Application Forms
(A&B) to List a
Premises as a
Pre-Registration
Training Site
Application to list a premises
as a Pre-Registration Training Site
INTRODUCTION
Pharmacists or organisations who would like to provide Pre-Registration training should apply to the General
Pharmaceutical Council (GPhC) using this form.
The form is in two parts.
Section A is an application to have an establishment approved as a training site* where one or more PreRegistration trainees can be based. This should be completed by the pharmacist who will be the Pre-Registration
manager or tutor (see Declaration on page 3).
*A training site can be a community or hospital pharmacy or other site in which pharmacists work, such as a pharmaceutical
industry company or a primary care trust. If the site is not a community or hospital pharmacy, a joint training programme
must be set up with a community or hospital pharmacy at which the trainee will spend a minimum of 6 months.
Section B is for the submission of information about the training programme that Pre-Registration trainees at
the training site will undertake. The most suitable person to complete this section will vary (see notes at start of
section B).
The form can be submitted in the following ways:

In the case of a community pharmacy company with multiple branches, which provides a training
programme with elements common to all the branches: section A to be completed and submitted by the
individual branches where Pre-Registration trainees will be based; section B (or equivalent information) to be
submitted by the training department of the company.

In the case of an independent community pharmacy which arranges its own training programme, both
sections to be completed and submitted by the pre-registration tutor or manager at the pharmacy.

In the case of hospital trusts, according to local agreement:
(a) as an individual submission by the hospital trust (both sections) or
(b) as a group submission by an education and training provider for several hospital trusts for which the
provider arranges taught courses (different parts of the form to be completed by the hospital trust or the
provider according to local arrangements).

In the case of an industrial or other establishment providing pre-registration training as part of a joint
programme with the hospital or community sector, both sections to be completed by the pre-registration
tutor or manager at the establishment. Information about the hospital or community site with which the
joint training programme is arranged to be provided in section B.
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SECTION A
APPLICATION FOR THE APPROVAL OF A PHARMACEUTICAL ESTABLISHMENT AS A PREREGISTRATION TRAINING SITE
Notes
1.
This section is to be completed separately for each pharmacy or pharmacy department to be approved as
a pre-registration training site*.
*See previous page for the definition of a training site.
2. Section B must also be completed where applicable (see Introduction on previous page). Some
information requested in section A might be provided by the training provider as part of section B.
3. Each tutor at the premise seeking approval must complete the Premises Resources Declaration form.
DETAILS OF THE ESTABLISHMENT FOR WHICH APPROVAL IS SOUGHT
Complete only A or B or C
A. Community [NB must have been registered as a pharmacy for at least one year unless a relocation*]
Name and address of the pharmacy (please
include postcode):
Name of contact person:
Telephone number:
Email:
Premise ID Code: (if known)
B. Hospital (Please include addresses of all hospital premises included in this submission on a separate sheet of paper)
Name and address of the NHS Trust (please
include postcode):
Name of contact person:
Telephone number:
Email:
*Contact the pre-registration team if necessary
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C. Industry or other
Company or site name and nature (please
include postcode):
Name of contact person:
Telephone number:
Email:
Name and address (including postcode) of
the hospital or community pharmacy with
whom this site will run a joint training
programme:
DECLARATION
This declaration must be signed by a pharmacist who has sufficient authority within the organisation to ensure that all GPHC
requirements for pre-registration training will be met.
I declare that the following particulars are true and agree (non-NHS sites) to the inspection of my establishment by the
General Pharmaceutical Council (GPhC) if necessary (normally only community pharmacies are inspected).
I agree to observe the GPhC's requirements and conditions for pre-registration training (see the Pre-registration Tutor
Information book).
Signed:
Printed name:
GPhC Registration number
Date:
Position in organisation:
Pre-registration training role if applicable
i.e. tutor and/or manager:
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PARTICULARS OF THE TRAINING SITE
Resources
Please confirm that the necessary resources
are available at your training site:
(a) sufficient staff to ensure that the
trainee will be able to receive the
required training and have time to
learn as well as to work
(b) required reference material
(see Appendix)
Please sign to confirm (a)
Please sign to confirm (b)
Tutor(s)
How many trainees will there be at the
site?
1
How many tutors will there be at the site?
1
Will each trainee have his/her own tutor?
1
Please confirm that the tutor(s) at the site
will meet the GPhC requirements for tutors
(see Appendix) and will sign a learning
contract with their trainee(s).
Please sign to confirm
If you are signing this as the preregistration manager, what mechanism will
you use to ensure that this is the case?
Training provided at the site
All trainees will undertake the:
The performance standards programme
(spending a minimum of 2 weeks in the
other sector from your own)
Please give details of the Cross sector
arrangement. If you require further
assistance please contact the PreRegistration Training Facilitator for your
area (or Pre-Registration Division if the site
is in Scotland).
Please describe or enclose your in-house
training plan including the induction you
provide for trainees at the site.
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continued
What measures are in place to ensure that
trainees have the opportunity to develop
competence in the full range of
performance standards or competences?
Within this, please indicate which
performance standards or competences
will not be covered by the trainee(s) whilst
at the site. (Information about the training
arranged for these should be given in
section B.)
Assessment
Will staff members other than the tutor(s)
be undertaking assessments of trainees'
competence and conducting performance
reviews?
If so, what system will be used to ensure
that these members of staff understand the
requirements for assessments and progress
reviews?
Hours of work
Trainee 1
Trainee 2
Trainee 3
Trainee 4
(a) Please state how many hours the
trainee will work each week:
NB hours of work for trainees must
comply with the EC Working Time
Directive
(b) Please state how many hours each
trainee's tutor will work each week:
(c) Please state how many hours a week
will be shared by each trainee and
his/her tutor:
Please provide separately any further information you would like the GPhC to be aware of.
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SECTION B
SUBMISSION OF A PRE-REGISTRATION TRAINING PROGRAMME
Notes
1.
This section is for pre-registration training programmes to be submitted to the GPhC by a
provider of training. A training provider can be any person or body responsible for putting
together the main components of a training programme:
 an individual training site, e.g. an independent community pharmacy or a hospital trust,
which organises its own training
 a NHS regional pharmacy education and training service
 a larger organisation with multiple sites such a community pharmacy multiple company
Programmes therefore vary as to the aspects of training that are planned and undertaken
'centrally' or at the level of the training site itself.
2.
A single section B submission from training providers with multiple training sites is acceptable
provided that sufficient detail about the training programme is given. It is expected that all
training sites in the organisation are approved already to provide pre-registration training or are
in the process of seeking approval.
3.
If a training programme is submitted in a different format from this form, e.g. by sending to the
GPhC a copy of the employer's training pack, please cross-refer in section B to the relevant parts
of the submitted pack.
4.
Wherever possible, please provide copies of documentation or materials to support the
submission. Where such evidence relates to more than one part of the form please make this
clear.
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DECLARATION
In the community pharmacy sector, this declaration must be signed by the superintendent pharmacist.
I declare that the information submitted on the following pages is accurate.
I agree to observe the GPhC’s requirements and conditions for pre-registration training (see the Pre-Registration
Tutor Information book).
Signed:
Printed name:
GENERAL PHARMACEUTICAL COUNCIL
(GPhC) Registration number
Date:
Position in organisation:
Details of the training provider
Name and address (please include
postcode) of provider (e.g. company or
hospital trust/region):
If the provider is the training site named in
section A, please state this.
Name of contact person:
Telephone number:
Email:
If you are a training provider with multiple sites, please attach details of individual sites where training will be
provided in the training year to which this submission relates i.e. hospital trusts, company branches.
Do you currently have a pre-registration trainee in the branch? YES
NO
If not, please provide dates of when you expect a pre-registration trainee to commence?
___________________________________________________________________________
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Resources
(Training providers with multiple sites only)
Please describe the system in your
organisation/region for ensuring that sites
have the necessary resources to be suitable
for training provision i.e. adequate staff,
necessary equipment and reference
material.
If this is the responsibility of the training
sites themselves, please state this. The
sites should declare that they have the
necessary resources in section A.
Training programme
Please provide details of the following (you can do this by attaching a copy of your training programme but please
cross-refer to show where the information requested can be found within the programme):
If this submission is part of a joint training programme with another site, please make clear the aspects that will
be covered at each site.
(a) Induction of trainees
- a summary of the induction you
provide for trainees at the start of
their training periods i.e. the main
elements of the general induction
programme provided by the training
provider:
(induction carried out at the training
site should be described in section A)
(b) Off-the-job training
- a summary of the study days, training
events and training packages used to
supplement workplace training and
the performance standards or
competences addressed by each of
these:
[The performance standards or
competences covered at the individual
training sites should be described by
the pre-registration tutor/manager in
section A.]
- what mechanisms are in place to
ensure that the off-job training
described here compliments the
training provided at the individual
training sites?
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(c) Periods in other establishments (same
sector)
- a summary of periods arranged for
trainees at other training sites within
your organisation/region i.e. other
hospital pharmacies, other branches of
the company:
Please state the learning objectives for
each period.
(d) Periods in another sector of practice
- a summary of your system for
enabling trainees to spend a period of
time in the other sector of practice
from their main placement, including
the normal length of time and the
expected learning outcomes:
Please note:

For the performance standards programme,
trainees must spend a minimum of 2 weeks
in the other sector (hospital to community
and vice versa).

Details of individual sites that trainees go to
are not needed here: this information
should be provided as part of the
notification to the Pre-registration Division
of each trainee’s training.
(e) Visits to non-pharmacy venues
e.g. GP surgeries, other departments
in a hospital
- a summary of periods spent by
trainees at sites away from the
pharmacy and the learning objectives
of these:
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Tutors and trainers
Please provide details of the following:
(a) preparation and training of the tutor(s)
(b) mechanism for ensuring that the
tutor(s) has/have sufficient experience
and the commitment, skills and
attitudes as represented by the tutor
competencies
(c) mechanism for ensuring that the
tutor(s) sign(s) a learning contract with
their trainee(s)
(d) ongoing support mechanisms for the
tutor(s) throughout the training year
(e) mechanism to ensure that others
beside the tutor(s) involved in training
trainees have the necessary skills and
knowledge
(f)
mechanism to ensure that there is
effective liaison between the main
placement tutor(s) and trainers at
other sites the trainee(s) visit(s)
(g) contingency plans for when the
tutor(s) is/are absent i.e. to ensure
that there is effective continuity and
quality of training for the trainee(s)
(h) system to ensure that the GPhC is kept
informed of changes to tutoring
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arrangements using the reporting
mechanism in the GPhC training
manuals.
Trainee support
Please provide details of the following:
(a) systems of support for trainees,
additional to the tutor(s)
(b) system to elicit and respond to
feedback from trainees
Assessment and progress reviews
(Training providers with multiple sites only)
Please describe the training provider's role
(if any) in the assessment and/or verifying
of trainees' competence, and in supporting
and/or verifying the progress reports of
trainees.
Training evaluation
Training provided at training sites
(Training providers with multiple sites only)
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Please describe your system to evaluate
training at the sites in your
organisation/region, so that you can
identify necessary changes and make or
recommend improvements:
(a) throughout the year
(b) at the end of the year
Training providers’ own training
Please describe your system to evaluate the
training which you provide (whether as a
single training site that arranges its own
training, or as a training provider for
multiple sites) so that you can identify
necessary changes and make
improvements:
(a) throughout the year
(b) at the end of the year
Any other information
Please provide separately any other information you would like the GPHC to be aware of.
Please send this form to: Pre-Registration Premises
The General Pharmaceutical Council
129 Lambeth Road
London SE1 7BT
Thank you
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Reference Sources for Pre-Registration Trainee Pharmacists
2011/12
There are three categories of reference source for pre-registration training sites:
A
B
C
Specific (required) titles
Required topics
Providers are free to choose their own preferred text for these topics
‘Useful’ (suggested) texts
References that might be helpful such as information produced by the NPA or the various
management titles available from the CIPD
Category A&B reference sources must be paper-based wherever possible unless the electronic version
can be accessed at the same time as labelling or use of patient medication records.
Category A
Current editions of the following:
•
British National Formulary *
•
Medicines Ethics and Practice Guide (published annually in July)
•
Drug Tariff
•
Martindale - The Complete Drug Reference
•
Introduction to Pharmaceutical Calculations Rees, Smith and Smith
•
Stockley’s Drug Interactions – Ninth edition – full book version
•
British National Formulary for Children (available annually)
•
Standards of conduct, ethics and performance **
*This is required for the open book paper of the registration examination. For the edition needed please
refer to the current pre-registration training bulletin and the examination guidance notes.
**PLEASE NOTE:The Standards of Conduct Ethics and Performance booklet is sent to all trainees and
accessible at www.pharmacyregulation.org.
Category B
Topics to be covered by the availability of a non-specified up-to-date reference source include:
•
Adverse Drug reactions
•
Responding to Symptoms
•
Nutrition
•
Health Promotion
•
Evidence-based medicine e.g.
Evidence-based medicine; David Sackett et al: ISBN 0443056862
Clinical evidence; Godlee F et al: ISBN 0727914979
NHS Evidence website: www.evidence.nhs.uk
•
Pharmacy Law and Ethics
It is a recommendation that the following topics also be covered:
•
Professionalism and Governance (separate from Law and Ethics)
•
Drug Monitoring (interpreting and using Patient and Laboratory Data)
•
Devolved NHS pharmacy policy
www.wales.nhs.uk
www.scotland.gov.uk/Topics/Health/NHS-Scotland
www.nhs.uk/Pages/homepage.aspx
Category C
Information from the following providers would be helpful in supporting training – The English, Scottish
& Welsh Pharmacy Boards
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http://www.rpharms.com/about-us/how-we-are-governed.asp
Postgraduate Pharmacy Education
There are three bodies responsible for the provision of training; one in England, Scotland and Wales.
These are CPPE (0161 778 4000 or www.cppe.manchester.ac.uk), NES (0131 313 8000 or
www.nes.scot.nhs.uk) and WCPPE (029 20 874784 or www. wcppe.org.uk)
CPPE packs for pre-registration trainees
Trainees training in England are now able to order two Centre for Pharmacy Postgraduate Education
(CPPE) packs via the website www.cppe.ac.uk. They will need to go to the Login tab, then the “Never
used the CPPE Website” tab to register on the home page. To register on this site, they will need an
active email account, their GPhC Pre-registration trainee code and their date of birth. Trainees may also
download any number of packs from the website where indicated as downloadable.
NPA Publications - 01727 832161 x3469 or www.npa.co.uk
•
Responding to symptoms and Supporting Self Care Workbook
•
Pharmacy Law & Ethics
•
Drug Tariff
The Pharmaceutical Press - publishes many textbooks and reference sources of use to pre-registration
trainees .
Tel: +44 (0) 1256 302692 Email: orders@macmillan.co.uk or www.pharmpress.com
Pharmaceutical Services Negotiating Committee - also publishes many reference sources of use.
www.psnc.org.uk
NICE guidance - www.nice.org.uk/guidance/index.jsp
NHS Evidence – www.evidence.nhs.uk
ABPI Summary of Product Characteristics (what was the Data Sheet Compendium) –
emc.medicines.org.uk
Local shared care guidelines and formularies
Medicines and Healthcare products Regulatory Agency www.mhra.gov.uk/
U.S. Food and Drug Administration www.fda.gov
Chartered Institute of Personnel & Development (CIPD) - 020 8612 6200 or www.cipd.co.uk
The CIPD also accredits short courses on many people management topics and is a source of information
about such courses.
Pre-Registration
2011
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