TOURISM EVENTS
FUND
(MOYLE BASED ORGANISATIONS)
GUIDANCE NOTES
2013-14
SECOND CALL FOR APPLICATIONS TO
SMALL TOURISM EVENTS FUND
For events taking place between
1st September 2013 and 31st March 2014
Closing date 12noon on Monday 12th August 2013
Tourism Events Fund
Guidance Notes for Applicants
1. Introduction
Moyle District Council is committed to supporting event organisers, based in the Moyle District
Council area with new/or existing events, which may have a single theme, that attract visitors to the
area and enhance the profile of the District through positive media coverage. To this end, Moyle
District Council has developed the following event funding guidelines to provide financial assistance
to events in Moyle.
Moyle District Council is seeking to provide financial support for events that align themselves to the
key priority areas as outlined in the Tourism Handbook 2011-2015. These priority areas are as
follows; Cultural tourism, Food tourism and Sports and activities (tourism related).
The event must also meet the following objectives;
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2.
Generate economic benefits for the Moyle area through increased visitor numbers and spend
Encourage events to extend the tourism season
Demonstrate the capacity to grow in terms of spectator and participant numbers and media
profile
Enhance the visitor experience
Enhance the profile and appeal of the Moyle area
What can be funded
Applications for funding may be submitted for events that meet the criteria and which will take
place between 1st September 2013 and 31st March 2014
Small Tourism Events Fund - Events taking place over at least 3 days (2 nights) which demonstrate
economic benefits for the area.
Eligible costs may include
Project related costs;
Insurance, venue hire, performance fees, transport, equipment hire/purchase, signage, advertising,
marketing and media costs, printing, administration (stationery, postage etc)
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The following activities/costs will not be funded under this programme;
3.
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The promotion of religious or political interests
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Events of a commercial nature, organised to make a profit
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Awards ceremonies or industry events
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Festivals that are social events for an organisation
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Projects/events which have the primary purpose of raising money for charities.
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Applications for specific projects which are clearly the responsibility of other statutory
bodies.
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Publications in the form of books, CD's or DVD's

Food and beverages
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Cash prizes
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Core running costs
How much can you apply for
Small Tourism Events
Organisations can apply for up to 75% of total eligible costs of the event. It is anticipated that the
maximum grant awarded will be £2,500
4.
Who can apply
 The applicant organisation must be a non profit taking voluntary or community organisation
based in Moyle District Council area and the event must take place in Moyle District Council
area.
 The organisation must have a governing document (Constitution or Articles and Memorandum
of Association) that has been properly adopted.
 Membership of the organisation must be open to all regardless of age, gender, disability,
sexual orientation, nationality, ethnic identity, religious belief, political opinion, marital status
and with or without dependents.
 The organisation must have a bank or building society account and keep a proper record of its
accounts.
 Festivals that are eligible for or who have applied to the Community Festivals Fund (separate
guidelines apply)
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General Criteria
All applications should take a responsible approach to the organisation and staging of their event and
ensure that:
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Appropriate insurance is in place to cover the preparation and staging of the event
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Due care is taken to all health and safety issues
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Relevant risk assessments have been completed
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Statutory consents and approvals have been obtained where appropriate
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Measures are in place to mitigate negative environmental impact

Policies covering child protection and vulnerable adults are in place and evidence of
appropriate checks is made available for inspection
All applicants should be prepared to provide to Council, at least 7 days prior to the commencement of
the event, copies of all relevant documentation. Failure to do so will result in the withdrawal of any
grant offer.
5.
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Funding will normally be paid retrospectively. Evidence of expenditure, detailed on a claim
form (including original invoices/receipts) will be required by Council prior to the release of
funding. All claims must be submitted no later than 31st December for events taking place April
2013 to December 2013. Where the events have taken place from January to March 2014
they must be submitted by the 31st March 2014.
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Where an event is responsible for the employment of staff, - employment conditions and
practices must comply with all the relevant employment legislations and should take account of
current good practice in relation to employment rights and equal opportunities.

Under Section 75 of the Northern Ireland Act 1998 Moyle District Council encourages
applicants to have due regard to the need to promote equality of opportunity and to have
regard to the desirability of promoting good relations between persons of different religious
belief, political opinion or racial group.
How will decisions be made
Assessment Criteria:
Event organisers will be required to demonstrate how their event meets the criteria shown below. The
responsibility to provide sufficient detail in any application for Council’s consideration rests with the
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applicant. Assessment of applications will be made using a system that measures and scores each of
the criteria listed below out of a total of ten points. Criteria will be weighted as indicated in brackets.
The criteria for assessing applications are as follows:
6.
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Number of visitors staying in paid accommodation 10%
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Number of nights staying in paid accommodation10%
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Number of participants/spectators attending the event 20%
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Media impact and marketing activity20%
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Ability of group to effectively deliver 10%
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Event management10%
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Realistic Budget 10%
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Capacity for growth and sustainability 5%
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Ability to extend the current tourist season between the months of September – March
5%
When should you apply
Due to funding not being fully allocated not being fully allocated in the first round a second call for
applications is being made. The closing date for completed applications for festivals taking place
from the 1st September 2013 to 31st March 2014 is no later than:
12noon on Monday 12th August 2013
Applications received after the closing date will not be considered.
7.
How to make an application
Before completing an application form you should make sure that you have read the
guidelines and are eligible to apply.
Please ensure that you have completed the application form in full, that it is signed by two members
of your organisation and that you have enclosed additional information as outlined in the checklist at
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the back of the application form. Only applications completed on the standard application form with
the appropriate enclosures will be considered.
Following completion of the initial checks and receipt of any additional information, if an application is
considered eligible, it will be assessed by a selection panel, consisting of one Councillor from each of
the three electoral areas, the Chair and Vice-chair and two relevant officers, who will make a
recommendation as to whether or not the application is successful and the level of funding. The
recommendation will then go for final approval at a full Council meeting.
8.
If you are successful what happens next
Letter of Offer
You will be informed in writing that your application has been successful. Included with this will be an
acceptance form and the terms and conditions of funding. Before any grant can be paid, any preconditions of assistance must be met as stated in the letter of offer.
Insurance
Appropriate and adequate insurance must be in place for the duration of the project or activity. It is
the organisations responsibility to ensure that any individual or organisation it engages is adequately
insured.
Risk Assessment
Any applicant who is successful in securing funding will be asked to provide a risk assessment before
any payment is made. This indicates that measures have been considered and introduced to
minimise any potential risks during the project.
Publicity
The organisation must acknowledge the support of Moyle District Council in all publicity material
relating to the activity for which the grant was awarded. Where possible use the Moyle Heart of the
Causeway Coast and Glens Tourism Logo or for press releases the strapline ‘in the Heart of the
Causeway Coast and Glens’.
Evaluation
When your project is finished, we will ask you to complete an Evaluation Form within 3 months of
completion of the event. An Evaluation Form will be provided with the grant. You should provide
documentary evidence that the project/event has taken place e.g. newspaper articles, photos,
programmes etc. Successive year funding will be available at the discretion of Moyle District Council
and will be dependent upon observation of funding conditions.
9.
What happens if your application is unsuccessful
An appeals system is available if an application is unsuccessful and consists of two stages:
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Stage 1: Applicants must appeal in writing within 10 working days of receipt of the written Council
decision. At this stage you will be advised of the basis for the decision. A meeting with
the relevant officer/ assessment panel will be arranged if further clarity is required.
Stage 2: If you are still not satisfied, the matter will be referred to the Chief Executive.
Moyle District Council reserves the right to amend, for whatever reason, any of the criteria and
application procedures.
Government Funding Database
Please be aware we are required by DCAL to check the Government Funding Database (GFD) prior
to making awards in order to avoid duplication of funding. If successful, then details of the grant
awarded by Council will be inputted onto the Government Funding Database. If already registered on
GFD please state your organisation’s Unique Reference Number (URN) on your application form to
assist with this process. Otherwise groups should log on at http://govfundingpublic.nics.gov.uk
to register as a Voluntary & Community Organisation.
If you have any queries when completing the application form, please contact:
to:
Tourism Officer, Ballycastle Visitor Information Centre,
Portnagree House, 14 Bayview Road,
Ballycastle, BT54 6BT.
Tel: 028 2076 1271 Fax: 028 2076 2515 ccarey@moyle-council.org
This document is available on request in a range of formats, such as large print, Braille, CD-ROM. It
may also be downloaded from Moyle District Council’s website.
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