A. INSTRUCTIONS TO BIDDERS
Signature & seal of the Bidder
INSTRUCTIONS TO BIDDERS
1.0
PROJECT DESCRIPTION / SITE INFORMATION
The address of the site as follows:
M/s. Hindustan Petroleum Corporation Ltd.,
1st Floor, DEO Gratias Building
Chilimbi, Urwastore,
Mangalore – 575 006.
The area of the floor is approximately 3,600 sqft. The proposed layout of the floor
is given along with the tender.
1.1 SCOPE OF WORK
The brief scope of work comprises of, but not limited to, the following
(i)
Providing Fixed furniture like partition, skinning etc.,
(ii)
Providing loose furniture like cables etc
(iii)
Providing soft furnishing like blinds etc.
(iv)
Providing light fixtures, point wiring & cabling.
(v)
Providing main electrical panels & Distribution board.
(vi)
Related Civil jobs like tiling etc.,
In case of any clarification regarding the scope of work, the same shall be obtained
from Shri Sushil Kumar Shukla, Officer- Engg. & Projects, M/s. Hindustan
Petroleum Corporation Ltd., Mangalore Retail Regional Office, Mangalore POL
Terminal Premises, Village Bala, Via Katipalla, Mangalore. Tel. No. 08242279784, 2279132. Fax 0824 - 2279087
The prospective bidders are requested to thoroughly read and comprehend the
various sections of this tender document and visit the site before quoting for the
tender. All sections of this tender document are to be read in conjunction with each
other and accordingly quote in the priced bid. The descriptions of the items in the
priced bid have been abridged and the bidder has to quote in the Priced Bid after
Signature & seal of the Bidder
thoroughly comprehending the Schedule of quantities in conjunction with all other
sections of this tender document.
2.0
SITE VISIT & BIDDING DOCUMENT
2.1
The bidder is advised to visit and examine the site of works and its
surrounding and obtain for himself on his own responsibility all information
that may be necessary for preparing of the bid and entering into the contract.
The cost of visiting the site shall be at bidder’s own expenses. No extra
claim on account of non- familiarity of site conditions shall be entertained
during execution of works.
2.2
The bidder and any of his personnel or agents will be granted permission by
the Owner to enter upon his premises and lands for the purpose of such
inspection, but only upon the explicit condition that the bidder, his personnel
or agents will release and indemnify the Owner and his personnel and agents
from and against all liabilities in respect thereof and will be responsible for
personnel injury (whether fatal or otherwise), loss of or damage and
expenses incurred as a result hereof.
2.3
All expenses towards site visit shall be to the bidders account.
3.0
SPLIT- UP OF WORK
Total work shall be awarded to single agency and the scope of work shall
not be split.
4.0
SUBMISSION AND OPENING OF BID
4.1
4.2
4.3
This is only a Price Enquiry (Invitation of Offer) and not an Order.
The bidder shall take utmost care of the following:
The bid shall be submitted in two parts namely, UNPRICED and PRICED
Part, respectively.
Bid shall be submitted in a sealed cover (sealed envelope –I) super scribed
tender No. and “BID – DO NOT OPEN”. The Bid shall contain separately
sealed envelopes super scribed as below. Name of work, Tender Document
No., due date and name of bidder shall also be clearly written out side the
sealed envelopes.
4.4
Signature & seal of the Bidder
PAFRT – I
PART – II
“ TECHNO- COMMERCIAL PART “ or
UNPRICED BID
Unpriced bid shall be kept in an envelope (No 2),
duly sealed and legibly printed on the top of
envelop”, Part I - UNPRICED BID for Tender
No.------------------PRICE PART – DO NOT OPEN WITH PART – I
Priced bid shall be kept in an envelope ( No. 4),
duly sealed and legibly printed on the top of
envelop” Part II – PRICE BID for Tender No. --------------
4.5 PART – 1 ( Sealed envelop – 2) of offer shall contain
4.5.1 Earnest Money Deposit in a separately sealed envelope (Sealed envelope- 3)
for the amount specified. In case of PSU the self declaration and in case of
SSI units registered with NSIC, the copy of the valid registration certificate
shall be enclosed in this envelope for being eligible for EMD exemption.
4.5.2 Bidding Document marked “ORGINAL” duly signed and stamped on each
page No cutting or overwriting should be done. Pro Forma of schedule of
rates forming part of this shall not be filled in.
4.5.3 Covering letter, technical submission & any other details in accordance with
tender conditions.
4.6 PART- II of offer, i.e. “Priced Bid” shall be submitted in separately sealed
envelope (Sealed envelope -4) clearly super scribing on top of the envelope
as “PRICE – PART’. This shall contain only the Priced Bid, with all rates
(in figures & in words) and amounts duly printed/ typed in the respective
column. Conditions, additions, deletions or modifications in PRICE – PART
are not permitted. All corrections must be stamped and signed. Bidders are
requested to quote their best prices considering the fact that price
negotiation, if required may be held with the lowest Bidder only. Any claim
of whatsoever nature shall not be considered at a later date. Any condition
mentioned in PART- II shall not be taken into account either for evaluation
or for award of work and shall render the offer liable for rejection.
Signature & seal of the Bidder
4.7
The sealed Cover (Sealed envelope -1) and all the respective sealed
envelopes (envelopes -2,3, and 4) shall all bear the address given below :
M/s. Hindustan Petroleum Corporation Ltd.,
Mangalore Retail Regional Office,
POL Terminal Complex,
Village Bala, Via Katipalla,
Mangalore-575030
If the priced bid is found in open condition or Part I and Part II are wrongly
marked such offer will be rejected.
4.8
4.9
Technical and Un priced Part of the Offer will be opened by HPCL as per
the due date and time mentioned in the tender notice in the presence of
Bidders / Bidder’s duly authorized representative. The Priced part of the
offer will be subsequently opened in the presence of techno – commercially
qualified bidders after appropriate intimation.
The bidding document shall be read in conjunction with any amendment
issued subsequently.
5.0
VALIDITY OF EMD
5.1
Earnest Money Deposit shall be in the form of Original Bank Guarantee for
the amount given in the tender notice and issued by any Scheduled bank
(other than Co- operative Bank). Performa of BG for EMD is given in this
tender document. EMD in any other form will be treated as offer without
EMD. No adjustment shall be made with EMD submitted earlier with other
tender of HPCL or any outstanding amount with HPCL. Earnest Money
Deposit furnished by the bidder shall be valid for a period of 06 (SIX)
MONTHS from the date of submission of the bid.
EMD of the unsuccessful bidders shall be returned as promptly as possible
upon award of contract.
EMD of successful bidder will be returned upon the bidder’s accepting the
contract, and furnishing the requisite Security Deposit.
EMD may be forfeited for:
5.2
5.3
5.4
i). If a bidder withdraws its bid during the validity period of the bid.
Signature & seal of the Bidder
ii). If a bidder does not accept the relevant clause no 14.0 of instruction to
bidders
iii) If the successful bidder fails within the specified period to furnish the
requisite Security Deposit.
5.5
Any bid not in accordance with above clauses will be rejected as nonresponsive.
6.0
6.1
VALIDITY OF OFFER
Bid submitted by Bidder shall remain valid for a minimum period of 06
(SIX) MONTHS from the due date / extended due date for submission of
Bids. Bidders shall not be entitled during the said period of six months,
without the consent in writing of the Owner, to revoke or cancel their Bid or
to vary the bid given or any term thereof. In case of bidders revoking or
canceling their bid or varying any of the terms in regard thereof without the
consent of Owner in writing, owner shall reject such offers and forfeit
Earnest Money paid by them along with their offers.
6.2
Bidders are advised to refrain form contacting by any means HPCL and / or
their employees/ representatives on their own, on matters related to Bids
under consideration. HPCL, if necessary, will obtain clarification on the bid
by requesting for such information / clarifications from any or all Bidders,
either, in writing or through personnel contact. Bidders will not be permitted
to change the substance of Bids after opening of Bids.
6.3
Notwithstanding sub-clauses 6.1 and 6.2 above, HPCL may solicit the
bidder’s consent to an extension of the period of validity of offer. The
request and the response shall be made in writing. If the bidders agree to the
extension request, the validity of Bank Guarantee towards Earnest money
shall also be suitably extended. Bidders may refuse the request without
forfeiting his EMD. However, bidders agreeing to the request for extension
of validity of offer will neither be permitted to revise the price nor to modify
the offer.
Signature & seal of the Bidder
7.0
BID CLARIFICATIONS / AMENDMENTS BY HPCL
7.1
HPCL may issue clarifications /amendments in the form of addendum/
corrigendum during the bidding period and may also issue amendments
subsequent to receiving the bids. For the addendum / corrigendum issued
during the bidding period, bidders shall confirm the inclusion of addendum /
corrigendum in their bid. Bidder shall follow the instructions issued along
with addendum/ corrigendum.
7.2
Bidders shall examine the bidding document thoroughly and submit to
HPCL any apparent conflict, discrepancy or error. HPCL shall issue
appropriate clarifications or amendments, if required. Any failure by Bidder
to comply with the aforesaid shall not excuse the Bidder from performing
the Services in accordance with the contract if subsequently awarded.
8.0
CONFIDENTIALITY OF DOCUMENTS
Bidder shall treat the Bidding Document and contents therein as private and
confidential and shall not use the bidding document for any other purposes.
9.0
APPLICABLE LANGUAGE
The bid prepared by the bidder, all correspondences and documents related
to this bid shall be written in English language only. For document
submitted in any other language, an English translation shall also be
submitted, in which case, for the purpose of interpretation of the bid, the
English translation shall govern.
10.0 CAUTION AND DISCLAIMER
Transfer of bid document by the bidder is not permitted. Bidder shall make
his own interpretation of any and all information provided in the Bidding
Document. HPCL shall not be responsible for the accuracy or completeness
of such information and / or interpretation. Although certain information’s
are provided in the Bidding document, however, bidder shall be responsible
for obtaining and verifying all necessary data and information as required by
him. HPCL reserves the right to accept or reject any /all tender in whole or
in part without assigning any reason whatsoever. HPCL shall not be bound
to accept the lowest tender and reserves the right to accept any or more
tenders in part. Decision of HPCL in this regard shall be final.
Signature & seal of the Bidder
11.0 EVALUATION OF TECHNO COMMERCIAL BIDS.
Prior to detailed evaluation of bids the owner shall determine whether each
bid is
(1) Accompanied by EMD as specified in the Tender Notice
(a) Bids without EMD as specified in the Tender Notice or with EMD not as
per prescribed proforma as per Bidding Document shall be rejected.
(b) EMD if placed inside the price bid envelope then the offer will be treated
as bid without EMD and will be rejected. However Public Sector Enterprise
/ Undertaking (Self Declaration required along with Un priced Bid) and SSIs
registered with NSIC (copy of valid registration certificate should be
submitted along with the Unpriced Bid) are exempted from submitting
EMD.
(c). Prospective bidders who are SSI registered with NSIC shall provide a
declaration in writing along with their un priced bid whether they have
succeeded in securing orders for same items, in completion ( i.e. without
price preference) with large scale units during the preceding 12 months.
(ii) Totally complying with the requirement of the tender document.
12.0 RECEIPT OF BID
Bids received late i.e. after due date and time, due to any reason (s)
whatsoever shall be rejected. Late and rejected bid and representative of
such bidders shall not be allowed to attend the bid opening. Unopened bids
shall be returned to the bidder.
13.0 DEVIATIONS TO TENDER REQUIREMENTS
13.1 The bidders are required to submit offers strictly as per the terms and
conditions/ specifications given in the bidding document and not to stipulate
any deviations. The offer of bidders stipulating deviations to any of the
following terms / conditions of the bidding document shall not be considered
for price bid opening.
i.
ii.
iii.
iv.
v.
vi.
Security Deposit ( Clause No. 4(B) of GCC
Defect liability period (Clause No. 5.n of GCC)
Suspension & Termination (Clause No. 5e & 12 of GCC)
Increase in time Schedule of completion
Liquidated Damages (Clause No. 10 of GCC)
Force Majeure (Clause No. 13 of GCC)
Signature & seal of the Bidder
vii. Scope of work
viii. Validity of offer
ix.
Retention Money (Clause No. 7.c of GCC)
x.
Deviation in payment terms
xi.
Firm Price (Clause 3.3 & 3.4 of SCC)
13.2 In case Bidders wish to stipulate any deviation to Bidding Document
requirements other than those stated above, they shall indicate the same as
per the proforma enclosed in the Bidding Document. Bidder shall note that
clarification / queries / deviations mentioned elsewhere in the offer shall not
be given any cognizance. However HPCL reserves their right to reject bids
containing deviations to any of the bidding document stipulations.
13.3 UNSOLICITED POST BID MODIFICATION
Bidders are advised to quote strictly as per terms and conditions of the
Bidding Document and after submission of offer not to stipulate any
deviation / exceptions. Once, quoted the bidders shall not make any
subsequent price changes, whether resulting or arising out of any technical /
commercial clarifications sought / allowed on any deviations or exceptions
mentioned in the bid unless discussed and agreed by HPCL in writing.
13.4 COMPLETE SCOPE OF WORK
The complete scope of work has been defined in the bidding document. Only
those bidders who take complete responsibility for the complete scope of
work as contained in the bidding document shall be considered for
qualifying.
14.0 EVALUATION OF PRICE BIDS
14.1 The “PRICE BIDS” of only substantially responsive bidders shall be
considered for opening.
14.2 Bidders shall quote the prices in Indian Rupees only.
14.3 The quoted prices shall be checked by the bidder to determine the
arithmetical correctness of the same before submitting his price bid.
14.4 HPCL reserves their right to extend price / purchase preference to
NSIC / Public Sector Enterprises as admissible under the prevailing
policies of Government of India.
14.5 HPCL reserves their right to negotiate the quoted prices with L!
Bidder before award of work.
Signature & seal of the Bidder
14.6 HPCL reserves the right to delete any of the items in the schedule of
quantities (SOQ) at the time of placement of fax of intent / Purchase
order. The decision of HPCL shall be final and binding.
14.7 The bidder shall quote for all the items of the Price Bid. In case any
bidder fails to quote for more than 10 items then the bid shall be
treated at non responsive and shall be rejected. For bids to be
responsive, it may be noted that any items(s) left unquoted, then such
offer will be loaded with the highest quote re\ate for those items(s) for
evaluation purpose. If such bidder happens to be the successful bidder,
price of unquoted items shall be negotiated before award of work.
14.8 In the event of error in quoting the rate in figures and in words for any
item(s) then the lower shall prevail. The bidder shall have to accept
the same and shall be binding on the bidder.
14.9 While evaluating item(s) amount, in case of multiplication error by
bidder, the following shall prevail:
Lower of following shall prevail and be binding on the bidder
“Amount mentioned against item(s) by bidder”
AND
“The amount calculated by multiplying the items(s) quantity with the
lower of the rate in figures and in works for that item(s).”
14.10 In case of error in adding up the amount column then the following
shall prevail : Lower of following shall prevail and be binding on the
bidder
Amount written by the bidder as total (Contract Value)
AND
The total calculated as per 14.08 and 14.9 above.
In the event of the bidder’s total being lower than the total arrived
at as per 14.8 & 14.9, then the rates quoted by bidder shall be
proportionately (equally apportioned to all items) reduced to arrive at
total ( Contract Value ) the bidder shall have to accept the same and
shall be binding on the bidder.
Signature & seal of the Bidder
15.0 REBATE
No suo-moto reduction in prices quoted by bidder shall be permitted
after opening of the bid. If any bidder unilaterally reduces the prices
quoted by him in his bid after opening of bids, the bid(s) of such
bidder(s) will be liable to be rejected. Such reduction shall not be
considered for comparison of prices but shall be binding on the bidder
in case he happens to be a successful bidder for award of work.
16.0 CONTRACT AGREEMENT
Purchase Order (PO) shall be prepared after award of works.
Successful bidder shall be intimated regarding award of works
through Fax/ Letter of intent. Until the final PO documents are
prepared and executed, this Bidding Document together with the
annexed documents, modification , deletions agreed upon by the
HPCVL and Bidder’s acceptance thereof shall constitute a binding
contract between the successful bidder and the HPCL based on terms
contained in the aforesaid documents and finally submitted and
accepted prices. In case the successful bidder wishes to sign a contract
document then he or she may clearly specify in the cover letter of his
un priced bid that he or she intends to enter in to contract with HPCL.
No clause / terms in contract document shall be in contradiction to PO
/ tender terms or accepted deviations. Such contract will be executed
after issuance of PO and all cost towards execution of the contract
shall be to the bidders account. All documents of the PO shall also
become a part of the contract and the date of LOI / Po (whichever is
earlier) shall be considered as the date of commencement of job
16.2 The contract documents / PO shall consist of the following:
a)
Original Bidding Document along with its enclosures issued
b)
Addendum / Corrigendum to Bidding Document issued, if any
c)
Fax / Letter of Intent
d)
The detailed Letter of award / Acceptance along with Statement of
agreed variation (if any) and enclosures attached therewith.
Signature & seal of the Bidder
B.DECLARATION
Signature & seal of the Bidder
DECLARATION
(to be submitted along with un priced bid )
M/s ------------------------------------------here by declare / clarify that we have not
been banned or delisted by any Government or quasi Government agencies or
Public Sector Undertakings.
Stamp & Signature of the Bidder
Note: If a bidder has been banned by and Government or quasi Government
agencies or PSU’s, this fact must be clearly stated with details. If this declaration is
not given along with the un priced bid, the tender will be rejected as non –
responsive.
CONTRACT PARTICULARS
NAME OF PERSON
TEL. NO. OFFICE
TEL. NO. RES.
MOBILE NO.
EMAIL ID
Signature & seal of the Bidder
C. PREAMBLE TO
SCHEDULE OF QUANTITIES
Signature & seal of the Bidder
PREAMBLE TO SCHEDULE OF QUANTITIES
IMPORTANT NOTE:
IF ANY DEVIATION IS FOUND WHILE ON EXECUTION BETWEEN,
THE SPECIFICAITON AND THE DRAWIGNS IT IS TO BE EXPRESSELY
NOTED THAT THE SPECIFICATION WILL HOLD GOOD AND
SUPERSEED THE DRAWINGS.
THE BIDDER IS REQUIRED TO PERUSE CAREFULLY ALL PARTS OF
TENDER DOCUMENTS AND DRAWIGNS IF ANY DIFFERENCE /
INCONSISTANCY IS NOTICED, HE SHALL BRING IT TO ATTENDTION
OF HPCL BEFORE SUBMISSION OF TENDER AND SHALL GET
CLARIFICATION REQUIRED. FAILURE TO DO SO WILL NOT ENTITL
E THE SUCCESSFUL BIDDER FOR ANYU CLAIMS FOR EXTRA
PAYMENTS LATER.
1. GENERAL
This preamble is to be read in conjunction with the description of various items
given in the schedule of quantities (SOQ). These items are deemed to be a part
of the SOQ and shall be read along with the same. The rates quoted for various
items in SOQ are deemed to include the various provisions made herein.
Whether specifically mentioned or not in the SOQ , the requirements given
below shall be deemed to be included.
1.
Abbreviations
BWP
MS
O.B.T. Wood
B.T.W
C.P. Teak Wood
Rmt
Sqm
Cum
T.W.
Boil Water Proof
Mild Steel
Old Burma Teak Wood
Burma Teak Wood
Central Province Teak Wood
Running Meter
Square Meter
Cubic Meter
Teak Wood
Signature & seal of the Bidder
Q.R.O
C/C
C.M
M.T
C.P
NO.
MM
G.I.
A.C
C.I.
Quote Rate only
Centre to Centre
Cement Mortar
Metric Ton
Chrome Plated
Number / Each
Millimeter
Galvanized iron
Asbestos Cement
Cast Iron.
All dimensions are in mm unless otherwise stated.
2.
3.
4.
5.
6.
7.
8.
9.
The quoted rate shall be all inclusive and cover the cost of material including
wastage, freight all types of taxes, duties, royalties, erection, constructions,
testing of materials, samples brought for approval, tools and tackles: plant
and equipments, supervision, overheads, profit and any other expenditure
incurred for completion of work as per drawings specifications and to the
full satisfaction of HPCL/ Consultants.
The rates quoted shall be valid for working at all heights, depths and on all
floor levels. No. extra payment shall be made for scaffolding, staging,
ladders, etc., for transportation of men and material at higher or lower levels.
The contractor will have to carryout the work in accordance with the
drawings, technical specifications and / or other conditions laid down in
tender document and to the full satisfaction of HPCL / Consultants.
HPCL / Consultants reserve right of operating any item for any work on any
floor.
Rates for doors shall include all hardware brass / stainless steel Heavy duty
hardware, locks, special door handles, door buffers etc as specified in
relative items. Size and type of door closer / floor – spring shall be suitable
for types of door. The contractor shall give guarantee for performance of
door closer / floor spring form himself as well as form manufacturer.
Rates for painting and polishing shall include cleaning of glass panels, fans,
floor, etc.,
After completion of work the site shall be handed over absolutely clean,
after ensuring that all laminates, floor, walls, etc., are spotless clean.
Rates of all items shall remain constant irrespective of floor level and no
extra shall be paid for handling and stacking of material, removing debris etc
from the site.
Signature & seal of the Bidder
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
Contractor shall clean the site and mark the lining out on the floor for
partition / table etc with brown adhesive tape for approval. The same shall
not be paid separately.
The rates for all grades of concrete shall include cost of mixing by mixer
machine, compaction by mechanical vibrator, cost of mix design and testing
cubes etc.,
Grades of concrete are specified in Newton per sq. mm.
Unless otherwise mentioned explicitly in this tender document, the method
of measurement will be as per I.S. 1200.
All pipes and fittings shall emerge at tile joints preferably. No fittings or
pipe shall be taken out by breaking tiles.
Wherever contractor proposed to use “equivalent “makes (i.e. other than
specified) he shall obtain corporation’s prior approval. Corporation may
consult consultants before giving approval to the same. Any additional cost
and time lost due to this will be on contractor’s account and no claims will
be entertained.
The back of marble slab should be applied with white cement paste before
fixing.
The contractor should take approval for make & manufacturer from the
consultants / HPCL before using any material which does not appear in the
list of approved manufacturers.
Wood to be used shall be of following species for all items of works unless
otherwise specified.
i.
For exposed wood work – OBTW / 1st class T.W. as specified in
items
ii.
For covered woodwork – 2nd class T.W. as specified in the
specification.
All internal frame work to be coated with wood preservative & fire retardant
paint from approved make.
Only Marine grade plywood confirming to relevant IS specification (IS-7101976) should be used unless otherwise specified.
All external woodwork such as moldings, facia, jamb lining, skirting, etc.,
and veneers shall be finished with minimum 3 coats of melamine polish
unless otherwise specified.
Veneer to be used shall be following species unless specified otherwise: Teak, Indian Mahogany, African mahogany, Walnut, and white beech,
Golden Cedar, Red Cedar, French Birch, and Cherry or approved equivalent.
Only natural veneers should be used unless specified otherwise.
Signature & seal of the Bidder
23.
24.
25.
26.
27.
28.
29.
30.
Rate for all items include materials, labour, testing of materials at
laboratory or site, tools & tackle, lift & lead charges, transportation charges,
loading – unloading charges insurance cover as per tender , all taxes &
duties including works contract Tax. VAT Service tax etc., Polishing &
paining charges wherever applicable, arranging in position, cleaning making
mock-up etc. up to the entire satisfaction of project in charge.
Rate of frame work for partitions should include cost of cutting slots &
providing additional supports for electrical conduits, switches, accessories or
fixtures, A.C. ducts, monument boxed etc., as per marking given by
respective contractors.
All rates should be inclusive of providing & fixing. T.W edge binding strips
of 6 mm thickness for exposed edges of plywood & polishing the same.
Rate of all types of false ceiling should include fixing required wooden
sleeves or supports & making openings for ducts, grills, light fixtures,
speakers, all types of detectors, indicators, CCTV cameras; finishing of
joints, making grooves in required profile as per details in the false ceiling
or between false ceiling & wall / partition with required wooden strips , etc.,
for which no extra payment shall be made
Rate of fixing plywood of any thickness should be for skinning, boxing,
paneling, facia, ledges etc, and shall be valid for all widths.
The basic rates excluding taxes for some main items are mentioned in the
schedule of quantities. Any actual variation in basic rates on & above shall
be paid extra after producing necessary bills / invoice after amendment of
the PO. Any rate difference shall be reimbursed by adding rate difference to
the quoted rates of the respective items after duly certified by Engineer-incharge/ consultants and after obtaining necessary approval form the
competent authority for the same. If the basic rates of items procured are
less than the basic rate, the difference in the basic rate will be recovered
from the contractor RA/FINAL bill for the quantity executed under the
same item after duly certified by the EIC/ Consultant.
All exposed wooden & plywood unfinished work shall be finished with 3
coats of melamine polished of approved shade & color unless otherwise
specified.
All material which shall be brought on site shall be of approved make &
manufacturers failing which payment shall be deducted suitably from every
running bills/final bill. Percentage of the same shall be assessed by EIC /
Consultants and they at their discretion either to ask contractor to remove /
rectify the same or to decide the new proper rate of that particulars item.
Signature & seal of the Bidder
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
Colours, Shades of laminate, Veneer, Paints, Polish shall be exclusively
approved by Consultants / EIC only. No. Violation, deviation shall be
accepted in the case.
Laminate shall be used of 1.5 mm thk only for exposed sides unless
otherwise specified. Veneer shall be used of 3.5 mm to 4 mm thk. Unless
otherwise specified.
Hardware such as locks, Handles, Hindles, Tower Bolts. Ball Catches etc.,
shall be as per approved list of makes & Manufacturers. Alternative makes
shall be used for these accessories after getting approval of consultants /
owner in case of non –availability in market.
All the drawers & trays of Desk units & credenza units shall have telescopic
drawer’s fittings including stoppers systems.
The color shades of melamine polish shall be as approved by consultants. No
violation shall be permitted in any of the items. 3 or more coats of melamine
polish shall be applied wherever specified.
Items of flush doors such as laminated doors, glass paneled doors and glass
doors shall be including the rates of handles, locks, springs, hinges, wooden
door frames as per the instructions given by EIC Consultants.
The rates for storage units shall be all inclusive of hardware such as locks,
handles, demountable hinges / normal but hinges, tower bolts, ball catches,
etc. The mode of measurements for storage units shall be front elevation area
only unless otherwise mentioned in the item.
The similar design of glass doors & glass partitions should be adopted unless
otherwise specified. Rate of glass doors / rate of glass partitions shall be all
inclusive of hardware that of mentioned in clause no 36 above.
The payment shall be made based on actual work measured on site by
Owner / consultants representatives.
The rates of wire managers to be quoted including making holes on table,
glass surface tops and in side units if required to take the cable out to the
table top.
No extra payment shall be made for additional aluminium / wooden supports
required to be provided for glass partitions where only front elevation area
including the support finished surface shall be measured and paid
accordingly.
All ply woods, ply boards, shall have edge binding strips finished with
melamine / was polish as applicable.
The inside surfaces for all storage area shall be finished with 2 or more coats
of enamel paint unless otherwise specified.
Signature & seal of the Bidder
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
All drawers to furniture should have sliding drawer channels of approved
make.
All rates should be inclusive of providing & fixing T.W. Edge Binding
strips of 6mm thickness for exposed edges of plywood & polishing the same.
Basic rates of materials – wherever specified -a re Exclusive of all taxes and
transportation.
All sizes of wooden sections specified in the items state under are with
permissible tolerance & for best quality teak wood.
All items mentioned in the SOQ are for providing, supplying and fixing
commissioning and shall be inclusive of all taxes and duties unless otherwise
clearly specified.
All brass fittings / fixtures shall have oxidized finish except Knobs &
magnetic catches unless specified catches.
All shutters with locking arrangement shall be provided with brass shoe for
key holes and magnetic catches.
All wooden frameworks shall be treated with fire retardant paint & anti
termite treatment. All internal faces of skinning & other wood work shall be
treated with both the above mentioned treatment form inside.
Quoted rate against the item specified with Veneer of basic rate Rs. 50/- sq.ft
should include the cost of finishing the veneer surface with 2 or more coats
of melamine polish unless specified otherwise. The basic rate mentioned
does include only the cost of veneer and not of any type of finish on the
basic material.
Quoted rate against the item specified with Veneer of basic rate Rs. 160/should include the cost of finishing the veneer surface with 1 or more coats
of poly coating unless specified otherwise. The basic rate mentioned does
include only the cost of veneer and not of any type of finish on the basic
material.
Basic rate of 1.5mm laminate should be considered as Rs. 40/- per Sq.ft
while quoting.
Basic rate of 1 mm laminate should be considered as Rs. 25/- per sq.ft while
quoting.
Laminate to be used for all internal surfaces shall be 1.0 mm thk unless
specified otherwise.
For items of painting & polishing the rate quoted shall be valid for any
width.
All materials and workmanship shall comply with relevant latest BIS
standards, whether the reference nos. are specifically mentioned or not.
Signature & seal of the Bidder
59.
60.
61.
62.
63.
64.
65.
The plywood of various thicknesses i.e. 4mm and above shall be of marine
ply variety bonded by phenol formaldehyde resin by hot pressing
conforming to I.S. 710 – 1976.
The flush door shall be 35mm thick and solid core of block board type
bonded with phenol formaldehyde synthetic resin thermo pressed with 8 mm
thick teak wood external lipping. The finish of shutter shall match the
adjoining partitions and shall be either laminate or decorative veneer to
match the adjoining partition. Wherever the side of the flush shutter abuts
plastered surfaces, it shall be finished with matt finish laminate. The rate
quoted in flush doors shall include finishing all surfaces to design patterns as
in drawing.
Wherever edges of polished ital an Marble / Granite either in cladding or in
table tops are exposed, the quoted rate shall include chamfering of edges and
polishing of edges. Wherever polished granite is specified in floor or in
cladding, the quoted rate shall include laying according to patterns or
designs required by the Consultants. No extra payments will be made
towards cutting and wastage in formation of patterns and designs.
All hardware fittings shall be of best quality stainless steel of approved
make and design unless specified otherwise in the item specification
The electrical installation shall be carried out through a Licensed Contractor
who possesses valid License to work in Mangalore issued by the Electrical
Licensing Authority.
The bidder is required to inspect the site of the work and ascertain for
himself site conditions, facilities available and other aspects before quoting
for the work. The bidder is also required, before quoting, to carefully peruse
the tender documents, the tender drawings and connected details so as to
understand clearly the scope and intent of the tender. Any claims by the
successful bidder at a latter date on account of his failure to comply with the
above instructions will not be entertained.
The bidder should note that the furniture and connected works are to be
carried out and installed in the existing building. The bidder should note
that he should execute his part of the work without causing any damage to
any component of the building or services. Any damage so caused shall be
made good at the cost and risk of the successful bidder. The successful
bidder shall protect all other items of work of other agencies, such as
flooring, electrical work, aluminum windows/ doors etc., from any damage
and shall be responsible for final clearing of the floor, wall etc. before
handing over. No extra is payable towards this the successful bidder shall
Signature & seal of the Bidder
66.
67.
68.
69.
70.
71.
include in their bid the rate all minor civil works such as chasing wall,
drilling hooks etc and making good and no extra is payable towards this.
Neat house keeping at all shapes of work is the responsibility of the
successful bidder, who shall also ensure that removal of debris, wood
shaving, waste materials etc. from the site at his own cost is organized at
regular basis. The successful bidder shall also be responsible for safety and
security of all his materials and also for ensuring fire prevention steps are
taken at all times.
The bidder should note that the tender drawings and other documents
describing each item of the schedule are only indicative in nature and
cannot be taken as complete in detail and finishes Being tender for interior
works which calls for workmanship and finish including use of good quality
materials of high standard, it is expected that the bidder should understand
the intent of the tender drawings and specifications and provide for
materials, workmanship, finishes and accessories appropriately so as to
deliver the product of high standards in keeping with the function for which
furniture is being specified . No claim from the contractor at a later date will
be entertained for his failure to understand this condition. The decision of
HPCL / Consultants in respect of the quality of materials, type of
construction, fabrication / assembling, workmanship, finish, etc., shall be
final and binding and the contractor’s claim for not providing in his tender
for such materials, construction, workmanship and finish cannot be
entertained.
HPCL / Consultants reserve the right to insist on selection of materials,
workmanship, detailing and finishes which the consider are appropriate, and
suitable for the intended use. The contractor is not eligible for claims to
extra on this account.
HPCL / consultants reserve the right to insist on prototype / mock – up to be
made for each item of work for approval before starting the full fledged
manufacture of each type of furniture.
HPCL/ consultants reserve the right to suggest or make modification at the
prototype / mock –up state which the contractor shall comply with without
and extra cost.
HPCL / Architect will require the contractor to produce samples of all
materials, accessories / finishes prior to procurement / manufacture. Failure
to comply with these instructions may result in rejection of the work.
All the works done under this contract shall be guaranteed for a period of
one year from virtual date of completion of works certified by HPCL /
Consultants covering, materials, workmanship and finish.. Any defects or
Signature & seal of the Bidder
72.
73.
74.
shrinkage, warping or other forms of deterioration shall be made good by the
contractor at his own cost within the guarantee period, immediately on being
informed of such defects. Failure to comply will entail HPCL to unilaterally
decide on getting the repair done through other agency at the cost and risk of
the contractor.
The contractor should use only the best material. Teak wood or other timber
specified shall be of the best quality, free of defects of any kind. All
plywood, particle board, veneer, laminate etc., shall comply with respective
Indian Standard (BIS). If required by HPCL/ Consultant, the contractor will
be required to arrange for testing products and produce test certificate from
recognized test houses to establish the quality of materials at his own cost .
Any defective material not meeting with the standard shall be replaced at
the contractor’s own cost.
The bidder shall indicate the makes of all the finishing materials with
catalogues in his tender, based on which rates have been quoted. The
bidder shall be prepared to produce samples when called for before
consideration of the tender further at his own cost and responsibility and
without any liability on HPCL.
Testing of various materials should be carried out as per the relevant IS
standards mentioned in the technical specifications attached to the tender .
The following will have to be compulsorily tested by drawing random
samples from materials brought to site by the party in every lot of
procurement.
a). Aluminum Section
: 1 Sample each
b). Teakwood sample
: 1 Sample each
c). Veneer
: 1 Sample each
d). Marine ply 19 mm, 12 mm & 8mm : 1 Sample each thickness
e). vitrified ceramic tiles / Granite tiles : 1 Sample each
f). Electrical wring
: 1 Sample of each grade of
wire used in concealed wiring.
Party should submit manufacturer’s certificates for the various materials and
the above tests will be carried out in addition to the certificates submitted.
Cost of testing should be borne by the party. In case of delay in testing
materials, HPCL reserves the right to have the same tested at party’s cost.
Signature & seal of the Bidder
75.
Samples of all the following material and required for the work shall be got
approved by HPCL / Consultant . The list is not exhaustive and if found that
any other materials are required during the progress of work samples of the
same shall be got approved before using it in the actual work.
(a). Ceramic Tiles, Vinyl tiles, Cavity floor tile
(b). Aluminum box frames, Carpets
.(c) Fabric / Leatherette (upholstery)
(d). Vertical Blinds / horizontal blinds
(e) Cylindrical locks, SS Handles
(f) Fabric for pin up board / Sofas
(g) Laminate /Veneer
(h) Hardware fittings, lock, sanitary fittings
(i) Pre-polished Granite, Vitrified tiles, Marble
(j). Toughened Glass
76.
One No. of each item of the bill of Quantities shall be made first and got
approved before proceeding with the remaining quantum of items and work.
The dimensions of furniture provided in the schedule as well as in drawing
are likely to vary according to the size of space available in the respective
rooms where they are to be provided or placed. HPCL / Consultants have
the right to slightly modify the dimensions of furniture items to suit the site
for which no extra claim shall be entertained.
Wherever decorative plywood is specified it must be ensured that the
plywood shall be of matching veneer and grains and of uniform colour.
HPCL / Consultants shall have right to reject if the above specifications are
not adhered to. Wherever polishing is specified it shall be of high quality of
melamine finish, sprayed to high class / matt finish as directed. Melamine
shall be of approved make. Melamine finish shall be carried out strictly in
accordance with the manufacturer’s specifications. If, at the time of
handing over any scratches or deterioration of the finish is observed,
HPCL/ Consultant shall have all rights to insist application of another coat
and it shall be binding on the bidder to carry such coating without extra cost.
All hardware shall be of high quality finish conforming to
IS
specifications,. Samples of hardware fittings shall be shown to HPCL /
Consultants in advance and approval obtained before procurement,. Rates
shall include fixing of mortise locks/ dead locks and odor closers of best
quality make doors of cabins, executive rooms etc. besides all hardware
77.
78.
Signature & seal of the Bidder
79.
80.
81.
fittings. All exposed teakwood members shall be given melamine finish /
white cedar finish wherever necessary. All wood work concealed or covered
by other materials shall be given approved wood primer coating.
In all cases measurement will be made on net items in complete shape as
manufactured, supplied and installed. Wherever areas are furnished in sqm
for items such as false ceiling, carpet , curtains, etc., measurements and
payment will be made on actual area laid to suit the shape and size of the
room. The bidders should note that all cutting wastage, stitching, jointing
and several special features such as pleats, overlaps, hem etc., shall be
absorbed by them within the quoted rates and no separate payment will be
make for the above and similar items. The bidder should make sure that they
should protect their materials and hand them over in good shape satisfactory
to HPCL /consultants. At the time of handing over any damages, scratches,
dents or such other defects shall be got rectified as directed without any
extra charge by the bidder / contractor to the satisfaction of HPCL
Consultants. All carpets shall be protected by plastic sheet till handing over.
The time of completion of the entire work shall be Three Months from the
date of LOI/ PO
The rate quoted shall include the following
i.
High quality Hardware fittings and specials such as (as per approved
list) hinges, handles, mortise locks, multipurpose locks, aldrops, tower
bolts, drawer slides, drawer pulls, drawer sliding accessories, sliding
door gears and specials, screws of best quality of approved make etc.,
wherever necessary. (Samples of all hardware fittings shall be got
approved by HPCL /Consultants well in time before procurements.
ii.
Providing openings for switches, plug points provision for taking
wires, cables , conduits inside partitions.
iii. Removal and carting away all the debris from the premises after
cleaning the floors etc., with water and removing all parts of stains
by using any approved stain remover to the satisfaction of the
Employer. Unless and until all the stains on floor, walls, ceilings,
glasses etc., are removed satisfactorily by the contractor , the work
will not be certified complete.
iv.
Scaffolding to any height wherever required internally to the floor
height in each floor.
v.
Rectification of damage(s) to flooring, plastering etc., caused during
the execution of work.
Signature & seal of the Bidder
vi.
82.
83.
Unless otherwise specified all hidden surface shall have sealer polish
and other exposed wooden and decorative veneer surface shall have
melamine matt finish of approved shade.
vii. Rate shall include proper protection of finished and semi finished
works such as providing Gypsum covering over marble / granite
flooring polythene sheet covering over wooden and metal items,
furniture etc.,
viii. Binding granite / marble to plywood with industrial Quality adhesive
of extra bonding strength such as Araldite etc., and also stainless steel
angle brackets for fixing granite for vertical over hanging surface of
the counter
ix.
Edge polishing of all glass, to be used in counter, low level partitions
etc.
Wherever plywood veneer, laminate is mentioned, it shall be of the best
quality and shall be of matching grains, specially selected.
The contractor shall provide and retain the following at site, during course of
project to take care of any fire exigencies.
 Fire extinguisher – 10 nos. DCP/ 10 nos. CO2
 One FIRST – AID box
84. The normal working hours for carrying out the interior job shall be from 10.00
A.M up to 5.30 PM on working days (from Monday to Friday) and shall be 8.00
AM to 6.30 PM on Saturdays and Sundays and all holidays However the work can
be continued during the night hours subjected to permission given by the EIC and
no complaints received from neighbors and police etc in line with the prevailing
statutory regulation. It may be noted that the floors above and below are occupied
by other corporate and sound making work may have to be limited during the
office hours in order to avoid stoppage of work for which no extra claim form the
party will be entertained.
II . SPECIFIC CONDITIONS
1.
The various works described in the Schedule of Quantities and in the
drawings shall be executed in strict accordance with the specifications
and drawings to the entire satisfaction of the Consultants and the HPCL.
The quality of materials and workmanship shall be of high quality and
shall conform to the relevant I.S. specification wherever applicable. The
successful bidders will be required to produce for Consultants approval
samples of all materials and procurement shall be arranged only after
specific approval. Samples of finished work shall also be shown for
Signature & seal of the Bidder
2.
3.
4.
consultant’s approval wherever directed and finished work shall
conform strictly to the approved samples. The decision of the
consultants in this matter will be final.
The bidders shall ensure that the place of work is kept neat and tidy
during the progress of work and also clean at the end of each days
work. The contractor shall also ensure that the site is cleared of all
rubbish, and other unwanted materials and handed over in a neat and
satisfactory conditions as may be directed by HPCL / Consultants.
The bidders shall take maximum precaution in protecting persons,
things and properties belonging to the HPCL, public and also their own
during the progress of work. The bidders will be solely responsible for
any damage caused during the progress of work and the successful
bidder shall indemnify the HPCL: by suitable guarantee / insurance
cover from any claims on any account due to damages caused during
their work.
Pre- measurements to be recorded for the dismantling items, if any,
before starting of work.
5.
Site meetings will be held regularly once in a weak, if necessary
meeting will be held in between also. The contractor or their authorized
representative would be present for the meeting to take instruction and
carry out the same for execution.
6.
The contractor should maintain measurement books in which he should
record measurement of work done form time to time and checked by the
Architect Site Engineer. There should be no corrections or over writing
in the measurement book.
A register should be maintained at the site which should contain the
instructions issued at site by the Consultants or Employer and the
instructions are properly made and recorded. Cement register shall be
maintained at site.
The contractor on starting the work shall herewith furnish to the
consultants a program for carrying out the work stage by stage with in
the stipulated time. A graph or chart on individual work shall be
maintained showing the progress week by week The contractors shall
submit to the Architect a weekly progress report stating the number of
skilled and unskilled laborers employed on the works working hours
done, quality of cement used, place, type and quality of work done
during the period.
7.
8.
Signature & seal of the Bidder
9.
b)
c)
d)
e)
f)
a) The contractor shall provide at his own cost for all nessarry storage on
the site in a specified area for all materials such as timber, cement, lime and
other materials, which is likely to deteriorate by the action of sun, rain or
other causes due to exposure, in such a manner that all such materials,
tools, etc., shall be duly protected from damage by weather or any other
cause. All such stores shall be cleared away and the ground left in good good
and proper order on completion of this contract unless otherwise expressly
mentioned therein.
The contractor shall provide at his own cost temporary works as per drawings
/ specification approved by the consultants. The contractors should obtain
approval of local authorities, if required for the same. The contractor shall be
responsible for removal and disposal of the temporary works before handing
over the completed works to the HPCL.
The contractor shall enclose the work place by providing temporary partitions
and segregate the HPCL Zone separately such that no hindrance or
inconvenience is caused to the Employees / Records. Also this would enable
dust free environment within the floor.
All formalities including permission required to be obtained from any
competent authorities for making the provisions in (a), (b) and (c) above
would be done by the contractors at his cost.
The contractor shall erect a display board on site at his cost in accordance with
the drawings issued by the consultants for display of the names of the various
agencies involved on the project including the HPCL and the Architect.
Contractor should soon after the commencement of work make prototype /
Mock – up samples of items as required by the Consultants for the approval.
HPCL / Consultants have the liberty to modify the design in such case the
contractor should follow the approved samples very strictly as no extension
in contract time will be granted by the HPCL / Consultants in respect of the
modification of the design.
10. All the toilets in the floor will be kept under lock and key, out of which toilet
shall be earmarked for use by workers. After completion of work, the toilet
will be thoroughly cleaned including replacement of broken fittings etc., by
the contractor and handed over to HPCL. Any cost incurred in such cleaning,
modifications etc. will be proportionately recovered form various contractors
engaged in the work.
11. The contractor shall engage an independent House keeping- debris removal
agency on a day to day basis. Hence contractor would be responsible for
Signature & seal of the Bidder
cleaning up the debris and waste materials accrued from his work and dispose
the accumulated debris on a daily basis. If the contractor fails to comply with
this requirement, the Employer will be at liberty to direct the cleaning
agency to do the regular cleaning responsibility.
12. HPCL/ Consultants reserve the right to delete all / any of these associated
works from the scope or include them prior to placement of work order. If
awarded, the main agency shall get the associated works carried out only
through approved sub specialist in each trade if specified in the SOQ. Such
works shall be done to satisfactory standards of HPCL / Consultants and also
to meet the requirements and specifications of HPCL. Any suggestions /
modifications suggested by HPCL / Consultants for integrating these
associated works with the main systems of HPCL shall also be got done by the
main agency to the satisfaction of HPCL / Consultants. No extra cost is
payable on account of executing works through the approved agency for
integrating the same with HPCL’s overall scheme or implementing the
suggestions given by HPCL / Consultants. The contractor may note that they
have to do day to day coordination with other agencies already mobilized in
site for execution other related jobs.
13. The contractor shall strictly follow and comply with the guidelines (which are
applicable to them) given in HPCL during execution.
III.
MODE OF MEASUREMENTS :
Unless otherwise stated in the Schedule of Quantities the method of
measurement for various items in the tender shall be generally in
accordance with the I.S. 1200 Subject to the following.
a)
DEMOLITION WORK
Pre – measurements to be recorded for all dismantling items before starting of
the works.
b)
WOOD WORK :
Non extra measurements will be given for the shape, joints of the partitions
counter, tables work etc.,
All work shall be measured net as fixed, no extra measurement will be given
for shape, joints, played meeting styles of doors and windows and shall be
measured in unit of square meter.
Signature & seal of the Bidder
Areas over one face inclusive of exposed frame thickness (excluding width of
cover mould) shall be measured in case of T.W. Doors, windows and
Ventilators, Louvers. Portions in masonry or flooring shall not be measured.
c)
PAINTING, WHITE
DISTEMPERING
WASHING,
COLOUR
WASHING
&
d)
All painting work shall be measured in Sq. Meters.
Net area of the surface painted shall be measured. No deductions will be made
for unpainted surfaces of ends of joints, beams, posts, etc., and opening not
exceeding 0.5 sq.metres each and no addition shall be made for reveals,
jambs, soffits, sills, etc., of these openings.
The following multiplying factors for obtaining equivalent areas shall be
adopted
Panelled, Framed,
ledged, braced and
Battened
Measured flat (not girthed)
Including Frames,
edges, Checks, Cleats,
etc., shall be Deemed
to be including in the item
11/3 (for each side)
Flush, Part Paneled
and part Glazed or
glazed.
----do---
Partition, Paneling
Sq.m. Area – one side only.
Storage Units
Sq.m area RM as specified – front elevation
Staff desk units
Per number Single unit–Double unit. Refer
specific item in SOQ
Facia, Band, Skirting
Sill board facia skirting
Total running length in metres measued
Along bottom edge, regardless of the shape on top
A.C Facia
Running meter- running length of the Facia.
1(for each side)
Signature & seal of the Bidder
False Ceiling
Sq.m area- finished length finished width. No
deduction for A.C. grills , lights & Cut –outs drops
to be measured separate in sq.m
Soffit
Sq.m total finished length x total finished Depth
(width including drop of pelmet, if any.)
Side units
Sqm /RM same as specified in storage item
(Height x Elevation length)
Venetian Blinds
Total Sqm area covered.
Carpet and other floor
As laid sqm area No wastage coverings to be
added
Window sill
Total RM along the finished edge for the specified
thickness.
Rounding off measurement: All measurement shall be rounded off to nearest
second decimal point e.g. 21.465 m will be recorded as 21.47 m or 21.464 m
will be recorded as 21.46m
Signature & seal of the Bidder
D. UN PRICED BID
Signature & seal of the Bidder
UNPRICED BID
SL.NO
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
DESCRIPTION
Frame work – 50 x 35 mm
Frame work – 50 x 25 mm
Frame work – 50 x 12 mm
Fixing 12mm Mdf Board
Fixing 6 mm Plywood
Fixing 19 mm plywood
10 mm glass partition
10 mm glass partition in clamp
Etching with 3 m film
Etching type design in glass
Laminate Finish
Metalic laminate
Veneer finish -Rs. 50/Sqft
Veneer finish -Rs. 70/Sqft
Veneer finish -Rs. 160/Sqft
Vinyl wall finish
Gyspum Boad wall finish
180 mm x 180 mm glass block
Decorative MS Grill ( 25 kgs pe)
T.W. Mouldings – 19 mm x 50 mm
T.W. Mouldings – 40 mm x 75 mm
T.W. Mouldings – 19 mm x 75 mm
T.W. Mouldings – 12 mm x 38 mm
T.W. Mouldings – 19 mm x 38 mm
T.W. Mouldings – 25 mm x 25mm
T.W. Mouldings – 12 mm x 12mm
T.W. Mouldings – 38 mm x 150mm
Soft board
Writing Board
Corksheet wallpaper
UNIT
QUANT
ITY
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
MT
MT
MT
MT
MT
MT
MT
MT
SM
SM
SM
780
180
35
1360
23
15
30
10
55
30
600
10
370
305
160
20
20
10
60
100
60
60
40
40
75
75
75
20
10
25
Signature & seal of the Bidder
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
Door frames for partitions
Door jambs
Soffits
Glass top for table
In out trays
AC Facia
TW skirting
Pelmets
Toilet flush door
Flush doors – Veneer
Glass paneled door
Entrance glass Door
P/F hinges
P/F Brass hinges
S/F dead locks
Door closures – TS 71 EN ¾
Door closures- JTS 96
Floor spring BTS 75
Windows Jambs
Lourved windows
Filing system –fils
Stainless steel pipes
Staff table 600 x 1200 mm
Officer table 1500 x 750 mm
Manager Table – 1500 mm x 750 mm
Sr. Mgr table
DGM Table
GM table
SEcratery table – GM/ ED
Table for Drafts man
Table for mail
Pegion hole for mail
Reception table
Side units with sliding
Side units – veneer finish
Side units – veneer finish 70
MT
MT
SM
SM
SM
MT
MT
MT
SM
SM
SM
SM
EA
EA
EA
EA
EA
EA
MT
SM
EA
MT
EA
EA
EA
EA
EA
EA
EA
EA
MT
MT
EA
SM
SM
SM
20
40
20
40
20
60
50
50
15
10
60
10
30
18
40
3
8
30
25
10
2500
200
18
16
4
8
3
3
3
3
5
5
1
20
12
5
Signature & seal of the Bidder
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
Side units – veneer finish 160
Multipurpose unit laminate
Multipurpose credenza unit - 50
Multipurpose credenza unit - 70
Multipurpose credenza unit - 160
High storage Laminate
High storage – Veneer
Low storage - Laminate finish
Low storage PL finish
Storage Above
Storage compactors
Shelves
Centre Table / Side table 450 x 750
CENTRE TABLES / SIDE TABLE 750 X 750
CENTRE TABLES / SIDE TABLE 750 X 750
CENTRE TABLES / SIDE TABLE 750 X 750
Conference room table
Meeting table
Canteen table
2 seated sofa leather
3 seated sofa leather
1 seater sofa fabric finish
2 seater sofa fabric finish
3 seater sofa fabric finish
False ceiling 600 mm x 600 m
225 mm false ceiling
Gypsum Board ceiling
Calcium silicate board ceiling
Coffered type ceiling
Vertical Blunds
Silhouette blinds
False Flooring
Frame work for windows AC
Phenotherm Insulation
Painting – Lustre paint
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
LS
SM
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
SM
SM
SM
SM
SM
SM
SM
SM
EA
SM
SM
6
5
23
7
5
15
16
30
2
4
1
31
1
4
2
3
1
1
6
1
1
1
5
4
125
190
340
45
30
100
30
7
6
110
500
Signature & seal of the Bidder
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
Stipple paint – texture only
Synthetic Enamel paint
Plastic Emulsion paint
Duco Paint
Plaster of paris punning
Bust bins
Murals / Pictures –
Murals / Pictures – Rs 10000
Murals /Pictures- Rs 5000
Pop Moulding – 75 mm x 25 mm
POP Moulding – 150 mm x 758 mm
FRP planters – 350 mm dia
FRP planters - 225 mm x 225 mm x 2
Brass planters
Wooden Planter
Artificial SMALL Plants
Artificial BIG Plants
Medium Bushes & Creepers
Demolition - Flooring
Demolition brick work
Demolition – water proofing
Demolition - Granite / marble
SM
SM
SM
SM
SM
EA
EA
EA
EA
MT
MT
EA
EA
EA
EA
EA
EA
EA
SM
SM
SM
SM
40
50
50
10
100
70
1
4
5
50
50
15
10
4
5
10
10
10
685
300
50
10
124
125
126
127
128
129
130
131
132
133
134
Demolition – RCC 100 mm thk
Demolition – cement concrete
Demolition plaster
Demolition – plumbing work
Removal of MS windows
Removal of wooden doors
Removal of electric fittings
Removal of sanitary fittings
Brick Wall – 150 mm thk
230 mm thk brick wall
Internal plastering
SM
SM
SM
LS
SM
SM
LS
LS
SM
M3
SM
30
20
100
1
20
35
1
1
90
10
200
Signature & seal of the Bidder
135
136
137
138
139
1140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
20 mm thk plaster
Structural repair with Rustic
Structural repair with – Nito zin
Structural repair with Nitiban
Structural repair with Rendoro
Water proofing toilet
Additional siporex coba
Vitrified tile flooring – 600 mm
Vitrfied tile flooring – 450 m
Granite slab flooring
Italian marble flooring
Italian marble dado
Glass mosaic tiles
Wooden flooring
Carpet
Finish with tapestry cloth
Ceramic tile dodo – 200 x 300 mm
Bisazza tiles
Vitrified tile skirting
Granite slab skirting
Pantry counter
Stainless steel sink
Washbasin counter
Granite partition
Lockers in toilets
EWC
Bidet
Urinals
GI pipes – concealed – 12 mm dia
GI pipes concealed – 20 mm dia
GI pipes concealed – 25mm dia
GI pipes concealed – 32mm dia
C I Pipes – 100 mm dia
SM
KG
KG
KG
KG
SM
M3
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
SM
MT
MT
MT
EA
MT
SM
SM
EA
EA
EA
MT
MT
MT
MT
MT
20
4
4
30
2500
25
1
500
45
30
30
50
10
120
15
25
50
20
45
30
4
1
4
2
4
3
1
2
15
30
30
15
10
Signature & seal of the Bidder
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
C.I Pipes – 75 dia
GI Pipes – 50m dia
C I special fittings – 100 mm dia
C.I. Special fittings – 75 mm dia
C.I. Special fittings – 50 mm dia
Floor Traps
Stop Cock
Gate value – 50 mm NB
Gate Value 32 mm dia
Two way bib cock
One way bib cock
BASIN Mixer
Sink Mixer
Toilet Roll Holder
Glass Shelves
Towel rails
Coat hooks
Mirror
Soap dish
Grab rail
SS Signage – Size 298 x 58 mm
SS Signage – Size – 147 x 147
Soap Dispenser
Point wiring on point
Point wiring – two point
Point wring – three point
Point wiring – four point
Call bell buzzer
Exhaust fan point
Circuit wiring 2 x 2.5 Sq.m
Circuit wiring 2 x 2.5 Sq.m – 2no
Circuit wiring 2 x 4 Sq.m
3 c x 2.5 sm cu flexible cable
MT
MT
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
MT
MT
MT
MT
10
10
10
10
10
10
7
3
2
4
2
4
1
4
6
6
6
3
1
4
25
6
4
90
47
21
5
2
6
1000
500
600
1000
Signature & seal of the Bidder
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
6 A switch
16 a switch
6/16 a along with SB
Work station points
20 A industrial socket
Spot light 2 x 18 W
Spot light 2 x 18 W Dimmable
Twin dark lighter 2 x 18 w
Twin dark lighter 2 x 36 w
Twin dark lighter 2 x 36 w
Halaogen spot light
Mirror light
Single patti fixture
Picture light
Exhaust fans
Chandlier
Wall mounted picture light
Cat. 6 cable for data
I/O dual type
I/O SINGLE type
Dual face plates.
Single face plate
Blank inserts for face plates
Cat. 5 cable for telephone
2 Pair telephone cable 0.5 mm
20 pair telephone cable
50 pair, telephone cable
100 pair, telephone cabel
Dual telephone socket
Single telephone socket
100 pair crone connector
50 pair crone connector
30 pair crone connector
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
MT
EA
EA
EA
EA
EA
MT
MT
MT
MT
MT
EA
EA
EA
EA
EA
50
60
40
70
10
85
15
60
65
35
10
2
35
15
5
1
2
2500
40
54
100
50
60
1200
500
100
60
10
100
40
3
4
6
Signature & seal of the Bidder
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264
265
266
Co-axial TV Socket
RG 11 co axial cable
3 way – 4 way splitters for cable
20 mm PVC conduit
25 mm PVC conduit
32 mm PVC conduit
S/C of main ele panel
Distribution Boar
Distribution Board
UPS Distribution board.
UPS main DB
4 Core x 6 sq.mm cu cable
4 Core x 10 sq.mm cu cable
4 Core x 16 sq.mm cu cable
3.5 x x 120 sq.mm AYFY Cable
3.5 x x 240 sq.mm AL Cable
Termination 2-16 sqm
Termination of 3.5 c x 120 sqm
Termination of 3.5 c x 240sqm
1c x 6 sqm cu cable
S/I 25 x 3 mm earth strip
Plate Earthing
Masonry Pit
Earth wire – 8swg
Raceway – al -80 mm x 38 mm
GI J box 200 x 200 mm
GI J box 280 x 280mm
G.I. covers for junction boxes
Stainless steel cover for jb
Spike guards
Bsoe Model 8 loudspeaker
Bose E4 II Power amplifier
Speaker cable
EA
EA
EA
MT
MT
MT
EA
EA
EA
EA
EA
MT
MT
MT
MT
MT
EA
EA
EA
MT
MT
EA
EA
MT
MT
EA
SM
EA
EA
EA
EA
EA
MT
8
200
5
50
100
50
1
4
2
3
1
110
100
250
20
210
50
6
6
30
50
1
1
50
860
10
84
90
10
10
44
1
600
Signature & seal of the Bidder
267
268
269
270
271
272
273
274
Shure 262 mixer
AT 10 volume control
AT 35 volume control
AT 100 volume control
Shure make SL 550 microphone
Denon DCM make 500 AE Multi
19’’ Equipment Rack
Installation and commissioning
EA
EA
EA
EA
EA
EA
EA
LS
1
26
2
3
1
1
1
1
NOTE: SM – Square Meter
MT – Running Meter
KG – Kilogram
EA – Each / Number
LS – Lump sum
M3 – Cubic meter
Signature & seal of the Bidder
E. SPECIAL CONDITION
OF
CONTRACT (SCC)
Signature & seal of the Bidder
1.0 GENERAL
1.1 Special Conditions of Contract (SCC) shall be read in conjunction with the
General conditions of contract (GCC) also referred to as General Terms &
Conditions of works contract , schedule of quantities, Specifications of work,
drawings and any other document forming part of this Contract wherever the
context so requires.
1.2 Not withstanding the sub-division of the document in to these separate
section and volumes, every part of each shall be deemed to be supplementary of
every other part and shall be read with and into the contract so far as it may be
practicable to do so.
1.3. Where any portion of the GCC is repugnant to or at variance with any
provisions of the Special Conditions of contract, then unless a different intention
appears, the provision(s) of the special conditions of contract shall be deemed to
override the provision(s) of GCC only to the extent that such repugnancy or
variations in the Special Conditions of Contract are not possible of being
reconciled with the provisions of GCC.
Wherever it is stated in this bidding Document that such and such a supply is
to be affected or such and such a work is to be carried out, it shall be understood
that the same shall be affected and / or carried out by the contractor at his own
cost, unless a different intention is specifically and expressly stated herein or
otherwise explicit from the context. Contract price shall be deemed to have
included such cost.
The materials, design & workmanship shall satisfy the applicable relevant Indian
Standards, the job specifications contained herein & codes referred to. Where the
job specifications stipulate requirements in addition to those contained in the
standard codes and specifications, these additional requirements shall also be
satisfied. In the absence of any Standard/ Specifications / Codes of practice for
detailed specifications covering any part of the work covered in this bidding
document, the instructions/ directions of Engineer –in-charge will be binding upon
the contractor.
In case of contradiction between relevant Indian Standards, GCC , special
condition of contract, Specifications, Drawings and schedule of Rates, the
following shall prevail in order of precedence.
Signature & seal of the Bidder
i)
Detailed Purchase Order along with Statement of Agreed Variations, If
any, and its enclosures.
ii)
Fax of Intent (FOI) Letter of Intent (LOI)
iii) Schedule of Quantities
iv) Preamble to the Schedule of Quantities
v)
Special Conditions of Contract
vi) Instructions to Bidders
vii) General Conditions of Contract
viii) Technical Specifications
ix) Relevant Indian Standards & Specifications
x)
Drawings / Data Sheets
SAFETY, FIRE FIGHTING AND SPECIFIC REQUIREMENTS OF HPCL
1.7.1
Contractor shall provide adequate number of IS Stamped DCP fire
extinguishers, fire buckets with sand and nozzles. These items can be
taken back by the Contractor after completion of work. Sand shall also
be maintained dry by the Contractor with fresh supply, whenever
required. Work permit may not be issued by HPCL in the absence of
above items.
1.7.2
Safety Helmets shall be provided to all the employees of Contractor
including that of his labour contractor.
1.7.3
Safety Belts and Harness shall be provided by the contractor in adequate
number for the workers working at heights.
1.7.4
Proper earthing shall be provided for all equipments and generators.
2.0 THE WORK
2.1 SCOPE OF WORK & SCOPE OF SUPPLY.
2.1.1 The scope of work and scope of Supply covered in this contract will
be as described in scope of work provided in the Instructions to
bidders, Preamble to the Schedule of Quantities , Schedule of
Quantities , Technical Specifications, Drawings, etc.,
2.2
Time Schedule
The Completion period for this job shall be 3 (Three) Months
2.2.1
Time is the essence of this Contract. The Period of completion given
includes the time required for mobilization as well as testing,
rectifications, if any, retesting, demobilization and completion in all
respects to the satisfaction of the Engineer –in-charge.
Signature & seal of the Bidder
2.2.2
A joint programme of execution of work will be prepared by the
Engineer-in-charge and Contractor. This programme will take into
account the time of completion period of the contract.
2.2.3
Monthly execution programme will be drawn up by the Engineer-incharge jointly with the contractor based on availability of materials, work
fronts and the joints programme of execution as referred to above. The
contractor shall scrupulously adhere to the Targets/ Programme by
deploying adequate personnel, construction Equipment, Tools and
Tackles and also by Timely supply of required materials coming within
his scope of supply as per contract. In all matters concerning the extent of
target set out in the monthly programme and the degree of achievement,
the decision of the Engineer in-charge will be final and binding upon the
Contractor.
2.2.4
Contractor shall give every day category-wise labour and equipment
deployment report with the progress of work done on previous day in the
proforma prescribed by the Engineer –in-charge.
2.3 Measurement of works
2.3.1 Mode of measurement will be as specified in specifications or SOR
2.4 PAYMENT TERMS
2.4.1 Payment will be released within 15 days of submission of duly certified
running Account bills at Disbursement section at Mangalore after deduction
of WCST (Work Contract Sales Tax) or VAT whichever is applicable, IT
(Income Tax) and any other statutory deduction as applicable form time to
time, any MRR (Material Received Report – An internal document
forwarded by HPCL site in charge / Engineer to Disbursement Section
along with Contractor’s Bill and duly certified measurement sheets for
release of payment ) deductions, LD , etc. In case of Final Bill, Payment will
be released within 45 days of submission of duly certified Final bill along
with all requisite documents, drawings ,etc. Payment break up for various
items covered in SOR/ PRICED BID is as indicated as Appendix 1 of SCC .
No further alteration is permitted in approved payment break up.
2.5 Temporary Works
2.5.1 All temporary works, enabling works, preparation and maintenance of
approaches to working areas, adequate lighting, wherever required, for
execution of the work, shall be the responsibility of the contractor and all
costs towards the same shall be deemed to have been included in the
quoted prices.
2.6 Quality Assurance
Signature & seal of the Bidder
2.6.1 Detailed quality assurance programme to be followed for the execution of
contract under various divisions of works will be mutually discussed and
agreed to .
2.6.2 The contractor shall establish, document and maintain an effective quality
assurance system as outlined in the specifications and various codes and
standards.
2.6.3 The Owner / consultant or their representative shall reserve the right to
inspect/ Witness, Review any or all stages of work at shop/ site as deemed
necessary for quality assurance and / or timely completion of the work.
2.6.4 The contractor has to ensure the deployment of quality Assurance and
Quality Control Engineer(s) depending upon the quantum of work. This QA
/ QC group shall be fully responsible to carry out the work as per standards
and all codes requirements. In case Engineer in charge feels that contractor’s
QA/QC Engineer(s) are incompetent or insufficient, contractor has to deploy
other experienced Engineer(S) as per site requirement and to the full
satisfaction of Engineer-in-charge.
2.6.5 In case contractor fails to follow the instructions of Engineer-in-charge with
respect to above clauses, next payment due to him shall not be released
unless and until he complies with the instructions to the full satisfaction of
Engineer-in-charge.
2.7 LEADS
2.7.1 For the various works, in case of contradiction, leads mentioned in the
schedule of quantities shall prevail over those indicated in the Technical
Specification.
3.0 ROYALTY, INCOME TAX, SERVICE TAX AND PRICES
Royalty
All royalties etc, as may be required for any borrow areas, including right of
way etc., to be arranged by contractor shall be deemed to have been included in
the quoted prices.
Contractor’s quoted rates should include the royalty on different applicable
items as per the prevailing state government rates. In case, owner is able to obtain
the execution of royalty from the state government the contractor shall pass on
the same to owner for all the items involving royalty. Any increase in prevailing
rate of royalty shall be borne by the contractor at no extra cost to the owner.
Signature & seal of the Bidder
INCOME TAX :
Income tax at the prevailing rate as applicable from time to time shall be
deducted form contractor’s bills as per Income Tax Act and quoted rates shall
be inclusive of this. Owner will issue the TDS (Tax Deduction at Source)
Certificate.
FIRM PRICES:
The contract price shall remain firm and fixed till the completion of work in
all respects and no escalation in prices on any account shall be admissible to the
contractor.
TAXES, Duties, Octroi, Levies etc.,
The quoted prices shall be deemed to be inclusive of all taxes including
works, contract Sales Tax or VAT, Sales Tax, Service Tax, Duties , Octroi, Levies,
etc., and contractor shall not be eligible for any compensation on these accounts.
Any statutory variation / liability on account of taxes, duties, Octroi etc shall also
be to Contractor’s account.
4.0
PROVIDENT FUND, LABOUR, LABOUR LAWS AND SITE
REQUIREMENTS
4.1.1
Provident Fund
4.1.1
The contractor shall strictly comply with the provisions of
Employees Provident Fund Act and register himself with regional
Provident Fund commissioner (RPFC) before commencing work. The
Contractor shall deposit Employees and Employers contributions to the
RPFC every month. The contractor shall furnish the code number
allotted by the RPFC Authority to the engineer –in-charge before
commencing the work.
4.1.2 In case the RPFC Challan / receipt, as above, is not furnished, owner
shall deduct 16% (Sixteen percent) of the payable amount form
contractor’s running bill and retain the same as a deposit. Such
retained amounts shall be refunded to contractor on production of
RPFC Challan /Receipt for the period covered by the related running
bill.
4.2
Labour Licence
4.2.1
Before starting of work, contractor shall obtain a licence from
concerned authorities under the contract labour (Abolition and
Regulation) Act 1970, and furnish copy of the same to owner.
Signature & seal of the Bidder
4.3.
4.3.1
Labour Relations
In case of labour unrest / labour dispute arising out of nonimplementation of any law the responsibility shall solely lie with
the contractor and they shall remove/ resolve the same satisfactorily
at his cost and risk.
4.3.2
The contractor shall at all times take all reasonable precautions to
prevent any unlawful, riotous or disorderly conduct by or amongst
his staff and labour and to preserve peace and protection of persons
and property in the neighborhoods of the works against such conduct.
4.4
Employment of Local Labour
4.4.1
The contractor shall ensure that local skilled and / or unskilled to the
extent available shall be employed in this work. In case of nonavailability of suitable labour in any category out of the above
persons, labour from outside may be employed.
4.4.2
The contractor shall not recruit personnel of any category from
among those who are already employed by other agencies working
at site but shall make maximum use of local labour available
4.5
4.5.1
Site Cleaning
The contractor shall clean and keep clean the work site from time to
time to the satisfaction of the Engineer-in-charge for easy access to
work site and to ensure safe passage, movement and working.
The contractor shall dispose off the unserviceable materials, debris
etc. to the earmarked area within the premises or any other location
outside the premises as decided by the Engineer-in-charge. No extra
payment shall be paid on this account.
Review / Approval of Drawings, Design and other documents
submitted by contractor.
4.5.2
4.5.3
4.5.3.1
HPCL / consultant will normally require and utilize a maximum time
frame of seven (07) working days from the date of Receipt for Review
/ approval of Drawings, Design and other documents submitted by
Contractor. Upon review of the submitted documents, HPCL may
give their comments and ask for redesign / resubmission after
Signature & seal of the Bidder
necessary rectifications / modifications and the time frame of 7
working days will be applicable for same.
4.6
4.6.1
4.6.2
4.6.3
4.6.4
Protection of Existing Facilities
Contractor shall obtain all clearance (work permit) from the owner, as
may be required from time to time, prior to start of work. Work
without permit shall not be carried out within the existing premises.
Contractor shall obtain plans and full details of all existing and
planned facilities / services/ utilities from the owner and shall follow
these plans closely at all times during the performance of work.
Contractor shall be responsible for location and protection of all
facilities / utilities and structures at his own cost.
Despite all precautions, should any damage to any structure / utility
etc. occur, the contractor shall contact the owner / authority
concerned and contractor shall forthwith carry out repair at his
expenses under the direction and to the satisfaction of Engineer-incharge and the owner / concerned authority.
Contractor shall take all precautions to ensure that no damage is
caused to the existing facilities etc., during construction. Existing
structures /Facilities / utilities damaged / disturbed during construction
shall be repaired and restored to their original condition by
Contractor
after completion of construction to the complete
satisfaction of owner.
4.7
4.7.1
WORK FRONT :
The work involved under this contract may include such works as
have to be taken up and completed after other agencies have
completed their jobs. The contractor will be required and bound to
take up as and when the fronts are available for the same and no
claim of any sort whatsoever shall be admissible to the contractor on
this account. Only extension of time limit shall be admissible , if the
availabilities of work fronts to the contractor are delayed due to any
reason not attributable to the contractor and the same is clearly
recorded.
4.8
Site Facilities
Signature & seal of the Bidder
4.8.1
4.9
4.9.1
4.9.2
4.10
4.10.1
4.10.2
The contractor shall arrange for the following facilities at site, for
workmen deployed/engaged by him / his sub-contractor , at his own
cost.
i)
Arrangement for first Aid
ii)
Arrangement for clean & potable drinking water
iii) Any other facility/ utility as may be required under the contract as
per the existing legislation / regulations.
CONTRACTOR’S SITE OFFICE AND STORES
Due to the space constraints owner cannot provide any space for
contractor’s site office and stores and fabrication yard, if any at site.
The contractor shall remove all temporary facilities etc., before
leaving the site after completion of works in all respect.
Construction power and water
Owner shall not provide power and the contractor shall be exclusively
responsible to make his own arrangements for supply of power,
without any extra cost to the owner.
Water required for the works, shall be arranged by the contractor. The
contractor has to make all necessary arrangement for drawing water
including making temporary storage, pumping etc.,
4.10.3 Cement & Steel
Cement and steel required for executing the work as per tender document
shall be supplied by the contractor and rates quoted shall be inclusive of the
same. Cement shall be OPC Grade 43/53 conforming to relevant IS
standards of reputed manufacturer and shall be got approved by EIC before
procurement. All running account bills and final bill shall be accompanied
by Cement Consumption statement giving the detailed working of cement
used vis a vis theoretical consumption.
Permissible wastage shall be 3% of theoretical consumption. However this
wastage shall be considered in excess of the theoretical quantity required
for the various items of work. No extra payment will be made towards this
wastage and the same will be on contractors account. The contractor shall
be penalized for any under consumption of cement @ Rs. 7000/- per MT.
Signature & seal of the Bidder
4.11
Construction
4.11.1 Rules and Regulations
4.11.2 Contractor shall observe in addition to codes specified in respective
specification, all national and local laws, ordinances, rules and
regulations and requirements pertaining to the work and shall be
responsible for extra costs arising from violations of the same.
5.0
5.1
5.2
5.2.1
PROCEDURES
Various procedures and method statements to be adopted by
contractor during the construction as required as per the respective
specifications shall be submitted to Engineer-in-charge in due time for
approval.
Security
As the premises at Mangalore is a protected area, entry into the area
shall be restricted and may be governed by issue of photo gate passes.
The contractor shall arrange to obtain through the Engineer in
charge, well in advance, all necessary entry permits / gate passes for
his staffs and laborers and entry and exit of his men and materials
shall be subject to vigorous checking by the security staff. The
contractor shall not be eligible for any claim or extension of time
whatsoever on this account.
5.2.2
It shall be the responsibility of the contractor to safeguard all his
materials /owned from theft, damage etc. For this purpose the
contractor shall be allowed to keep his own security inside HPCL
premises.
5.3
5.3.1
Drawings and Documents
Drawings accompanying the Bidding Document are indicative of
scope of work and issued for bidding purpose only. Purpose of these
drawings is to enable the bidder to make an offer in line with the
requirements of the owner.
5.3.2
The contractor as per ‘Scope of work’ shall carry out preparation of
detailed and working drawings. Detailed construction layout drawings
as needed shall be prepared by contractor and got reviewed/ approved
by Engineer-in-charge consultant before taking up the work.
Signature & seal of the Bidder
5.4
5.4.1
Rounding off
All payments to and recoveries from the contractor shall be rounded
off to the nearest rupee. Wherever the amount to be paid / recovered
consists of a fraction of a rupee ( Paisa), the amount shall be rounded
off to the next higher rupee if the fraction consists of 50 (fifty) paisa
or more and if the faction of a rupee is less than 50 (fifty) paisa, the
same shall be ignored.
5.5
Contractor’s Billing System
5.5.1
HPCL will provide an approved format for measurement sheets, bills
summary and Bill Abstract. Contractor has to ensure that these data
are updated for each subsequent RA and final bill.
5.5.2
HPCL will utilize these data for processing and verification of the
Contractor’s bill.
5.6
5.6.1
Site Organization
The contractor shall without prejudice to his overall responsibility to
execute and complete the works as per specifications and time
schedule progressively deploy adequate qualified and experienced
personnel together with skilled / unskilled manpower and augment
the same as decided by Engineer-in-charge depending on the
exigencies of work to suit the construction schedule without any
additional cost to owner.
5.6.2
The contractor shall provide all necessary superintendence during the
execution of the works and as long thereafter as the Engineer-incharge may consider necessary for the proper fulfilling of the
contractor’s obligations under the contract such superintendence
shall be given by sufficient persons having adequate knowledge of
the operations to be carried out (including the methods and
techniques required, the hazards likely to be encountered and methods
of preventing accidents) for the satisfactory and safe execution of the
work. The workmen deployed by the contractor should also possess
the necessary license etc., if required under the existing lows, rules
and regulations.
Signature & seal of the Bidder
5.7
Additional / Extra works
Owner reserves the right to execute any additional works / extra
works, during the execution of work, either by themselves or by
appointing any other agency, even though such works are incidental
to and necessary for the completion for works awarded to the
contractor.
5.8
5.8.1
Responsibility of contractor.
It shall be the responsibility of the contractor to obtain the approval
for any revision and / or modifications decided by the contractor from
the owner /Engineer-in-charge before implementation. Also such
revisions and /or modifications if accepted / approved by the owner /
Engineer-in-charge shall be carried out at no extra cost to the owner.
Any change required during functional requirements or for efficient
running of system , keeping the basic parameters unchanged and
which has not been indicated by the contractor in the data / drawings
furnished along with the offer shall be carried out by the contractor
at no extra cost to the owner.
5.8.2
All expenses towards mobilization at site and demobilization
including bringing in equipment, work force, materials, dismantling
the equipment, clearing the site etc., shall be deemed to be included
in the prices quoted and no separate payments on account of such
expenses shall be entertained.
5.8.3
It shall be entirely the contractor’s responsibility to provide, operate
and maintain all necessary construction equipment, steel scaffoldings
and safety gadgets, cranes and other lifting tackles, tools and
appliances to perform the work in a workman like and efficient
manner and complete all the jobs as per time schedule.
5.8.4
Preparing approaches and working area for the movement of his men
and machinery.
5.8.5
The procurement and supply in sequences and at the appropriate time
of all materials, and consumables shall be entirely the contractor’s
responsibility and his rates for execution of work will be inclusive of
supply of all these items.
Signature & seal of the Bidder
5.9
Coordination with other agencies
5.9.1
Contractor shall be responsible for proper coordination with other
agencies operating at the site of work so that work may be carried
out concurrently , without any hindrance to others. The Engineer-incharge shall resolve disputes, if any in this regard, and his decision
shall be final and binding on the contractor.
5.10
Underground and overhead structures
5.10.1
The contractor will familiarize himself with and obtain information
and detail from the owner in respect of all existing structures, and
utilities existing at the job site before commencing work. The
Contractor shall execute the work in such a manner that the said
structures, utilities, etc., are not disturbed or damaged, and shall
indemnify and keep indemnified the owner from and against any
destruction thereof or damages thereto
5.11
5.11.1
5.11.2
Documents required with final bill
Statement of final bills-issue of No Claim /No Due Certificate
The contractor shall furnish a No- Claim / No Due declaration
indicating that there are no balance dues to his sub-Vendor /SubContractors / labour contractors along with the final bill.
WORKING HOURS
Depending upon the requirement, time schedule / drawing/
programme and the target set to complete the job in time, the works
may also have to continue beyond normal working hours/ right hours
/ holidays or during such periods with out causing any inconvenience
to the neighbors/ others with due permissions form EIC, for which
no extra claim shall be entertained. However for all such working
contractor’s responsible representative shall be available at site to
receive the work permit to be issued by HPCL with out responsible
representative of the contractor, no work shall be allowed inside the
premises.
5.12
5.12.1
6.0
6.1
TESTS, INSPECTION AND COMPLETION
Tests and Inspection
Signature & seal of the Bidder
6.1.1
The contractor shall carryout the various tests as enumerated in the
technical specification of this bidding document and technical
documents that will be furnished to him during the performance of
the work at no extra cost to the owner.
6.1.2
All the tests either on the field or at outside laboratories concerning
the execution of the own and supply of materials by the contractor
shall be carried out by contractor at his cost.
6.1.3
The work is subject to inspection at all time by the Engineer-incharge . the contractor shall carry out all instructions given during
inspection and shall ensure that the work is being carried out
according to the technical specifications of this bidding document,
the technical documents that will be furnished to him during
performance of work and the relevant codes of practice.
6.1.4
For material supplied by Owner (if any) , contractor shall carry out the
tests, if required by the Engineer-in-charge, and the cost of such tests
shall be reimbursed by the owner at actual to the contractor on
production of documentary evidence.
6.1.5
All results of inspection and tests will be recorded in the inspection
reports, proforma of which will be approved by the Engineer-incharge. These reports shall form part of the completion documents.
Any work not conforming to execution drawings, specifications or
codes shall be rejected and the contractor shall carry out the
rectifications at his own cost.
6.2
Final Inspection.
After completion of all tests as per specification the whole work will be
subject to a final inspection to ensure that job has been completed as per
requirement. If any defect is noticed, the contractor will be noticed by the
Engineer-in-charge and he shall make good the defects with utmost
speed. If however, the contractor fails to attend to these defects within a
reasonable time (time period shall be fixed by the Engineer-in-charge)
then engineer-in-charge may have defects rectified at contractor’s cost.
6.3
Inspection of supply Items
Signature & seal of the Bidder
6.3.1
All inspection and tests on bought out items shall be made as required by
specifications forming part of this contract. Various stages of inspection
and testing shall be identified after receipt of Quality Assurance
Programme from the contractor / manufacturer.
6.3.2 Inspection calls shall be given for association of Owner, as per mutually
agreed programme in prescribed proforma, giving details of equipment
and attaching- relevant test certificates and internal inspection report of
the contractor. All drawings, general arrangement and other contract
drawings, specifications, catalogues etc., pertaining to equipment offered
for inspection shall be got approved by owner and copes shall be made
available to owner before hand for undertaking inspection.
6.3.3 The contractor shall ensure full and free access to the inspection engineer
of Owner at the contractor’s or their sub-contractor’s premises at any
time during contract period to facilitate him to carry out inspection and
testing assignments.
6.3.4 The Contractor / sub-Contractor shall provide all instruments, tools,
necessary testing and other inspection facilities to inspection engineer of
owner free of cost for carrying out inspection.
6.3.5 Where facilities for testing do not exist in the contractor’s / sub
contractor’s laboratories , samples and test pieces shall be drawn by the
contractor / sub contractor in presence of inspection Engineer of Owner
and duly sealed by the later and sent for tests in Government approved
test house or any other testing laboratories approved by the Inspection
Engineer at the contractor’s cost.
6.3.6 The contractor shall comply with the instruction of the Inspection
Engineer fully and with promptitude.
6.3.7 The contractor shall ensure that the equipment / assemblies / Component
of the plant and equipment required to be inspected are not assembled or
dispatched before inspection.
6.3.8 The contractor shall not offer equipment for inspection in painted
conditions unless otherwise agreed in writing with the owner.
6.3.9 The contractor shall ensure that the parts once rejected by the inspection
engineer are not used in the manufacture of the plant and equipment.
Where parts rejected by the inspection engineer have been rectified or
altered, such parts shall be segregated for separate inspection and
approval. Before being used in the work.
6.3.10 On satisfactory completion of final inspection and testing, all accepted
part of the work and equipment shall be stamped suitably and inspection
certificate shall be issued in requisite copies for all accepted items. For
Signature & seal of the Bidder
stage inspection and for rejected items, only inspection memo shall be
issued indicating therein the details of observations and remarks.
6.3.11 All inspection and tests shall be made as required by the specifications
forming part of this contract. Contractor shall advise HPCL in writing at
least fifteen days in advance of the date of final inspection / tests.
Manufactures inspection or testing certificate for equipment and
materials supplied may be considered for acceptance, at the discretion of
Engineer-in-charge. All costs towards testing etc. shall be borne by the
contractor within their quoted rates.
6.4
6.4.1
6.4.1
7.0
7.1.1
7.1.1
Documentation
Completion Documents
The following documents shall also be submitted by the contractor in
triplicate as part of completion documents:
a) Test certificate for materials supplied by the contractor
b) Certified records of field tests on materials /equipment, as
applicable.
c) Material appropriations statement as required
d) Two sets of drawings showing therein the as built conditions of
the work duly approved by the Engineer-in-charge along with
one set of reproducible on polyester film (drawings prepared
by contractor) along with soft form of the same.
e) Other documents as mentioned in Technical Specification.
“AS BUILT “ Drawings
Upon completion of work, the contractor shall complete all drawings to
“ AS built “ status ( including all vendor / Sub – Vendor’s drawings for
bought out items) and provide the owner , the following
a) One complete set of all original tracings / reproducible along with the
soft form of the same.
b) Two complete sets of prints.
OTHERS
Dispute Settlement between Govt. Dept. / PSU & PSE
In the event of any disputes or differences between the contractor and the
owner, if the contractor is a Government department, a Government
company or an undertaking in the public sector, then such disputes or
differences shall be resolved amicably by mutual consolation or through
the good offices or empowered agencies of the Government. If such
resolution is not possible, then the unresolved disputes or differences
Signature & seal of the Bidder
shall be referred to arbitration of an arbitrator to be nominated by the
Secretary. Department of legal affairs (low Secretary) in terms of the
Office Memorandum No. 55/1/75- CF dated 19 th December 1975 issued
by the cabinet Secretariat (Dept. of cabinet Affairs) as modified from
time to time. The Arbitration conciliation Act 1996 shall not be
applicable to the arbitrator under this clause. The award of the arbitrator
shall be binding upon parties to the dispute, provided, however any party
aggrieved by such award may make a further reference for setting aside
or revision of the award to low secretary whose decision shall bind the
parties finally and conclusively.
7.2
7.2.1
Project Scheduling and Monitoring
The following schedules / documents/ reports shall be prepared and
submitted by the contractor for review/ approval at various stages of the
contract.
7.2.2
After placement of purchase order.
7.2.3 1 THE CONTRACTOR shall present the programme and status at various
review meetings as required.
Monthly Review Meeting
Level of Participation Senior Officers of Owner & contractor.
Agenda
a) Progress Status / Statistics.
b)
Completion Outlook
c)
Major hold ups / Slippages.
d)
Assistance required.
e)
Critical Issues
f)
Client query / approval.
Venue
Site
7.2.5 Progress Reports
1)
Monthly Progress Report
This report shall be submitted in three copies on a monthly basis within Ten
calendar days from Cut –off date as agreed upon, covering overall scenario of
the work. The report shall include but not be limited to the following ;
a) Brief introduction of the work
b) Activities executed / achievements during the month.
Signature & seal of the Bidder
c)
d)
e)
f)
Scheduled vs actual percentage progress and progress curves for subordering manufacturing / delivery, sub- contracting, construction activities
and overall quantum wise status of purchase orders against scheduled
Areas of concern / problems / hold ups, impact and action plans
Resource deployment status
Annexure giving status summary for Material requisitions and deliveries ,
sub- contracting and construction
Distribution : Owner
7.3
Two copes & one at site
DIFECTS LIABILITY PERIOD / WARRANTY PERIOD
As per clause No. 5 n of GTC.
Signature & seal of the Bidder
APPENDIX – 1 TO SCC
TERMS OF PAYMENTS
1.1
1.2
1.3
The basis and terms of payment without prejudice to any other mode of recovery
available to owner, shall be as given below.
The contractor shall be paid monthly running account bills at stages of completion of
individual item/ work, based on the joint measurement in the following manner after
deductions of necessary dues payable by contractor to the owner such as retention
money, taxes duties etc in accordance with various provisions made elsewhere in this
document.
SPECIAL PAYMENT TERMS
Following payment shall be made to the contractor against the running bills subject to
the rate awarded to him and the clause regarding retention money as per general terms
and condition.
CIVIL WORKS
50 %
45%
& INTERIOR
WORKS
Item NO. 65 to Tiling / flooring On delivery at 100%
69
works / floor site
completion
finish / False
the item
floor/ Dado
Item No. 49
False ceiling
On delivery at 100%
site
completion
the item
Item No. 36 – Desk unit
/ Total structure 100%
to 48
loose furniture / without laminate completion
Fixed furniture /
veneer
& the item
moulding
+
polish
Item No. 50
ELECTRICAL
Blinds
On delivery at 100%
site
completion
the item
60%
35%
5%
of
of
of
of
Upon
acceptance and
completion of
the
job
as
envisaged in the
contract
Upon
acceptance and
completion of
the
job
as
envisaged in the
contract
Upon
acceptance and
completion of
the
job
as
envisaged in the
contract
Upon
acceptance and
completion of
the
job
as
envisaged in the
contract.
5%
Signature & seal of the Bidder
WORKS
Item No. 113 to Main
power Up on delivery
115 & 143 to control centre,
146
switch
board,
panels
and
distribution
boards
Up
on
installation and
commissioning
of the item
Item No. 106, Point
wiring Up on delivery
111, 116
and connected
accessories/
Race ways
Up
on
installation and
commissioning
of the item
Item no- 118 to Light fixtures / Up on delivery
122
other fixtures /
public address
system
Up
on
installation and
commissioning
of the item
Item No. 112,
123 to 142 &
150 to 152, 153
to 156
Up
on
installation and
commissioning
of the item
Cables
/ Up on delivery
accessories/
earthing / lan
cables, / AC
Up
on
Integrations of
all
facilities
and completion
of the job as
envisaged in the
contract
Up
on
Integrations of
all
facilities
and completion
of the job as
envisaged in the
contract
Up
on
Integrations of
all
facilities
and completion
of the job as
envisaged in the
contract
Up
on
Integrations of
all
facilities
and completion
of the job as
envisaged in the
contract
Balance jobs as per Schedule of quantities
95% on completion of the items
5% on completion of acceptance of all jobs as per contract.
Signature & seal of the Bidder
F. SCHEDULE OF QUANTITIES
Signature & seal of the Bidder
G. TECHNICAL SPECIFICATIONS
Signature & seal of the Bidder
TECHNICAL SPECIFICATIONS
A. INTERIOR & CIVIL WORKS
The scope of work covers execution and completion of the work consisting of
Interior Furnishing and Minor Civil works for
Regional Office at URWA
STORE, Mangalore in accordance with the drawings and specifications given
along with the tender document:
1.
GENERAL:
This specification is for work to be done, item to be supplied and materials to be
used in the works as shown and defined on the drawings and described herein, all
under supervision and to the satisfaction of the EIC/ Architects.
The workmanship is to be the best available and of a high standard, use must be
made of a special trades men in all aspect of the work and allowance must be
made in the rates for so doing.
The materials and items to be provided by the contractor shall be approved by the
HPCL / Architects in accordance with any samples which will be submitted for
approval by contractor and generally in accordance with the specifications. Also
if products are specified in the specification and / or bill of brand, trade name or
catalogue reference, the contractor will be required to obtain the approval of the
Architects before using the materials. The contractor shall produce all in voices,
Vouchers or receipts for any materials if called upon to do so by the HPCL /
Architects.
Samples of all materials are to be submitted to the Architects for approval before
the contractor orders or deliver the materials at site. Samples together with their
packing are to be provided free of charge by the contractor and should any
materials be rejected, they will be removed from the site at the contractor’s
expense. All samples will be retained by the HPCL / Architects for comparison
with materials which will be delivered at the site. Also the contractors will be
required to submit specimen finishes of Colours, fabrics etc for the approval of the
architects before proceeding with the work
The contractor shall be responsible for providing and maintaining and boxing or
other temporary coverage required for the protection of dresses or finished
Signature & seal of the Bidder
work if left unprotect. He is also to clean out all shelving, out ends and other
waste from all pairs of the works before coverage’s or in fillings are constructed.
Templates, boxes and moulds shall be accurately set out and rigidly constructed
so as to remain accurate during the time they are in use.
All unexposed surface of timber e.g. false ceiling, backing fillets, backs of door
frames, cupboard framing, grounds, etc. are to be treated with two coats of
approved timber preservative before fixing or converging.
Only first class workmanship will be accepted. Contractor shall maintain uniform
quality and consistency in workmanship throughout.
If directed , materials shall be tested in any approved Testing Laboratory and the
test certificate in original shall be submitted to the Architects and the entire
charges of testing including charges for repeated tests if orders shall be borne by
the contractor.
It shall be obligatory for the contractor to furnish certificate , if demanded by the
HPCL/ Architects, from manufacturer or the material supplier that the work has
been carried out by using their material and as per their recommendation.
All materials supplied by HPCL / if any / other specialized firms shall be properly
stored and the contractor shall be responsible for its safe custody until they are
required on the works and till the completion of work.
Unless otherwise
shown on the drawings or mentioned in the Schedule of
Quantities or Special specifications the quality of materials, workmanship,
dimensions, etc., shall be as specified herein under.
All equipment and facilities for carrying out field tests on materials shall be
provided without any extra cost.
2.
PLYWOOD
Marine plywood shall generally conform to I.S. 710 – 1980 or latlest, bonded with
phenol formaldehyde, treated with wood preservative.
3.
TEAK WOOD
Timber shall be well seasoned and of the best quality, Indian Teak wood specified
(viz) Bandeli, Ballarshah, Malabar , etc.,
Signature & seal of the Bidder
Timber shall be Considered as well seasoned, if its moisture content does not
exceed the following limits
i)
Timber for frames
--- 14%
ii)
Timber for planking , shutters, etc
---- 12 %
The moisture content of timber shall be determined according to method described
in paragraph 4 of IS: 287 for “Maximum Permissible Moisture content of Timber
used for different purposes in different climatic Zones’
First class Indian Teak wood means locally available best quality and well
seasoned. It shall have uniform colour , reasonably straight grains and shall be free
from large loose dead knots, or defects of any kind. No individual hard and
sound knot shall be more than 2.5 cm in diameter and aggregate area of all knots
shall not exceed 1% of the area of the piece. There shall not be less than growth
rings per 2.5 cm width.
All the wood shall be properly seasoned, natural growth and shall be free form
worm holes, loose or dead knots cracks, shakes, twists, bends, saw wood or other
defects, saw die square and shall not suffer warping, ting or other defects. All
internal frame work shall be treated with approved wood preservative. All wood
brought to site should be clean shall not have any preservative. All rejected
decayed, bad quality wood shall be immediately removed from site. All wood
brought to site must be stacked stored properly as per instructions.
4. ALUMINIUM BOX FRAMES
The Aluminium Box frames for the Solid partitions shall be made out of
Aluminium sections of 50 x 25 mm size with 1.5mm thickness. The aluminium
sections shall conform to IS: 9833.
5. GLAZING:
Glass used for glazing shall be float glass of best approved quality free from flaw,
specks, bubbles and shall be of thickness specified in the schedule of Quantities.
All glass to be of approved manufacturer complying with I.S. 3548- 1966 as per
approved quality and sample to be of the selective quantities specified and free
from bubbles, smoke, air holes and other defects.
Polished plate glass shall be “Glazing Glass” (G.G) conforming to IS 3438 -1965
or as per approved sample and quality.
Signature & seal of the Bidder
The compound for glazing to metal is to be a special non-hardening compound
manufactured for the purpose and of a brand and quality approved by the HPCL /
Architects.
While cutting glass, proper allowance be made for expansion, Each square of
glazing to be in one whole sheet. On completion of work clean all glass inside
and out, replace all cracked scratched and broken panes and leave in good
condition.
6.
WOOD WORK
Timber used shall confirm to specifications described under materials, shall be in
accordance with the drawing in every detail and all joiner’s work shall be
accurately set out , framed and finished in a proper workman like manner. Frames
of partitions and opening etc., shall be of accurately planned smooth and rebates,
rounding and Mouldings shall be made as shown on the drawings. Patching or
plugging of any kind shall not be allowed. Joints shall be simple, neat and strong.
Framed joints shall be coated with suitable adhesive like glue or synthetic resin
before the frames put together. All mortise and tenon joints shall fit in fully and
accurately without wedging or filling. The joints shall be pinned with hardwood or
rust resisting star shaped metal pints of 8 mm dia, after the frames are put together
and pressed in position by means of a press. The frames shall be protected during
the progress of work by providing suitable boxing. All portion of timber abutting
against or embedded in masonry or concrete shall be treated against termites by
giving a coat of any approved wood preservative. All T.W. work should be painted
with a coat of approved wood primer
Frames and shutters shall not be painted or erected before being approved by the
EIC/ Architects.
7. JOINERY
Joinery is to be prepared immediately after the placing of the contract framed up,
bonded and waged up. Any portions that are warped or found with other defects
are to be replaced before wedging up. The whole of the work is to be framed and
finished in a workmen like manner in accordance with the detailed drawings
wrought and whenever required , fitted with all necessary metal ties. Straps, belts,
screws, glue etc Running beaded joints are to be cross tongued with teak tongues
wherever 1(1/2) thk. Double cross tongued. Joiners work generally to be finished
with fine sand / glass paper.
Signature & seal of the Bidder
Joints
All joints shall be standard mortise and tenon, dowel, dovetail, and cross halved.
Nailed or glued but joints will not be permitted, screws, nails etc., will be standard
iron or wire of oxidized Nettle fold tenons should fit the mortises exactly. Nailed
or glued but joints will not be permitted, exceptional cases with approval of
Architects/ HPCL
.
Where screws shown on a finished surface, those will be sunk and the whole
plugged with a wood plug of the same wood and grain of the finished surfaces
will be neatly punched and the hole filled with wood filler to match the colour.
Should joints in joiner’s work open, or other defects arise within the period stated
for defects liability in the contract and the clause thereof be deemed by the
Architects to be due to such defective joinery shall be taken down, and refilled,
redecorated and / or replaced if necessary and any work disturbed shall be made
good at the contractors expense.
Nails , spikes and bolts shall be of lengths and weights approved by the HPCL/
Architects. Nails shall comply with IS 1959-1960. Brass headed nails are to
comply with B.S. 1210. Wire staples shall comply with B.S 1494 or equivalent.
The contact surface of dowels, tennons, wedges etc shall be glued with an
approved adhesive.
Where glued, joinery and carpentry work is likely to come into contact with
moisture, the glue shall be waterproof grade.
8.
GYPSUM BOARD PARTITION:
Metal stud partition which includes two layers of tapered edge 15.0mm thick fire
line board screw fixed with drywall screw of 25 mm for first layer and 45mm for
second layer at 300 mm centres to either side of 70mm studs (0.55mm thick
having one flange of 34mm and another flange of 36mm made of G.I. Steel)
placed at 610 mm centre to centre in 70 mm floor and ceiling channel (0.55 mm
thick having equal flanges of 32 mm made of G.I. steel) with joints staggered on
each layer to avoid leakage through joints. Finally square and tapered edges of the
boards are to be jointed and finished so as to have a flush look which includes
filling and finishing with jointing compound. Joint paper tape and two coats of
Signature & seal of the Bidder
Drywall top coat suitable for Gypboard ( As per recommended practices of India
Gypsum)
Note:

Angle bead to be used at external angles to get straight line finish &
protection from normal impacts. It should be charged extra.
 Edge bead to be used to protect the exposed Gypsum core of gypboard
specially at cut edges of the openings for doors / windows / glazing or any
other unprotected core. It should be charged extra.
 Control joints to be used in excess of 10 Mtr. Long partitions / walls for
which no extra will be payable.
9. FLUSH DOORS:
All flush doors shall be solid core unless otherwise specified. It shall conform to
the relevant specifications of I.S.2202 and shall be obtained from approved
manufacturers. The finished thickness of the shutter shall be as mentioned in the
item. Face veneers shall be of the pattern and colour approved by the EIC/
Architects and an approved sample shall be deposited with the EIC / Architects for
reference.
The solid core shall be of wood laminate prepared from battens of well seasoned
and treated good quality wood having straight grains. The battens shall be of
uniform size of about 2.5 cm width. These shall be properly glued and machine
pressed together with grains of each piece reversed from that of adjoining one.
The longitudinal joints of the battens shall be staggered and no piece shall be less
than 50 cm in length. Alternatively, the core shall be of solid teak particle board.
Edges of the core shall be lipped with first class teak wood battens of 4 cm (1 ½ )
minimum depth, glued and machine pressed along the core
The core surface shall then have two or three veneers firmly glued on each face.
The first veneer (called cross Bond) shall be laid with its grains at right angles to
those of the core and the second the third veneer with their grains paralled to
these of the core. The under veneers shall be of good quality, durable and well
seasoned wood. The face veneer shall be of minimum one mm thickness and of
well matched and seasoned first class teak, laid along with grains of the core
battens. The combined thickness and of well matched and seasoned first class
teak, laid along with grains of the core battens. The combined thickness of all the
veneers on each face shall not be less than 4 mm. Thermo setting synthetic resin
Signature & seal of the Bidder
conforming to IS 303 for moisture proof plywood grade M.P.F.I shall be used in
manufacture. In addition all doors shall have external lipping all round 8 mm thick.
II.
HARDWARE
All hardware fittings and fixtures shall be made with structural
properties to sustain safety and withstand strains and stresses to which
they are normally subjected to such as opening and closing, wind
pressure etc., the fittings shall generally conform to relevant
specifications.
They shall be made true, clear, and straight with sharply defined profiles
and unless otherwise shown or specified with true smooth surfaces and
edges, free form defects. Screw holes shall be counter sunk to suit the
head of wood screws.
The hardware throughout shall be of approved manufacture or supplier
well made and equal to in every respect to the samples to be deposited
with the Architects. The Contractor may be required to produce and
provide samples from many different sources before the HPCL /
architects take decision and he should allow his rates for doing so.
Fittings generally shall be brass polished & lacquered / stainless steel
unless otherwise specified and shall be suitable for their intended
purpose. In any case, it will have to be approved by HPCL and
Architects before the contractor procures it at site of work.
Screws are to match the finish of the article to be fixed, and to be round
or flat headed or counter sunk as required.
The contractor should cover up and protect the brass and bronze surfaces
with thick grease or other suitable productive material, renew as
necessary and subsequently clean off away on completion.
Aluminium and stainless steel shall be of approved manufacturer and
suitable for its particular application. Generally the surface of aluminum
shall have an anodized finish and both shall comply with the samples
approved by the HPCL / architects. All stainless steel sheets shall be 304
SS Japan or equivalent with gauge as specified by not thinner than 16 G.
Signature & seal of the Bidder
All steel, brass, bronze, aluminum and stainless steel articles shall be
subjected to a reasonable test for strength if so, required by the HPCL /
Consultants at the contractor’s expense.
All brazing and welds are to be executed in a clean and smooth manner
rubbed down and left in the flattest and tidiest way, particularly where
exposed.
Chromium plating shall be in accordance with xx I.S. Standard or as per
approved specification for normal outdoor conditions and shall be on a
base material of copper or brass.
12.
BUTT HINGES: These shall be of stainless steel (14 gauges) of sizes
specified in the schedule of quantities / drawings of approved make.
13.
DOOR CLOSER: These shall be of approved quality conforming to IS :
3562 as specified in the schedule of quantities.
14.
PAINTS : All material required for the works like lime for lime wash,
dry distemper, oil bound distemper, cement, primer, oil paint, enamel
paint, flat oil paint, plastic emulsion paint, anti-corrosive primer, red
lead, water proof cement paint shall be of specified and approved
manufacturer, delivered to the site in the manufacturer’s containers with
the seals etc., unbroken and clearly marked with the manufacturer’s
name or trade mark with a description of the contents and colour shall
conform to the latest Indian Standards for various paints. All materials
are to be stored on the site of the work.
Spray painting with approved machines will be permitted only if written
approval has been obtained from the HPCL / Architects prior to painting.
No spraying will be permitted in the case of priming coats nor where the
soiling of adjacent surfaces is likely to occur. The buzzle and pressure
to be so operated as to give an even coating throughout to the
satisfaction of the HPCL/ Architects. The paint used for spraying is to
comply generally with the satisfaction concerned and is to be specially
prepared by the manufacturer for spraying. Thinning of paint made for
brushing will not be allowed.
Signature & seal of the Bidder
Wood preservative shall be boson or other equal and approved
impregnating wood preservative and all concealed wood work shall be
treated with wood preservative.
All brushes, tools, pots, kettles etc. used in carrying out the work shall be
clean and free from foreign matter and are to be thoroughly cleaned out
before being used with a different type of class of materials.
All iron or steel surfaces shall be thoroughly scraped and rubbed with
wire brushes and shall be entirely free from rust, mill scale etc. before
applying the priming coat.
Surfaces of new wood work which to be painted are to be rubbed down,
cleaned, down to the approval of the Architects.
Surfaces of previously painted woodwork which are to be cleaned
down with soap and water, detergent solution or approved solvent to
remove dirt, grease etc., while wet surfaces shall be flatted down with
a suitable abrasive and then rinsed down and allowed to dry. Minor areas
of defective paint shall be removed by scraping back to a firm edge and
the exposed surface touched in with primer as described and stopped
with putty. Where wood work has been previously painted or polished
and is to be newly polished, scrapping, burning off or rubbing down.
Surfaces of previously painted metal which shall be painted are to be
cleaned down and flattened down as described in surfaces of any rust and
loose scale shall be removed completely by chipping, scrapping and wire
brushing back to the bare metal and touched in with primer as
described.
15.
PAINTING OIL / ENAMEL / PLASTIC EMULSION ETC.,
Ready mixed oil paint, plastic emulsion paint, ready mixed synthetic
enamel paint, Aluminium paint, etc., shall be brought in original
containers and in sealed tins. If for any reason thinner is necessary the
brand and quality of thinner recommended by the manufacturer or as
instructed by the HPCL / Architects shall be used.
The surface shall be prepared as recommended by the manufacturers and
as instructed by HPCL /Architects and primer of approved brand/make
Signature & seal of the Bidder
shall be applied. After 24 hour of drying, approved specified quality
paint shall be applied evenly and smoothly. If required, filler putty
coating may be given to give smooth finish. Each coat shall be allowed
to dry out thoroughly and then lightly rubbed down with sand paper
and cleaned of dust before, the next coat is applied. Number of coats
shall be as specified in the item and if however the finish of the surface is
not uniform additional coats as required shall be applied to get good and
uniform finish at no extra coast. After completion no hair marks from the
brush or clogging of paint puddles in the corners of panel angles of
Mouldings shall be left on the work. The glass panes floor etc shall be
cleaned of stains.
When the final coat is applied, if directed , the surface shall be rolled
with a roller or if directed it shall be stippled with a stippling brush.
16.
MELAMINE FINISHES
A)
GLOSSY
As specified in the Approved make of materials natural wood finish
clear glossy is a premium quality melaminised coating specially
formulated as a protective a nd decorative finishing clear for wood.
TECHNINAL DATA
Method of application
:Brushing at 25- 30 seconds by ford Cup b 4 at
30 degree C
.Spraying at 20-25 seconds by ford cup at 30
degree C
Thinner recommended : Brushing – Thinner 106
Spraying – Thinner 124
Thinner intake
: 20- 25 % by volume
Mixing ratio
: Base to hardener in 10:1 by volume
Drying Time
: 8 hours
Surface dry – less than 30 minutes
Signature & seal of the Bidder
Hard dry – 16 -20 –hours
Recording period – Overnight
Finish
: 25 microns film thickness smooth and glossy
Flash Point
: Above 14 degree C ( 57 degree F)
Sand the surface along the grains with Emery paper No. 180 or with a suitable
grade sand paper. Brush the surface free of loose dust. Fill the wood using wood
filler of approved make. Remove excess filler immediately after applications.
Allow 2-3 hours of drying, before sanding with emery paper no 240 – or 280. if
desired, apply wood stains by ragging after filling step or mix it in Natural wood
finish of approved make up to 20 % by volume and apply by spraying after sealer
coat. In application by ragging allow a drying time of 5 – 10 minutes in between
coats and 30- 60 minutes before over coating with finish coats. Apply a coat of
Natural wood finish clear sealer. After overnight drying, smooth sand with
Emery paper no 320 and wipe the surface free of loose dust. Apply natural wood
finish clear glossy of approved make as follows. Ensure that the surface to be
coated is free from loose matter. Natural wood finish clear Glossy of approved
make is a two component system consisting of base and hardener. These should be
mixed in the recommended ratio. The two components should be mixed in a
glass, plastic or enameled container. Allow the mixture to stand for 30 minutes
and then apply by brushing or spraying using the recommended thinner for
consistency adjustment. The mixture of base and hardener should be used within
8 hours to enhance gloss and decorative value natural wood finish clear glossy of
approved make can be buffed using suitable buffing mops but only after 48 hours
of application.
b)
MATT : Natural Wood finish clear matt of approved make is a premium quality
melaminised coating specially formulated as a protective and decorative
finishing clear coating for wood.
TECHNICAL DATA
Method of Application
: Brushing at 25-30 seconds by Ford Cup B4 at
30
degree C
Signature & seal of the Bidder
Spraying at 20-25 Seconds by ford Cup at 30
degree C
Thinner recommended
Thinner intake
: Brushing – Thinner 106
Spraying – Thinner 124
: 20-25% by volume
Mixing ratio
: Base to hardener in 10:1 by volume
Drying Time
: 8 hours
Recoating period – Overnight
Finish
:25 microns film thickness smooth and matt
Flash point
: Above 14 degree C ( 57 degree F)
Sand the surface along the grains with Emery Paper No. 180 or with a suitable
grade sand paper. Brush the surface free of loose dust. Fill the wood using wood
filler of approved make. Remove excess filler immediately after applications.
Allow 2-3 hours of drying, before sanding with Emery paper No 240 or 280. If
desired, apply wood stains of approved make by ragging after filling step or mix
it in Natural Wood Finish of approved make up to 20% by volume and apply by
spraying after Sealer Coat. In application by ragging allow a drying time of 5-10
minutes in between coats and 30-60 minutes before over coating with finish
coats. Apply a coat of Natural Wood Finish Clear Sealer of approved make. After
overnight drying, smooth sand with Emery Paper No 320 and wipe the surface
free of loose dust. Apply Natural Wood Finish Clear matt of approved make as
follows. Ensure that the surface to be coated is free from loose matter. Natural
Wood Finish clear matt is approved make is a two component system consisting
of base and hardener. These should be mixed in the recommended ratio. The two
components should be mixed in a glass, plastic or enameled container. Allow the
mixture to stand for 30 minutes and then apply by brushing or spraying using the
recommended thinner for consistency adjustment. The mixture of base and
hardener should be used within 8 hours.
Signature & seal of the Bidder
c)
VARNISHING:
Surface shall be cleaned. All unevenness shall be rubbed down smooth with sand
paper and well dusted. Knots visible shall be covered with a preparation of red
lead and Glue. Resinous or loose knots and gaps filled with seasoned timber
pieces made level with rest of the surface. Holes and indentations on surface shall
be filled with putty made of whiting and linseed oil. Surface shall be given a coat
of filler made of 2.25 kg of whiting of 1.5 litre of methylated spirit. When it dries
surface shall again be rubbed down perfectly smooth and sand paper and wiped
clean.
After preparation of surface, two coats of clean boiled linseed oil shall be applied
at sufficient interval of time. After the linseed oil has dried two coats of varnish
obtained from approved manufacturer shall be applied at sufficient interval of
time. If the surface fails to produce the required gloss an additional coat shall be
applied without any extra cost.
17.
LIGHT WEIGHT CALCIUM SILICATE GRID CEILINGS :
The true horizontal level imported false ceiling grid using hot dipped galvanized
steel section exposed surface chemically cleaned capping pre- finished in baked
polyester paint main tee size of 24 x 38 x 033 mm at every 12000 mm c/c
maximum and rotary stitched cross ‘T’ of size 24 x 30 x 0.28 mm at every size of
600 mm c/c max and 22 x 22 x 0457 mm wall angle all round the wall to form a
grid of size 600 mm x 600 mm and suspending the grid using suitable support
system at every 1200 mm intervals at the main T and laying Light Weight
Calcium Silicate Ceilings as per the manufacturers specification. The calcium
silicate boards shall conform to BS 476 Part 4 1970.
18.
PLAIN ACOUSTIC PANEL CEILING CLIP IN SYSTEM
Acoustic Panel tile size 600 x 600 mm
Grid size : 600 x 600 mm
Surface of the tile : Plain / perforated steel tiles ( Perforation 2.5 mm dia at 5.5
mm cc staggered)
The tile shall be made out of 0.5 mm thick polyester coil coated stove enameled
galvanized steel in approved colour with beveled edges or 90 degree turned edges.
Coil coating to be 20 microns on exposed side and 5 microns proper on the back
side. Two sides of each tile to be raised and piped and stopped to ensure positive
Signature & seal of the Bidder
engagement with spring clip in profile. Tiles shall be suspended by means of 0.5
mm galvanized steel clip in carrier profile top width of 24 mm bottom width of 10
mm and height of 29 mm. These carriers are fixed at 600 mm centre to centre
spacing on the intermediate runner of top width of 19 mm bottom width of 27 mm
and a height of 40 mm.
The intermediate runners shall be provided at every 1200 mm centre to centre.
Suspension profiles suspended from roof grid structure by GI suspension angle @
1200 mm c/c , ceiling brackets expansion fasteners etc., of suitable size as per
requirements and hold wall angle of size not less than 19 x 19 x 0.5 mm thickness
perimeter angle shall be polyester coil coated as per manufacturer’s specification.
On clamp wall angle of size not less than 19 x 19 x 0.5 mm thickness perimeter
angle shall be polyester coil coated as per manufacturer’s specification.
19.
ACOUSTIC MINERAL FIBRE GRID FALSE CEILING :
The true horizontal level false ceiling grid of prelude Supraframe XL system of
approved manufacturer using hot dipped galvanized steel section, exposed
surface chemically cleaned capping pre – finished in baked polyester paint wall
angle of size 3000 x 19 x 19 mm used in the periphery of the ceiling fixed to the
wall partition R.C. Column band walls with the help of screws at 600 mm c/c.
Main runner of size 3000 x 15 x 32 mm suspended at a 1200 mm c/c by using 2
mm dia. G.I wire hanger securely fixed to the structural soffit of RC slab by
using 6mm nylon rawl plug at every 1200 mm (max) and 1200 mm long cross tee
of size 15 x 32 mm to be interlocked between in Main runner at 600 mm c/c
(max0 to form a grid of 1200 x 600 mm . 600 mm long cross tee of size 15 x 32
mm fixed in between 1200 mm long cross tee for forming a grid of 600 x 600
mm. Finally laying approved manufactured 15 mm thick MICROLOOK EDGE
MINERAL FIBRE ACOUSTIC CEILING TILES of approved manufacturer
having fire rating of 60 minutes asper BS 476/23 of 1987, Noise Reduction Coefficient (NRC) of 0.50 to 0.55, sound attention of 34 DB, Thermal Conductivity
K- 0.052 – 0.057 W/m K, weight of 3.5 kg/ m2 and Humidity Resistance of RH –
95
20.
METAL FLASE CEILING
False ceiling with lay in tile system with G.I. Coil coated tiles – Boxer type VT –
15 mm box type panels with Non- Metallic Finish as approved manufactured as
per the details given below :
Frame work : Suspension System consists of parametrical channel of 24 mm x 24
mm , which is fixed on to the wall and main tees o f24 x 38 mm height and cross
Signature & seal of the Bidder
tees of 24 mm x 38 mm high forms a pattern of 600 x 600 mm grid and further
this work is supported by G.I Rod of 4 mm and height adjustable steel clips or
‘J’ Bolt system.
Tiles: G.I. Coil coated false ceiling perforated / plain tile of size 600 mm x
600mm 35 H- non combustible fire proof- class “ MO” humidity proof, Aseptic,
fabricated from imported enameled finish aluminum of Grade 3003 (Al. Mn) and
having a thickness of 0.50mm, painted by coil coating process with one coat of
primer, two coats of polyester paint and one coat of primer at the back of the
aluminium boxer type panel and this panel shall facilitate for fabricating in
different solutions / models, such as the panels drop down by 35 mm , the panels
goes up by 35mm etc complete, as directed. Rate shall include for providing the
tile covered with non woven “SOUNDTEX” fabric inside of the panels as
enhancing the acoustic properties etc complete as directed
21.
22.
All framework & accessories, spring steel clips, hanger, tee Runner, Ultra Look
Tee. Runner and edge trim, anchor fasteners to fix suspension rod etc., complete
as directed. Rate shall include to make suitable provisions for providing
openings for light fittings, diffusers and cut-outs in any shape & profile all
materials scaffolding, tools and plants, work at all levels etc complete and as
directed .
CARPET
Approved make 100% optimum SD/ Wear on Nylon tufted, Textured , Loop pile
carpet tiles of 20 oz/ sq.yd of size 609 x 609 mm permanent static control solution
dyed, pile height to a maximum of 0.101 inches with synthetic non-woven Glasbac
backing of Vinyl cushion with glass reinforcement / PVC free underscore cushion
including colorfastness > or = 4 after 100 hours, moth proof, stain resistant etc.,
complete, over existing flooring as per manufacturer’s specification. The rate
shall be inclusive of the PVC free under score cushion backing for entire area to
be covered by carpet. (Note : Volatile organic compound free adhesive of
approved make shall be used for laying the Carpet)
ANT-STATIC VINYL FLOORING
PVC based vinyl Tiles and Rolls / Tiles set with adhesive on to a concrete or
masonry base shall conform to latest IS:3462 or its Equivalent British Standard
a)
Materials
TILES :
Signature & seal of the Bidder
The tiles should be calendared laminated solid resilient unbreakable and
homogeneous flexible quartz reinforced PVC Vinyl tiles composed o f100%
vinyl from face to back with alkaline resisting colour pigments and other plastic
compounds in different shades and designs and in different sizes and thickness and
shall conform to IS : 3462 or its Equivalent British standard. Unless otherwise
mentioned the tiles shall be squares of approved dimensions. Tiles shall have
properties of a high wear resistance and resilience, designed to withstand high
traffic and abrasion . The face of these tiles shall be free from porosity, blisters,
cracks embedded foreign matter, or other physical defects, which affect the
appearance or impair the service ability of the tiles. All edges shall be cut true and
square. The colour shall be non-fading and uniform in appearance, insoluble in
water and resistant to alkalis cleaning agents and usual floor polishes.
Cove base shall be extruded PVC (100% putty) with moulded top set cove colour
and the height of the base shall be as indicated on the drawings, scheduling and /
or as approved by client / architect.
b)
Samples of tile and cove base shall be submitted to the client / Architects along
with test certificate for approval.
Rolls
It should be calendared laminated solid resilient unbreakable and homogeneous
quartz reinforced flexible PVC Vinyl Flooring in different shades and designs and
in different width and thickness with inherent characteristics of wear resistance,
dimensional stability, elegance etc and shall conform to IS : 3462 or its
Equivalent British Standard.
Each packet of tile or roll shall be legibly and indelibly marked with the
manufacturer’s trade mark thickness , size batch number and date of manufacture.
Tiles shall be delivered securely packed and store in clean dry well ventilate
places.
c)
Adhesive
Synthetic rubber based adhesive to be used for fixing tiles shall be Dunlop S-758
or Fevicol SR-998 or equivalent or as recommended by the manufacturer. The
adhesive shall have a short drying time and long life. Each container shall show
the self life, date of manufacture and over age container shall be immediately
removed form the site.
Signature & seal of the Bidder
d)
Sub- Floor
The surface of sub-floor to receive this finish shall be firm, hard, smooth even
textured, without undulations and other deficiencies.
The surface shall be thoroughly cleaned. All loose dust particles shall be removed.
Oil grit and grease, if any shall be removed completely by the use of detergent
and sub-floor should be carefully dried prior to laying
e)
Laying :
The tiles shall be stored in the room for at least 24 hours to bring them to the
same temperature as the room. In air conditioning spaces, the air conditioning
shall be fully operational before the tiling is laid.
The adhesive shall be applied uniformly at the rate recommended by the
Manufacturer to the fully dry surface in the desired thickness. The adhesive shall
also be applied to the backs and edges of the tiles and surface shall be allowed to
“ touch dry” before fixing . The tiles shall then be placed neatly on the surface
exactly to the approved pattern and set firmly with a suitable tool. After it has
adhered, vinyl tiles shall be rolled in two directions with a roller weighing 45 kg.
or more. If the edges tend to curl up, weights are to be applied to keep the edges
down. Special care shall be taken to avoid the formation of air pockets under the
tiles. The joints shall be very fine. Any adhesive squeezed out through the joints
shall be removed and cleaned immediate.
Rolls are to be stacked on the sub floor following the grain directions of the rolls.
Joint welding can be provided where ever the PVC rolls are installed in order to
avoid dust accumulation leakage of water and prevention from wear and tear in
joints. In this , a PVC cord is put into the joint after making grooves with machine
and is welded with hot thermo welding machine.
Adhesives and other materials used must have resistance against the corrosive
chemicals. Any defective surface must be capable of easy replacement. Joints shall
be finished smooth and will not be a source of accumulation of dust, poll of liquid
etc.
Tile shall be fitted to and around all permanent fixtures. Borders shall be fitted
accurately. Exposed edges or tile at door sills etc shall be protected with metal
moulding.
Cove base shall be firmly cemented to the walls and accurately scribed to trim
and plinth
Signature & seal of the Bidder
f)
FINISHING
Any adhesive marks on the surface shall be removed by wiping with a soft cloth
soaked in solvent. The surface shall be cleaned with soft soap, dried and then
polished with approved type of acrylic base emulsion polish using a soft cloth. A
time interval of at least 60 minutes must be given between the applications of
each coat of polish. After the polishing is done duration of eight hours must be
provided for the adhesive and polish to set before the area is put into regular use.
Protection – The surface shall be protected by covering with a plastic sheet over
which, Gypsum powder / pop shall be provided. The same shall be removed
before handing over the area for use of work.
23
ACCESS FLOOR SYSTEM
System : Access floor system to be installed shall provide a maximum finished
floor height of 600 mm from the existing floor level. The system shall provide
for suitable pedestal and under structure designed to withstand various static loads
and rolling loads subjected to it in an office / Server / DCS/ panel / rack area. The
entire Access floor system shall provide for adequate fire resistance, acoustic
barrier and air leakage resistance.
Panels: Panels shall be made from steel. The bottom of the panel shall be embossed
in 49 hemispherical shape of 60 mm dia and 12 reverse conical of 25 mm dia to
give strength and flexural rigidity. The top sheet shall be plain and resistant
welded at various locations after the top and bottom sheets have been degreased
and phosphate. The above hollow panel shall have an infill of light weight
cementations materials. The entire panel shall be coated with epoxy coating on the
exposed surface. Panels shall remain flat through and stable unaffected by
humidity or fluctuation in temperature throughout its normal working life.
Panels shall provide for impact resistance top surfaces minimal deflection,
correction resistance properties and shall not be combustible or aid surface spread
of flame. Panels shall be insulated against heat and noise transfer. Panels shall be
600 x 600mm fully interchangeable with each other within the range of a specified
layout. Panels shall rest on the grid formed by the stringers which are bolted on to
the pedestals. Panels shall be finished with anti-static Laminate of colour and
PVC beading / trimming along the edges.
Signature & seal of the Bidder
Pedestals: _ Pedestal installed to support the panel shall be suitable to achieve a
finished floor height of 75 to 600 mm. Pedestal design shall confirm speedy
assembly and removal for relocation and maintenance. Pedestal base to be
permanently secured to position on the sub floor. Pedestal assembly shall provide
for easy adjustment of leveling and accurately align panels to ensure lateral
restrain. Pedestals shall support an axial load of 200 kgs, without permanent
deflection and an ultimate load of 3500 kgs pedestal head shall be designed to
avoid any rattle or squeaks.
Pedestal Assembly : Consisting of 100 x 100 x 2mm thick galvanized epoxy
polyester coated MS Base plate die pressed orbit ally riveted to a 21 mm. O.D.
2.5 mm thick epoxy coated MS pipe to engage the pedestal head assembly. The
pedestal head assembly consists of an embossed steel plate having 4 holes with ¼
th tapping for fastening and locating of tile; orbit ally riveted to a corresponding
threaded stud 16 mm dia. (O.D) length 100 mm which is designed to engage the
pedestal base assembly. The assembly shall provide a range of height adjustment
up to 25 mm with the help of check nuts.
Under Structure : Under Structure system consists of stringers of size 575 x 30 x
20 x 1.5 mm to form a grid of 600 x 600 mm . these stringers are locked into the
pedestal head and run both ways. The US system shall provide adequate solid,
rigid and quiet support for access floor panels. The US system shall provide a
minimum clear, uninterrupted height of 550 mm between the bottom of the floor
and bottom of the access floor for electrical conduiting and wiring.
Stringers : Stringer system is all steel construction, rectangular channels 30 x 20 x
1.6 mm thick with pre-punched counter sunk holes at both ends for securing the
stringers onto the pedestal head ensuring maximum lateral stability in all
directions. The grid formed by the pedestal and stringer assembly shall receive
the floor panel.
Lifting hook : 2 nos shall be given to HPCL free of cost and necessary cutting for
supply / return Air Grills and for Grommet of required size, of for electrical
supply wires wastages, lead & left , grouting the system with anchor fastener,
removing all debris from the premises etc complete as directed shall be in the
scope of the work.
23.
CIVIL WORKS
A)
CEMENT :
Signature & seal of the Bidder
The cement used throughout the work shall be to the approval of the EIC and a
Certificate shall be obtained from the manufacturers and produced to EIC for each
delivery of cement and it shall comply with the requirements of as mentioned in
the “ Technical Specification – Materials”. The contractor shall store the cement
in storage sheds to be provided by him for this purpose at site. The cement shall be
delivered to the site in bags sealed with the manufacturer’s seal and different types
of cement shall be stored separately. The storage sheds with watertight walls and
roof, shall be maintained in a perfectly dry and wall ventilated condition, 12 ‘’
above ground level and the cement shall be stored a per instructions issued by
EIC. It shall be turned over form the bottom as and when required by the EIC.
Any cement which has been deteriorated caked or which has been damaged due
to any reason whatsoever shall not be used . No cement shall be used for the
works that has been stored at site for more than three months. Test samples of
cement may be drawn form each consignment as delivered and tested by the EIC.
Should the results of such test show that nay samples does not comply with the
specified requirement the whole consignment form which the sample was taken,
shall be rejected and forthwith removed entirely from the site and replaced with
cement of satisfactory quality.
B)
SAND
Sand to be used for concrete shall be well graded mixture from coarse to fine
grains, complying with the requirements of IS 383 latest edition. It shall be clean,
hard and free from salt earth, clay and other impurities. Fine sand confirming to
Zone- iv shall not be used. It will comply with sieve analysis in accordance with
IS 2386 Part I & II. Unless initially clean, all sand shall be thoroughly and
carefully cleaned by screening and washing in fresh and clean water. The screened
and washed sand shall not contain more than 8% by volume of clay, dust and silt
immediately after allowing it to settle for 3 hours in water.
Field tests shall be carried out regularly to ensure the suitability of sand.
Sample loads shall be available at site for inspection of the EIC and if approved
by him all sand in the work shall be of quality at least equal thereto. In case of
sand containing moisture the proportions of concrete materials shall be adjusted to
give the correct mixture.
C)
COURSE AGGREGATE :
The coarse aggregate for the reinforced concrete work shall consist of crushed
gravel, black trap, granite or other stone to the approval of the EIC and shall be
free from dust confirming to IS – 383 latest edition . If considered necessary by
Signature & seal of the Bidder
the EIC, the aggregate shall be washed specially until an approved cleanliness is
obtained. The use of laminated stone, flat or flaky material will not be permitted.
The combined coarse aggregate shall in all respects be so graded as to allow 95%
to 100% by weight to pass a 20 mm I.S. sieve 25% to 55 % by weight to pass a
5mm I.S. Sieve and 0% by weight to pass a 5 mm I.S. Sieve. The aggregates of
different sizes shall be stored in separate stacks in clean state and free from all
dirt.
The coarse aggregate where absorption of water after 24 hour immersion is more
than 5% by weight shall not be used.
When required by the EIC the tests indicated in I.S. 383 or IS – 2386 ( all parts)
shall be got carried out by the contractor at his cost to show the acceptability of
the materials.
Stowage piles of aggregate shall have good drainage, preclude inclusion of foreign
matter and preserve the gradation.
D)
WATER :
Water used for all purpose in this contract shall be free from oil, acid, vegetable
matter, salts or dirt of any kind which will have adverse effect on cement or steel
in the case of reinforce concrete. Whenever called for , the contractor shall
produce test results for water being used on work. The water quality shall confirm
to IS -456-2000.
E)
ADMIXTURES
Admixtures or cement containing additives (such as accelerators, retreads water
proofing agents etc., ) shall not be used unless specified or otherwise directed or
approved by the consultants) the Admixtures shall confirm to IS – 9103 latest
edition.
F)
FORM WORK
The form work shall be designed and constructed in such a manner that all
concrete work shall be true to line, level and size , and free form honeycombing
pinholes surface irregularities and every other defect whatsoever.
All form work shall be adequately propped braced and framed to prevent
deformation under Wight and pressure of wet concrete constructional loads,
Signature & seal of the Bidder
wind, vibrations and other forces. All joints in shuttering shall be close fitting to
prevent the loss of cement paste or mortar form the concrete.
All form work shall be carefully cleaned and coated with approved proprietary
mould oil before use, care being taken to keep all reinforcement away form
contact with such oil . All moulds shall be free iron sawdust , shavings, dirt, mud
or other debris by housing with water or oil free compressed air.
Shuttering for beams and slabs shall be erected so that the shuttering on the sides
of the beams and of the soffits of the slab can be removed without disturbing the
beam bottoms. For beams having spans greater than 6 meters and for cantilevers,
the form work shall be given adequate upward camber as directed by the
consultant.
Details of all temporary work (Timbering, staging etc) are to be submitted for the
approval of the consultant and the form work shall be inspected and approved by
the consultant before concrete is placed within it . Notwithstanding such
approval, any damage or consequences arising there form shall be the contractor’s
entire responsibility.
25.
APPLICABLE SPECIFICATIONS AND CODES OF PRACTICE.
1S 269 :- Specification for ordinary,
cement.
rapid hardening and low heat Portland
IS 8112:- Specification for high strength ordinary, Portland cement.
IS 1489:- Specification for Portland – Pozzolona cement.
IS 383:- Specification for course and find aggregates from natural source for
concrete.
IS 3025:- Methods of sampling and test (Physical and chemical) water used in
industry.
IS 1200 :- Method of measurement of building works.
In the event that state, city or other Government bodies have requirements, more
stringent than those set forth in this specification, such requirements shall be
Signature & seal of the Bidder
considered part of this specification and shall supersede this specification where
applicable.
The quality of materials , method and control of manufacture and transportation of
all concrete works irrespective of the mix, whether reinforced or otherwise, shall
conform to the applicable portion of this specification.
Engineer shall have the right to inspect the source/s of material/s, the layout of
operations of procurement and storage of materials, the concrete batching and
mixing equipment and quality control system. Such an inspection shall be arranged
and approval of Engineer-in Charge shall be obtained prior to starting of concrete
work.
a)
The bricks shall be of table moulded first quality of regular and uniform size,
shape and colour, uniformly well burnt throughout but not over burnt. They shall
have plane rectangular faces with parallel sides and sharp, straight and right
angled edges. They shall be free form cracks or other flows. They shall have a
frog of 10 mm depth on one of their flat faces.
They shall give a clear metallic ringing sound when stuck
They shall show a fine grained uniform , homogeneous and dense texture on
fracture and be free form lumps of lime, lamination, cracks, air holes, soluble,
salts causing efflorescence or other defects which may in any way impair their
strength, durability, appearance or usefulness for the purpose intended. They shall
not have any part under- burnt. They shall not break when thrown on the ground on
their flat face in a saturated condition form a height of 60 cm
After immersion in water , absorption by weight shall not exceed 20 per cent of
the dry weight of the brick when tested according to I.S. S No. 1077 -1957.
Unless otherwise specified the load to crush the brick when tested according to
I.S.S no. 1077 – 1957 shall not be less than 35 kg./ sq.cm
b)
MORTAR
Unless otherwise specified, mortar for brick work shall be composed of 1 part of
cement to 5 parts of course approved sand for walls of one brick thick ( i.e. 23
Signature & seal of the Bidder
cms) and over and one part of cement to 4 parts of coarse approved sand for half
brick thick wall. Other specifications for mortar in brick work shall be as per I.S.S
No. 2116 – 1965.
c)
CONSTRUCTION DETAILS
i.)
SOAKING :
All bricks shall be immersed in water for two hours before being put into work so
that they will be saturated and will not absorb water from the mortar.
ii.)
BATS :
No bats or cut bricks shall be used in the work unless absolutely necessary around
irregular openings or for adjusting the dimensions of different and for closers, in
which case, full bricks shall be laid at corners, the bats being placed in the
middle of the courses.
iii.)
LAYING ;
The bricks shall be laid in mortar to line level and shapes shown on the plans
slightly pressed and thoroughly bedded in mortar and all joints shall be properly
flushed and packed with mortar so that will be completely filled with morta and no
hollows left any where bricks shall be handled carefully so as not to damage their
edges they should not also be throws from any height to the ground but should be
put down gently all courses shall be laid truly horizontal and all vertical joints
made truly vertical
Vertical joints in one course and next below shall not come over one another and
shall not normally be nearer than quarter of brick length. For bettered faces
bending shall be at right angles to the face. Fixtures, s and k, frames etc. if any cell
be built in at place show in the plans while laying the courses only and not latter by
removal of brick already laid.
Care shall be taken during construction to see that edges of brick at quoins, wills,
heads etc. are not damaged.
The vertical of the walls horizontality of the courses shall be checked very often
with plum bob and spirit level respectively
iv)
BOND:
Unless otherwise specified, brick work shall done in English bond
Signature & seal of the Bidder
v)
JOINTS:
Joints shall not exceed 10mm (about 3/8”) in thickness and shall be uniform
throughout. The joints shall be racked out not less than 10mm (about 3/8”) deep
when the mortar is green where pointing is to be done. When the brick surfaces are
to be plastered, the joints shall be racked to a depth of 5mm when the mortar is
green, so as to provide good key to plaster.
vi)
UNIFORM RAINING:
Brick work shall be carried up regularly in all case where the nature of will admit,
not leaving any part 60cm. lower than another. But where building at different
levels is necessary, the breaks shall be stepped so as to give later uniform level and
effectual bond. Horizontal course should be line and level and even and face plumb
or to better as shown on the plan. The rate laying masonry may be up to height of
80cm per day. If cement is used and 45cm (about 18”) if lime mortar is used.
SCAFFOLDING:
Scaffolding will be double or single as is warranted for the particular work put log
holes shall be made good by bricks to match the face work when put logs are
removed after ensuring that the holed behind are solidly filled in with 1:4:8 cement
concrete.
vii)
viii) CURING:
All brick work shall be kept well watered for 14days after laying. Where
Pozzolona cement is used for mortar, curing shall be extended by one week at the
contractor’s expense.
ix)
EXPOSED WORK
Where exposed brick is specified, the usual specification for the ‘Brick work’ as
mentioned above will be applicable for exposed brick work but in addition
specially selected brick shall be used for facing, ensuring and clean face of uniform
colour. No brick which are broken, chipped, wrinkled on which have irregular
edges or corners shall be used. Depending on the quality of bricks and if instructed
by the site engineer, the exposed face of every brick shall be rubbed before laying
without extra charges. Wooden filter 10mm thick and 10 mm wide shall placed at
the edge of joint so that no mortar comes on the surface of the brick and the regular
thickness of joints is maintained. The surface shall be rubbed down with brushes of
brick is necessary, and thoroughly washed. No mortar hall be allowed to stick to
the surface. Which shall be left. clean to the site engineer’s satisfaction with all
joints even and true to a straight line. Double scaffolding shall be used in exposed
brick work.
Signature & seal of the Bidder
x)
REINFORCEMENT IN HALF BRICK THICK WALLS:
Half brick thick and brick on edges walls shall be provided with reinforcement
consisting of 2 nos. of 6mm M.S bars embedded in mortar 15 mm thick at every
fourth course and shall be anchored at the end. The cost of M.S bar shall be
included in rate of partition walls unless otherwise stated in the schedule of
quantities.
xi)
RATES TO INCLUDE:
A part from other factors mentioned elsewhere in this contract the rate for items of
brick work shall include for following:
All labour materials use of tools equipment and other items incidental to the
satisfactory completion of brick masonry at all heights and levels
Erecting and removing of all scaffolding ladders and plan required for the
execution of the work to the height and depths and shapes as shown on the plan or
as ordered by the engineer
Constructing brick work to lines levels batters pillars curves and to any position or
shape to any levels including racking of joints and housing frames etc
Curing the brick work
Recurring of all stains and adhering
mortar lumps on the brick work surfaces cost of reinforcement in half brick walls.
xii ) MEASURMENTS:
One brick thick wall and half brick thick on edge walls shall be measured in sqft
unless otherwise mentioned.
No deduction or addition shall be made on any account for:
Ends of dissimilar materials (i.e. joints, beams, lintels, posts, girders, rafters,
purling, trusses, corbels, steps etc )up to 500 cm2 in section.
Signature & seal of the Bidder
Opening up to 1sft in section.
NOTE
In calculating the area of openings, any separate lintels or sills to be included
along with the size of the opening but the end portion of the lintels shall be
excluded and the extra width of rebated reveals, if any shall be excluded.
Wall plates and bed plates and bearing slabs, chajjas and the like which the
thickness does not exceed 10cm and the bearing does not extend over the full
thickness of the wall.
27 WHITE / COLOURED GLAZED TILES IN FLOORING AND DADO
a)
FLOORING:
i)
TILES
White / colored glazed tiles including special shall be of approved make and
quality and shall conform to I.S 777-1961 in all respects. Sample of tiles shall have
to be approved by the EIC / architect, who will keep them in his office for
verification as to whether the materials brought for use conform to the approved
samples.
ii)
MORTAR BEDDING:
Cement mortar for bedding shall be prepared of proportion as mentioned in the
BOQ. The amount of water added shall be minimum necessary to give just
sufficient plasticity for laying and satisfactory bending. Care shall taken in
preparing the mortar to ensure that there are no hard lumps that would interfere
with even bedding of the tiles. Before spreading mortar, sub-floor or base shall be
cleaned of all dirt, scum. Loose materials and laitance if any, by scrubbing with
coir or steel wire brush or by hacking if necessary and then well wetted without
forming any pools of water on the surface. Before laying the mortar, the sub grade
shall be got approved by the site engineer in case R.C.C floors, the top shall be left
a little rough. All points of level of the finished paving surface shall be marked out.
The mortar shall then be evenly and smoothly spread over the base by the use of
screed batons only over so much area as well be covered with tiles before the
setting of the mortar. The thickness of the mortar bed shall be as mentioned in
BOQ.
iii)
LAYING, FINISHING, CURING & CLEANING:
Signature & seal of the Bidder
The tiles before laying shall be soaked in water for at least 2 hours. The tiles
which are fixed in the floor adjoining the wall shall be so arranged that the surface
of the round edge tiles shall correspond to the skirting of dado. Net cement grout
of honey like consistency shall be spreaded over the mortar bedding just to cover
the area that can tiled within half an hour. The edges of tiles shall be smeared with
neat white cement slurry and fixed in this grout one after the other. Each tile being
well pressed and gently tapped a wooden mallet till it is properly bedded and
leveled with adjoining tiles. There shall no hollows in bed or joint. The joints shall
be kept as close as possible and in straight lines. The joints between the tiles shall
not exceed 1.5 mm wide. After fixing the tiles finally in even plan, the flooring
shall be covered with wet saw dust. The tile floor shall be cured for 14 days.
After the tiles have been laid in a room or the day’s fixing work is completed,
surplus cement grout that may have come out of the joints, shall cleaned off before
it sets. Once the floor has set, the floor shall be carefully washed, cleaned and
dried.. When dry, the floor shall be covered with oil free dry saw dust, which shall
be removed only after completion of the construction work and just before the
floor is occupied.
iv)
RATES TO INCLUDE:
Apart from other factor mentioned elsewhere in this contract, contractor’s quoted
rate shall include for the following.
Cleaning the base and providing and laying bedding mortar and leveling.
Providing and fixing the tiles including all special like round edges corner cups,
angles etc. in neat cement float over the bedding mortar.
Filling the joints of tiles with neat white / coloured cement slurry.
Finishing, curing and cleaning.
All labour, materials and tools for carrying out the item as specified above.
v)
28.
MODE OF MEASURMENT:
Measurement for flooring tiles shall be square meter basis for the finished area.,as
provided.
WHITE / COLOURED GLAZED TILES DADO:
Signature & seal of the Bidder
i)
Tiles: white / coloured glazed tiles shall be same as described under white /
coloured glazed tiles flooring
ii)
Mortar backing: all joints in the face work shall be racked out to a depth equal to
not less than the width of joints or as directed by the site engineer. Concrete
surfaces shall be properly hacked. All dirt, soft oil, or any other material that might
interfere with satisfactory bond shall be removed. The surface shall be cleaned and
scrubbed with fresh water and kept wet for 6 hours prior to applying backing
mortar. The dado work shall be commenced unless the preparatory work is passed
by the Site Engineer. The proportion for of mortar for backing shall be 1:3 cement
mortars. Send in mortar bedding shall be from approved surface, and shall conform
to IS 1542 -1960 as applicable to internal wall and ceiling plastering and external
wall plastering. The thickness of mortar backing shall not be less than that is
mentioned in the BOQ.
iii)
Fixing dado tiles: dado work shall be done only after fixing tiles on the floor. The
white / colour glazed tiles shall be soaked in water for at least 2 hours before using
for dado work.. Tiles shall be covered with thin layer of neat cement paste and the
tile shall then be pressed in the mortar and gently taped against the wall with a
wooden mallet. The fixing shall be done from button of wall up words without any
hallow in the bed or joints. Each tile shall be fixed as close as possible to the one
adjoining. The tile shall join with white cement slurry. Any difference in the
thickness of the tiles shall be even out in cushioning mortar so that all the tiles
faces are in one vertical plan. The joints between the tiles shall not exceed 1.5 mm
in width and they shall be uniform. While fixing tiles in dado work, care shall be
taken to break joints vertically. After fixing the dado, they shall be kept
continuously wet for 14 days. If doors windows or other openings are located
within the dado area, the tiles, jambs, angles etc. shall be provided with white
glazed tiles and appropriate specials according to the foregoing specification and
such tiles area shall be measured net along with the dado.
iv)
Cleaning: after the tiles have been fixed surplus cement grout that may have come
out of the joints shall be cleaned off before it sets. After the complete curing the
dado or skirting work shall be washed thoroughly clean.
v)
RATES TO INCLUDE:
Apart from other factor mentioned elsewhere in this contract the rates for the item
of dado and skirting shall include the following.
Signature & seal of the Bidder
vi)
Backing mortar:
Providing and fixing tiles including all special like round edges, angles, capplings
etc. in neat cement float over backing mortar.
Joints of the tiles with white cement slurry.
Curing
Cleaning
All labour, material, tools and equipments for carrying out the items as specified
above.
vii)
MODE OF MEASUREMENT:
Dado shall be measured in square meter of finished area.
29
POLISHED KOTAH / SHAHABAD / TANDUR STONE FLOORING DADO
/ LINING AND SKIRTING FLOORING
i)
Stone slabs:
The stone slabs shall be hard, sound, durable and resistant to water. Unless other
wise specified, stone slabs shall be square in shape 12”x12” size and 1” thick. The
stone slabs shall be without any veins, cracks, flaws and shall have uniform colour.
A tolerance of 3mm in thickness at any point shall be permitted. The exposed
surface of stone slab shall be machine polished to smooth even and true plan and
the edge to be chiseled to half its depth, true and square to ensure uniform width
joint. The edge of stone slabs shall be machine cut square the required shape if
necessary. The stone slabs shall be of approved Colours and shades. A few
approved samples of stone slabs to be used, shall be deposited by the contractor in
the office of the site engineer.
ii)
Mortar bedding:
Lime mortar shall be prepared in mortar mill or pan. The amount of water added
shall be the minimum necessary to give just sufficient plasticity for laying and
satisfactory bedding. Care shall be taken in preparing the mortar to ensure that
there are no hard lumps that would interfere with the even bedding of the stone
slabs. Before spreading the mortar the sub floor or base shall be cleaned of all dirt,
Signature & seal of the Bidder
scum, loose materials and laitance if any by scrubbing with coir or steel wire brush
or by hacking if necessary, and then well wetted without forming any pools of
water on surface. Before laying the mortar, the sub grade shall be got approved by
site engineer. In case R.C.C floors, the top shall be left little rough. All points of
level of the finished paving surface shall be marked out. The mortar shall then be
evenly and smoothly spread over the base by the use of screed battens, only over
so much area as will be covered within half an hour. The thickness of the mortar
bedding shall not be less than ½” and not more than 1”. The required slope shall be
given to the bed. Unless otherwise specified, the proportion of mortar bedding
shall be 1:1:1 (1 lime putty: 1 surkhi: 1 sand). Sand for mortar bedding shall be
from approved source, and shall conform to IS 21165-1965 as applicable to un
reinforced masonry work.
iii) Laying curing polishing finishing and cleaning
Before laying the stone slabs shall be thoroughly wetted with clean water, neat
cement grout of honey like consistency shall be spread on the mortar bed over as
much area as could be covered with the slabs within half an hour the stone slabs be
laid on the neat cement float and shall be evenly and firmly bedded to the required
level and slope in the mortar bed the stone slabs shall be laid in the approved
pattern in single or two tone colour each stone slab shall be gently tapped with a
wooden mallet till it is firmly and properly bedded there shall be no hollows left if
there is a hollow sound on gently tapping of the stone slabs such stone slabs shall
be removed and reset properly the mason shall make the joint of uniform thickness
and straight lines the thickness of joints shall not exceed 1.5mm the joints shall be
grouted with neat cement slurry no border stone slabs shall be less than 4’in width
unless otherwise approved by the Architect.
When the bedding and joints of the flooring have been completely set the surface
shall be machine polished to give a smooth, even and true plane to the floor and
thoroughly cleaned.
iv)
Rates to include
Apart from other factor mentioned elsewhere in this contract the contractor’s rate
quoted shall include for the following
Cleaning the base and providing and laying bedding mortar and leveling
Providing and fixing the stone slabs in the cement float on the bedding mortar
Signature & seal of the Bidder
Filling joints of stone slabs in neat cement slurry of required colour to match the
color of the stone slabs
Chiseling polishing finishing and cleaning
All labour materials and use of tools for carrying out the item as specified above
30.
Dado / lining and skirting
The stone slabs shall be as specified above for flooring unless otherwise
mentioned the stone slab shall be in approved lengths to match the flooring the
exposed edges of stone slabs such as in dado / lining and skirting jams soffits cills
etc shall be machine cut and polished smooth
i) Mortar backing
All joints in the face work shall be raked out to a depth equal to and not less than
the width of the joints or as directed by project engineer. Concrete surfaces shall be
properly hacked. All dirt, oil or any other material that might interfere with
satisfactory bond, shall be removed. The surface shall be cleaned and scrubbed
with fresh water and kept wet for 6 hours prior to applying backing mortar. The
dado/ lining or skirting work shall not be commenced unless the preparatory work
is passed by the Project Engineer. The proportion of mortar for backing shall be1:3
cement : mortar. The Sand in mortar bedding shall be from approved sources and
shall conform to IS 1542-1960 as applicable to internal wall and ceiling plastering
and external wall plastering. The thickness of mortar backing shall not be less than
½ ’’and not more then ¾ .’’
ii)
Fixing dado / lining or skirting stone slabs:
Dado/ lining or skirting shall be done only after fixing stone slabs on the floor. The
stone slabs be thoroughly wetted in water before being used for dado / lining or
skirting work. The stone slabs shall be fixed when the backing mortar is still plastic
and before it gets stiff. All the stone slabs shall be covered with an additional layer
of neat cement paste and stone shall then be pressed in mortar and gently tapped
the wall with wooden mallet. The fixing shall be done from the bottom of wall
upwards without any hollows in the beds of joints. Each stone slab shall be fixed
as close as possible to the adjoining stone slab. The stone slab shall be jointed in
neat cement slurry to match the colour of the stones. The joints shall not exceed
1.5mm width and they shall be uniform. While fixing the stone slabs in dado /
lining or in skirting work, care shall be taken to see that the joint in the adjoining
flooring below matches with the joints in the dado/ lining or in skirting as the case
Signature & seal of the Bidder
may be, or shall be staggered as directed. When specified, brass cramps and pins
etc. of approved size shall also be used for fixing dado /lining.
iii)
Polishing:
When the stone slabs are completely set, polishing shall be done by hand with
approved type of polishing stone. A smooth polished surface shall be obtained to
match the finished surface of the flooring.
iv)
Curing:
The dado / lining or skirting shall be kept wet for 14 days
v)
RATES TO INCLUDE:
Apart from other factors mentioned elsewhere in this contact, the rate for the item
of dado / lining or skirting shall include the following.
vi)
Backing mortar:
Providing and fixing stone slab with exposed edges machine cut including all
specials tiles and finishing the edges with plaster.
Providing and fixing brass cramps and pins etc. for dado /lining wherever
specified. Joining of the stone slabs filled with coloured cement slurry to match the
stone slabs.
Curing, polishing and cleaning the dado / lining and skirting
All labour, materials, use of tools and equipment for carrying cut the items as
specified above.
31
PLAIN OR COLOURED CEMENT TILES OR TERRAZZO TILE
I.
FLOORING, DADO AND SKIRTING
a)
FLOORING:
i)
TILES: Plain or coloured cement tiles and terrazzo tiles shall be manufactured as
per I.S.1237 – 1959 using grey or white cement and marble chips of sizes as
required. Tiles shall be of size 10” x 10” x7/8” or any other approved size. Tiles
shall be of approved colour, shade and make. A few approved samples of tiles to
be used shall be deposited by the contractor in the office of the Project engineer.
Signature & seal of the Bidder
ii)
CONCRETE BASE AND MORTAR BEADING: The base of cement or lime
concrete shall be laid and compacted to a reasonably true plain surface and the
required slopes and below the levels of the finished floor to the extent of the
thickness of the tiles and mortar bedding. Cement concrete or lime concrete base
shall be paid under a separate item. Lime surkhi mortar for beading shall be
prepared in mortar mill. The amount of water added shall be minimum necessary
to give, just sufficient plasticity for laying and satisfactory bedding. Care shall be
taken in preparing the mortar to ensure that there are no hard lumps that would
interfere with the even bedding of the tiles. Before spreading mortar, sub- floor or
base shall be cleaned of all dirt, scum, laitance and all loose materials and then
well wetted without forming any pools of water on the surface. In case of R.C.C.
floors, the top shall be left a little rough. All points of level for the finished paving
surface shall be marked out. The mortar shall then be evenly and smoothly spread
over the base by the use of screed battens only over so much area as will be
covered with tiles before the setting of the mortar. The thickness of the mortar bed
shall not be less than 15mm and not more than 25mm. Unless otherwise specified
the proportion of mortar bedding shall be 1:1:1 ( 1 line putty : 1 surkhi : 1 sand )
Sand for mortar bedding shall be as per I.S.S No 2116 – 1965 as per applicable to
under reinforced masonry work.
iii)
LAYING, CURING, POLISHING, FINISHING AND CLEANING: Before
laying, the tiles shall be thoroughly wetted with clean water. Tiles shall be laid as
per approved pattern on the mortar bed and neat slurry. The joints of the tiles shall
be more than 1.5 mm wide and shall be filled with neat cement slurry of required
colour to match the colour of the tiles. If required, the border tiles shall be cut to
proper size and the rate quoted shall cover for the same. No border tile shall be of
less than 4” in width, unless otherwise approved by the project engineer.
Flooring shall be kept wet for 14 days.
Polishing and cleaning of the whole floor shall be done according to IS 1443-1959.
iv)
RATE TO INCLUDE: Apart from the other factors mentioned elsewhere in this
contract, the contractor’s quoted rate shall include for the following.
Cleaning the base , providing and laying bedding mortar and leveling.
Providing and fixing the tiles in neat cement float on the bedding mortar.
Filling the joints of tiles with neat cement slurry of required colour to match the
colour of the tiles
Signature & seal of the Bidder
Projecting, finishing and cleaning. All labour, materials and use of tools for carrying
out the item as specified above.
vi)
DADO AND SKIRTING:
Tiles shall be as specified above for flooring. Except that in the case of skirting the
height of tiles may be less than the height of one full tile.
vii)
Mortar Backing: The proportion of mortar shall be 1:3 cement mortar. Sand in
mortar bedding shall be as per I.S 1546 -1960 as applicable for under coat of
internal plastering.
viii) Fixing dado or skirting tiles: Dado skirting shall be done only after fixing the
floor. The tiles shall be soaked in water before being used for dado or skirting
work. The tiles shall be covered with an additional layer of neat cement paste and
tiles shall then be pressed in mortar and gently tapped against the wall with
wooden mallet. The fixing shall be done from the bottom of wall upwards without
any hollows in the beds or joints. Each tile shall be fixed as close as possible to the
adjoining tile. The tile shall be jointed in neat cement slurry to match the colour of
the tiles. The joints shall not exceed 1.5mm in width and they shall be uniform.
While fixing tiles in skirting or in dado work care should be taken to see that the
tile joints in the flooring tile below matches with the joints in the skirting or the
dado tiles, as the case may be, or shall be staggered as directed.
ix)
x)
xi)
Polishing: Polishing may be done by hand with approved type of polishing stone.
A smooth and even polished surface shall be obtained to match the finished surface
of the flooring.
Curing:- The dado or skirting shall be kept wet for 14 days.
RATES TO INCLUDE: Apart from other mentioned elsewhere in this contract
the rate for the item of dado or skirting shall include the following:
Backing mortar
Providing and fixing the tiles including all special tiles and finishing the edges with
plaster filled .
Joints of the tile filled with coloured cement slurry to match the tiles.
Signature & seal of the Bidder
Curing
Polishing and cleaning the dado and skirting.
All labour, material, use of tools and equipment’s for carrying out the items as
specified above.
II.
MARBLE FLOORING
i)
Marble Slabs: The marble flooring shall be of approved shade and sources as
mentioned in the schedule of quantities and their size and thickness shall be shown
in the drawings and as approved by the Architect. They shall be of selected quality,
dense, uniform and homogeneous in texture and free from cracks or other
structural defects. It shall have even and crystalline grains. The surface shall be
machine polished to an even and perfectly plain surface and edges machine cut true
and square. The rear face shall be rough enough to provide a key for the mortar.
No slab shall be thinner than the specified thickness at its thinnest part. The
dimensions of the slabs shall be as specified. A few approved sample of finished
slabs to be used shall be deposited by the contactor in the office of the EIC.
ii)
Concrete Base and mortar Bedding: The base of cement or lime concrete shall
be laid and completed to reasonably true plain surface to the required slopes and
allow the level of the finished floor to the extent of thickness o the slabs and
mortar bedding. Cement concrete or lime concrete base shall be paid under a
separate item. Cement mortar for bedding may be mixed manually or by a
mechanical mixer as directed. Lime mortar shall be prepared in a mortar mill. The
amount of water added shall be the minimum necessary to give just sufficient
plasticity for laying and satisfactory bedding. Proper care should be taken in
preparing the mortar to ensure that there are no hard lumps that would interfere
with the even bedding of the stones. Before spreading the mortar , sub floor or base
shall be cleaned of all dirt, scum or laitance and loose materials and then well
wetted without forming any pools of water on the surface .In case of R.C.C floors,
the top shall be left a little rough. All points of level for the finished paving surface
shall be marked out. The mortar shall then be evenly and smoothly spread over the
slabs with in half an hour. The thickness of the mortar bedding shall not be less
than 12mm (about ½”) not more than 25mm ( about 1”) Unless otherwise specified
the proportion of mortar bedding shall be 1:2 lime mortar or 1:4 cement mortar and
for mortar bedding shall be as per I.S.S No 2116 – 1965 as applicable to un
reinforced masonry work
Signature & seal of the Bidder
iii)
Laying marble slabs: Before laying marble shall be thoroughly wetted with clean
water. Neat cement grout of honey like consistency shall be spread on the mortar
bed over as much area as could be covered with the slabs within the half an hour.
The specified type of marble slabs shall be laid to pattern as directed on the neat
cement float and shall be evenly and firmly bedded to the required level and slope
in the mortar bed. Each slab shall be gently taped with a wooden mallet till it is
firmly and properly bedded. There shall be no hollows left. If there is a hollow
sound or gentle tapping on the slabs, such slabs shall be removed and reset
properly. The joints shall be hair fine in width and in straight line grouted with neat
coloured cement slurry to match the colour of the marble. The joints shall be struck
smooth but there shall be no smearing of the mortar over the slabs. The edges of
the adjoining slabs shall be in one plane.
The flooring shall be kept undisturbed at least seven days and wet for 14 days.
Marble flooring shall be given a final coat of wax polish of approved make.
iv)
Rates to include: Apart from other factors mentioned elsewhere in this contract,
the rate for item of marble flooring shall include for the following:
All labour, materials and equipment’s, cleaning the sub- base, laying mortar bed
and cement grout and fixing marble slabs as specified above and making up the
joints and wax polishing.
Any cutting and waste if required.
Curing,
Cleaning the floor from all stain etc.
32.
i)
INTERNAL CEMENT PLASTER WITH / WITHOUT NEERU FINISH
Preparation of surface
The wall to be plastered to have all joints raked out to a depth of 10mm, if not
already done.
R.C.C. surface shall be properly hacked to get good key to the plaster. All dust and
oily matter, if any, shall be brushed and cleaned and the surface to be plastered
shall be kept wet for 6 hour before plastering is commenced.
ii)
Proportion of mortar:
Signature & seal of the Bidder
Unless otherwise mentioned, the proportion of internal cement plaster of walls and
ceiling shall be as mentioned in SOQ shall be from approved source, free from
foreign matter and shall be as per IS: 1542- 1960 as applicable to internal wall and
ceiling plastering. No more cement mortar shall be prepared than that can be used
within half an hour.
iii)
Application of plaster:
The mortar shall be applied evenly with force on the surface to be plastered. The
mortar surface shall be finished at once by rubbing over it with a trowel till the
cement appears on the surface. All corners, angles and junctions shall be truly
vertical and horizontal as the case may be carefully and neatly finished. Rounding
of corners and junctions where required shall be done without extra charges. The
mortar shall adhere to the surface intimately when set and there should be no
hollow sound when struck. The thickness of plaster shall be minimum 12mm over
the proudest part of the surface of brick wall and R.C.C surface and 20mm over
stone walls. Plaster for ceiling shall not be more than 12mm.
iv)
Nero finish:
If the plaster surface is to be given neeru finish the surface shall be combed slightly
with wire brush or nails before it is completely set to from key for neeru. The
under coat be only damped but not soaked before the application of neeru. The
lime for preparing neeru shall be fat lime and shall be of approved quality and
source. Lime shall be slaked and mixed with sufficient water to form a thick paste.
It shall be reduced to a fine paste by grinding. It shall then be passed through a fine
sieve (3mm mesh ) to remove all unslaked particles and foreign matter and
allowed to mellow under water for at least 10 days in large slaking tanks. The
surplus water on the top shall be allowed to run off. The slaked lime paste thus
formed shall be used for preparing neeru. The neeru shall be prepared by mixing
together 4 parts of this lime paste and 1 part of approved fine sieved sand by
volume. Jute fibers finely chopped shall be added to the above mortar at the rate of
4 kg of jute to every cubic meter of lime sand mixture. The mixture shall- then be
properly grouted to a fine paste between two stones or a mill. The neeru thus
prepared shall be kept moist until used and no more than what can be consumed in
15 days shall be prepared at a time.
Neeru shall be applied to the prepared and partially set but some what plaster
surface with steel trowel to thickness slightly exceeding 1.5mm ( about 1/16”)
rubbed down to 1.5(1/16”) thickness and polished to perfectly smooth and even
Signature & seal of the Bidder
finish, working from top to bottom while trowel ling is going on soap powder
contained in thin muslin bags shall be dusted over the surface and worked in
Moistening shall be commenced as soon as the plaster has hardened sufficiently
and is not susceptible to injury. Soaking of wall shall be avoided and only as much
water as can be readily absorbed shall be used the surface shall be kept sprinkled
with water for 14 days
When neat cement finish is specified over the plaster surface a coat of pure
Portland cement slurry of 15mm thick shall be applied and well rubbed to the
plaster surface while the plaster itself fresh
When no finish is specified the plastered surface shall be rubbed well to an even
plane with a wooden float for external surface and finished smooth with a steel
trowel for internal surface.
v)
Rates to include
Apart from other factors mentioned elsewhere in this contract rates for the item of
plaster shall include for the following:
Erecting dismantling and removing the scaffolding.
Preparing the surface to receive the plaster .
Providing cement plaster of the specified average thickness.
All labour materials use of tools and equipment to complete the plastering as per
specification.
Curing for 14 days.
Any moulding work if shown on the drawing or as specified unless separately
provided in the tender.
Plaster works in hands, arises, rounded angles, fair edges, narrow returns, quirks, v
joints, splays, drip mouldings, making good to metal frames, junction with skirting
or dados, narrow widths and small quantities, marking good around pipes,
conduits, timbers, sills, brackets, railing, etc, and making good after all the subcontractor or nominated sub-contractor have done their work.
Signature & seal of the Bidder
Neeru or cement finish when specified in the item.
vi)
Mode of measurement:
Plaster shall be measured in square meter.
vii)
Walls
The measurement of wall plastering shall be taken between the walls or partition
(the dimensions before plastering shall be taken )for the length and from the top of
floor skirting /dado(as the case may be)to the ceiling for the height
viii) Deduction
For jambs, soffits, cills, etc for openings not exceeding 0.5m2 each in area ends of
joists, beams, posts, girders, steps, etc, not 0.5m2 each in area and opening not
exceeding 3m each deduction and addition shall be made in the following manner:
No deduction shall be made for ends of joists beams posts etc and openings not
exceeding 0.5m each and no addition shall be made for reveals jambs soffits cills
etc of these opening not for finishing the plaster around ends of joist beams posts
etc.
Deduction for openings exceeding 0.5m but not exceeding 3m each shall be made
as follows and no addition shall be made for reveals, jambs, soffits, etc, of these
opening when both faces of wall are plastered with the same plaster deduction shall
be made for one face only.
When two faces of wall are plastered with different plasters or if one face is
plastered and the other pointed, deduction shall be made from the plaster or
pointing out the side of frames for doors windows etc on which the width reveals is
less then that on the other side but no deduction shall be made on the other side.
In case of opening of area above 3m each deduction shall be made for the opening
but jambs, soffits, and cills shall be measured.
ix)
Ceilings
Ceilings shall be measured between walls or partitions and the dimensions before
plastering shall be taken.
Signature & seal of the Bidder
Ceilings with projected beams shall be measured over beams and the plastered
sides of beams shall be measured and added to plastering on ceilings.
Note : Any things over and above pertaining to measurements if requited shall be done as
per is 1200
33.
a)
i)
Distempering
Powdered /dry distemper
Material: The powdered / dry distemper shall be of approved colour and shade
ii)
Scaffolding: This shall be double or single as required and directed
iii)
Preparing the surfaces: The surfaces to be distempered shall be cleaned and all
cracks holds and surface defects shall be repaired with gypsum and allowed to set
hard. All irregularities shall be sand prepared smooth and wiped clean. The surface
so prepared must be completely dry and free from dust before distempering is
commenced. In the case of walls newly plastered, special care shall be taken to see
that it is completely dry before any treatment is attempted.
For the old surface, which had earlier been distempered the surface shall be
cleaned of grease dust etc. The flaking of previous coatings if any shall be taken
off. All cracks, holes and surface defects shall be repaired with gypsum and
allowed to set hard and then sand paperd smooth and wiped clean. But, in case, the
surface are coloured or white washed the wash must be removed thoroughly first.
iv)
Priming coat: The priming coat shall be applied over the completely dry surface
in the manner recommended by the makers. In the case of patent distemper when
no priming coat is specified by the manufacturer, a finely powdered chalk mixed
with a thin solution of glue shall be applied to prepare a good hard background, the
coating when dry being sand papered as clean and smooth as possible
v)
Application of distemper : The instruction of the makers shall be followed
regarding the preparation of the surface and application of priming and finishing
coats. Distemper shall not be mixed in a larger quantity than is actually required
for a day’s work. Hot water should be used to prepare the mixture. Distempers
shall be applied in dry weather with a broad stiff brush in long parallel strokes. The
treated surface shall be allowed to dry and harden. Second or succeeding coast
shall not be applied until the proceeding coat has been passed by the project
Signature & seal of the Bidder
engineer. Two more coats of distemper shall be given in exactly the same manner
as the first one but only after the earlier coat laid has thoroughly dried.
vi)
Rates to include: the rates shall include all labour, equipment and tools for
carrying out the following operation.
Providing of primer and distemper and mixing the distemper.
Scaffolding.
Preparing the surface to receive the priming and finishing coats
Applying the priming coat.
Applying the distemper in 3 coats minimum. If a proper even surface is not
obtained to the satisfaction of the project engineer in 3 coats, contractor shall carry
out additional coats of distemper to approval at contractor s expense
vii)
Mode of measurement: The painting work shall be measured in square meter and
as per IS -1200. However, the surface area measured only shall be paid without
any coefficient multiplied to the net surface area measured
b)
Oil bound distemper
The specification and condition for this shall be the same as that applicable for dry
distemper above expect that oil bound distemper of approved make shade and
colour shall be used after applying priming coat of petrifying liquid or other primer
as may be recommended by the manufacturer of distemper or as directed.
c)
i)
Plastic emulsion paint
Materials : The emulsion paint and primer shall be of approved quality, colour and
shade
Scaffolding : This shall be double or single as required and directed. If ladders are
used pieces of old gunny bags or cloth rags shall be tied on their tops to avoid
damages or scratches to the plastered surfaces etc proper stage scaffolding shall be
created when painting the ceiling
Preparation of the surface
New surface : the surface to be painted shall be cleaned and all cracks, holes
defects shall be repaired with plaster of paris for spot filling and when filler
prepared with whiting, water and a little quantity of paint for filling and leveling
the wider areas.
ii)
iii)
Signature & seal of the Bidder
Old surfaces: The surfaces which had been previously pained with emulsion paint
shall be lightly rubbed and washed with clean water .The surfaces which had been
painted with oil bound distemper or oil paint shall be cleaned, washed and sand
papered.The surface finished with lime/colour wash powder distemper shall be
completely scrapped off to the bare surface.
In case after scrapping the surfaces any cracks, holes or other surface
defects are noted the same shall be repaired before applying priming coat with
plaster of Paris for spot filling and with filler prepared with whiting, water and a
little quantity of paint for filling and leveling the wider areas.
iv)
PRIMING COST
The priming coat of the approved shade shall be applied over the completely dry
surface in the manner as recommended by the paint manufacturers. The emulsion
paint, in the priming coat may be thinned down with 20% water or as
recommended by the paint manufacturer. Turpentine or any other solvent shall be
used for thinning the paint.
V)
APPLICATION OF EMULSION PAINT
The recommendation of approved paint manufactures, whose product is used shall
be followed regarding the preparation of the surface and the application of the
priming and finishing coats the contractor shall arrange for technical assistance and
supervision from the paint manufactures during the execution of the painting work.
After the priming coat has been applied and is perfectly dried all holes, scratches,
if any shall be repaired as mentioned in “preparation of surface” and then the
second coat of approved shade and manufacture shall be evenly applied and
allowed to dry. The third coat shall be carefully applied to achieve smooth and
even surface after the previous coat has dried up. Minimum 3 coats of paint shall
be applied inclusive of primer coat. If a proper and even surface is not obtained to
the satisfaction of the Architect in 3 coats, contractor shall carry out additional
coats of painting to approval at contractor’s expense. Care shall be taken that dust
or other foreign materials do not settle or disfigure the various coats
vi)
Rates to include
Apart from other factors mentioned elsewhere in this contract the rate for the item
of plastic emulsion paint shall include for the following:
All labour materials and equipment necessary to carry out the work.
Signature & seal of the Bidder
Supplying the approved emulsion paint for priming and finishing coats.
Preparing surfaces for receiving the primer and finishing coats.
Scaffolding including its erection and dismantling.
Application of one primer coat and minimum two coats of finishing. If a proper
and even surface is not obtained to the satisfaction of the Architect, additional
coats of painting to the approval, at contractor’s expense.
Protection to painted surface till dried and handed over.
Expenses if any for supervision and technical assistance supplied by the approved
paint manufacture.
vii)
Mode of measurement
All painting work shall be measured in square meter and as per IS 1200 however
the surface area measured only shall be paid without any co- efficient multiplied to
the net surface area measured.
B.
ELECTRICAL WORKS
GENERAL
1.0
2.0
Electrical system details
Incoming voltage
- 433 V,3 PHASE LT SUPPLY
BRIEF DESCRIPTION OF SCOPE OF WORK
Design supply erection commissioning of the following
i.
Lt armoured cable from electrical room to various DB’s like UPS DB,
Power DB and Lighting DB etc along with earthing.
ii.
Cable trays of various sizes for cable laying suitable fixed.
iii. Supply &fixing of light fitting with suitable fixing accessories.
iv.
Wiring in conduit for various light fitting / plug points etc.
v.
Earthing for MPCC panel sub switch boards .
vi.
Preparing of drawing, scope covered in the BOQ), submission to the local
electrical authorities and obtaining approval arranging inspection after completion
Signature & seal of the Bidder
of work and obtaining safety certificate etc. Necessary statutory fees will be paid
by the HPCL against demand notice (scope covered in the BOQ)
vii. HPCL will render necessary assistance to the successful tenderer in the form of
furnishing letter and documents for obtaining above approval from statutory
authorities but the responsibility for obtaining above approvals including
arrangement for inspection etc is with the tenderer. The necessary statutory fees
will be paid by the HPCL against demand notice
viii Chipping, breaking, grouting and making good of damaged civil works for
cable trays, conduit pipes, etc
ix. Detailed shop drawing should be submitted by the successful vender before
execution of work at site
x. Supply and providing of floor trunking channels for workstation areas
xi Supply and providing of plug points for work station like UPS sockets and raw
power sockets etc
3.0
Approval
The preliminary physical layout and schematic drawings and site plan will be
furnished by the consultants .
It is the responsibility of the contractors to prepare all detailed working
drawings required for erection and by local Electrical Authorities approval. The
contractor has to arrange for site inspection and get safety certificate to
commission installation for the entire scope of work carried out by him
Special condition to the contractors
On the award of contract, the contractor / manufacture shall submit the following
for approval:
a) shop drawing on each piece o equipment provided in accordance with the
specification –dimensional data sheet, wiring diagram, foundation detailed
drawings etc
b) Brief description of the system / equipment offered
c) Installation, operation and maintenance data sheet / manuals
d) Compliance statement with tender requirements
Drawings and documents:
All work shall be carried out on the basis of approved drawings. Drawings
furnished shall include but not be limited to
Signature & seal of the Bidder
a) schematic diagram
b) layout diagrams
c) drawing of earthing layout
d) drawings for lighting layout and circuit details
e) cable routing details etc
On completion of the installation 3 sets of (a)as-built drawings and (b) operating
manual shall be furnished
4.
PVC POWDER CABLES
a.
SCOPE: This specification covers the supply laying testing and commissioning
of cables as mentioned in the SOQ.
b.
STANDARDS: The cable covered by this specification shall unless otherwise
stated be designed manufacture and tested in accordance with the latest revision
of relevant Indian standards
IS-694
: PVC insulated cables for working voltages up
to and including 1100 volts.
IS 1554
: PVC insulated heavy duty cables for working
voltages up to including 1100 volts
IS 3961
: Recommended current ratings for PVC
insulating and PVC Sheathed heavy
duty cables
IS 8130
: Conductors for insulated Electrical cable and
flexible cords
IS 5831
: PVC insulation and sheath of electric cables
IS 3975
: Mild steel wires strips and tapes for armoring
of cables
IS 6130
: Conductor for insulated electric cables and
flexible cords
Signature & seal of the Bidder
Conductor:
The conductor shall be aluminium / copper as specified in the schedule of
quantities. It shall be smooth, uniform in quality and free from scale and other
defects. The standard conductor shall be clean and reasonably uniform in size
and shape. The conductor shall be either circular or shaped.
d.
e.
CABLE DRUMS:
Cables shall be supplied in non-returnable drums of sturdy construction. All
ferrous and other metal parts of drum shall be treated with a suitable rust
preventive finish or coating to avoid rusting during transit or storage. Type of
dust preventive finish and coating adopted may be mentioned.
TESTS
i)
Routine Tests
All tests as per relevant IS shall be conducted at factory and test certificate shall
be furnished along with delivery of cables
5.0
PVC ARMOURED CABLE : All codes and standard mean the latest. Where not
specified other wise the installation shall generally follow the Indian standard
codes of practice or the British standard codes of practice where Indian standards
are not available .
a.
Cables:
All cables shall be 1100 volt grade PVC insulated sheathed with or without steel
armoring as specified and with an outer PVC protective sheath. Cables shall be of
high conductivity standard aluminum or copper conductors and cores shall be
colour coded to the Indian standards. All cable shall be new without any kinds or
visible damage. The manufacture’s name, insulating material, conductor size and
voltage size and voltage class shall be marked on the surface of the cable at every
600 mm centers
Installation:
Cable shall be laid in the routes marked in the drawings. Where the route is not
marked, the contractor shall mark it out on the drawings and also on the site and
obtain the approval of the consultant / HPCL before laying the cable .Procurement
of cable shall be on the basics of actual site measurement and the quantities shown
on the schedule of work shall be regarded as a guide .
Signature & seal of the Bidder
Cable rising indoors shall be laid on the walls, ceiling inside shafts, or trenches.
Single cables laid shall be fixed directly to walls or ceiling. All supports shall be at
not more than 500 mm. Where number of cable runs, necessary cable trays shall be
provided, wherever shown. Cables laid in built – up trenches shall be on steel
supports. Aluminium identification tags shall be provided at every 20 m
Cables shall be bent to a radius not less than 12 times the overall diameter of the
cable, or in accordance with the manufacturer’s recommendations whichever is
higher.
In case of direct buried cables, the cable route shall be parallel or perpendicular to
roadways, walls, etc., cables shall be laid in an excavated trench, over a sand
cushion to provide protection against abrasion. Width of excavated trenches shall
be as per drawings. Backfill over the cable shall be sifted earth 90 % compacted.
Cables shall be buried with a minimum earth cover of 600 mm. The cables shall be
provided with cable markers at every 20 meters.
The general arrangement of cable laying is shown on drawings. All cable shall be
full runs from panel to panel without any joints or splices. Cable shall be identified
at end terminations indicating the feeder number and the panel/ distribution board
from where it is being laid. All cable termination for conductors up to 4 sq.m, may
be insertion type and all higher sizes shall have tinned copper compression lugs.
Cable terminations shall have necessary brass glands. The end termination shall be
insulated with a minimum of six – half- lapped layers of PVC tape. Cable armoring
shall be earthed at both ends.
e.
Testing:
MV cables shall be tested upon installation with a 500 V megger and the following
readings established.
1) continuity on all phases
2) Installation resistance (a) Between conductors
(b) All conductor and ground
All test reading shall be recorded in the separate book and the same to be handed
over to the site Engineer in charge.
6.0
DISTRIBUTION BOARD
a
SCOPE:
Signature & seal of the Bidder
This specification covers the design , manufacture, assembly, testing at works and
supplying of Distribution Boards. Complete with all accessories for efficient and
trouble free operation
b
CONSTRUCTION:
The distribution boards shall be fabricated out of 2 mm thick sheet and shall be
totally enclosed, dust vermin proof, dead front, with hinged door type of bolted /
welded construction suitable for wall mounting.
Each DB shall have individual hinged/ bolted gasket doors with cam lock,
removable conduit entry plates shall be provided at top and bottom of the DB to
facilitate drilling the conduit holes at suit individual requirements or knockout
shall be provided.
Protective insulated cover plate shall be provided inside the panel to
shroud all the live parts. Only the operating handle of the switch and operating
knobs of the miniature circuit breakers shall be projecting outside the cover plate.
The unused outgoing gap of DB shall be suitably blanked with PVC plate at no
extra cost . The incoming switch terminals should be suitably shrouded to avoid
accidental contact. Each phase or way shall also be suitably shrouded with DMC/
SMC. The boards shall be factory wired and assembled. Circuit identification shall
be provided on the cover.
All lighting / power distribution boards shall be provided with double door
arrangement with phase segregation type .
All components in the distribution boards shall be of same make
C.
BUSBARS:
The busbars shall be air insulated and made of high conductivity high strength
copper busbars liberally sized with high safety factor for the required rating (both
short circuit and continuous currents). The neutral busbars shall have adequate
number of terminal for all outgoing single phase circuits. A copper earth bus of
suitable size shall be provided in each DB for earthing of the power, lighting
circuits and earthing of DB.
D.
MINIATURE CIRCUIT BREAKERS
The miniature circuit breakers (MCBS) shall be heat resistant, moulded type,
designed, manufactured and tested as per IS 8828. The MCBS shall have inverse–
time tripping characteristic against over loads and instantaneous trip against short
Signature & seal of the Bidder
circuits. The MCBS shall be of fault current limiting type also. The MCBS shall be
slip on type to the busbars. The ‘ON’ and ‘OFF’ machine of the switch handle
shall be clearly marked the MCBS shall be suitable for operating in ambient of
450C without derating. The incoming and outgoing of the MCBS shall be suitable
for 415V 3 phase 4 wire 50 Hz system with the fault level of 9KA RMS
symmetrical. The terminals of MCBS shall be suitable for use with eye lugs the 4
pole 3 pole and 2 pole MCB knob shall be trunked with adequate strength tandem
pin.
E.
EARTH LEAKAGE CIRCUIT BREAKERS
Incomer of the DB shall be provided with current operated earth leakage circuit
breakers with a sensitivity of suitable rating as indicated in the BOQ. The ELCB
shall have trip free mechanism and shall operate even on neutral failure.
The ELCB shall be provided with a Test Push Button to stimulate leakage and test
the ELCB. The ELCB shall operate and switch off the circuit within 30
milliseconds in case of a fault.
The enclosures of the ELCB shall be moulded from high quality insulating
materials which shall be fire retardant anti-tracking non- hygroscopic and impact
resistant and shall withstand high temperatures.
F.
GROUNDING
The DBs shall be provided with two Nos. brass earthing stud terminals with
suitable nuts washers etc for connection to earth bus outside the DB.
G.
PAINTING
Care shall be taken in workmanship and selection of materials to prevent the
occurrence of any form of damage or corrosion due to damp or highly humid
conditions.
The DB shall be prepared, primed, filled and painted to the highest
standards.
All items shall be cleaned and deburred after fabrication and welding is
complete. External surfaces shall be filled and rubbed down as necessary to obtain
a perfectly flat smooth surface free from blemishes and imperfection and the whole
shall be powder coated with epoxy paint and the shade shall be indicated later.
H.
TESTS
The necessary routine tests shall be performed on the equipment to demonstrate
satisfactory performance to HPCL / consultant at works without any extra cost.
Signature & seal of the Bidder
Equipment shall not be dispatched without obtaining approval of test certificates
for type routine and acceptance tests .
I.
i)
ii.
DRAWING &INSTRUCTION MANUALS
Along with the offer the bidders shall submit the following document in Triplicate.
i.
General arrangement of DB.
ii.
Technical leaflets on DB, MCB, isolator, etc.
iii.
Type test reports as per IS 8828.
iv.
Tripping characteristic curves for MCB.
After award of the order, the contractor shall submit the following document for
approval in six copies:
General arrangement drawing showing the construction feature, dimensions,
installation details, etc
Complete technical particulars of distribution boards, miniature circuit breakers,
isolators, etc.
Before taking up manufacturing of the equipment the bidders shall have to take the
approval of the design and drawing. Any manufacturing done prior to approval
shall be rectified by the bidder at his own cost and the equipment shall also be
supplied within the stipulated period
7.
7.1
EARTHING
SCOPE
This specification cover the supply installation testing and commissioning of
earthing system from electrical /UPS room to respective DB location
7.2. STANDARDS
IS 3043
:
Indian electricity rules :
Indian electricity act :
7.3
Code of practice for earthing.
1956
1910
GENERAL REQUIREMENTS
Signature & seal of the Bidder
The DC shall be provided with complete earthing system comprising earth
electrodes in conjunction with earth grid.
7.4
DETAILS OF EARTHING SYSTEM
Unless otherwise specified main earthing shall not be less than 25 x 3mm Cu Flat
for panel board and 8/10 Gauge bare copper wire as specified in the BOQ.
7.5
EARTHING LAYOUT
Cable trays and supports shall be connected to the earth mat at every 10 meters
interval . Wherever it passes through walls, floors, etc. GI sleeves shall be
provided for the passage..
7.6. EQUIPMENT EARTHING
All electrical DBS shall be earthed by two separate and distinct earth connection
from main earth bus.
Earthing pads shall be provided by the Main Electrical Contractor (out side
electrical vendor) of the electrical room level through earth bus. The connection
between earthing bus and DBS shall be made by interior electrical vendor through
copper flats/ bare wires.
Cable end boxes, glands, etc, shall be connected to the earthing conductor
running along with the supply cable which, in turn , shall be connected to
earthing grid conductor at minimum two points.
The metallic screens of the single core cable shall be connected to earth at one end
only.
7.7
JOINTING
Earthing connections with equipment earthing pads shall be bolted type. Contact
surface shall be free from scale, paint enamel, grease, rust or dirt. Two bolts shall
be provided for making each connection. Bolted connections, after being checked
and tested shall be taped with PVC tape.
Resistance of the joint shall not be more than the resistance of the equivalent
length of the conductor.
8.0
WIRING
a) Definition and conventional symbols:
The definition of terms in I.E.E wiring regulation shall apply except the definition
of a point.
Signature & seal of the Bidder
b) Point wiring shall include all works necessary in complete wiring of a Modular
type switch circuit of any length from the tapping point on the distribution board
(viz sub mains) to the following:
1) Socket outlet (in the case of socket outlet points).
2) Lamp holder (in the case of wall brackets, batten points, bulk head fittings and
similar other points of fittings.
The following shall be deemed to be included in the point wiring:
i. Switches as required.
ii. In the case of wall brackets, bulk head fittings and all other light fittings cable as
required up to the lamp holder.
iii. Bushed conduit or porcelain tubing or pilca pipe where cables pass through
walls, etc.,
iv. Earth wire from three pin socket point to the common earth station.
v. All metal blocks, boards and boxes sunk or surface type including those
required for mounting fan regulator but excluding those under the distribution
board and main control switch
vi. All fixing accessories such as clips, nails, screws, phil plug, rawl plug, wooden
plug, etc as required.
vii. Joint for junction boxes and connecting the same as required.
viii. Connection to socket outlet, lamp holder, switch , fan regulator etc.,
NOTE - 1
In the case of points with more than one light point controlled by the same switch,
the complete item shall be considered as one point and the rate shall be accordingly
quoted.
NOTE - II
A light point controlled by two nos. of two way switches shall be measured as one
point from the fitting to the switches on either side.
c) JOINTS & LOOPING BACK
Unless otherwise specified, the wiring shall be done in the “Looping System”,
phase and live conductors shall be looped at the switch box and neutral
conductor can be looped either from the switch box or from the light, fan or
socket outlet.
d) WIRING OF DISTRIBUTION BOARDS
Signature & seal of the Bidder
In wiring a branch distribution board, the total of the consuming devices shall be
divided as far as possible evenly between the numbers of ways of the board,
leaving the spare circuit for future extension. All connections between pieces of
apparatus or between apparatus and terminals on a board shall be neatly arranged
in a definite sequence following the arrangement of the apparatus mounted
thereon, avoiding unnecessary crossing.
Cable shall be connected to terminal only by soldered lugs, unless the terminal is
of such a form that they can be securely clamped without cutting cable strands.
All bare conductors shall be rigidly fixed in such a manner that a clearance of a
least 2.5 cm(1”) is maintained between conductors of opposite polarity or phase
and between the conductors and any materials other than insulating materials.
In a hinged board, the incoming and outgoing cables shall be neatly bunched and
shall be fixed in such a way that the door shall be capable of swinging through an
angle not less than 90 degrees.
If required in the schedule of Quantities a pilot lamp shall be fixed and connected
through an independent single pole switch and fuse to the bus bars of the board.
e) CONDUIT WIRING SYSTEM ;
Surface conduit wiring system:
All conduit pipes shall be conforming to I.S. Specification, of approved gauge ( 16
SWG for sizes up to 32 mm – 14 SWG for arger sizes) All conduit accessories
shall be of threaded type. No conduit less than 19 mm in diameter shall be used.
The capacity of conduits shall be in accordance with the Table I.
f) BUNCHING OF CABLES:
Insulated conductors in D.C. supply or A.C. Supply shall be bunched in one
conduit. In case of the latter, outgoing and retain cable shall be run in same conduit
g) CONDUIT JOINTS
Conduit pipes shall be jointed by means of screwed couplers and screwed
accessories only. In long distance straight runs of conduit, inspection type couplers
or running thread with couplers and jam nuts (bare threaded portion suitably
protected with anti corrosive paint) shall be provided. Thread in all cases shall be
between 11 mm to 27mm long sufficient to accommodate pipes to full threaded
portion of couplers or accessories. Cut end of conduit pipes shall have no sharp
edges or any burrs left to avoid damage to the insulation of conductors while
pulling them through such pipes.
h) PROTECTION AGAINST DAMPNESS :
Signature & seal of the Bidder
In order to minimize condensation or sweating in side the tube, all outlets of
conduit system shall be properly drained and ventilated, but in such a manner as
to prevent the entry of insect as far as possible.
A breather – drainer may be required to be mounted in the lowest position of
conduit.
i) PROTECTION OF CONDUIT AGAINST RUST:
The outer surface of the conduit pipes, including all bends, unions, tees, junction
boxes, etc forming part of the conduit system shall be adequately protected against
rust, particularly, when such system is exposed to weather. In all cases, no bare
threaded portion of conduit pipe shall be allowed unless such bare threaded portion
is treated with anticorrosive preservative or covered with approved plastic
compound.
j) FIXING OF CONDUIT:
Conduit pipes shall be fixed by heavy gauge saddles, secured to suitable wood
plugs or any other approved plugs with screws in an approved manner at an
interval of not more than one meter, but on either side of couplers or bends, or
similar fittings, saddles shall be fixed at a distance of 30 cm from the centre of
such fittings.
k) BENDS IN CONDUIT
All necessary bends in the system including diversion shall be done by bending
pipes, or by inserting suitable solid or inspection type normal bends, elbows or
similar fittings, or by fixing cast iron inspection boxes whichever is more suitable.
Conduit fittings shall be avoided as far as possible on conduit system exposed to
weather. Where necessary, solid type fittings shall be used. Radius of such bends
in conduits pipes shall be not less than 7.5cm. No length of conduit shall have
more than three equivalent 90 degree bends from outlet to outlet, the bends at the
outlets not being counted.
l) OUTLETS ;
All outlets for fittings, switches, etc shall be boxes of suitable metal of either
surface mounting or flush mounting system. Wall thickness shall not be less than
1/8 ‘’ (3.175 mm ) with 1/8 “ ( 3.175mm) thick Perspex or bakelite sheet in front
giving a minimum clear depth of 75 mm or above.
m) CONDUCTORS :
Signature & seal of the Bidder
All conductors used in conduit wiring shall preferably be stranded. No single core
cable of nominal cross sectional area greater than 130 mm shall be enclosed alone
in a conduit and used for alternating current.
n) ERECTION AND EARTHING OF CONDUIT:
The conduit of each circuit or, section shall be completed before conductors are
drawn in. The entire system of conduit after erection shall be tested for
mechanical and electrical continuity, throughout and permanently connected to
earth conforming to the requirements specified under section 15 by means of
special approved type earthing clamp efficiently fastened to conduit pipe in a
workmanlike manner for a perfect continuity between each wire and conduit.
Gas or water pipes shall not be used as earth medium. If conduit pipes are liable to
mechanical damage they shall be adequately protected.
o) RECESSED CONDUIT WIRING SYSTEM:
This system of wiring shall comply with all the requirements of surface conduit
wiring system specified in the following clauses.
p) MAKING THE CHASE:
The chase in the wall shall be neatly made and be of ample dimensions to permit
the conduit to be fixed in the manner desired. In the case of buildings under
construction, chases shall be provided in the wall, ceiling, etc at the time of their
construction and shall be filled up neatly after erection of conduit and brought to
the original finish of the wall.
q) FIXING OF CONDUIT IN CHASE
The conduit pipe shall be fixed by means of staples or by means of saddles not
more than 60cm. apart. Fixing of standard bends or elbows shall be avoided as far
as practicable and all curves maintained by bending the conduit pipe itself with a
long radius which will permit easy drawing in of conductors. All threaded joints of
conduit shall be treated with some approved preservative compound to secure
protection against rust.
r) INSPECTION BOXES
Suitable inspection boxes shall be provided to permit periodical inspection and to
facilitate removal of wires, if necessary. These shall be mounted flush with the
wall. Suitable ventilating holes shall be provided in the inspection box covers.
9) TEST CERTIFICATE AND MAINTENANCE GUARANTEE:
Signature & seal of the Bidder
a) I/ We certify that the installation details below has been installed by me/ us
and tested and that to the best of my/our know edge and belief, it complies with
Indian Electricity Rules, 1956 as well as IS. 732 1963 Code of Practice for
Electrical Wiring Installations (System Voltage not exceeding 650 Volts )
(Revised);
Electrical installation at …………………………………
Voltage and system of supply …………………………….
Total Type of system ………………………………….
b)
Particulars of work: Number load of wiring
i..)
ii)
iii)
iv)
v)
c)
d)
e)
Light Points ……………….
Fan points …………………
Plug points (3 pin)……………………
Motors ………………………..
Other plant ……………………..
Overhead lines …………………………….
Underground cables …………….
Earthing …………………….
i) Type of material & Size of electrode:…………….
II) Number of electrodes:- …………………
III) Size of materials of earth ware:……………………
f)
Test results
1) Insulation resistance for the whole installations:
i) Between Conductors ………………………..
ii) Between each conductor and earth…………..
2)
Resistance
of
earthing
electrode
or
system……………………
3)
Maximum earthing resistance of installation :4) Insulation resistance at U.G. Cables…………….
5 ) Polarity test……………
g.
earthing
I/We guarantee the installation for a period of twelve months against
defective materials and workmanship, the guarantee commencing form
Signature & seal of the Bidder
h.
the date the installation is taken over by the HPCL and during the period
of guarantee I /we shall rectify or replace defects in material or
workmanship free of cost to the HPCL.
I/we submit herewith six sets of drawings showing the installation and
conduit layout as actually executed.
SIGNATURE OF SUPERVISOR
CONTRACTOR
SIGNATURE OF
Name …………………..
Name …………………..
Address…………………….
Address …………………..
10
INSTALLATION
a.
GENERAL
The electrical installation shall be complete in all respects and any items not
included in the specification but essential for proper installation and functioning
of the electrical system shall deemed to be included in the scope of the
specification whether specifically mentioned or not.
The system under the scope of work shall conform to the latest codes and standards
as amended in the respective technical specification and schedule of works.
Nothing in the specification shall be construed to relieved the successful tenderer
from the responsibilities where specifically mentioned in the tender or not.
The following standard as amended shall also be covered.
Installation:
All electrical works shall comply with following standards.
Indian Electricity Rules --- 1956
Local State Code of Practice for Installation.
CEIG Guidelines on electrical installation.
IS- 732 –Code of Practice for electrical wiring installation.
IS-5216- Guide for Safety procedures & practices in electrical work.
IS-10118 – Code of practice for section, installation and maintenance of LT switch
gears & Control gears.
Workmanship shall be of highest standard and quality.
Signature & seal of the Bidder
EQUIPMENTS:
All equipments shall be installed strictly in accordance with manufacturer’s
instruction/ drawings.
Distribution boards shall be erected on wall such that height of top of board will be
at 1800 mm
Switch box shall be erected at the height of 1200 mm as per the site condition.
CABLES:
Cable shall be taken on trays fixed on ceiling / wall.
Cable tray shall be of Angle iron with welded runs and painted with block colour.
All cable shall be provided with punched aluminium identification tags at every
100m interval at both ends.
EARTHINGS:
Earthing shall be as per IS 3043
All electrical power items shall be earthed by two separate and distinct earth
connections from main earth bus.
MCB DISTRIBUTION BOARDS:
All DBs shall be phase segregated type as required by the Electrical inspectorate.
All DBs shall be phase powder coated, double door type.
All MCB breaking capacity shall be 9 KA
B.
CABLING
No cable shall be laid along side a water main. Spacing equal to the diameter of the
cable shall be maintained between adjacent power cables.
Selection of cable drums for each run shall be so planned as to avoid straight
through joints
All due care shall be taken during unreeling, laying and termination of cable, to
avoid damage due to twist, kink and sharp bends, etc. Wherever cables pass
through floor or through wall openings, it shall be taken through Al. Pipe sleeves.
The open ends of the sleeves shall be sealed by cold setting compound after cables
are pulled through them to prevent entry of vermin and ingress of water.
Each cable shall be provided with an identification tags at entrance and exit from
any equipment. The tag shall be of aluminium, with the number punched on it and
securely attached to the cable by not less than two turns of GI Wire.
Single core cables shall be laid in trefoil formation and clamped with trefoil clamps
at every 600 mm intervals.
All multi core cables shall be secured to the cable tray by clamps at every 600 mm
intervals.
Signature & seal of the Bidder
Cables from overhead cable trays to the equipment shall be taken in prefabricated
cable tray.
a. LAID ON CABLE TRAY
The cables inside the buildings shall be taken on trays fixed on the ceiling.
Galvanized angle supports for trays shall be welded to insert plates. The support
shall be spaced at 1500 mm centers.
Contractor shall include in their scope of supply all insert plates, Anchor fasteners,
supporting MS Angle etc required for the laying of cable trays. Fastening on walls/
RCC columns shall be Anchor Fasteners only.
b. CABLE TERMINATION
Termination and jointing of PVC armoured cables shall be by means of
compression method using double compression type glands and compression type
lugs. Control cables are to be terminated by means of termination lugs, the same
shall be of tinned copper compression type.
Wherever it is connected to Aluminium and copper Bi-metallic lugs should be
used.
11. TESTING AND COMMISSIONING
a. GENERAL
The testing and commissioning for all electrical equipment at site shall be
according to the procedures laid down below:
All electrical equipment shall be installed, tested and commissioned in
accordance with the latest relevant Standards and Codes of Practices published by
Indian Standards Institution wherever applicable and stipulations made in
relevant general specifications.
The testing of all electrical equipment as well as the system as a whole shall be
carried out to ensure that the equipment and its components are in satisfactory
condition and will successfully perform its functional operation. The inspection of
the equipment shall be carried out to ensure that all materials, workmanship and
installation conform to the accepted design, engineering and construction
standards, as well as accepted codes of practice and stipulations made in the
relevant general specifications.
All tests shall be carried out by the contractor using his own instruments as well as
any specific performance data guaranteed during finalization of the contract.
Signature & seal of the Bidder
a.
PREPARATION OF THE ELECTRICAL SYSTEM FOR
COMMISSIONING
After completion of the installation at site and for the preparation of Electrical
system commissioning, the contractor shall carry out check and testing of all
equipment and installation in accordance with the agreed standards, codes of
practice of Indian Standards Institution and specific instruction furnished by the
particular equipment suppliers.
Checking required to be made on all equipment and installations at site shall
comprise, but not be limited, to the following.
i. Physical inspection for removal of any foreign bodies, external defects, such
as damaged insulators, loose connecting bolts, loose foundation bolts etc.,
ii. Check for tightness of all-cable, bus bars at termination / joints ends as well as
earth connection in the main earthing network.
iii. Check for clearance of live bus bars and connectors from the metal enclosure.
iv. Continuity checks in case of power cables.
v. Check and calibrate devices requiring field adjustment/ calibration like
adjustment of relay setting etc.,
vi. Check proper connection to earth network of all non-current carrying parts of
the equipment and installation.
vii. Test reports for all meters are to be furnished The tests that shall be carried out
on the equipment shall include but not be limited to the above.
b.
LOW VOLTAGE SWITCHGEAR (UP TO 1000 V AC OR 1200 V
DC)
1. Insulation resistance test with 1000v megger for main circuits. The
minimum value of insulation resistance shall be 1 mega ohm.
2. Insulation resistance test with 500 v megger for control, metering and
relaying circuits. The minimum value of insulation resistance shall be one
mega ohm.
3. Functional tests of control circuit.
D CABLES
i. Insulation resistance test with 2,500v megger for high voltage power cables
rated above 1.1 KV grade and 1,000v megger for cables rated up to 1.1 KV
grade.
Signature & seal of the Bidder
ii. In each test, the metallic sheath / screen/ armour should be connected to
earth.
ii. Continuity of all the cores, correctness of all connections as per wiring
diagram, corrections of polarity and phasing of power cables and proper
earth connection of cable glands, cable boxes, armour and metallic sheath,
shall be checked.
E. EARTHING SYSTEM
i.
Tests to ensure continuity of all earth connections.
ii.
Tests to obtain earth resistance of the completed network by using earth
tester. The test values obtained shall be within the limits.
iii. All documents / records regarding test data, oscillographs and other
measured values of important parameters finalized after site adjustment
shall be handed over to the HPCL in the form of test reports for their
future use and reference.
12.0
12.1
12.2
12.3
ii.
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
LIGHT FIXTURES
Scope of work: supply and fixing of fixture with lamps/ tubes accessories.
Specification: Relevant I.S. Specification shall be applicable for the lighting
fixture and components.
General Requirement for the Fixtures:
i.
All the fixtures shall be suitable for 230 + 10% volts, single
phase, 50 cycles, AC supply.
Sheet metal used in the fixture shall be treated as follows:
Degreasing to eliminate the grease and oil on the metal surface which
otherwise will present paint adhesion.
Washing in running water.
Rinsing in adequate strength of acid solution to get rid of the mill scales
leaving a bright metal surface free of rust.
A second wash in running water to remove the traces of acid.
Phosphating to have excellent foundation paint.
A third wash in running water.
Passivating to have an excellent protective layer of paint to prevent
moisture entry.
Primer coat of vitreous enamel.
Paint finish or vitreous enamel finish coat.
Quality check shall be made at every stage of the manufacture.
Signature & seal of the Bidder
iii)
iv)
v)
vi)
Each fixture shall be provided with 4 way terminals for loop in and
loop out
The fixtures shall be provided with the earthing arrangements and shall
meet with safety requirements of the various standard specification and
safety codes and be approved by the Mangalore wire insurance
Association / equivalent.
All lamps supplied against this specifications shall be guaranteed for a
period of one year from the date of their installation and commissioning
for free repairs and free replacement.
In case of 2 tube fixture internal wiring shall be done with suitable size,
flexible copper conductor wires and the wiring near choke area fiber
glass sleeves are to be provided.
12.4 BALLASTS:
a) Ballast shall be built as per relevant IS 1534.
b) Ballast should be supplied with low loss preferably around 9 watts for 36 w and
3 to 4 watt for CFL lighting fixture (the measurement shall be carried out with
analog meters).
c) Ballast shall be polyester filled or vacuum and copper wound or electronic as
specified in schedule of quantities.
d) Polyester resin filler shall have a good thermal conductivity and efficient electric
insulation to ensure quick dissipation of heat. Polyester resin shall be vacuum
filled into the ballast to ensure that there is no air gap between the winding core
and ballast core.
e) Ballast shall have small dimension and low working temperature and long life.
f) Ballast shall be free from hum.
g) If shall be tested for insulation resistance, operating current, short circuit current
and leakage current. It shall be painted to prevent corrosion.
h) All exposed M.S. parts shall be painted to prevent corrosion.
i) The ballast should be guaranteed for satisfactory operation for a minimum
period of 2 years from the date of handing over the system with operating
voltage 240 v and frequency 50Hz. The guarantee shall also include for
satisfactory operation of the ballast with voltage variation of plus/ minus 5% of
rated voltage and plus / minus 3 % of rated frequency
j) The ballast guarantee should also include for satisfactory operation with
ambient temperature conditions varying from 10 Deg. C up to maximum 45
Deg. C
k) Technical performance data or the ballast together with test certificate from
recognized test house shall be furnished.
Signature & seal of the Bidder
12.5 STARTERS:
a) Shall conform to IS 2215.
b) Shall ensure prompt and reliable starting.
c) Shall operate above lamp voltage.
d) Shall not interrupt the circuit during normal running
e) Shall incorporate capacitor for suppression of radio interference.
f) Shall be fixed such that replacement is easy.
12.6 CAPACITORS:
a) Capacitors shall be electrolytic fixed type in sealed cover with terminal brought
out. The dielectric of the condenser shall be polypropylene.
b) Capacitor shall be suitable for operation in the enclosed wiring channel of the
fixture without deterioration.
c) The value of the capacitor shall be such that overall power factor of the fixture
is not less than 0.85.
12.7
GUARANTEE:
The lighting fixtures shall be guaranteed for satisfactory operation for 12 months
form the date of acceptance.
13. LAN CABLING & TELEPHONE SYSTEM
LAN CABLING:
All work stations & cabins shall be linked to server with local area networking
(LAN) with cat6 UTP cables supporting up to 1 GBPS speed laid in under floor
trunking.
LAN equipments will be provided by HPCL, however terminations at socket ends
shall be provided by the contractor for UTP cables as listed in the Schedule of
quantities.
SPECIAL INSTRUCTION:
1.
There should not be any joints in the Cat 6 wires.
2.
All terminations must be “FERRULED “with identification codes. The
codes shall be finalized in consultation with the consultant and site engineer.
Signature & seal of the Bidder
3.
4.
5.
All wires, sockets, instruments to be used should be as per tender
specification.
The Cat 6 UTP cables shall be of high speed, high performance, capable of
carrying high bit rate signaling for extended distances in horizontal cabling
& shall be terminated at RJ- 45 type outlets only.
Location of HUB/ Switches & LAN points shall be as per drawings or as
finalized by client / consultants.
TELEPHONE SYSTEM:
It is proposed to link up all work, station cabin &other areas with new telephone
points as indicated in the drawings & schedule.
For telephone system Cat 5 UTP wires will run inside under floor trunking up to all
work stations/ cabins as shown in the layout plan. They will be duly terminated there
with RJ II single or dual sockets. These wires will also originate from telephone
junction box in the EPABX room.
SPECIAL INSTRUCTION:
1. There should not be any joints in the telephone wires between any two
connectors.
2. The diameter and make of every telephone wire should be of approved make
only.
3. All terminations at connectors will be crone type and Telephone Junction boxes
with Crone connectors in electrical room will be provided by client.
4. All terminations must be “FERRULED” with identification codes. The codes
should be finalized in consultation with the consultant and site engineer.
5. All lines must be tested in the presence of the site engineer before handing over.
6. The Telephone wires should be terminated at RJ- II type outlets only.
7. The new network of telephone wires including telephone termination should be
connected in such a way that, the extension nos. shall match the requirements
as per the instructions given by client / Consultant.
8. Location of telephone sockets shall be as per drawings or as finalized by Client /
consultants.
14.0
UNDER FLOOR TRUNKING;
Specially treated corrosion proof, rectangular profile with single compartment
Aluminium trunking as indicated in schedule of quantities shall be provided by
the contractor in the flooring including necessary chasing in flooring wherever
Signature & seal of the Bidder
required & making surface good after laying of trunking junction boxes in the
floor.
Trunking shall be used for laying of clean power, LAN wiring and telephone wires
from distribution boxes, telephone junction boxes & Hub for LAN system
respectively. Junction boxes, monument boxes as indicated in the schedule of
quantity , drawings & site requirements shall be provided with the trunking for
termination of cables in sockets to be mounted on wall / partition.
Signature & seal of the Bidder
H. APPROVED MAKES
Signature & seal of the Bidder
LIST OF APPROVED AND NOMINATED MANUFACTURES/SUPPLIERS
OF MATERIALS AND SUB - CONTRACTORS
APPROVED MANUFACTURER /
SL.NO
MATERIALS
SUPPLIER
Firetard industrial grade of Noble /
1 Fire retardant paint/ primer
Viper / Approved
2 Marine Plywood
Anchor - 72 / Multyply / CenturyG
3 Laminate
Formica / Decolam / Greenlam / Uro
4 Veneer
Jacson / Anchor / Durian Century /
Decowood / Uro
5 Wood Preservative
STP Pentaphone pale / P C I / Wood
guard / Termisil
6 Gypsum Board
Gypsum India / Approved equivalent
7 Tempered / Toughened Glass
Insothem / Sejal Glass / Gurian Glass
/ Goldplus / Glaverbal / approved
equivalent
8 Float Glass
Modigaurd / Saint Gobin / Emirates /
Hindustan Pilkington
9 Adhesive
Fevicol, Araldite, Pidilit Fevimate (
TL)
10 Door Closer
Droma / Approved equivalent
11 Floor glass
Droma / Approved equivalent
Signature & seal of the Bidder
12 Cup board locks
Godrej / CIEF / Vijayan / Efficient
Gadget
13 Cylinderical Lock
Europ, Godrej, Acme/ neki
14 Door handles
Droma / D line / approved equivalent
15 Screws
GKW Nettlefold / Janatha / App.
Equivalent
16 Glass / Mirror
Modigaurd / Saint Gobin / Thiwan /
Float glass india
17 Ceramic Tiles
Nitco / kajaria / MCL / Jonson &
Johson
18 Hinges
Droma / Approved equivalent (
Havey Dutty)
Telescopic Sliding Drawer
19 Channels
Efficient Gadget, Earl Bihari, Jyothi,
Shalimar / Hettich
20 Carpet
Transasia / Shalimar / Jupitar /
milliken / Interface/shaw
21 Vertical blinds
hunter douglas or app. Equivalent
22 Sun control flim
Garware, Birla 3M
23 Polishes
ICI, Asian Goodleas Nerolac /
Berger
24 False ceiling
Signature & seal of the Bidder
25 G.I power caoted false ceiling
Hunter Douglas or app. Equivalent
26 Gypsum Board
Gypsum India / Approved equivalent
27 Cement
L&T, Ambuja, ACC
28 White cement
Birla, JK
29 Vitrified porcelain tiles
MCL, Jhonson, Nitco or approved
equivalent
30 Water proffing compound
MCL Bavucom.Roffe Chemicals,
Pidilite
31 G.I. pipe
TATA / Zenith or App Equivalent
32 SS sink
Nirali or App Equivalent
33 Soft board
Jolly Board or App Equivalent
34 Paints
ICI, Asian /goodlac Nerolac / Jenson
& Nicolson
35 Fabric soft board
Seasons / Jagadeesh Fabric / Classic
fabric or App Equivalent
36 Curtains
Raymonds / Sham -Ahuja / Eden
37 Panic Device
Droma / Ingersoll -Rand
Fabric protection coating for
38 upholstery
Scotchgard of Birla 3M Ltd
Signature & seal of the Bidder
39 Foams in chairs / sofas
MM Foam/ Foam product / Latex
40 Rolling shutter
indo Germa / Dyna
41 White board
White mark / Altop / Alko -sign
42 Texture paint
Orient. Serling
43 ADhesive for tiles
Roff. PAL , Pidilite, BAL
44 Multipurpose lock
Efficient Gadget, Jyothi, Godrej
Storage Locks / Handles / Hinges
45 Etc
Efficient Gadget, Jyothi, Argent,
CIEF
ELECTRICAL ITEMS
1 P.V.C Pipe (Rigid)
Precision / Avon Plast or equivalent
2 P.V.C fittings for rigidity
Precision / Avon Plast or equivalent
3 MS conduit
Wimco/ Bharath/ Guptha
PVC ins. Flexible copper wire
4 (FRLS)
Finolex/ Power Flex / RR kables / Q
flex / Sandeep
5 Armoured Cables
Nicco / Gloster / CCI /Universal /
Havells/ Polycab
6 Light & power switch socket
MK India / North West / Gewiss
/Legrand
7 DB with MCB
L&T Hager / Legrand / ELTEE
Signature & seal of the Bidder
8 Tube light fixtures
Tulip, Thorm, Philips, Wipro
9 Decorative light fittings
Tulip/ Philips/ Throma/ App
Equivalent
10 Lugs
Dowels/ Commet / App. Equivalent
11 Terminals connector
ESSEN / Elmex / Connect Wel
12 Exhoust fan
Crompton/ GEC/ Khaitan /
Almonard
13 Ceiling / wall fan
Crompton/ Bajaj/ Polar
14 Metal clad socked
Hager/ CG/ Legrend
15 SFU -SPN / TPN
Havells/ L& T
16 Cable trays
Profab/ Techno Fab or Eqquivalent
17 RCCB/ELCB
Datar/ Simens/ Crompton/ GE/ ABB
/MG
18 MCCB
L&T /Simens/ Crompton/ GE/ ABB/
MG
19 MCB
Legrand/ L&T hager/MG/Havells
20 Glands
ECG/EMI
21 Flexible Conduct
Tubflex / App equivalent
22 Race way channels
Jindal / Balco / Hindalalco
Signature & seal of the Bidder
23 Lamps
Philips/ Osram
24 Telephone cable
Deltron/ App Equivalent
25 Data Cables
Systimax / Approved equivalent
26 Data socket
Lucent, Tyco
27 Cable of public address system
Finolex, Suntrack
28 Telephone Junctions
Krone
Signature & seal of the Bidder
I.EMD FORMAT
Signature & seal of the Bidder
(SPECIMEN)
BANK GUARANTEE FOR PERFORMANCE OF THE OBLIGATIONS OF SUPPLIER
/CONTRACTOR
(on non-judicial stamp paper of appropriate value)
To,
Hindustan Petroleum Corporation Ltd.,
(Address as applicable)
IN CONSIDERATION OF THE HINDUSTAN PETROLEUM CORPORATION LTD. a
Government of India Company registered under the Companies
Act,1956, having its registered office at 17, Jamshedji Tata
Road,Bombay - 400 020 (hereinafter called "the Corporation"
which expression shall include its successors and assigns)
having awarded to M/s ______________________________
____________
a partnership firm/sole proprietor business/a
company registered under the Companies Act, 1956 having its
office at______________________________ (hereinafter referred to
as "the Supplier" which expression shall wherever the subject or
context so permits includes its successors and assigns) a supply
contract in terms inter alia, of "the Corporation's" Order
No.____________
dated
__________________
and
the
General
purchaseconditions of "the Corporation" and upon the condition
of "supplier's" furnishing security for the performance of "the
Supplier's" obligations and/or discharge of "the supplier's"
liability under and/or in connection with the said supply
contract upto a sum of Rs. _______________
(Rupees_____________________) amounting to 10% (ten percent) of
the total contract value.
We, ______________________ (hereinafter called "the Bank" which
expression shall include its successors and assigns) hereby
jointly and severally undertake and guarantee to pay to "the
Corporation" in rupees forthwith on demand in writing and
without protest or demur of any and all moneys anywise payable
by "the Supplier" to "the Corporation" under, in respect of or
in connection with the said supply contract inclusive of all the
Corporation's losses and damage and costs, (inclusive between
attorney and client) charges, and expenses and other moneys
anywise payable in respect of the above as specified in any
notice of demand made by "the Corporation" to the Bank with
reference to this Guarantee upto and aggregate limit of
Rs.___________ (Rupees __________________________ ) and "the
Bank" hereby agrees with "the Corporation" that:
Signature & seal of the Bidder
1. This Guarantee/Undertaking shall be a continuing Guarantee
/Undertaking and shall remain valid and irrecoverable for all
claims of "the Corporation" and liabilities of "the Supplier"
arising upto and until midnight of _______________.
2. This Guarantee/Undertaking shall be in addition to any other
guarantee or security whatsoever that "the Corporation" may now
or any time anywise have in relation to "the Supplier's
obligation/liabilities under and/or connection with the said
supply contract, and "the Corporation" shall have full authority
to take recourse to or enforce this security in preference to
the other security(ies) at its sole discretion and no failure on
the part of "the Corporation" to enforcing or requiring
enforcement to any other security shall have the effect of
releasing "the Bank" from its full liability hereunder.
3. "The Corporation" shall be at liberty without reference to
"the Bank" and without affecting the full liability of "the
Bank" hereunder to take any other security in respect of "the
Supplier's" obligation and/or liabilities under or in connection
with the said supply contract and to vary the term vis-a-vis
"the supplier" of the said supply contract or to grant time
and/or indulgence to "the Supplier" or to reduce or to increase
or otherwise vary the prices of the total contract value or to
release or to forebear from enforcement of all or any of the
obligations of "the supplier" under the said supply contract
and/or the remedies of "the Corporation" under any other
security(ies) now or hereafter held by "the Corporation" and no
such
dealing(s),
variation(s)
or
other
indulgence(s)
or
agreement(s) with "the supplier" or release of forbearance
whatsoever shall have the effect of releasing "the Bank" from
its full liability to "the Corporation" hereunder or of
prejudicing rights of "the Corporation" against "the Bank".
4. This Guarantee/Undertaking shall not be determined or
affected by the liquidation or winding up, dissolution or change
of constitution or insolvency of "the supplier" but shall in all
respects and for all purposes be binding and operative until
payment of all moneys payable to "the Corporation" in terms
hereof.
5. "The Bank" hereby waives all rights at any time inconsistent
with the terms of this Guarantee/Undertaking and the obligations
of "the Bank" in terms hereof shall not be anywise affected or
suspended by reason of any dispute having been raised by "the
suppliers" (whether or not pending before any arbitrator,
officer, tribunal or court)or any denial of liability by "the
Signature & seal of the Bidder
supplier" or any otherorder of communication whatsoever by "the
supplier" stopping or preventing or purporting to stop or
prevent any payment by "the Bank" to "the Corporation" in terms
hereof.
6. The amount stated in any notice of demand addressed by "the
Corporation" to "the Bank" as liable to be paid to "the
Corporation" by "the supplier" or as suffered or incurred by
"the Corporation" on account of any losses or damages or
costs, charges/and/or expenses shall be as between "the Bank"
and "the Corporation" be conclusive of the amount so liable to
be paid to "the Corporation" or suffered or incurred by "the
Corporation", as the case may be, and payable by "the Bank" to
"the Corporation", in terms hereof.
7. Not withstanding anything contained herein above :
i) Our liability under this guarantee shall not exceed
Rs..........
ii) This Bank Guarantee shall be valid upto and including
........ and………………… .
iii) We are liable to pay the guarantee amount or any part
thereof under this Bank Guarantee only and only if you serve
upon us a written claim or demand on or
before the expiry of 30
days from the date of expiry of this guarantee.
8. "The Bank" has power to issue this guarantee in favour of
"the Corporation" in terms of the documents and/or the
agreement/contract or MOU entered into between "the supplier"
and "the Bank" in this regard.
IN WITNESS Where of __________________ Bank, has executed this
document at ________________ on _______________ 199 .
For____________________________ Bank
(By its constituted attorney)
(Signature of a person authorized to sign on behalf of "the
Bank")
Signature & seal of the Bidder
J. GENERAL TERMS AND
CONDITONS OF
CONTRACT (GTC)
Signature & seal of the Bidder
HINDUSTAN PETROLEUM COORPORATION LIMITED
MANGALORE RETAIL REGIONAL OFFICE , POL TERMINAL COMPLEX, VILLAGE BALA, VIA
KATIPALLA, MANGALORE-575030
GENERAL TERMS AND CONDITIONS OF WORKS CONTRACT
1.
PRELIMINARY
1.1
This is a contract for execution of ------------------------------------------------ work at-----------------------------------------.(Please fill up blanks).
1.2
The Bidder for the above mentioned item of work is -------------------------------------____________________ (Please give the name and address of the Bidder).
1.3
The terms and conditions mentioned hereunder are the terms and conditions of the
contract for the execution of the work mentioned under item 1.1 above.
1.4
It is the clear understanding between HINDUSTAN PETROLEUM COORPORATION LIMITED and
the Bidder ______________________ that (name and address of the Bidder) in case the
Bidder of ___________________________________is (name and address of the Bidder)
accepted by HINDUSTAN PETROLEUM COORPORATION LIMITED and an intimation of that
effect
is
so
issued
and
also
a
purchase
order
is
placed
with
________________________(name and address of the Bidder) this document will be termed
as a contract between the parties and terms and conditions here under would govern the
parties interest.
1.5
Interpretation of contract documents: all documents forming part of the contract are to be
taken mutually explanatory. Should there be any discrepancy, inconsistency, error or
omission in the contract, the decision of the owner/Engineer-in-charge/Site-in-charge shall be
the final and the contractor shall abide by the decision. The decision shall not be arbitrable.
Works shown upon the drawings but not mentioned in the specification or described in the
specifications without being shown on the drawings shall nevertheless be deemed to be
included in the same manner as if they are shown in the drawings and described in the
specifications.
1.6
Special conditions of Contract: The Special conditions of contract, if any provided and
whenever and wherever referred so shall be read in conjunction with General Terms and
Conditions of Contract, Specifications, Drawings and any other documents forming part of
Signature & seal of the Bidder
this contract wherever the context so requires. Notwithstanding the subdivision of the
documents into separate sections, parts volumes, every section, part or volume shall be
deemed to be supplementary or complementary to each other and shall be read in whole. In
case of any misunderstanding arising the same shall be referred to decision of the Owner /
Engineer – in – charge / Site – in – charge and their decision shall be final and binding and
the decision shall not be arbitrable.
It is the clear understanding that wherever it is mentioned that the Contractor shall do /
perform a work and / or provide facilities for the performance of the work, the doing or the
performance or the providing of the facilities is at the cost and expenses of the work not
liable to be paid or reimbursed by the Owner.
2.
DEFINITIONS
In this contract unless otherwise specifically provided or defined and unless a contract
Intention appears form the contract the following words and expressions are used in the
following meanings.
2.1
The term “Agreement” wherever appearing in this document shall be
“contract”
2.2
The “Authority” for the purpose of this contract shall be the Chairman and
Managing Director or any other person so appointed or authorised.
read as
2.3 The “Chairman and Managing Director” shall mean the Chairman and Managing
Director of HINDUSTAN PETROLEUM CORPORATION LIMITED or any person so appointed
nominated or designated and holding the office of Chairman and Managing Director.
2.4
The “charge order” means an order given in writing by the Engineer-in-charge or by owner
of effect additions to or deletion for, or alterations into the work.
2.5 The “Construction equipment” means all appliances and equipment of whatsoever nature for
the use in or for the execution, completion, operation or maintenance of the work except
those intended to form part of the permanent work.
2.6
The “contract” between the owner and the contractor shall mean and include all documents
like enquiry, quotation submitted by the contractor and the purchase order issued by the
owner and other documents connected with the issue of the purchase order and orders,
instruction, drawings, change orders, directions issued by the
owner/ Engineer-in-charge/
Site-in-charge for the execution, completion and commissioning of the works and the period
of time for which the work is continued by the contractor for purposes of completion of the
work.
Signature & seal of the Bidder
2.7
“The contractor” means the person or the persons, firm or company whose quotation has
been accepted by the owner and includes the contractor’s legal heirs, representative,
successor(s) and permitted assignees.
2.8
The “Drawings” shall include all maps, plans tracings or prints thereof with any
modifications approved in writing by the Engineer-in-charge and such other drawings as
may, from time to time be furnished or approved in writing by the Engineer-in-charge.
2.9
The “Engineer-in-charge” or “Site-in-charge” shall mean the person appointed or
Designated as such by the owner and shall include those who are expressly authorised by the
owner to act for and on its behalf.
2.10 “The owner” means the HINDUSTAN CORPORATION LIMITED incorporated in India having its
registered office at PETROLEUM HOUSE, 17, JAMSHEDJI TATA ROAD, BOMBAY – 400020 and
Marketing office at BALA VILLAGE, MANGALORE or their successors or assigners.
2.11 The “permanent work” means and includes works, which form a part of the work to be
handed over to the owner by the contractor on completion of the contract.
2.12 The “project manager” shall mean the project manager of HINDUSTAN PETROLEUM
COORPORATION LIMITED or any person so appointed or nominated or designated.
2.13 The “site” means the land on which the work is to be executed or carried out and such other
place(s) for purpose of performing the contract.
2.14 The “Specifications” shall mean the various technical and other Specifications attached and
referred to in the quotation documents. It shall also include the latest edition, including all
agenda/corrigenda or relevant Indian Standard Specifications and Bureau of Indian
Standards.
2.15 The “Sub-Contractor” means any person or firm or company (other than contractor) whom
any part of the work has been entrusted by the contractor with the prior written consent of the
owner/ Engineer-in-charge/ Site-in-charge and their legal heirs, representative, successors
and permitted assignees of such persons firm or company.
2.16 The “Temporary work” means and includes all such works which are a part of the contract
for execution of the permanent work but does not form part of the permanent work
conforming to practices, procedures applicable rules and regulations relevant in that behalf.
2.17 The “Tender”/ “Quotation” means the document submitted by a person or authority for
carrying the work and the tenderer means a person or authority that submits the tender
offering to carry out the work as per the terms and conditions.
2.18 The “Work” shall mean the works to be executed in accordance with the contractor or part
thereof as the case may be and shall include extra, additional alteration subsisted works as
may be required for the purposes of completion of the contemplated under the contract.
Signature & seal of the Bidder
3.
SUBMISSION OF QUOTATION
3.1
Before submitting the Quotation/ Tender, the Bidder shall at their own cost and expenses
visit the site, examine and satisfy as to the nature of the existing roads, means and
communications, the character of the soil, state of land and of the excavations, correct
dimensions of the work facilities for procuring various constructions other material and their
availability, and shall obtain information on all matters and conditions as they may feel
necessary for the execution of the works as intended by the owners and shall also satisfy of
the availability of suitable water for construction of civil works and for drinking purpose and
power required for fabrication work etc,. Bidder, whose quotation may be accepted and with
whom the contract is entered into shall not be eligible and be able to make any claim on any
of the said counts in what so ever manner for what so ever reasons at any point of time and
such a claim shall not be raised as a dispute and shall not be arbitrable.
3.2
The Bidder shall be deemed to have satisfied fully before tendering as to the correctness and
sufficiency of his tender for the woks and of the rates and prices quoted in the schedule of
quantities which rates and prices shall except as otherwise provided cover all his obligations
under the contract.
3.3
It must be clearly understood that the whole of the conditions and specifications are intended
to be strictly enforced and that not work will be considered as extra work and allowed and
paid for unless they are clearly outside the scope, spirit, meaning of the contract and intent of
the owner and have been so ordered in writing by owner
and /or Engineer-incharge/ Site-in-charge, whose decision shall be final and binding.
3.4
Before filling the quotation the contractor will check and satisfy all drawings and materials to
be procured and the schedule of quantities by obtaining clarification form the owner on all
the items as may be desired by the bidder. No claim for any alleged loss or compensation will
be entertained on this account, after submission of quotation by the Bidder /contractor and
such a claim shall not be arbitrable.
3.5
No escalation in the quotation rates will be permitted throughout the period of contract or the
period of completion of the job whichever is later on account of any variation in prices of
materials or cost of labour or due to any other reasons. Claims on account of escalation shall
not be arbitrable.
3.6
The quantities indicated in the quotation are approximate. The approved schedule of rates of
the contract will be applicable for variations upto plus or minus 25% of the contract value.
No revision of schedule of rates will be permitted for such variations in the contract value,
including variations of individual quantities, addition of new items, alterations,
additions/deletions or substitutions of items, as mentioned above quantities etc., mentioned
and accepted in the joint measurement sheets shall alone be final and binding on the parties.
Signature & seal of the Bidder
3.7
Owner reserve their right to award the contract to any Bidder and their decision in this regard
shall be final. They also reserve their right to reject any or all quotations received no disputes
could be raised by any quotation(s) whose quotation has been rejected.
3.8
The rates quoted by the Bidder shall include costs and expenses on all counts viz. cost of
materials, transportation of machine(s), tools, equipments, labour, power, administration
charges, price escalations, profits etc., except to the extent of the cost of material(s) if any
agreed to be supplied by owner and mentioned specifically in that regard in condition of
contract, in which case the cost of such material if taken for preparation of the contractor’s
bill(s) shall be deducted before making payment of the bill(s) of the contractor. The
description given in the schedule of quantities shall unless otherwise stated be held to include
wastage on materials, carriage and cartage, carrying in and return of empties, hoisting,
setting, fitting and fixing in position and all other expenses necessary in and for the full and
complete execution and completion of works and in accordance with good practice and
recognized principles in that regard.
3.9
Employees of the state and central Govt. and employees of the public sector undertakings,
including retired employees are covered under their respective services conditions/rules in
regard to their submitting the quotation. All such persons should ensure compliance to the
respective/applicable conditions, rules etc., any person not complying with those rules etc.,
but submitting the quotation in violation of such rules, after being so noticed shall be liable
for the forfeiture of the earnest money deposit made with the quotation, termination of
contract and sufferance on account for forfeiture of security deposit and sufferance of
damages arising as result of termination of contract.
3.10 Quotation submitted by Bidder shall remain valid for a period of 180 days from date of
opening of the quotation. The Bidder shall not be entitled during the said period of 180 days,
to revoke or cancel the quotation without the consent in writing from the owner.
In case the tenderer revokes or cancels the tender or varies any of terms of the tender without
the consent of the owner, in writing, the tenderer forfeit the right to the refund of the Earnest
Money paid along with the tender.
3.11 The prices quoted by the bidder shall be firm during the validity period of 6 months and also
during
the
period
of
contract
including
period(s)
of
extensions
of
stated earlier. Escalation in prices will not be permitted during the period. The bidder shall
particularly take note of this factor before submitting their quotation(s).
3.12 The works shall be carried out strictly as per approved specifications. Deviations, if any,
shall have to be authorised by the engineer-in-charge/site-in-charge in writing prior to
implementing deviations. The price benefit, if any arising out of the accepted deviation shall
be passed on to the owner. The decision of the engineer-in-charge shall be final in this
matter.
3.13 The contractor shall make all arrangements at his own cost to transport the required materials
outside and inside the working places and leaving the premises in a neat and tidy condition
after completion of the job to the satisfaction of owner. All materials except those agreed to
Signature & seal of the Bidder
be supplied by the owner shall be supplied by the contractor at his own cost and the rates
quoted by the contractor should be inclusive of all royalties, rents, taxes, duties, statutory
levis, if any etc.,
3.14 The contractor shall not carry on any work other than the work under this contract within the
owner’s premises without prior permission in writing from the engineer-in-charge/site-incharge.
3.15 The contractor shall be bound to follow and ensure compliance to all the safety and security
regulations and other statutory rules applicable to the area. In the event of any damage or loss
or sufferance caused due to non-observance of such rules and regulations, the contractor shall
be solely responsible for the same and shall keep the owner indemnified against all such
losses and claims arising form the same.
3.16 At any time after acceptance of quotation, the owner reserves the right to add, amend or
delete any work item, by bill of quantities at a later date or reduce the scope of work in the
overall interest of the wok by prior discussion any intimation to the contractor. The decision
of owner, with reasons recorded therefore, shall be final and binding on both owner and the
contractor. The contractor shall not have the right to claim compensation or damage etc., in
that regard. The owner reserves the right to split the wok under this contract between two or
more contractors without assigning any reasons.
3.17 Contractor shall not be entitled to sublet, sub contract or assign, the work under this contract
without the prior consent of the owner obtained in writing.
3.18 All signatures in quotation document shall be dated as well as all the pages of all sections of
the quotation documents shall be installed at the lower position and signed, wherever
required in the quotation papers by the bidder or by a person holding power of attorney
authorizing him to sign on behalf of the bidder before submission of the quotation.
3.19 The quotation should be quoted in English, both in figures as well as in words. The rates and
amounts entered by the bidder in the schedule of rates for each item and in such a way that
insertion is not possible. The total tendered amount should also be indicated both in figures
and words with the signature of bidder.
3.20 All corrections and alterations in the entries of quotation will be signed in full by the bidder
with date. No erasures or over writings are permissible.
3.21 Transfer of quotation document by one intending bidder to another one is not permissible.
The bidder on whose name the quotation has been sent only can quote.
3.22 The quotation submitted by a bidder if found to be incomplete in any or all the manners is
liable to be rejected. The decision of the owner in this regard is final and binding. In case of
any error/discrepancy in the amount written in words and figure, the lower amount between
the two shall prevail.
4.
A
DEPOSITS
Earnest Money Deposit:
The Tenderer will be required to pay a sum as specified in the covering letter as Earnest
money deposit along with the tender by a crossed demand draft in favour of Hindustan
Petroleum Corporation Limited, from any Nationalised bank payable at Chennai in favour of
Signature & seal of the Bidder
Hindustan Petroleum Corporation Limited, Chennai in the proforma enclosed. The Earnest
money deposit will be refunded after finalisation of the Contract.
Note: Public sector enterprises and small-scale units registered with National small scale Industries
are exempted from payment of Earnest Money Deposit. Small-scale units registered with
National small scale Industries should enclose a photocopy of their registration certificate
with their quotation to make their quotation eligible for consideration. The registration
certificate should remain valid during the period of the contract that may be entered into with
such successful bidder. Such tenderer should ensure validity of the registration certificate for
the purpose.
B)
Security deposit
The bidder with whom the contract is delivered to be entered into or given, will have to
make a security deposit of percent (1%) of the contract value in the form of account payee
crossed demand draft drawn in favour of the owner payable at Mangalore within 15 days
from the date of intimation of acceptance of their quotation, failing which the owner
reserves the right to cancel the contract and forfeit the EMD
5.
EXECUTION OF WORK
All the works shall be executed in strict conformity with the provisions of the contract
documents and with such explanatory details, drawings, specifications, and instructions as
may be furnished form time to time to the contractor by the Engineer-in-charge/Site-incharge, whether mentioned in the contract or not. The contractor shall be responsible for
ensuring that works throughout are executed in the most proper and workmanlike manner
with the quality of material and workmanship in strict accordance with the specifications of
the Engineer-in-charge/Site-in-charge.
The completion of work may entail working in monsoon also. The contractor must maintain
the necessary work force as may be required during monsoon and plan to execute the job in
such a way the entire project is completed within the contracted time schedule. No extra
charges shall be payable for such work during monsoon. It shall be the responsibility of the
contractor to keep the construction work site free from water during and off the monsoon
period at his own cost and expenses.
For working on Sundays/holidays, the contractor shall obtain the necessary permission from
the Engineer-in-charge/Site-in-charge in advance. The contractor shall be permitted to work
beyond the normal hours with prior approval of the Engineer-in-charge/Site-in-charge and
the contractors quoted rate is inclusive of all such extended hours of working and no extra
amount shall neb payable by the owner on this account.
5.a
Setting out of Works and Site Instructions
5.a.1 The Engineer-in-charge/Site-in-charge shall furnish the contractor with only the four corners
of the work site and a level bench mark and the contractor shall set out the works and shall
Signature & seal of the Bidder
provide an efficient staff for the purpose and shall be solely responsible for the accuracy of
such setting out.
5.a.2 The contractor shall provide, fix and be responsible for the maintenance of necessary stakes,
level marks, profiles and other similar things and shall take all necessary precautions to
prevent their removal or disturbance and shall be responsible for consequences of such
removal or disturbance should be the same and take place for their efficient and timely
reinstatement. The contractor shall be responsible for the maintenance of all existing survey
marks, either existing or supplied and fixed by the contractor. The work shall be set out to the
satisfaction of Engineer-in-charge/Site-in-charge. The approval thereof or joining in setting
out the work shall not relieve the contractor of his responsibility.
5.a.3 Before beginning the works, the contractor shall at his own cost provide necessary reference
and level posts, pegs, bamboos, flags ranging rods, strings and other materials for proper
layout of the work in accordance with the scheme for bearing marks acceptable to the
Engineer-in-charge/Site-in-charge. Center longitudinal or face lines and cross lines shall be
marked by means of small markers wherever required. No work shall be started until all these
points are checked ad approved by the Engineer-in-charge/Site-in-charge in writing. But such
approval shall not relieve the contractor of any of his responsibilities. The contractor shall
also provide al labour,
Materials and other facilities, as necessary for the proper checking of layout and inspection of
the points during construction.
5.a.4 Pillars bearing geodetic marks located at the sites of units of works under construction should
be protected and fenced by the contractor.
5.a.5 on completion of works, the contractor shall submit the geodetic documents a according to
which the work was carried out.
5.a.6 The Engineer-in-charge/Site-in-charge shall communicate or confirm his instructions to the
contractor in respect of executions of work in a “work site order book” maintained in the
office having duplicate sheet and the authorised representative of the contractor shall confirm
receipts of such instructions by signing the relevant entries in the book.
5.a.7
All instructions issued by the Engineer-in-charge/Site-in-charge shall be in writing.
The contractor shall be liable to carry out his instructions without fail.
5.a.8
If The contractor after receipt of written instruction from the Engineer-in-charge/Site-incharge requiring compliance within seven days fails to comply with the drawings or
instructions or both as the Engineer-in-charge/Site-in-charge may issue the owner may
employ and pay other persons to execute any such work whatsoever may be necessary to
give effect to such drawings of “instruction” and all cost and expenses incurred in connection
therewith as certified by the Engineer-in-charge/Site-in-charge shall be borne by the
Signature & seal of the Bidder
contractor or may be deducted from amounts due or that may become due to the contractor
under the contract or may be recovered as a debt.
5.a.9 The contractor shall be entirely and exclusively responsible for the horizontal and vertical
alignment, the levels and corrections of every part of the work and shall rectify effectively
any errors or imperfections therein. Such rectifications shall be carried out by the contractor,
at his own cost.
5.a.10 In case any doubts arise in the mind of the contractor in regard to any expressions,
interpretations, statements, calculations of quantities, supply of material rates, etc., the
contractor shall refer the same to the Site-in-charge/Engineer-in-charge for his clarification,
instructions, guidance or clearing of doubts. The decision of the Engineer-in-charge/Site-incharge shall be bound by such a decision.
5.a.11 “The contractor shall take adequate precautions, to ensure that his operations do not create
nuisance or misuse of the workspace that shall cause unnecessary disturbance or
inconvenience to others at the wok site”.
5.a.12 “All fossils, coins articles of value of antiquity and structure or other remains of geological or
archeological discovered on the site of works shall be declared to be property of the owner
and the contractor shall take reasonable precautions to prevent his workmen or any other
persons form removing or damaging any such articles or thing and shall immediately inform
the Owner/Engineer-in-charge/Site-in-charge.
5.a.13 “The contractor shall be entirely and exclusively responsible to provide and maintain at his
expenses all lights, guards, fencing etc., when ad where even necessary or/as required by the
Engineer-in-charge/Site-in-charge for the protection of works or safety and convenience to al
the members employed at the site or general public”
5.b
Commencement of Work
The contractor shall after paying the requisite security deposit, commence work within
15days from the date of receipt of the intimation of intent from the owner informing that the
contact is being awarded. The date of intimation shall be the date/day for counting the
starting day/date and the ending day/date will be accordingly calculated. Penalty, if any, for
the delay in execution shall be calculated accordingly.
The contractor should prepare detailed fortnightly construction programme for approval by the
Engineer-in-charge within one month of receipt of letter of intent. The work shall be executed
strictly as per such time schedule. The period of contractor includes the time required fro testing,
rectifications, if any, re-testing and completion of work in all respects to the entire satisfaction of
the Engineer-in-charge
A letter of intent is an acceptance of offer by the contractor. But the contractor should
acknowledge a receipt of the purchase order within 15days of mailing of the purchase order
or any delay in acknowledging the receipt will be a breach of contract and compensation for
Signature & seal of the Bidder
the loss cause by the breach will be recovered by the owner by forfeiting Earnest Money
Deposit/bid bond.
5.c Subletting of Work
5.c.1 No part of the contract nor any share or interest thereof shall in any manner or degree be
transferred, assigned or sublet, by the contractor, directly or indirectly to any firm or
corporation whatsoever, without the prior consent in writing of the owner.
5.c.2 At the commencement of every month the contractor shall furnish to Engineer-incharge/Site-in-charge list of al sub-contractors or other persons, firms engaged by the
contractor.
5.c.3 The contract agreement will specify major items of supply or services for the contractor
proposes to engage sub-contractor/sub-vendor. the contractor form time to time propose any
addition or deletion from any such list and with the proposals in this regard to Engineer-incharge/Designated officer-in-charge for approval well in advance so as not to impede the
progress of work approval of the Engineer-in-charge/Designated officer-in-charge will not
relieve the contractor form any of his obligations, duties and responsibilities under the
contract.
5.c.4
Notwithstanding any sub-letting with such approval as resaid and notwithstanding that the
Engineer-in-charge shall have received copies of any sub-contract, the contractor shall be and
shall remain solely to be responsible for the quality and price and expeditious execution of
the works and the performance of all the conditions of the contract in all respects as if such
sub-settling or sub-contracting taken place and as if such work had been done directly by the
contractor.
5.c.5
Prior approval in writing of the owner shall be obtained before any change is made in the
constitution of he contractor/contracting agency otherwise contract shall be deemed to have
been allotted in contravention of clause entitled “sub-letting of works” and all the same
action may be taken and the same consequence shall ensure a provided in the clause of “subletting of works”.
5.d Extension of Time
If the contractor does not complete the work within the contractual period he may apply in
writing to the owner before two months of the period of expiry of the contract stating therein
in detail, the reasons on which he desires to have extension and the period of extension, the
contractor for such extension of time shall take decision after discussion with the contractor
and communicate the same to the contractor before 30 days of expiry of the contract. The
decision of the owner in this regard shall be final and binding.
Signature & seal of the Bidder
If the owner extends the time for completion of work as mentioned above, it shall be the
understanding between the owner and the contractor that the contractor shall be liable to pay
damages, costs and expenses to the owner at the rate of 1% per month of the value of the
remaining portion of work to be determined on the last date of the original period of contract,
such value being determined by the owner and accepted by the contractor. In case of any
dispute arising in the determination of the amount, the owner shall be at liberty to terminate
the contract, upon which event, consequences would follow according to the term and
condition provided under the clause for termination of the contract.
5.e Suspension of work
5.e.1 Subject to the provisions of this contract, the contractor shall if ordered in writing by the
Engineer-in-charge/Site-in-charge for reasons recorded suspend the works of any part thereof
for such period and such a time so ordered and shall not, after receiving such, proceed with
the work therein ordered to unsuspended until he shall have received a written order to restart. The contractor shall be entitled to claim extension of time for that period of time the
work was ordered to be suspended. Neither the owner nor the contractor shall be entitled to
claim compensation for damages on account of such an extension of time.
5.e.2 In case of suspension of entire work, ordered in writing by the Engineer-in-charge/Site-incharge, for a period of 30days, the owner shall have the option to terminate the contract as
provided under the clause for termination. The contractor shall not be at liberty to remove
from the site of the works any plant or material belonging to him and the employer shall have
lien upon all such plant or materials.
5.e.3 The contract shall, in case of suspension have the right to raise a dispute and have the same
arbitrated but however, shall not have the right to have the work stopped from further
progress and completion either by the owner or through other contractors appointed by the
owner.
5.f
5.g
Owner may do part of work
Not withstanding anything contained elsewhere in this contract, the owner upon failure of the
contractor to comply with any instructions given in accordance with the provisions of this
contact, may instead of contract and undertaking charge of entire work, place additional
labour force, tools, equipment and materials such parts of the work, as the owner may decide
or engage another contactor to carry out the balance of work. In such cases, the owner shall
have the right to deduct from the amounts payable to the contactor the difference in cost of
such works and materials with 10% overhead added to cover all departmental charges.
Should the total amount thereof exceed the amount due to the contractor, the contractor shall
pay the difference to the owner within 15 days of making a demand for payment failing
which the contractor shall be liable to pay interest of 24% on such amounts till the date of
payment.
Inspection Of Works
Signature & seal of the Bidder
5.g.1
The Engineer-in-charge/Site-in-charge and officers from central or state government will
have full power and authority to inspect the works at any time wherever its progress, either
on the site or at the contractor’s premises/workshops of a person, firm or corporation where
work in connection with the contract may be in hand or where the materials are being or are
to be supplied, and the contractor shall afford or procure for the Engineer-in-charge/Site-incharge every facility and assistance to carry out such inspection. The contractor shall, at all
times during the usual working hours and at all the other times at which reasonable notice
of intention of the Engineer-in-charge/Site-in-charge or his representative to visit the works
shall have been given to the contractor, either himself be present to receive orders and
instructions, or have a responsible agent, duly accreditation in writing, present for the
purpose. Orders given to the contractor’s agent shall be considered to have the same force
as if they had been given to the contractor himself. The contractor shall give not less than
7days notice in writing to the Engineer-in-charge/Site-in-charge before covering up or
otherwise placing beyond reach of inspection and measurement any work in order that the
same may be inspected and measured. In the event of breach of above, the same shall be
uncovered at contractor’s expense for carrying out such measurement and/or inspection.
5.g.2
No material shall be removed and despatched by the contractor from the site without the
prior approval in writing of The Engineer-in-charge/Site-in-charge. The contractor is to
proved at all times during the progress of the work and in maintenance period proper means
of access with ladders, gangways, etc., and the necessary attendance to move and adapt as
directed for inspection or measurements of the works by The Engineer-in-charge/Site-incharge.
5.h
Samples
5.h.1 The contractor shall furnish to the Engineer-in-charge/Site-in-charge for approval when
required adequate samples of all materials and finishes to be used in the work.
5.h.2
Samples shall be furnished by the contractor sufficiently in advance and before
commencement of the work so as the owner can carry out tests and examinations thereof
and approve or reject the samples for the use in the works. All material samples, furnished
and finally used/applied in actual work shall fully be of the same quality of the approved
samples.
5.i
Tests for quality of work
5.i.1
All workmanship shall be of the respective kinds described in the contract documents
and in accordance with the instruction of the Engineer-in-charge/Site-in-charge and shall be
subjected from time to time to such at contractor’s cost as the Engineer-in-charge/Site-incharge may direct at the place of the manufacture or fabrication or on the site or at all or
any such places. The contractor shall provide assistance, labour and materials as are
normally required for examining, measuring and testing any workmanship as may be
selected and required by the Engineer-in-charge/Site-in-charge.
Signature & seal of the Bidder
5.i.2
5.i.3
5.j
All the tests that will be necessary in connection with the execution of the work as decided
by the Engineer-in-charge/Site-in-charge shall be carried out at the contractor’s cost and
expenses.
If any tests are required to be carried out in connection with the work or materials or
workmanship to be supplied by the owner, such tests shall be carried out by the contractor
as per instructions of the Engineer-in-charge/Site-in-charge and expenses for such tests, if
any, incurred by the contractor shall be reimbursed by the owner. the contractor should file
his claim with the owner within 15das of inspection/test and any claim made beyond that
period shall lapse and be not payable.
Alterations and Additions to Specifications, Designs and Works.
5.j.1 The Engineer-in-charge/Site-in-charge shall have powers to make any alterations additions
and/or substitutions to the schedule of quantities, the original specifications, drawings,
designs, and instructions that may become necessary or advisable or during the progress of
the work and the contractor shall be bound to carryout such altered/extra/new items of
work in accordance with the instructions which may be given to him in writing singed by
The Engineer-in-charge/Site-in-charge. Such alterations, omissions, additions, or
substitutions shall not invalidate the contract. The altered, additional or substituted work
which the contractor may be directed to carryon in the manner, as part of the work shall be
carried out by the contractor on the same conditions in all respects on which he has agreed
to do the work. The time for completion of such altered added and/or substituted work may
be extended for that part of the particular job. The rates for such additional altered or
substituted work under this clause shall be worked out in accordance with the following
provisions.
5.j.2
If the rates for the additional altered or substituted work are specified in the contract for
similar classes of work, the contractor is bound to carryout the additional altered or
substituted work at the same rates as are specified in the contract.
5.j.3
If the rates for the additional, altered or substituted work are not specifically provided in
the contract for the work, the rates will be derived from the rates for similar classes of
work, as are specified in the contract for the work. In the opinion of The Engineer-incharge/Site-in-charge as to whether or not the rates can be reasonably so derived from the
items in this contract, will be final and binding on the contractor.
5.j.4
If the rates for the altered, additional, or substituted work cannot be determined in the
manner specified above, then the contractor shall within 7 days of the date of receipt of
order to carry out the work, inform The Engineer-in-charge/Site-in-charge of the rate at
which he intends to change for such class of work, supported by analysis of the rate or rates
claimed and the Engineer-in-charge/Site-in-charge shall determine the rates on the basis of
the prevailing market rates for both material and labour plus 10% to cover overload and
profit of labour rates and pay the contractor accordingly. The opinion of The Engineer-incharge/Site-in-charge as to current market rates of materials and the quantum of labour
involved per unit of measurement will be final and binding on the contractor.
Signature & seal of the Bidder
5.j.5
The quantities indicated in the quotation are approximate. The approved schedule of rates of
the contractor will be applicable for variations upto +25% of the estimated contract value.
No revision of schedule of rates will be permitted for such variations in the contract value,
even for variations of individual quantities, addition of new items, alterations,
additions/deletions or substitutions of items, as mentioned above.
5.j.6
In case of any item of work for which there is no specification supplied by the owner and is
mentioned in the quotation documents, such work shall be carried out in accordance with
the Indian standard specifications and if the Indian standard specifications do not cover the
same, the work should be carried out as per standard engineering practice subject to the
approval of the Engineer-in-charge/Site-in-charge.
5.k
Provincial acceptance
Acceptance of sections of the works for purposes of equipment erection, piping, electrical
work and similar usages by the owner and payment for such work or parts of work shall not
constitute as waiver of any portion of this contract and shall not be constructed as to
prevent the engineer from requiring replacement of defective work that may become
apparent after the said acceptance and also shall not absolve the contractor of the
obligations under this contract. It is made clear that such and acceptance does not indicate
or denote or establish to the fact of execution of that work or the contract until the work is
completed in full in accordance with the provisions of this contract.
5.l
Completion of work and completion certificate
a)
b)
c)
As soon as the work is completed in all respects, the contractor shall give notice of such
completion to the site in charge or the owner and within 30 days of receipt of such notice
the site in charge shall inspect the work and shall furnish the contractor with a certificate of
completion indicating:
Defects, if any, to be rectified by the contractor.
Items, if any, for which payment shall be made in reduced rates
The date of completion
5.m
Use of materials and return of surplus materials
5.m.1 Not withstanding anything contained to the contrary in any or all of the clauses of
the contract, where any materials for the execution of the contract are procured with
the assistance of government either by issue from government stocks or purchase
made under orders or permits or licenses issued by government, the contractor shall
use the said materials economically and solely for the purpose of the contract and
shall not dispose them of without the permission of the owner.
5.m.2 All surplus (serviceable) or unserviceable materials that may be left over after
completion of the contract or at its termination for any reason whatsoever the
Signature & seal of the Bidder
contractor shall deliver the said product to the owner without any demur. The price to be
paid to the contractor, if not already paid either in full or in part, however shall not exceed
the amount mentioned in the schedule of rates for such materials and in cases where such
rates are not so mentioned, shall not exceed the scheduled rates. In the event of breach of
the aforesaid condition the contractor shall become liable for contravention of the items
have though contract.
5.m.3 The surplus (serviceable) and unserviceable products shall be determined by
measurement. In case where joint measurement has failed to take place, the owner may
measure the same and determine the quantity.
5.m.4 It is made clear that the owner shall not be liable to take stock and keep possessions and
pay for the surplus and unserviceable stocks and the owner may direct the contractor to
take back such material brought by the contractor and becoming surplus and which the
owner may decide to keep and not to pay for the same.
5.n
Defect Liability Period
The contractor shall guarantee the work executed for a period of 12 months the date of
completion of the job. Any damage or defect that may arise or undiscovered at the time of
completion of the job shall be rectified or replaced by the contractor at his own cost. The
decision of the engineer-in-charge/Site-in-charge/Owner shall be final in deciding whether
the defect has to be rectified or replaced.
Equipment or spare parts replaced under warranty/guarantees shall have further warranty
for a mutually agreed period from the date of acceptance.
The owner shall intimate the defects noticed in writing by a registered A.D letter or
otherwise and the contractor within 15 days of receipt of the intimation shall start the
rectification work and completed within the time specified by the owner filing which the
owner will get the defects rectified by themselves or by any other contractor and the
expenses incurred in getting the same done shall be paid by the contractor under the
provision of the contract.
Thus, defect liability is applicable only in case of job/works contract (civil, mechanical,
electrical maintenance etc.,) where any damage of defect may arise in nature (i.e., within12
months from the date of completion of the job) or lie undiscovered at the time of
completion of the job.
In other words, in case of service contracts (like car hire etc.,) where there is no question of
damage or defect arising in future, the defect liability clause is not applicable.
6.0
DAMAGE TO PROPERTY
The contractor shall be responsible for making good to the satisfaction of the owner any
loss of and any damage to all structures and properties belonging to the owner or being
executed or procured by the owner or of other agencies within the premises of the work of
Signature & seal of the Bidder
the owner, if such loss or damage is due to fault and/or the negligence or willful acts or
omission of the contractor, his employees, agents, representatives or sub-contractors.
The contractor shall indemnify and keep the owner harmless of all claims for damage to
owner’s property or by reason of this contract.
Duties and responsibilities of Contractor:
Employment liability towards Workers Employed by the Contractor
6.a.1 The contractor shall be solely and exclusively responsible for engaging and employing or
employing persons for the execution of the work. All persons engaged by the contractor
shall be on contractor’s payroll and paid by the contractor. All disputes or differences
between the contractor and his/their employees shall be settled by the contractor.
6.a.2
The owner has absolutely no liability whatsoever concerning the employees of the
contractor. The contractor shall indemnify the owner against any loss or damage or liability
arising out of or in the course of his/their employing persons or relation with his/their
employees. The contractor shall make regular and full payment of wages and on any
complaint by any employee of The contractor or his sub-contractor regarding non-payment
of wages, salaries or other dues, the owner reserves the right to make payments directly to
such employees or sub-contractors of the contractor and recover the amount in full from the
bills of the contractor and the contractor shall not claim any compensation or
reimbursement thereof. The contractor shall comply with the minimum wages act
applicable to the area of work site with regard to payment of wages to his employees and
also to the employees of the sub-contractor.
6.a.3 The contractor shall advice in writing or in such appropriate way to all of the employees and
employees of the sub-contractors and any person engaged by him that their appointment/
employment is only in connection with the contractor and that their present appointment is
only in connection with the construction of the contract with the owner and that therefore,
such an appointment/ employment would not enable or make them eligible for any
appointment/ employment with the owner either temporarily or/and permanent basis.
6.b
Notice to Local Bodies.
The contractor shall comply with and give all notices required under any government
authority, instruction, rule or order made under any act of the parliament., state laws and
regulations or by-laws of any local authority relating to the works.
6.c
6.c.1
First Aid And Industrial Injuries
The contractor shall maintain first aid facility for his employees and those of his subcontractors.
Signature & seal of the Bidder
6.c.2 The contractor will be fully responsible for complying, with all relevant provisions of the
contract. Labour act and shall pay rates of wages and observe hours of work/conditions of
employment according to the rules in force from time to time.
6.c.3
The contractor will be fully responsible for complying, with the provision including
documentation and submission of reports on the above to the concerned authorities and
shall indemnify the corporation from any such lapse for which the government will be
taking action against them.
6.c.4
The owner shall on a report having been made by an inspecting office as defined in the
contract labour regulations have the power to deduct from the money due to the contractor
any sum required or estimated to be required for making good the loss suffered by a
worker(s) by reasons of non-fulfillment of conditions of contract for the benefit of workers
no-payment of wages or of deductions made from his or their wages which are not justified
by the terms of the contract or non observance of the said contractor’s labour regulation.
6.d
Insurance and Labour
The contractor shall at his own expense obtain and maintain an insurance policy with a
nationalized insurance company to the satisfaction of the owner as provided hereunder.
6.e Employees state insurance act
i.
The contractor agrees to and does hereby accept full and exclusive liability for the
compliance with all obligations imposed by Employees state insurance act, 1948, and the
contractor further agrees to defend indemnify and hold owner harmless from any liability
or penalty which may be imposed on the central, state or local authority by reason of any
asserted violation by the contractor, or sub-contractor, or sub-contractor of the employees’
state insurance act 1948 and also from all claims, suits or proceedings that may be brought
against the owner arising under, suits or proceedings that may be brought by employees of
the contractor, by third parties or by central or state government authority or any political
sub-division thereof.
ii The contractor agrees to file with the employees state insurance corporation, the declaration
forms and all forms which may be required in respect of the contractor’s or subcontractor’s employee whose aggregate enumeration is within the specified limit and who
are employed in the work provided or those covered by ESI act under any amendment to
the act from time to time.
iii
The contractor shall make arrangements for ambulance service and for treatment of all
types of injuries. Names and telephone numbers of those providing such services shall be
furnished to the owner prior to start of construction and their names shall be prominently
displayed in the contractor’s field office.
iv
All industrial injuries shall be reported promptly to the owner and a copy of the report
covering each personal injury requiring the attention of a physician furnished by the owner.
Signature & seal of the Bidder
6.d
Safety Code
6.d.1
The contractor shall at his own expense arrange for the safety provisions which may be
necessary for the execution of the work or as required by the Engineer-in-charge in respect
of all labours directly or indirectly employed in performance of the works and shall provide
all facilities in connections thereafter. In case the contractor fails to make arrangements and
provide new facilities as foresaid, the owner shall be entitled to do so and recover thereof
from the contractor.
6.d.2
From the commencement to the completion of the works, the contractor shall take the
responsibility thereof and of all the temporary works (defined as all temporary works of
every kind required in or for the execution, completion, maintenance of the works). In case
damage loss or injury shall happen to the works or ay peat thereof or to temporary works or
to any cause what repair at his (contractor’s) own cost and make good the same so that at
the completion, the woks shall be in good order and condition and in conformity in respect
with the requirement of the contract and Engineer-in-charge’s instructions.
6.d.3
In respect of all labour, directly or indirectly employed in the work performance of the
contractor’s part of agreement, The contractor shall at his own expense arrange for all the
safety provisions as per relevant safety code C.P.W.D Bureau Of Indian Standards, The
Electricity Act /I.E Rules. The Act and such other Acts as applicable.
6.d.4
The contractor shall observe and abide by all fire and safety regulations of the Owner.
Before starting construction work, the contractor shall consult the Owner’s safety engineer
or Engineer-in-charge/Site-in-charge and must make the satisfaction of the owner any loss
or damage due to fire to any portion of work done or to be done under this agreement or to
any of the owner’s property.
6.d.5 The contractor shall deduct and secure the agreement of the sub-contractor to deduct the
employee’s contribution as per the first schedule of the employee’s state insurance act from
wages and affix the employee’s contribution cards at wages payment intervals. The
contractor shall remit and secure the agreement of the sub-contractor to remit to the State
bank of India, employee’s State insurance Corporation account, the employee’s
contribution as required by the act.
6.d.6 The contractor agrees to maintain all records as required under the act in respect of
employees and payments and The contractor shall secure the agreement of the
subcontractor to maintain such records. Any expenses incurred for the contributions, making
contributions, maintaining records shall be to the contractor’s or sub-contractor’s account.
6.d.7 The Owner shall retain such sum as may be necessary from the total contract value until the
contractor shall furnish satisfactory proof that all contributions as required by the
employees State insurance act, 1948, have been paid.
Signature & seal of the Bidder
6.e. Workman’s Compensation and Employees Liability Insurance.
Provide insurance for all the contractor’s employees engaged in the performance of this
contract. If any of the work is sublet, the contractor shall ensure that the
sub-contractor
provides workmen’s and employer’s liability insurance for the latter’s employees who are
not covered under the contractor’s insurance.
6.e.1 Automobile Insurance
The contractor shall take out and insurance to cover the risks to owner for each of his
vehicles plying on works of this contract and these insurances shall be valid for the total
contract period. No extra payment will be made for this insurance. The owner shall not be
liable for any damage or loss not made good by the insurance company, should such
damage or loss result from unauthorized use of the vehicle. The provisions of the Motor
Vehicle Act would apply.
6.e.2 Fire Insurance
The contractor shall within two weeks after award of contract insure against
plant
and equipment and keep them insured until the final completion of the contract against loss
or damage by accident, fire or any other causes wherein the insurance company to be
approved by the employer/consultant in the names of the employer and the contractor
(name of the former being placed first in the policy). Such policy shall cover the property
of the employer only.
6.e.3 Any other insurance required under law or regulations or by owner.
i.
The Contractor shall also provide and maintain any and all other insurance, which may be
required under any law or regulations from time to time. He shall also carry and maintain
any other insurance, which may be required by the owner.
ii.
The aforesaid insurance policy/ policies shall provide that they shall not be cancelled till
the engineer-in-charge has agreed to their cancellation.
iii.
The Contractor shall satisfy to the Engineer-in-charge/Site-in-charge from time to time that
he has taken out all the insurance policies referred to above and has paid the necessary
premium for keeping the policies till the expiry of the defects liability period.
iv.
The Contractor shall ensure that similar insurance polices are taken out by the subcontractor (if any) and shall be responsible for any claims or losses to the owner resulting
from their failure to obtain adequate insurance policies in connection thereof. The
Contractor shall produce or cause to be proceed by his sub-contractor (if any) as the case
may be , the relevant policy or polices and premium receipts as and when required by the
Engineer-in-charge/Site-in-charge.
6.e.4
Labour and Labour Laws
Signature & seal of the Bidder
i.
The Contractor shall at his own cost employ persons during the period of
Contract and the persons so appointed shall not be construed under the
Circumstances to be in the employment of the owner.
ii.
All payments shall be made by the contractor to the labour employed by him
in accordance with the various rules and regulations stated above. The contractor shall
keep the owner indemnified form any claims whatsoever inclusive of damages/costs or
otherwise arising form injuries or alleged injuries to or death of a person employed by the
contractor or damages or alleged damages to the property.
iii.
No labour below the age of eighteen years shall be employed on the work. The contractor
shall not pay les than what is provided under the provisions of the contract labour
(regulations and abolition) act, 1970 and the rules made thereunder and as may be amended
from time to time. He shall pay the required deposit under the act appropriate to the number
of workman to be employed by him or through the sub-contractor and get himself
registered under the act. . He shall produce the required certificates to the owner before the
commencement of the work. The owner recognizes only the contractor and not his subcontractor under the provisions of the Act. The contractor will have to submit a daily list of
his workforce. He will also keep the wage register at the work site or/and produce the same
to the owner, whenever desired. A deposit may be taken by the owner from the contractor
to be refunded only after the owner is satisfied that all workmen employed by the
contractor have been fully paid for the period of work in the owner’s premises at rates
equal to or better than wages provided for under the minimum wages Act. The contractor
shall be responsible and liable for any complaints that may arise in this regard and the
consequences thereto.
iv.
The contractor will comply with the provisions of the employee’s provident fund act and
the family pension act as may be applicable and as amended from time to time.
v.
The contractor will comply with the provisions of the payment of gratuity Act, 1972, as
may be applicable and as amended from time to time.
vi.
Implementation of Apprentices Act, 1961
The contractor will comply with the provisions of the Apprentices Act, 1961, and the rules
and orders issued thereunder from time to time. If he fails to do so, his failure will be a
breach of the contract and the Engineer-in-charge may, at his discretion, cancel the
contract. The contractor shall also be liable for any pecuniary liability arising on account of
any violation by him of the provision of the act.
vii.
The contractor shall at his own expenses comply with or cause to be complied with the
model rules for labour welfare as appended to those conditions or rules framed by the
government from time to time for the protection of health and making sanitary
arrangements for worker employed directly or indirectly on the works. In case the
contractor fails to make arrangements as foresaid. The Engineer-in-charge/site-in-charge
shall be entitled to do so and recover the cost thereof from the contractor.
Signature & seal of the Bidder
6.f
Documents concerning works
6.f.1
All documents including drawings, blue prints, tracings, reproducible models, plans,
specifications and copies, thereof furnished by the owner as well as drawings, tracings,
reproducibles, plans, specifications, design calculations prepared by the contractor for the
purpose of execution of works covered in connection with this contract shall be the
property of the owner and shall not be used by the contractor for and other work but are to
be delivered to the owner at the completion or otherwise of the contract.
6.f.2 The contractor shall keep and maintain secrecy of the documents, drawings etc., issued to
him for the execution of this contract and restrict access to the documents, drawings etc.,
further The contractor shall execute a SECRET agreement from each or any person
employed by the contractor having access to such documents, drawings etc. The contractor
shall not issue documents, drawings etc., to any other agency or individual without the
written approval of the Engineer-in-charge/site-in-charge.
6.f.3
The contractor will not give any information or document etc., concerning details of
work to the press or a news disseminating agency without prior written approval from the
Engineer-in-charge/site-in-charge. The contractor shall not take any picture of the site
without written approval from the Engineer-in-charge/site-in-charge.
7.0
PAYMENT OF CONTRACTOR’S BILLS
1.
Payments will be made against running accounts bills certified by the Engineer-incharge/Site-in-charge within 15 days from the date of receipt of certified bill by the
Disbursement section of the Owner.
2.
Running accounting bills and the final bill shall be submitted by the contractor together with
the duly signed measurements sheet(s) to the Engineer-in-charge/ Site-in-charge of the
Owner of the quadruplicate for certification. The bills shall also be accompanied by
quantity calculations in support of the quantities contained in the bill along with the cement
consumption statement, actual/theoretical, wherever applicable duly certified by the
Engineer-in-charge/Site-in-charge of the Owner.
3.
All running account payments shall be regarded as on account of payments(s) to be finally
adjusted against the final bill payment. Payment of running account bill(s) shall not
determine or effect in any way the rights of the owner under this contract to make the final
adjustments of the quantities of material, measurement of work and adjustment of amounts
etc.in the final bill.
4.
The final bill shall be submitted by the contractor within one month of the date of
completion of the work fully and completely in all respects. If the contractor fails to submit
the final bill accordingly Engineer-in-charge/Site-in-charge may make the measurement
and determine the total amount payable fro the work carried out by the contractor and such
a certification shall be final and binding on the contractor. The Owner/Engineer-inSignature & seal of the Bidder
charge/Site-in-charge may take the assistance of an outside party for taking the
measurement, the expenses of which shall be payable by the contractor.
Payment of final bill shall be made within 7 days from the date of receipt of the
certified bill of disbursement section of the owner.
8 .0 MEASUREMENT OF WORKS
1.
All measurements shall be in metric system. All the works will be jointly measured by the
representative of the Engineer-in-charge/Site-in-charge and the contractor or their
authorised agent progressively. Such measurement will be recorded in the measurement,
Book/measurement sheet by the contractor or his authorised representative and signed in
token of acceptance by the owner or their authorised representative.
2.
For the purpose of taking joint measurement, the contractor/representative shall be bound
to be present whenever required by Engineer-in-charge/Site-in-charge. If however they are
absent for any reasons whatsoever, the measurement will be taken by the Engineer-incharge/Site-in-charge or his representative and the same would be deemed to be correct and
binding to the contractor.
3.
In case of any dispute as to the mode of measurement for any item of work, the latest
Indian standard specifications shall be followed. In case of any further dispute on the same
the same shall be as per the certification of an outside-qualified engineer/consultant. Such a
measurement shall be final and binding to the owner and contractor.
8.a
BILLING OF WORKS EXECUTED
The contractor will submit a bill approved proforma in quadruplet to Engineer-incharge/Site-in-charge of the work giving abstract and detailed measurement for the various
items executed during a months, before the expiry of the first week of the succeeding
month. The Engineer-in-charge/Site-in-charge shall take or cause to be taken the requisite
measurements for the purpose of having the bill verified and/or checked before forwarding
the same disbursement office of the owner for further action in terms of the contract and
payment thereafter. The Engineer-in-charge/Site-in-charge shall verify within 7 days of
submission of he bill by the contractor
8.b
Retention Money
5% of the total value of the running account and final bill will be deducted and retained by
the owner as retention money of account of any damage/defect liability that may arise for
the period covered under the defect liability period clause of the contract free of interest.
Any damage or defect that may arise or lie undiscovered at the time of issue of completion
certificate connected in any way with the equipment or materials supplied by the contractor
or in workmanship shall be rectified or replaced by the contractor at his own expense
failing which the owner shall be entitled to rectify the said damage/defect from the
retention of money. Any excess of expenditure incurred by the owner on account of
Signature & seal of the Bidder
damage or defect shall be payable by the contractor. The decision of the owner on this
behalf shall not be liable to be questioned but shall be final and binding on the contractor.
Thus, deduction towards retention money is applicable only in case of job/works contracts
(civil, mechanical, electrical, maintenance etc.,) where any damage/defect may arise in
future (i.e. within 12 months from the date of completion of job) or lie undiscovered at the
time of issue of completion certificate.
8.c
Taxes, Duties, Octroi Etc.,
8.c.1
The contractor accepts full and exclusive liability for the payment of any and all Taxes,
Duties, Octroi, cess, Levis and statutory payments payable under all or any of the statues
etc. now or hereafter imposed, increased form time to time in respect of works and
materials and all contribution and taxes for unemployment, compensation and insurance
and old age pensions or annuities now or thereafter imposed by central or state
governmental authorities which are imposed with respect to or covered by the wages,
salaries or other compensations paid to the persons employed by the contractor and the
contractor shall be responsible for the compliance with all obligation sand restrictions
imposed by the labour law or any other law affecting employer-employee relationship and
the contractor further agrees to comply and to secure the compliance of all sub-contractors
with all applicable central, state, municipal and local laws, and regulations and
requirements of any central, state, or local government agency or authority.
The contractor further agrees to defend, indemnify and hold harmless from any
liability or penalty which may be imposed on central, state, or local authorities by reason of
any violation by the contractor or sub-contractor of such laws, regulations or requirements
and also from all claims, suits or proceedings that may be brought against the owner arising
under, growing out of, or by reasons of the work provided for by this contract by third
parties, or by central or state government authorities or any administrative sub-division
thereof. The contractor further agrees that in case any such demand is raised against the
owner, and owner has no way but to pay and pays/makes payment of the same the owner
shall have the right to deduct the same from the amounts due and payable to the contractor.
The contractor shall not raise any demand or dispute in respect of the same but may have
recourse to recover/receive from the concerned authorities on the basis of the certificate of
the owner issued in that behalf.
8.c.2
The rates quoted should be inclusive of all rates, cess taxes and sales tax on which contracts
wherever applicable. However, wherever the sales tax on works contract is applicable and
is to be deducted at source, the same will be deducted from the bills of eh contractor and
paid to the concerned authorities. The proof of such payment of sales tax on works contract
will be furnished to the contractor.
8.c.3 Income tax will be deducted at source as per rules at prevailing rates, unless certificate, if
any, for deduction at lesser rate or nil deduction is submitted by
the contractor form
appropriate authority.
8.d
MATERIALS TO BE SUPPLIED BY THE CONTRACTOR
Signature & seal of the Bidder
8.d.1
The contractor shall procure and provide the whole of the materials required for
construction including tools, tackles, construction plant and equipment for the completion
and maintenance of the works except the materials viz. steel and cement which may be
agreed to be supplied as provided elsewhere in the contract.
8.d.2
The owner may give necessary recommendation to the respective authority is so desired by
the contractor but assumes no responsibility of any nature. The contractor shall procure
materials of ISI stamp/certification and supplied by reputed suppliers borne on DGS&D
list.
8.d.3
All materials procured should meet the specifications given in the tender document. The
Engineer-in-charge may, at his discretion, ask for samples and test certificates for any batch
of any materials procured. Before procuring, the contractor should get the approval of the
Engineer-in-charge/Site-in-charge for any materials to be used for the works.
8.d.4 Manufacture’s certificate shall be submitted for all materials supplied by the contractor. If
however, in the opinion of the Engineer-in-charge/Site-in-charge any tests are required to
be conducted on the martial supplied by the contractor, these will be arranged by the
contractor promptly at his own cost.
8.d.5 The contractor shall bear all the costs including loading and unloading, carting from issue
points to work spot storage, unloading, custody and handling and stacking the same and
return the surplus steel and cement to the owner’s storage point after completion of job.
8.e.1
MATERIALS TO BE SUPPLIED BY THE OWNER
8.e.2
Steel and Cement may be supplied by the Owner to the Contractor against payment by the
Contractor from either godown or from the site or within work premises itself and the
contractor shall arrange for all transport to actual work site at no extra cost.
8.e.3 The Contractor shall bear all the cost including loading and unloading, carting from issue
points to work spot storage, unloading, custody and handling and stacking the same and
return the surplus steel and cement to the Owner’s storage point after completion of job.
8.e.4 The Contractor will be fully accountable for the Steel and Cement received from the Owner
and the Contractor will give acknowledgement / receipt for quantity of Steel and cement
received by him each time he uplifts cement from the Owner’s custody.
8.e.5 For all computations purposes, the theoretical cement consumption shall be considered as
per CPWD standards.
8.e.6 Steel and cement as received from the manufacturer / stockiest will be issued to the
Contractor. Theoretical weight of the cement in a bag will be considered as 50 Kgs. Bag
weighing upto 4% less shall be accepted by the Contractor and considered as 50 Kgs. Per
bag. Any shortage in the weight of any cement bag by more than 4% will be to the Owner’s
account only when pointed out by the Contractor and verified by the Engineer-in-charge /
Site-in-charge at the time of Contract or taking delivery.
8.e.7. The Contractor will be required to maintain a stock register for received quantity of steel
and cement at the site. Cement will be store in the warehouse at site. Requirement of
Signature & seal of the Bidder
8.e.8.
8.e.9.
8.e.10.
8.e.11.
8.e.12.
8.e.13.
8.e.14.
.
8.g.
cement on any day will be taken out of the warehouse. Cement issued shall be regulated on
the basis of the FIRST RECEIPT to go as FIRST ISSUE.
Empty cement bag shall be the property of the Contractor. The contractor shall be
penalized for any excess/ under consumption of cement. The penal rate will be twice the
rate of issue of cement for this work.
All the running bills as well as the final bills will be accompanied by cement consumption
statements giving the detailed working of the cement used, cement received stock-on-hand.
The Contractor will be fully responsible for safe custody of cement once received by him
during transport. Owner will not entertain any claims of Contractor for theft, loss or
damage to the cement while in their custody.
The Contractor shall not remove from the site any cement bags at any time.
The Contractor shall advise the Engineer-in-charge/Site-in-charge in writing atleast before
exhausting the cement stocks already held by the Contractor to ensure delays do not lead to
interruptions in the progress of work.
Cement shall not be supplied by the Owner for manufacturing of most pre-cast cement jelly
and any other bought-out items which consume cement and temporary works.
Cement in bags and in good usable condition left over after the completion shall be
returned by the Contractor to the Owner. The Owner shall make payment to the Contractor
at the supply rate for such stocks of cement they accept. Any refused stock of cement shall
be removed by the Contractor from the site at his cost and expenses within 15 days of
completion of the work.
PAYMENT OF CLAIMS AND DAMAGES
8.g.1. Should the owner have to pay money in respect of claims or demands as afforded amount
so paid and the costs incurred by the owner shall be charged to and by the contractor and
the contractor shall not be entitled to dispute or question the right of the owner to make
such payments notwithstanding the same may have without his consent or authority or in
law or otherwise to the contrary.
8.g.2
In every case in which by virtue of the provisions of Workmen’s Compensation Act, 1923
or other Acts, the Owner is obliged to pay compensation to a Workman employed by the
Contractor. In the execution of the works, the Owner will recover from the Contractor the
amount of compensation so paid and without prejudice to the rights of the Owner under the
said Act. The Owner shall be at liberty to recover such amount or any part thereof by
deducting it from the security deposit or from any sum due to the Contractor whether under
this Contract or otherwise. The Owner shall not be bound to contest any claim made under
Section 12 Sub Section 1 of the said Act except on the written request of the Contractor and
upon his giving to the Owner full security for all costs for which the Owner might become
liable in consequence of contesting such claims.
8.g.3. Action and compensation in case of bad work:
If it shall appear to the Engineer-in-charge/Site-in-charge that any work has been executed
with bad, imperfect or unskilled workmanship, or with materials, or that any materials or
articles provided by the contractor for execution of the work are not standards
Signature & seal of the Bidder
specified/inferior quality to that contracted for, or otherwise not in accordance with the
contract, the CONTRACTOR shall on demand in writing from the Engineer-in-charge/Sitein-charge or his authorised representative specifying the work, materials or articles
complained of, notwithstanding that the same may have been inadvertently passed, certified
and paid for, forthwith rectify or remove and reconstruct the work so specified and at his
own charge and cost and expenses and in the event of failure to do so within a period of 15
days of such intimation/information/knowledge, the contractor shall be liable to pay
compensation equivalent to the cost of reconstruction by the owner. On expiry of 15 days
period mentioned above, the owners may by themselves or otherwise rectify or remove and
re-execute the work or remove and replace with others, the materials or articles complained
of as the case may be at the risk and expenses in all respects of the contractor. The decision
of the Engineer-in-charge/Site-in-charge as to any question arising under this clause shall
be final and conclusive and shall not be raised as a dispute or shall be arbitrable.
8.g.4. Inspection and audit of contract and works
This project is subject to inspection by various government agencies of government of
India. The contactor shall extend full co-operation to all the government and other agencies
in the inspection of the works, audit of the contract and the documents of contract bills,
measurements sheets etc., and examination of the records of works and make enquiries
interrogation as they may deem fit, proper and necessary. Upon inspection etc., by such
agencies if it is pointed out that the contract work has not been carried out according to the
prescribed terms and conditions as laid down in the tender documents and if any recoveries
are recommended, the same shall be recovered from the contractors running bills/final
bill/from ordered/suggested security deposit/retention money. The contactor shall not raise
any dispute on any such account and the same shall not be arbitrable.
9.1.1 CONTRACTOR TO INDEMNIFY THE OWNER
The contactors shall indemnify the owner and every member, officer and employee of the
owner, also the Engineer-in-charge/Site-in-charge and his staff against all the actions,
proceedings, claims, demands, costs expenses, whatsoever arising out of or in connection
with the works and all actions, proceedings, claims, demands, costs, expenses which may
be made against the owner for or in respect of or arising out of any failure by the contractor
in the performance of his obligations under the contract. The contactor shall be liable for or
in respect of or in consequence of any accident or injury to any workmen or other person in
the employment of the contactor or his sub-contractor and the contractor shall indemnify
and keep indemnified the owner against all such damages, proceedings, costs, charges and
expenses whatsoever in respect thereof or in relation thereto.
10.
LIQUIDATED DAMAGES
In case of delay in completing the work beyond the period of contract the contactors
shall be liable to pay liquidated damages at the rate of 0.5% of the total contact value for
every week or part thereof of the delay subject to a maximum of 5% of the total contract
value. The liquidated damages shall be recovered by the owner to of the amounts, payable
Signature & seal of the Bidder
to the contractor or from the guarantees or deposits furnished by the contactor or the
retention money retained from the bills of the contractor. Should the amount of liquidated
damages is not recoverable or recovered in any manner in part or in full, the same shall be
payable by the contractor on demand by the owner with 24% P.A interest till the date of
payment.
12
DEFECTS AFTER TAKING OVER OR TERMINATION OF WORK CONTRACT BY OWNER
The contractor shall remain responsible and liable to make good all loses or
Damages that may occur/appear to the work carried out under this contract within a
period of 12 months from date of issue of eh completion certificate and/or the date
of owner taking over the work, which ever is earlier. The contractor shall issue a
Bank guarantee to the owner in the sum of 10% of the work entrusted in the contract, from
any nationalized bank acceptable to the owner and if however, the contractor fails to
furnish such a bank Guarantee the owner shall have the right to retain the security deposit
and retention money to cover the 10% of the guarantee amount under this clause and to
return/refund the same after the expiry of the period of 12 months without any interest
thereon.
13
TERMINATION OF CONTRACT
The owner may terminate the contract at any stage of the construction for reasons to be
recorded in the letter of termination.
The owner may terminate the contract for any or all of the following reasons that the
contractor:
a)
Has abandoned the work/contract.
b)
Has failed to commence the works, or has without any lawful excuse under these
conditions suspended the work for 15 consecutive days.
c)
Has failed to remove materials from the site or to pull down and replace the work
Within 15 days after receiving from the engineer written notice that the said materials or
wok were condemned and/or rejected by the engineer under special conditions.
Has neglected or failed to observe and perform all or any to the terms and matters or things
under this contract to be observed and performed but the contractor.
d)
e)
Has to the detriment of good workmanship or in defiance of the engineers instructions to
the contrary sub-let any part of the contract.
f)
Has acted in any manner to the detrimental interest, reputation, dignity, name and prestige
of the owner.
g)
Has stopped attending to work without any prior notice and prior permission for a period of
15 days.
Signature & seal of the Bidder
h)
Has become untraceable.
i)
Has without authority acted in violation of the terms and conditions of this contract and has
committed breach of terms of the contract in the best judgment of the owner.
j)
Has been declared insolvent/bankrupt.
k)
In the event of sudden death of the contractor.
The owner of termination of such contract shall have the right to appropriate the security deposit,
retention money and invoke the bank guarantee furnished by the contractor and to appropriate the
same towards the amounts due and payable by the contractor as per the conditions of the contract
and return to the contractor excess money, if any, left over.
The owner shall have the right to carry out the unexecuted portion of work either by
themselves or by contractor through other agencies at the cost of the contractor.
The contractor within or at the time fixed by the owner shall depute his authorised
representative for taking joint final measurements of the works executed thus far and submit the
final bill for the wok as per joint final measurement within 15 days of the date of joint final
measurement. If the contractor fails to depute their representative for joint measurement, the owner
shall take the measurement with their Engineer-in-charge/Site-in-charge or any other outside
representatives. Such a measurement shall not be raised by the contractor for the purpose of
arbitration.
The owner may enter upon and take possession of the works and all plant, tools, scaffoldings,
sheds, machinery, power operated tools and steel, cement and other materials of the contract at the
site or around the site and use or employ the same for completion of the wok or employ any other
contractor or other person or persons to complete the works. The contractor shall not in any way
object or interrupt or do any act, matter or thing to prevent or hinder such actions, other contractors
or other persons employed for completing and finishing or using the materials and plan for the
works. When the works shall be completed or as soon thereafter the engineer shall give a notice in
writing to the contractor to remove surplus materials and plant, if any, and belonging to the
contractor except as provided elsewhere in the contract and shoaled the contractor fail to do so
within a period of 15 days after receipt thereof the owner may sell the same by public auction and
shall give credit to the contractor for the amount released. The owner shall thereafter ascertain and
certify in writing under his hand what (if anything) shall be due to be payable to or by the owner
for the value of the plant and materials so take possession and the expense or loss which the owner
shall have been put to in procuring the works, to be so completed, and the amount if any, owner to
the contractor and the amount which shall be so certified shall thereupon be paid by the owner to
the contractor or by the contractor to the owner, as the case may, and certificate of the owner shall
be final and conclusive between the parties.
Signature & seal of the Bidder
When the contract is terminated by the owner for all or any of the reasons mentioned above the
contractor shall not have any right to claim compensation on account of such termination.
14
FORCE MAJEURE
14.1 Any delay in or failure of the performance of either part hereto shall not
constitute
any default here under or give rise to any claims for damage, if any, to
the extent of delays
or failure of performance is caused by occurrences such as
Acts of Gods, an enemy,
expropriation or confiscation of facilities by
government authorities, acts of war, rebellion,
sabotage or fires, floods, explosions, riots, or strikes. The contractor shall keep records of the
circumstances referred to above and these to the notice of the engineer-in-charge/Site-in-charge
in writing immediately on such occurrences. The amount of time if any lost on any of the counts
shall not be counted for the contract period. One decision of the owner arrived at after
consultation with the contractor, shall be final and binding. Such a determined period of time be
extended by the owner to enable the contractor to complete the job within such extended period
of time.
14.2 If the contractor is prevented or delayed from the performing any of its obligations
under this Agreement by force Majeure, then the contractor shall notify the owner’s
circumstances constituting the force Majeure and the obligation
performance, which is
thereby delayed or prevented, within seven days of the occurrence of events.
15 ARBITRATION
15.1 All disputes and differences of whatsoever nature, whether existing or which shall
at time arise between the parties hereto touching or concerning the agreement, meaning of
operation or effect thereof or to the rights and liabilities of the parties or arising out or in relation
thereto whether during or after completion of the contract or whether before or after
determination, foreclosure, termination or breach of the agreement (other than those in respect of
which the decision of any person is , by the contract, expressed to be final and binding) shall,
after written notice by either party to the agreement to other of them and to the appointing
authority hereinafter mentioned, be referred for adjudication to the sole arbitrator to be appointed
as herein after provided.
15.2 The appointing authority shall either himself act as sole arbitrator or nominate some
officer of India Potash Limited (referred to as owner of HPCL) to act as sole arbitrator to
adjudicate the disputes and differences between the parties. The contactor/vendor shall no be
entitled to raise and objection to the appointment of such officer of the owner as the sole
arbitrator on the ground that the said officer is an officer and /or share holder of the owner or
that he/she has to deal or dealt with the matter to which the contract relates or that in the course
of his/her duties as an officer of the owner, he/she has/had expressed views on all or any of the
matters in dispute or difference.
15.3 In the event of the arbitrator to whom the matter is referred to, dos not accept the
appointment, or is unable or unwilling to act or resigns or vacates his office for any reasons
Signature & seal of the Bidder
whatsoever, the appointing authority aforesaid, shall nominate another officer of the owner to
act as arbitrator.
15.4 Such officer nominated as sole arbitrator shall be entitled to proceed with the arbitration
from the stage at which it was left by his predecessor. It is expressly agreed between the parties
that no person other than the appointing authority or an officer of the owner nominated by the
appointing authority shall act as an arbitrator.
15.5 The award of the sole arbitrator shall be final and binding on the parities to the
agreement.
15.6 The work under the contract shall, however, continue during the arbitration proceedings
and no payment due or payable to the concerned party shall be withheld (except to the extent
disputed) on account of initiation, commencement or pendency of such proceedings.
15.7 The arbitrator may be given a composite or separate award(s) in respect of each dispute or
difference referred to him and may also may interim award(s) if necessary.
15.8 The fees of the arbitrator and expenses or arbitration, if any, shall be borne equally by the
parties unless the sole arbitrator otherwise directs in his award with reasons. The award of the
sole arbitrator shall be final and binding on both parities.
15.9 Subject to the aforesaid, the provisions of the arbitration and conciliations act, 1996 or
any statuary modification or re-enactment thereof and the rules made thereunder, shall apply to
the arbitration proceedings under this clause.
15.10 The contract shall be governed by and constructed according to the laws in force in
India. The parties hereby submit to the exclusive jurisdiction of the courts saturated at Mumbai
for all purposes. The appointing authority is the functional director of HINDUSTAN
PETROLEUM COORPORATION LIMITED.
15.11 The Appointing Authority is the Functional Director of Hindustan Petroleum
Corporation Limited.
16
GENERAL
16.1. Materials required for the works whether brought by the or supplied by the owner shall be
stored by the contractor only at places approved by the engineer-in-charge/Site-in-charge.
Storage and safe custody of the material shall be the responsibility of the contractor.
16.2 .Owner and/or Engineer-in-charge/Site-in-charge connected with the contract, shall be
entitled at any time to inspect and examine any materials intended to be used in or at the works,
either on the site or at factory or workshop or at other place(s) manufactured or at any places
where these are laying or from which these are being obtained and the contractor shall give
facilities as may be required for such inspection and examination.
Signature & seal of the Bidder
16.3. In case of any lass of work for which there is no such specification supplied by the owner
is mentioned in the tender documents, such work shall be carried out in accordance with the
Indian standard specifications and if the Indian standard specifications and if the Indian
standard specifications do not cover the same the work should be carried out as per standard
engineering practice subjected to the Engineer-in-charge/Site-in-charge.
16.4. Should the work be suspended by reason of rain, strike, lockouts or other causes the
contractor shall take all precautions necessary for the protection of he work and at his own
expenses shall make good any damages arising form any of these causes.
16.5 . The contractor shall cover up and protect from injury from any cause all new works fro
supplying all temporary doors, protection to windows and any other required protection for the
whole of the works executed whether by himself special tradesmen or sub-contactors and any
damage caused must be made good by the contractors at his won expense.
16.6. If the contactor has quoted the items under the deemed exports, then it will be the
responsibility of the contractor to get all the benefits under deemed exports from the
government. The owner’s responsibility shall only be limited to the issuance of required
certificates. The quotation will be unconditional and phrases like “subject to availability of
deemed exports benefit” etc., will not find place in it.
Signature & seal of the Bidder
K. DRAWINGS
Signature & seal of the Bidder
HPCL – REGIONAL OFFICE
LIST OF TENDER DRAWINGS
SL.NO
1
2
3
4
5
6
DRAWING NO
DRAWING NAME
Furniture layout plan
False ceiling plan
Lighting layout plan
Furniture details- Table Sr. Manager
Furniture Details - Table Manager
Furniture Details - Table Officer
Signature & seal of the Bidder