MIDDLEBOROUGH COUNCIL ON AGING
LEONARD E. SIMMONS MULTI-SERVICE CENTER
BOARD OF DIRECTORS MEETING
December 12, 2012
Minutes
1. CALL TO ORDER at 7:00pm
Present: Linda Bullard, Robert Burke, Barbara Chadwick, Marilyn Chammas, Geoff
Hebert, Annette Holmes, Sarah Jigergian, Anders Martenson, Betty Murphy, Arthur
Turcotte, James Waite
Absent: Marilyn Chammas, Linda Bullard
Also present: Linda Eatherton, Andrea M. Priest
2. ACCEPT MINUTES
Upon a motion by Robert Burke to accept the minutes as written with a 2nd by Barbara
Chadwick, the board voted in unanimous approval.
3. DIRECTOR’S REPORT
 Linda found a great price for Uniform coats for drivers, with Middleboro COA
embroidered on them.
 Bad weather conditions- when schools are on vacation, Andrea will call DPW
Director to determine if vans should be on the road. If the roads are not safe, we
will follow the policy as if schools are closed—all activities are cancelled.
 Michael Barrett, new owner of the Fireside Grill, honored the tradition of providing
meals to the homebound. Volunteers delivered 13 meals.
 The Craft Fair was a success for day program and their White Elephant Table.
Sarah suggested we change the hours to 10-2. Most of the business is from the
lunch attendees. Andrea suggested setting the date a few months earlier to be
able to recruit vendors and promote event.
 EOEA has submitted a grant to increase outreach services to the Medicare
disabled population.
 Eat to Heat was very successful with over $3,500. in donations. Bob Burke
mentioned that the Veterans fundraiser was always scheduled on the first
Wednesday of December.
 Knitting and crochet outreach was completed to nursing homes, schools and
agencies
 All staff are on full work hours.
 Tree Maintenance has been done by the DPW. Many were so rotten that a bucket truck
was a safer way and reduced our liability versus having volunteers do it.
 Senior Tax Work Off Program status- interviews are in process, letters go out in
January.
 Holiday cards and calendars are being delivered to all volunteers
 Significant Donations have been received including Maxim Foundation of $4,000., Oak
Point Women’s Club of 2,000.
4. OLD BUSINESS
1. Board Committee renewals
Finance Committee
Upon a motion by Annette Holmes with a 2nd by Robert Burke nominating Linda Bullard,
Sarah Jigergian and Barbara Chadwick for finance committee, the board voted in
unanimous approval.
House Committee
Upon a motion by Robert Burke with a 2nd by Barbara Chadwick nominating Anders
Martenson, Geoff Hebert and Arthur Turcotte for house committee, the board voted in
unanimous approval.
Personnel Committee
Upon a motion by Geoff Hebert with a 2nd by Robert Burke nominating Arthur Turcotte,
Sarah Jigerian and Annette Holmes for personnel committee, the board voted in
unanimous approval.
Transport Committee
Upon a motion by Robert Burke with a 2nd by Annette Holmes nominating Geoff
Hebert, Anders Martenson and Robert Burke for transport committee, the board voted in
unanimous approval.
Legislative Committee
Upon a motion by Robert Burke with a 2nd by Geoff Hebert nominating Arthur Turcotte
for legislative committee, the board voted in unanimous approval.
OCPC Delegate
Upon a motion by Barbara Chadwick with a 2nd by Geoff Hebert nominating Sarah
Jigergian as OCPC delegate, the board voted in unanimous approval.
PR Committee
Special Events Committee
Community Advisory Committee
The Board has voted in the past to keep these committees under the supervision of the
COA Executive Director served by COA staff. The new by-laws committee will reflect
this change which will be voted on with by-law approval.
2. By law review
The by law committee will present a draft of the revision at the next month.
3. Cultural Council
Andrea was happy to report that the Cultural Council has approved the grant
submission to fund a big band, “Olde Kids on the Block” which is scheduled for
September.
5. NEW BUSINESS
1. Budget Process
Town Manager has asked for level funded budget submission. Andrea has
submitted a budget with a request for additional funding to restore hours of the 4th
position in day program and an additional $25,000. for perishables.
2. Carry over Vacation requests
The request for the vacation carry over for staff is included in the packet. The union
contract allows the carry over eliminating the need for a board vote. Carry over days
must be used by June 30th.
3. Who’s Who contract renewal
Andrea has renewed the contract with the Middleboro Gazette feeling that it more
than pays for itself by generating income from Day Program.
4. Transportation Grant
MARTAPP has released a request for proposals for $750.00 which is due January
21st. It has several guidelines for allowable expenses.
6. COMMITTEE REPORTS
Sub-Committee Reports
Treasurer/Finance Committee
Personnel Committee
Representative Reports
Legislative Issues
OCES- transition team overview
OCPCDepartment Reports
Upon a motion by Barbara Chadwick to accept the department reports as written,
with a 2nd by Robert Burke, the board voted in unanimous approval.
Day Care Program
Nutrition Program
Activities/Recreation Program
Health/SHINE Program
7. OTHER BUSINESS -------------Robert Burke asked about the project of publishing a list of vendors who offer senior
discounts. Andrea reported that it was “on hold” even though it did get started. Robert
agreed to work on the project and Andrea suggested that we find some additional
volunteers as well and she will ask Susan H. for possibilities.
The knitting club completed their outreach project and Andrea will provide the list of
those whose who benefited to the board next month.
Annette Holmes will not be at the next meeting. Anders Martenson may not be able to
attend next month’s meeting.
Upon a motion by Anders Martenson to adjourn the meeting with a 2nd by Geoff Hebert,
the board voted in unanimous approval to adjourn at 7:55 pm. Reminder calls should
remind board to let us know by noon of the meeting day if they cannot attend to assure
there is a quorum.
8. CORRESPONDENCE -------------9. NEXT REGULAR MEETING ------ January 9, 2013
10. ADJOURNMENT-----------------------