 1 lb per dozen only, 86% cotton, 14% poly, 1 st quality, domestic

only.



Group IV will be awarded all or none.

Item IV

Item 4A. Baby Receiving Blankets, White, 30" x 40", 100% Flannel, weight 0.28, Medline MDT211460W

or equal..

25 cases @ $___________________per dozen - total $_______________________________

Name of Your Mfg. & Product Number___________________________






(205) 325-8779


JANUARY 15, 2004

BID NO. 085-04

SHEET NO. 8


Group 1V Continued

Item 4B. Baby Receiving Blankets, Blue, 30" x 40", 100% Flannel, weight 0.28, Medline #MDT211460

or equal..

20 cases @ $___________________per dozen - total $_______________________________

Name of Your Mfg. & Product Number____________________________________________

Item 4C. Baby Receiving Blankets, Pink, 30" x 40", 100% Flannel, weight 0.28 , Medline #MDT211460

or equal.

40 dozen @ $___________________per dozen - total $_______________________________


Item 4D. Baby Receiving Blankets, Rattles and Booties, 30 x 40, 100% Flannel, weight 0.28, Allegiance

#49322 or equal..



Item V

Item 5A. Thermal bedspreads, 74 x 108, white, 100% cotton, Beacon #166 or approved equal.

42 dozen @ $__________________________ per dozen - total $________________________

Name of Your Mfg. & Product Number_____________________________________________






(205) 325-8779


JANUARY 15, 2004

BID NO. 085-04

SHEET NO. 9


Group VI will be awarded all or none.

Group V1

Item 6A. Sheets, 72" x 115", 180 Thread Count, 50% Cotton, 50% Polyester, Color Green.



Item 6B. Sheets, 72" x 115", 180 Thread Count, 50% Cotton, 50% Polyester, Color Blue.



Item 6C. Sheets, 48" x 90", 180 Thread Count, 50% Cotton, 50% Polyester, All Sides Hemmed, Color

Blue.



Item 6D. Sheets, 54" x 72", 180 Thread Count, 50% Cotton, 50% Polyester, No Iron Flat Sheet, 2" Hem

Top and bottom, Color Misty.








(205) 325-8779


JANUARY 15, 2004

BID NO. 085-04

SHEET NO. 10


Group VII

Item7 A. Mattress Cover, 25" X 75" x 4", 6 to 8 OZ, Heavy Duty Twill, Poly/Cotton Blend, Easy Care

Permanent Press, Envelope Style, On End Open , Hem 2 " Wide, Single Needle Sewn,

All Seams To Be Safety Stitched Overlock Construction, Color White



Name of Your Company_________________________________________________________

Maximum increase in price for the period 2/10/05 to 2/09/06 and 2/10/06 to 2/09/07 not to exceed

%________ per year.






(205) 325-8779


JANUARY 15, 2004

BID NO. 085-04

SHEET NO. 11


The Jefferson County Commission, or its Agent, shall have the right to waive any informality or irregularity. Under certain limited conditions, the Purchasing Department may apply a local preference option in determining the low bid for purchases of personal property.

All provisions of this Invitation are accepted by bidder as part of any contract or purchase resulting therefrom.

Please specify terms of payment below; otherwise, the terms will be 2% 10 th Prox.

Date:____________________Company Name:________________________________________________

Terms:______Address:__________________________City:_____________________________________

County:________________State:_____Zip:_________Phone:(___)_______________________________

If Jefferson County Business Licenses were issued to your company for the past twelve (12) months, please list numbers.____________________________________________________

Vendor’s Federal I.D. Number___________________________.

I certify that___________________________has____has not_____been in operation for

(Company Name) (Check one) one year at location(s) zoned for the type of business conducted by my company at the address stated above.

_______________________________

(Authorized Signature)

________________________________

(Print Name)

Toll Free Phone:__________________________

Return original bid in enclosed envelope. Authorized signature of bidder must be in ink.

Bids received in our office after the specified date and hour will not be considered.

INDICATE THE FOLLOWING ADDRESSES IF DIFFERENT FROM ABOVE:

1. BID AWARD NOTICE ADDRESS

2. PURCHASE ORDER ADDRESS

3. REMITTANCE ADDRESS, ( AND NAME IF DIFFERENT THAN ABOVE)

ATTENTION ALL BIDDERS

ATTENTION ALL BIDDERS

RETURN THE ENCLOSED PROPOSAL IN A

SEALED ENVELOPE TO:

JACK C. COLLAR

PURCHASING MANAGER

ROOM 830 * 716 RICHARD ARRINGTON JR

BLVD NORTH

BIRMINGHAM, ALABAMA 35203

YOU MUST MARK ON THE

ENVELOPE:

SEALED BID NO: 085-04

FOR

“LINEN”

RETURN BY 5:00 P.M. ON

JANUARY 30, 2004

PRINCIPAL BUYER:

ANNIE WARD

LINEN

Contract period from 2/10/04 to 2/09/05. If mutually agreed upon, this contract may be renewed annually through 2/09/07.

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ATTENTION ALL BIDDERS