Upper Street South Housing Tenants & Residents
Panel Meeting
02nd July 2015
Present: Jessie White – Hawthorne Close TRA (JW) – Chair
Tom Charlton – Mildmay Street TRA (TC)
Linda Laniyan - Kerridge Court TRA (LL)
Carol Johnson – Burder Close TRA(CJ)
Eileen Digby – Western Isles TRA (ED)
Brian Waters – Haliday House TRA (BW)
Noreen Harfield – Western Isles TRA (NH)
Winston Morris – Estate Services Manager (WM)
Hass Mahmood – Met Police (Mildmay) (HM)
Ian Maitland – Special Projects Team (IM)
John Everett – Group Leader, Customer Relations (JE)
Paul Lightfoot – Group Leader – Direct Works (PL)
Councillor Jenny Kay – Mildmay Ward (CJK)
Steve White – CSDO & Facilitator LBI (SW)
Apologies: Claire Jeapes (Ward Councillor), Marge Johns, Andrew
Perversi
Item
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Action
Welcome & Introductions
Individual introductions made
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Minutes of last meeting
Mildmay Street Fencing (Pg 2) – TC confirmed that operatives will
be attending on Tuesday but that this will be the fourth visit as
operatives do not appear to know what they should be doing.
WM – Will check the situation with the Estate Maintenance Team.
WM
Panel very happy with Rukon Choudhury the recently
appointed Estate Co-ordinator.
Breyer (Pg 3) – JE advised there is a meeting next week with the
Capital Project Team when issues regarding Breyer will be
discussed.
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TC – Highlighted assistance he had from Dominic in the scheduling
planning Team. JE undertook to feed this compliment back.
JE
Kerridge Court Doors Matts (Pg 6) – WM confirmed that these can
be cleaned with a hard brush and the caretaker has been shown
how to clean the matts.
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Environmental Improvement Budget & Estate Security Budget –
Ian Maitland
IM - Advised panel that papers regarding the under-spend have not
yet been sent as the Team wished to have an accurate picture of the
amount prior to sending the letters. Confirmed that the letters in this
respect will be going out week commencing the 13th July. Panel
were then taking through the spreadsheets distributed regarding
projects funded from these budgets with questions taken during this
process.
CLK – Enquiring as to why the fencing works on Hathersage Court
cost so much.
IM – Did not cost that particular job but will look into it.
IM
JW – Highlighted the need to ensure that leaseholders are aware of
these jobs due to the potential cost. Also concerned by Hawthorne
Close TRA’s name being used in regards to the improved lighting
issue near the Mildmay Community Centre.
IM – We will change this.
IM
JW – Enquired about liability for bikes stored in enclosed facilities.
WM – Confirmed that the Council is not liable and residents should
arrange cover for their bikes.
JW – Requesting that panel are kept fully updated on all the
schemes and progress.
IM – Undertook to do this. Additional update provided in regards to
Mildmay Street CCTV where it is anticipated the works will be
completed next week.
JW – Would like reports printed in a larger font for future meetings.
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IM
Preventing Scams & Fraud – Fiona Exley
Power-point presentation made to panel on this with leaflets and
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information items, on the issues covered, distributed.
SW – Will liaise with Fiona about more leaflets for distribution at
TRA meetings as required.
JW – Thanked Fiona for attending.
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ASB – Hass Mahmood (Met Police/Mildmay Ward)
HM – Presentation about Mildmay Dispersal Zone. New legislation
used for the first time in the Mildmay area about 6 weeks ago.
Clarification provided around the dispersal zone and the area it
covered. Targeted at youths in the area. Informed that crime was
down in the area over the corresponding weekend when it actually
rained quite a bit. A couple of street warnings were issued for
cannabis possession and action taken against one female youth.
NH – Can this be implemented in other areas?
HM – This will need to be discussed with the officers in the
Canonbury ward.
JW – Highlighted that on the 07th July there will be a meeting by the
Police in the Mildmay Community Centre for the Mildmay ward. The
Mildmay ward councillors will be attending and the start time is
6.30pm.
HM – Highlighted that they are looking for a chair for that meeting.
JW – Pleading for residents in the Mildmay area to get involved.
SW – Enquired about the promotion of the meeting.
HM – Confirmed that he had met with the TRA’s in the Mildmay ward
and that posters had gone up.
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Repairs Priorities – Paul Lightfoot & John Everett
PL – Took panel through the main aspects of the report highlighting
three areas that need to change:i) the culture of the staff
ii) the I.T system which is about to go into procurement &
iii) how we actually deliver repairs
Issue is mainly in regards to the timescales into which we categorise
the repairs.
Now looking at changing some of the timescales and priorities and
advised panel of the proposed revisions as contained within the
report.
JW – Will Housing Direct be aware of what you are implementing.
PL – Yes but the I.T system is not good and the staff will need to be
trained.
JW – Would like a one off meeting where this can be discussed.
PL – The timescales provided within the report are all ‘within’ and it’s
worth mentioning that a lot of this hinges on the implementation of a
new IT system. Provided a rough oversight of how long the
implementation could take.
JW – As you do not have an I.T system we need to discuss.
PL – This report is not so much about the I.T system but more about
the priorities.
JW – Read out the recommendations to panel and proposing that
P.L liaises with SW about a date for a meeting of about an hour to
discuss this issue.
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PL & SW
A.O.B
JW – Highlighted the issue of the main drains on Hawthorne Close
still being an issue.
WM – Undertook to look into this.
WM
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Date of next meeting
10th September 2015
in
Committee Room 4
Town Hall, Upper Street, N1
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