Lehigh Panhellenic Association
Executive Board Application
2014
Timeline:
2/20/14
Applications due at 11:59pm. All applications must be submitted electronically to the
Lehigh University Panhellenic email account (lehighuniversitypanhel@gmail.com) and
the Vice President of Administration, Rachel Henke (rrh314@lehigh.edu).
2/24/14- 2/27/14
Interviews from approximately 10am-3pm. You must be available for an interview during
this time slot. If you are abroad, contact Rachel Henke as soon as possible in order to
schedule a Skype interview or another option.
Requirements:
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Be in Good Standing with your chapter
Have over a 2.7 cumulative GPA
Fully enrolled at Lehigh University for Fall 2014 semester
Passionate about Greek Life and empowering our community
Be committed to Panhellenic and the duties of the position
Open to learning new skills, taking on leadership roles and working with a variety of different
people
Lehigh
Panhellenic
Association
ΑΧΩ ΑΓΔ AOΠ ΑΦ ΓΦB
ΚΑΘ KΔ ΠΒΦ ZTA
2013 Executive Board
Kaitlin Slattery
President
krs214@lehigh.edu
MaryBeth Lyons
Vice President of Programming
mal414@lehigh.edu
Rachel Henke
Vice President of Administration
rrh314@lehigh.edu
Tiffany Kuperschmidt
Vice President of Recruitment
tmk214@lehigh.edu
Lindsay Meiman
Vice President of Judicial Affairs
lhm214@lehigh.edu
Kate Rouse
Vice President of Finance
ker214@lehigh.edu
Ali Peikon
Vice President of Marketing
asp214@lehigh.edu
Alexa Elias
Vice President of Scholarship
are209@lehigh.edu
Alyssa Sherry
Campus Relations Chair
ans614@lehigh.edu
Sarah Siegel
Community Service Chair
sas214@lehigh.edu
Cara Smalley
Rho Gamma Coordinator
cls214@lehigh.edu
Rebecca Davison
Panhellenic Advisor
rjd212@lehigh.edu
February 6, 2014
Dear Potential Applicants,
We would like to encourage you to apply for a position on
the Panhellenic Executive Board. Based on your previous sorority
experiences, we hope that you are proud to be part of the
Panhellenic community, and that you will lead the organization to
continue accomplishing remarkable feats.
Over the past several years, Lehigh University Panhellenic
has experienced several major changes, including the restructuring
of Recruitment rules, the reform of the Bylaws, and the alteration of
Panhellenic programming. We hope to continue to grow and evolve
as an organization in ways that can best serve our members.
Apart from serving as a governing body, Panhellenic is a
forum where sorority women can come together to coordinate
community-wide events, communicate with the administration, and
share resources. Past events have included Greek Week, Women’s
Empowerment Week, Greek Allies programs, and so much more.
Additionally, we welcome ideas for positively making use of
Panhellenic’s status as the largest women’s group on campus. We
encourage you to envision how Panhellenic can use its strengths to
enhance the life of women, affiliated and non-affiliated, at Lehigh.
Panhellenic has grown in so many ways because of the
amazing women it is composed of. The organization could not
achieve what we have so far without its amazing and inspiring
members. We challenge you to take an active leadership role in
Panhellenic as part of the Executive Board.
Serving as a member of this board has been a wonderful
opportunity for me. Not only was I able to grow as a leader, I’ve had
the chance to get to know some amazing women from all different
chapters. I encourage you to apply whether or not you’ve had
previous experience with Panhellenic positions.
We invite you to contact any member of the current
Executive Board with questions or concerns, and we look forward to
receiving your application!
Sincerely,
Rachel Henke
Panhellenic Vice President of
Administration 2013
2014-2015 Executive Committee Positions and Responsibilities
Note: These lists are not exhaustive. Please meet with a current executive board member
to discuss other responsibilities.
Responsibilities of all Exec Members:
 Attend weekly Cabinet and Executive board meetings.
 Support and represent Panhellenic to the Lehigh community.
 Maintain regular contact with Rebecca Davison, the Panhellenic advisor.
 Applicable NPC duties.
 Disaffiliate for Formal Recruitment.
President: (Currently held by Kaitlin Slattery, krs214@lehigh.edu)
 Oversees and manages all of the functions of the Panhellenic executive board
 Sets the tone for the community and works to foster the mission of the Panhellenic Council by underwriting
initiatives that launch and sustain women leaders
 Serve on any committee involving joint programming of the Panhellenic Council
 Act as official Panhellenic representative to all University bodies-liaison between the Panhellenic Community and
the greater Lehigh University community
 Meet regularly with the Panhellenic advisor
 Meet regular with Director of Office of Fraternity and Sorority Affairs
Executive VP of Administration: (Currently held by Rachel Henke, rrh314@lehigh.edu )
 Set up Panhellenic exec Google Group and Facebook group
 Plan and update calendar
 Create and distribute Panhellenic executive meeting and council meeting agendas
 Take and distribute meeting minutes
 Ensure bylaws are up to date and that chapters are aware of them
 Upkeep Panhellenic’s Gmail account
 Upkeep Panhellenic’s website [www.lehigh.edu/~inpanhel]
 Step in for Panhellenic President when she is unavailable
 Run election procedure
VP of Recruitment: (Currently held by Tiffany Kuperschmidt, tmk214@lehigh.edu)
 Coordinate fall semester events - Bagel Brunch, Meet the Greeks at the Goose
 Oversee the technical aspects of recruitment and organize the formal recruitment process, including scheduling
 Run formal recruitment week
 Meet with all recruitment chairs on bi weekly basis
 Maintain contact with potential new members (PNMs) throughout semester in order to effectively distribute
information
 Oversee the selection of recruitment counselors (Rho Gammas)
 Oversee the Rho Gamma training process
 Oversee Continuous Open Bidding (COB)
 Maintain accurate recruitment statistics
 Oversee the computer system used for formal recruitment
 Gather feedback from chapter presidents and new members to assess Formal Recruitment
Assistant VP of Recruitment: (Currently held by Cara Smalley, cls214@lehigh.edu)
 Oversees in conjunction with the VP Recruitment the selection process
 Creates the Rho Gamma training schedule with the VP Recruitment
 Responsible for meeting with Rho Gammas and trains them prior to meetings with PNMs
 Oversees all logistics of Rho Gammas for fall semester and spring semester
 Assist VP Recruitment with all aspects of the fall recruitment period
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Assist VP Recruitment during formal recruitment week
VP of Judicial Affairs: (Currently held by Lindsay Meiman, lhm214@lehigh.edu)
 Serve as chair of the Panhellenic Council Judicial Board
 Oversee the selection and training of sorority representatives (which should be each chapters respective VP
Judicial/ Standards). Training each semester
 Continue to improve the evolving protocols for Judicial procedures (recruitment, alcohol policy)
 Plan Hazing Prevention Week
 Running recruitment violations workshops
 Update recruitment violations
 Responsible for Greek Membership Eligibility
 Training chapters on different Lehigh policies (ex. eligibility policy)
VP of Finance: (Currently held by Kate Rouse, ker214@lehigh.edu)
 Inform all Exec board members of their budget and oversee their spending
 Switch to Billhighway
 Create Panhellenic budget
 Manage reimbursements for exec board
 Give financial report at Panhellenic Council meetings when necessary
 Give annual report at Panhellenic meetings
 Be responsible for the prompt paying of all bills of Panhellenic
 Set recruitment budget cap and collect receipts to ensure chapters are following the budget cap
VP of Intellectual Development: (Currently held by Alexa Elias, are209@lehigh.edu)
 Plan and coordinate Faculty Appreciation Night in the fall semester
 Offer scholastic assistance to chapter or individual chapter members regarding scholarship performance
 Oversees Sorority Woman of the Month
 Meet with Panhellenic Scholarship Chairs individually and in groups
 Facilitates the Panhellenic Book Club
 Plan the 4.0 GPA Dinner
 Promoting and partnering with other organizations to promote scholarship across campus
VP of Campus Relations: (Currently held by Alyssa Sherry, ans614@lehigh.edu and Sarah Siegel, sas214@lehigh.edu)
 Plan Women’s Empowerment Week
 Be the Panhellenic representative for Dance Marathon
 Coordinate Panhellenic’s participation in Adopt-a-Family
 Be the Panhel representative for Lehigh-Lafayette week
 Be the Panhel representative for Unity week
 Attend various committee on behalf of Panhellenic
 Be the Panhellenic representative for the Student athlete council
VP of Greek Relations: (Currently held by MaryBeth Lyons, mal414@lehigh.edu)
 Organize Greek Week
 Plan the Greek Gala in the fall
 Attend IFC and MGC meetings
 Plan the Greek Awards Banquet in the spring
 Organize New Member 101 (monthly)
 Organize and attend Sorority Liaison Meetings (Women’s Center)
 Coordinate the Greek Allies program and work with Rainbow Room
VP of Communications/Marketing: (Currently held by Ali Peikon, asp214@lehigh.edu)
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Implements marketing strategy for all Panhellenic activities, including Recruitment and Greek Week.
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Coordinate all large scale public relations for recruitment
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Organize First-Year Move-In
Responsible for marketing all Panhellenic/Chapter Events
Coordinate all social media outlets (Instagram, Twitter, Facebook)
Maintain relationship with Brown and White (weekly update)
In charge of taking pictures at Panhellenic events and posting to website and social media in a timely fashion
Create provisions for social media usage across community
Annual magazine of Panhellenic
Post “5 Top Things Going on Around Campus this Week” on Facebook
Executive Committee Application
Applications are due on February 20th at 11:59pm. Email the completed application to the Lehigh University
Panhellenic email account (lehighuniversitypanhel@gmail.com) and the Vice President of Administration,
Rachel Henke (rrh314@lehigh.edu).
Name:
Affiliation:
Year of Graduation:
Phone number:
Email:
Campus address:
Positions for which you are applying:
(Rank in order of interest with 1 being the most desired position. You do not have to rank every position.)
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President
Executive Vice President of Administration
Vice President of Recruitment
Assistant Vice President of Recruitment
Vice President of Judicial
Vice President of Finance
Vice President of Intellectual Development
Vice President of Campus Relations
Vice President of Greek Relations
Vice President of Marketing
You are strongly encouraged to talk to the incumbent members of the positions for which you are
applying. Applicants are encouraged to attend open Panhellenic Executive Board meetings on
Wednesdays at 5:00 PM in Maginnes 110 and a Panhellenic Council Meeting at 4:10 PM on
Thursdays in OFSA. Please confirm the location with your delegate before the meeting as these may
be subject to change.
We will evaluate you based on skills necessary for the position, past or current leadership roles in
your chapter and/or at Lehigh, and interest and enthusiasm toward Panhellenic. Please attach a your
current resume with your application. A Chapter Form of Support must also be submitted to Rachel
Henke (rrh314@lehigh.edu) on your behalf by 2/20/2014. You may submit an optional Letter of
Support from an individual outside of your undergraduate chapter if you think it would be beneficial to
your application.
300-word Essays
1. Where do you see the most potential for growth within the Panhellenic community as a whole?
2. What makes you think that you are a good fit for the Panhellenic executive council?
3. Within your chapter, what is one challenge you faced and how did you handle the situation?
4. Optional: Please feel free to expand upon this application and/or add additional comments.