Rural Tech Advisory January 16, 2008 Astoria eSIS System & Rollout Several districts will be starting on eSIS in the fall. Scheduling training begins this February. Hillsboro secondary will be coming on our instance and having teachers start with TA as well. Hardware upgrades: Started out with two databases and two app servers. Discovered that it wasn’t enough redundancy and now have four database and four app servers. Have more than doubled the hardware and built in a lot of redundancy. Invested 50K in hardware upgrades. Should have enough capacity now. The biggest hit came at the beginning of the year when people were changing schedules. The rest of the year would have been ok with the hardware in place but considering the big spike that happened at the beginning of the year having the hardware in place is a good failsafe. CIM-CAM Pass may be picked up in the budget next year. Sped Advanced module is slated to replace SpedEZ July 1, 2009. Meeting with the Superintendant of Astoria after this meeting to discuss eSIS. NW Partnership Webpage Updated daily by Eve. If eSIS goes down or if there are other issues will be posted on the website. Parent Assistant Webpage Updated daily by Eve. Also want to mention that nwtoolbox.org has a link to ivisions. Currently no status update for ivisions but if we see any issues we will try and update it. OAKS Many of the school districts have completed the first round of tests and are on second testing. Worked well and flowed very smoothly with no major issues to report. Things about liked about OAKS: o Gives instant scores Teachers did not find it too much of an inconvenience to have to authorize the sessions. Biggest bandwidth hit always seems the authorization part. Some problem with students being approved for the test but it doesn’t start. Issue is the result of them hitting the enter button too many times and this tends to freeze the account. Let SEG group know when this happens so they can do a bandwidth test. Bandwidth tends to vary greatly from day to day for Seaside. Over all fewer issues than what was experienced with TESSA last year Infinite Visions Fiscal System Update ESD started using iVisions January 1st. Have been using it to approve purchase orders. Have had some minor wrinkles to work through but over all seems to be running smoothly. Seaside is still having some issues with the program. Rick and Tim are working with CSA regarding Seaside’s issues. CSA reporting that Seaside’s issues are fixed but Seaside reports otherwise. Most are using the electronic approval for Purchase Orders. Jewell still doing manual approvals. Seaside has used the payroll feature and it went out two days early. Question on if IV has a time card feature. Tim at one point wanted to do a time card system such as Kronos. Rick has major objections to Kronos. EdZapp NWRESD has decided to move EdZapp for the HR application, have not decided when to end of life the existing system. Will work with the districts to figure out when and how to do this. Two concerns: o It uses Social Security number for log in o It uses older technology. Rick has asked for a quote. Item will remain on agenda for next meeting. Citrix Platform has been stable. Jewell was unable to log on Wednesday, January 9th. Tried the “other way” to log on but still was not able to. 4.5 now supports more printers. Will be upgrading all hardware for Citrix next year. Sped EZ Sped EZ will be retired and available read only in 09. There was a small problem with Service Pack 2 but it was a quick fix. Have Sped Advanced but it’s not in test yet. When it is put on test will be looking for people to test it out for us. Think it’s a much better program than Sped EZ. Spam Filtering It’s very important for people behind the firewall to have their filters set up correctly. If things are getting bounced back it’s because there’s not a MX record in the DNS. This is important for those who aren’t using it four outbound mail otherwise there will be a lot of bounce back. There was an issue with ODE bouncing things back because the SPF records don’t work on Exchange. Astoria wanted to know if there was a way to block e-mails based on content. 50% of the emails received are for pharmaceuticals. When that happens it’s because there’s a machine behind the firewall that’s been turned into a spam bot which would be why it’s not being caught by the filters. Bob C. will check on Ironport reports to make sure that they’re getting sent out. When an employee leaves, do not disable the mailbox because it causes issues. Can’t do anything on the exchange level but can set up notifications in Iron Ports. Bob has set it up so that a message will bounce back stating that the employee is no longer here. Internet Filters For the most part everything has been status quo. Playing with a new version of DansGuardian. Most common request is for access to Youtube. Teachertube is a good alternative available to teachers. Paul Nelson will figure out the best way to do this for windows. Total Traffic Control- by Light Speed Systems. Muhammad asked that the ESD look into it. Network Changes T1’s have been put into Neah-Kah-Nie but they haven’t really seen much difference in bandwidth. Still have points during the day where traffic from district office is really slow. EBITS- ODE met with Qwest and Qwest reported that they will not be able to meet their obligation. ODE has said that they’re pulling the money back that they’d already given to Qwest. There will be about 1 million available to help build the infrastructure. They claim that they can get high speed to everyone but the nonrecurring costs are very steep. When Bob has solid information on how everything is moving forward he will let everyone know. Jewell now looses even basic telephone service when the weather gets bad. Rick has asked for a redesign on the 1g pipe as a result from a power outage that happened 1/10/08. Right now we don’t have enough bandwidth to fail over one of the connections. The gig would be subbing for the 2 megs and another would be needed for redundancy. VoIP NWRESD has almost completed the VoIP integration. Neah-Kah-Nie’s group contract is almost up. Will need to be renewed. Cisco Wireless system was put in at Knappa and Vernonia. For less than 5 grand a 6 port access point can be purchased. Bob will put together a paragraph about the Cisco Wireless access points. It has been working well in Knappa. Training Opportunities Budgeting for training next year. Please let Rich know what ideas for training ou have. Bob will be doing an Active Directory Training sometime in February. Location will be Hillsboro, just need to decide on a date. Still working on a Zenworks Solution NWRESD purchased a program called GoToAsist where users can log into a website and allow the helpdesk to “drive” their computer remotely. Current Status of United Streaming United Streaming is now Discovery Education Streaming. Asked them to come to this meeting to talk about how to address schools with low bandwidth. They’d also like to hear if you have any complaints or suggestions. Currently the contract with the ESD is set to expire this June. Looking at either replacing or extending the contract. NWRESD is working with the other ESD’s in the state to discuss the access to digital content available through Discovery Education. Discovery Education allows teachers to take the content created for The Discovery Channel and use it in their classrooms. Programs like Planet Earth are available. Have relationships with PBS and the Library of Congress and can get content from them as well. Tech support is provided 8am-7pm eastern. Have beefed up their tech support group to meet increasing needs. Customer support number 8000-421-2363 Blocktime Editor allows administrators to limit the times of days that teachers are able to stream and download videos. Network manager designed to help preserve the school districts internet bandwidth by utilizing the bandwidth during off peak hours. Local Host allows teachers to access Discovery Education Streaming normally. When a user selects a video it’s streamed or downloaded from a server located on the districts internal network. Most users are using approximately 256k. 1MG will be available first quarter of this year. NWRESD is writing an RFP that we hope everyone will buy into state wide. Some ESD’s have already said that they will not buy into it it’s United Streaming because of poor customer service and bad experiences in the past. Asking for a 3-5 commitment in the RFP. Seaside believes that usage is more of a issue of training the staff more than anything. Astoria thinks it’s a mindset, a change in how the teachers present the material. They need to be comfortable incorporating the information in their classrooms. There’s also a limited amount of labs. Metadot Web Hosting St. Helens is migrating tomorrow. Having some issues with the virtual machines. Moved just the database section to a dedicated host. Since doing that the time to bring web pages have been reduced. Seaside is having some issues with pages timing out. Smart Find Express Subfinder System Several districts are planning on coming on with the ESD. Banks, Gaston, Scappoose, and the Service Centers are on system. Forrest Grove and Knappa will be coming on soon. At point now where the hardware needs to be upgraded Summer Projects Please let the ESD know if there’s any projects that can be assisted with Will keep Summer Projects on the agenda Drupal Blogs Drupal Blogs are very easy to use. There will be Drupal training at the ITCE? Both sessions are full. Paul Nelson will work with anyone who’s interested. Statewide Streaming One month preview period where you can participate in person or via webinar. All streaming vendors will be considered. A/V Repair Vern Fowler was doing a lot of our A/V repair but he is retiring. Have been getting requests to start up A/V repair again but will not be doing so. If districts have someone specific that they send their A/V equipment to be repaired then let the ESD know Google Student E-mail Seaside has been having some issues. MX record isn’t configured correctly. Paul Nelson can walk districts through the setup if needed; Don has setup a ticket with the helpdesk on a specific error. Archiving isn’t available for free there is a cost associated with it. Can embed the Google calendar on your school website. Calendar aggregation is good if you’ve got sports teams and other items that you’d like to go on the calendar. MACC Grant Received a $15,000 grant from ODE to teach algebra teachers how to use ODE’s Rural Algebra resources and collaborate together. Supports substitute pay. The goal is to get 23 algebra teachers together, and the hope is that bigger districts will send their best and that the algebra teachers from the smaller districts would be on the beneficiary end. Algebra is the most commonly failed course but it’s also a gateway course that opens up a lot of opportunities for students that pass it. Would be a 4 day workshop where the teachers can collaborate and work on their curriculum. Would like to do one a month starting in February. Texas Instruments is willing to co-host the match teacher group and would also provide some teaching tools. Still working out the details and possible funding. Moodle No discussion on this item Destiny No discussion on this item Calendar Joint Tech Advisory will meet March 5th at the HSD. Table go round Scott- all good Joan – all good Tim- lots of busy work. Wanted to know if anyone had rolled out parent assist and how the roll out happened. Ed- normal stuff, working through the last of the eSIS conversion still looking for a new antivirus/antispyware software. Gwen- have 5th graders making their own movies and 6th graders making their own Moodle pages. They’re essentially getting their own web page but it’s closed off from the rest of the world it’s between them and their teachers. Will push it as far as she can. Mark- had a heater break. Big project will be replacing teacher machines and upgrading them all to XP. Muhammad- seriously looking at Total Traffic Controller. Justin- nothing major, just the normal stuff. Will drop a line when the OYA thing is worked out. Chase- had some poles that snapped and all fiber was on the ground but was still working. Don- Regular stuff.