Practice 000.653.1200
Date 01Feb2010
Page 1 of 6
EMERGENCY PREPAREDNESS (MEDICAL, FIRE, CHEMICAL, WEATHER)
PURPOSE
This practice provides requirements for developing a site- or office-specific procedure for
response to, and management of, emergencies and disasters. As projects/offices may
have the potential for exposure to different hazards, it is necessary to develop procedures
specific to the project/office.
SCOPE
This practice includes the following major sections:





General Requirements
Responsibilities
Emergency Evacuation
Injury/Illness Care
Chemical Spill
APPLICATION
This practice applies to work activities and employees under the control of P2S and its
subcontractors. This practice, however, should not duplicate or replace procedures put in
place by local emergency services.
DEFINITIONS
None.
Health, Safety, and Environmental
Practice 000.653.1200
Date 01Feb2010
Page 2 of 6
EMERGENCY PREPAREDNESS (MEDICAL, FIRE, CHEMICAL, WEATHER)
TABLE OF CONTENTS
PURPOSE ....................................................................................................................................................................1
SCOPE ..........................................................................................................................................................................1
APPLICATION ...........................................................................................................................................................1
DEFINITIONS .............................................................................................................................................................1
1.0 GENERAL REQUIREMENTS .......................................................................................................................3
2.0 RESPONSIBILITIES .......................................................................................................................................4
3.0 EMERGENCY EVACUATION ......................................................................................................................4
3.1 Pre-Planning Considerations ....................................................................................................................5
4.0 INJURY/ILLNESS CARE ...............................................................................................................................5
4.1 Onsite First-Aid Care ...............................................................................................................................5
4.2 Offsite Care ..............................................................................................................................................5
4.3 Emergency Care .......................................................................................................................................6
4.4 Quick Drench Facilities ............................................................................................................................6
5.0 CHEMICAL SPILL..........................................................................................................................................6
6.0 REFERENCES..................................................................................................................................................6
7.0 ATTACHMENTS .............................................................................................................................................6
Health, Safety, and Environmental
Practice 000.653.1200
Date 01Feb2010
Page 3 of 6
EMERGENCY PREPAREDNESS (MEDICAL, FIRE, CHEMICAL, WEATHER)
1.0
GENERAL REQUIREMENTS
Management at each site, and in each office, must develop specific written emergency
procedures/plans addressing signals and alarms, communications, actions,
responsibilities, evacuation routes, assembly points, and personnel accounting which
must be kept at the work place and available for all employees to review. Sites or offices
with 10 or less employees may communicate the plan orally to employees..
Attachment 01 provides many items the site/office should consider during development
of its plan.
Note:




Adoption of, and/or coverage under, a client or other contractor’s emergency
procedure(s) is acceptable, provided the following criteria are met:
The procedure(s) covers emergencies/conditions that are reasonably anticipated,
based on project scope.
The “owner” of the procedure(s) agrees.
Employees are trained to the procedure(s).
Employees participate in drills, including post-drill analysis/feedback.
Before implementing the emergency procedures/plans, project/office management will
designate and train a sufficient number of employees to assist in the safe and orderly
emergency evacuation of employees.
The plan must include pertinent information about emergency signals, evacuation routes,
assembly points, and alarms to employees will be disseminated by whatever educational
means are deemed most effective by the project/office (such as wallet cards, signs,
orientations, bulletin boards, or employee meetings) and names of all employees who
may be contacted by employees who need more information about the plan or an
explanation of their duties under the plan.
Review of any emergency preparedness plan to all employees should occur when the plan
is developed or employees are initially assigned to the job, when the employee
responsibilities change under the plan and when the plan is changed.
The plan must include all procedures that are to be followed by identified employees who
remain to operate critical plant operations before they evacuate.
Critical incident will be managed in accordance with Practice 000.653.1201, Injury
Management and Worker’s Compensation.
Incidents and events will be investigated, documented, and reported in accordance with
Procedure 000.653.1202, Incident Reporting and Investigation.
Health, Safety, and Environmental
Practice 000.653.1200
Date 01Feb2010
Page 4 of 6
EMERGENCY PREPAREDNESS (MEDICAL, FIRE, CHEMICAL, WEATHER)
2.0
RESPONSIBILITIES
Project/office management or facility management will administer the requirements in
this practice (if/as appropriate, in conjunction with client/owner emergency plans).
Management will determine the appropriate personnel to perform emergency functions,
such as:














3.0
Define the emergency.
Establish communication notification channels.
Establish a communication network with the site or facility, including outside
sources, if necessary. Refer to practice 000.653.1202 for communications with
Corporate HSE.
Establish radio communications capable of monitoring the weather service
frequency in the locale.
Establish personnel accountability systems (including visitors).
Ensure that work ceases in the affected areas.
Ensure that medical personnel respond as dictated by the emergency.
Establish a method for getting outside help and assistance, if necessary.
Identify emergency shelters that may be used.
Determine if employees are able to make it into work, or if employees at work are
able to contact their families or travel home.
Ensure offsite emergency service providers are oriented to the project/office and
associated hazards.
Only identified trained an qualified personnel are authorized to perform rescue
duties, otherwise outside resources are to be utilized.
Identify a system to alert employees of emergencies which shall be distinctive and
recognizable as a signal to evacuate the work area or perform actions designated
under the plan. For site with 10 or less employees, direct voice communication is
acceptable provided all employees can hear the alarm.
Designate and train employees to assist in the safe and orderly evacuation of other
employees.
EMERGENCY EVACUATION
The purpose is to evacuate a site or facility systematically, safely, and in an orderly
manner in case of fire or other major disasters, and to have a specified plan of action for
a partial or full evacuation. The following requirements apply to nearly all emergency
evacuations:




Unauthorized personnel may not re-enter the emergency area for any reason until
the “all clear” signal is sounded.
Keep clear of emergency personnel and equipment responding to the emergency.
Do not make unnecessary telephone calls during an emergency.
Only authorized P2S management may release information outside the company.
Health, Safety, and Environmental
Practice 000.653.1200
Date 01Feb2010
Page 5 of 6
EMERGENCY PREPAREDNESS (MEDICAL, FIRE, CHEMICAL, WEATHER)

3.1
Site/facility management is responsible for contacting corporate management, local,
state, and/or federal authorities.
Pre-Planning Considerations
Pre-planning of the evacuation process should include, but not be limited to, the
following:


Evacuation Notice – After an evacuation notice has been given, management
immediately states the nature of the emergency and communicates this to all
personnel. The evacuation message should specify the type of evacuation (partial or
full) and the personnel to whom it applies. As an example, a message calling for the
evacuation of the maintenance building would apply only to the people in that
building.
Evacuation Assembly Areas – Personnel in the affected area at the time of the
incident should go to a pre-designated assembly area that can be reached in a safe
manner. It is important that all personnel are familiar with all assembly area
locations.
Note:

4.0
Personnel temporarily assigned to areas other than their normal work
location are to report to the evacuation point at the temporary work area.
Identify and post emergency phone numbers:

Fire, police, rescue

Manager’s office

Paging system
Key personnel (home)
INJURY/ILLNESS CARE
4.1
Onsite First-Aid Care
First-aid personnel and facilities will be provided at the project/office, for the treatment
of minor ailments. Apart from very minor cuts and scratches (which may be “selftreated” in accordance with project/office-specific procedures) first-aid personnel should
treat first-aid cases. Refer to Practice 000.653.1201.
4.2
Offsite Care
Arrangements will be made with offsite medical service providers (at least two is
recommended).
Except in emergency circumstances, each employer will be responsible for transporting
injured or ill employees to medical facilities off site. The onsite first-aid provider will
become the liaison officer with the offsite healthcare providers.
Health, Safety, and Environmental
Practice 000.653.1200
Date 01Feb2010
Page 6 of 6
EMERGENCY PREPAREDNESS (MEDICAL, FIRE, CHEMICAL, WEATHER)
An emergency telephone numbers template is provided as Attachment 01. These
numbers must be posted around the site/office.
4.3
Emergency Care
The project/office will determine the appropriate process for providing emergency care to
ill/injured personnel. Consideration will be given to size of the workforce, location,
access, external service availability, and distances.
4.4
Quick Drench Facilities
Where the body or eyes of an enployee may be exposed to corrosive materials, suitable
facilities for quick drenching or flushing of the eyes and body will be provided within
10 seconds for emergency use.
5.0
CHEMICAL SPILL
The site/office will have adequately trained personnel to effectively respond to a spill of
chemicals used or stored at the project/office. Supplies of appropriate personal protective
equipment, cleanup tools, and equipment will be available.
All spills will be reported, investigated, and when required notification will be given to
the regulatory authorities in accordance with Practice 000.653.4000, Environmental
Management.
6.0
7.0
REFERENCES
Document ID
Document Title
000.653.1201
Injury Management and Worker’s Compensation
000.653.1202
Incident Reporting and Investigation
000 653 3100
Fire Prevention and Protection
000.653.4000
Environmental Management
ATTACHMENTS
Attachment No.
Attachment Title
Health, Safety, and Environmental