ROLE PROFILE
Job Title:
Designation:
Work Unit:
Division:
Position Number:
Responsible to:
Senior Lecturers Administration Officer
Administrative Level 5
Batchelor
Faculty of Education Arts and Social Sciences
51539
Senior Faculty Administrator
POSITION OVERVIEW:
The Senior Lecturers Administration Officer is responsible for maintaining day to day administrative
and personnel services in order that the Faculty of Education meets legislative requirements and
Institute obligations.
KEY RESPONSIBILITIES:

Preparation of documents for all VET accreditation, auditing and scope work for Senior
lecturers. This includes: formatting templates and documents to Institute styles and guidelines.

Assist the Senior Lecturers and the senior Faculty Administrator in the preparation of
operation audits.

Prepare partnership agreements for training opportunities on behalf of Senior Lecturers.
Coordinate with the Senior Lecturer to prepare documents and file.

Preparation of Faculty Accreditation, Admission and progression (FAAP) items that include:
drawing up memorandums as per the FAAP template and liaise with the Senior Lecturers to
ensure that sufficient evidence is attached to the progression applications.

Create, implement and maintain an electronic document filing system including maintaining an
up to date repository of course documents on the Institute’s Intranet.

Schedule and act as a minute taker for various faculty, committees and team meetings.

Undertake various student matters including and not limited to: student orientation, information
brochures, bulk mail outs, handling student enquires and checking on student enrolments as
directed by Senior lecturers.

Organising and coordinating community visits for Senior Lectures including setting up
meetings with other stakeholders, industry and communities.

Maintain an up to date VET timetable repository for all courses and workshops which is
ongoing, includes booking room facilities for Senior Lecturers.

Any other duties as directed by the Senior Faculty Administrator and the Senior Lecturers.
Version: 2012.01
22/1/2013
Authorised officer:
Senior Faculty Administrator
Approved: ACC – Senior
Faculty administrator
Review by:
December 2014
Page 1 of 2
SELECTION CRITERIA
ESSENTIAL:
1
Proficient in all Microsoft applications including high level word processing and database skills
and the ability to use Outlook, Excel, Word, Power point, intranet and student administration
systems such as Callista.
2
Demonstrated high level interpersonal communication skills, whilst maintaining a high level
confidentiality within the workplace.
3
Demonstrated organisational and time management skills, including ability to work without
direct supervision, prioritise, problem solve and meet deadlines on time.
4
High level collaborative team working skills to achieve identified priorities ad outcomes on
time.
5
Capacity to work within the social, political and cultural environments of Indigenous Australian
communities and organisations, and an ability to empathise and communicate freely with
students.
Desirable
•
Undergraduate qualifications relevant to the position.
•
Knowledge of the Education Sector.
Version: 2012.01
22/1/2013
Authorised officer:
Senior Faculty Administrator
Approved: ACC – Senior
Faculty administrator
Review by:
December 2014
Page 2 of 2