GENERAL RULES APPLICABLE TO ALL E-PASSPORT APPLICATIONS
Personal appearance is required for all applicants.
For minors (i.e., persons below 18 years old), personal appearance of the parent or
legal guardian is also required.
Applicants should dress properly since their passport photo
will be taken at the Embassy. Please read the guidelines below.
Payment of passport fee should be done in cash on the date of application
at the Embassy.
The Embassy reserves the right to require the submission of additional supporting documents
when necessary.
REQUIREMENTS FOR RENEWAL OF EXPIRED/EXPIRING PASSPORT WITH A
CHANGE TO MARRIED SURNAME - MARRIED WOMAN WHO WISHES TO
ADOPT HUSBAND’S SURNAME
1. Accomplished Passport Application form
2. Current passport – original plus photocopy of data page, amendment page
(only if there is an amendment), inside-back page, and page where valid visa
(if available) appears
3. Marriage Certificate – original plus 1 photocopy
1. If married in the Philippines: the Marriage Certificate must be issued on
NSO security paper and authenticated by the Department of Foreign
Affairs (DFA)
2. If married in Germany: submit international Marriage Certificate (Auszug
aus dem Heiratseintrag – Formule B)
3. If married in some other foreign country: submit Marriage Certificate with
English translation
4. Report of Marriage (Only for those married outside the Philippines) – original
plus 1 photocopy
 If married in Germany: File Report of Marriage (ROM) if you have not
yet done so. Your passport application will not be processed without
it.
 If married in some other foreign country: Present original and submit a
photocopy of Report of Marriage filed at the Philippine
Embassy/Consulate that has jurisdiction over the place where the
marriage took place. If no ROM, the new passport cannot be issued in
the married surname.
5. Birth certificate issued on NSO security paper (Only if the surname appearing
in the current passport or marriage certificate is not your maiden surname) –
plus 1 photocopy
IMPORTANT: PLEASE CHECK THE PLACE OF BIRTH INDICATED IN YOUR CURRENT
PASSPORT. IF THE CITY/MUNICIPALITY & PROVINCE ARE NOT SPECIFIED, THEN YOU MUST
ALSO SUBMIT TO THE EMBASSY A BIRTH CERTIFICATE ISSUED ON NSO SECURITY PAPER
PLUS 1 PHOTOCOPY.
ADDITIONAL REQUIREMENT FOR THOSE WHO WISH TO HAVE THEIR NEW PASSPORT
MAILED TO THEIR ADDRESS IN GERMANY
1. Self-addressed return envelope (size: 250x176 mm or ‘B5’), with sufficient
postage stamps for registered mail.
ADDITIONAL REQUIREMENT FOR THE ISSUANCE OF A CERTIFICATE OF IDENTITY AND
REGISTRATION (CIR) CARD – FREE OF CHARGE
1. Two new (2) ID photograph – size: 2.5 cm x 2.5 cm
GUIDELINES ON DRESS/ATTIRE
1. Applicants must be in decent attire, preferably with collar. (Not allowed: Tshirts, dresses with plunging necklines, sleeveless garments and similar
clothing)
2. For women, large earrings are not allowed.
3. For men, earrings are absolutely not allowed.
4. For both men and women, colored contact lenses, nose rings and lip rings are
not allowed.