Job Description
Associate Producer and General Manager (Maternity Cover)
Responsible to: Executive Producer
Department/Team: Old Vic Productions
Location: The Old Vic, 103 The Cut, London, SE1 8NB
Contract: Full time, fixed term contract (9 months with possible extension to 12 months)
Hours: 40 hours / week
Salary: £38,000 – 40,000 per annum
Old Vic Productions
Old Vic Productions (OVP) is an independent commercial producer and general manager set up by Sally
Greene in 1994 and is run by Sally and Executive Producer Joseph Smith. OVP is the co-producer of Billy
Elliot the Musical, with Universal Stage Productions and Working Title Films, which has been playing at
the Victoria Palace Theatre since May 2005. The show completed a successful run in Australia and
opened on Broadway to rave reviews in November 2008. Billy Elliot went on to win a record-breaking
ten Tony Awards in 2009, including Best Musical. A first North American touring production opened in
Chicago in April 2010 and a second North American touring production opened in Autumn 2010.
Over the past 20 years OVP has been involved in over 100 productions in the West End and on
Broadway, including: Taking Sides, Cyrano De Bergerac, The Reduced Shakespeare Company, The Vagina
Monologues, The Weir, Car Man, Medea, Life(x)3, Benefactors, Elaine Stritch: At Liberty, Macbeth, Sexual
Perversity in Chicago and Hamlet. Upcoming and recent OVP productions include the transfer of
Chichester Festival Theatre’s hit production of The Pajama Game directed by Richard Eyre, Private Lives
starring Toby Stephens and Anna Chancellor, Passion Play starring Zoë Wanamaker and Samantha Bond,
Sweeney Todd starring Michael Ball and Imelda Staunton, winner of 3 Olivier Awards including "Best
Musical Revival", 5 Whatsonstage.com Awards including "Best Musical Revival" and the Evening
Standard Theatre Award for "Best Musical", Noises Off (West End and UK tour), Clybourne Park,
Jerusalem starring Mark Rylance, The Prisoner of Second Avenue, starring Jeff Goldblum, Three Days of
Rain starring James McAvoy and Swimming with Sharks starring Christian Slater and Matt Smith.
OVP also works in association with The Old Vic Theatre Company led by Artistic Director Kevin Spacey.
Recent productions with The Old Vic Theatre Company include hit revivals of Much Ado About Nothing,
Sweet Bird of Youth, The Winslow Boy, Kiss Me, Kate, Hedda Gabler, The Duchess of Malfi, Noises Off, The
Playboy of the Western World, Cause Célèbre, A Flea in Her Ear, Design For Living, The Real Thing, Inherit
the Wind, The Norman Conquests and Speed-the-Plow.
The Team
Chief Executive: Sally Greene
Associate Producer and General Manager: Becky Barber
Administrator: Fiona Finlow
Management Accountant: Bina Tankaria
Administrative Assistant to Sally Greene: Kate Guest
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Executive Producer: Joseph Smith
Production Co-ordinator: Kate Camiller
Finance Director: Conor Marren
Assistant to Sally Greene: Sara White
Purpose of Job
The Associate Producer and General Manager works with the Executive Producer in representing OVP in
its capacity as Producer of a wide variety of productions in the West End, at the Old Vic, on Broadway
and around the world. A key role in the organisation, the Associate Producer and General Manager will
underpin the operational running of the company and support all elements of OVP’s Artistic Programme.
The Associate Producer and General Manager will support the Executive Producer and, when requested,
represent Old Vic Productions on a portfolio of productions and investments. Under the guidance of the
Executive Producer, the Associate Producer and General Manager will lead on some of these projects
and deputise for the Executive Producer when appropriate and necessary.
The Associate Producer and General Manager is responsible to the Executive Producer and the Chief
Executive for the overall administration and internal operation of the organisation.
Areas of Responsibility
Project development work – all in collaboration with the Executive Producer
 Development of potential projects for delivery to the West End, Broadway or touring markets –
development of ideas from concept through to commission and production
 Identification of potential transfers from other theatres, in particular developing relationships
with the subsidised sector.
 Organise readings and workshops for OVP and managing those budgets and any external liaison
with third party contractors
 Check the availability of rights, options and deadlines for plays and musicals
 Attend and contribute to planning meetings (both artistic and financial) involving the discussion
of the future of OVP and its work
Contracts
 Assist with the negotiation and issuing of rights agreements
 With the Executive Producer draft and issue co-production agreements
 Assist with the negotiation and issuing of contracts for West End and regional theatres
 Negotiate deals for creative teams, cast, production staff and stage management in line with
budget and union agreements in collaboration with the Executive Producer
 Work with casting directors to co-ordinate the casting process
Budgets and accounts
 Liaise with the Management Accountant on the day to day issues of the company and planning
for the year ahead, including preparation of the yearly budget
 Draft production budgets with the Management Accountant
 In collaboration with the Management Accountant monitor cash flows for productions
 Oversee the work of the Production Manager and Designer in delivering productions to the
highest possible standards within budget and resolve any issues
 Oversee the weekly contra from the contracted theatre and authorise the 4-weekly royalty cycle.
Fundraising and Investor Relations
 Responsible for raising investment for OVP shows alongside the Executive Producer
 Analyse financial projections and use the information to complete OVP investment forms to be
reviewed by the OVP Board
 Manage return of capital and profit distributions
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Distribute monthly financial updates to investors
Develop relationships with new investors
Production
 Represent OVP in its capacity as Producer on certain West End projects, under the direction of
the Executive Producer
 Represent OVP in respect of producing partnerships with the Old Vic Theatre Company, including
negotiating co-production agreements and representing OVP at marketing and production
meetings
 Attend and contribute to marketing meetings for Billy Elliot the Musical alongside the Executive
Producer
 Represent OVP at events when requested such as first and last nights and conferences and being
able to articulate OVP’s mission and vision for the future
 Provide relevant information for reports to the OVP board
 Ensure that all decisions made for productions are carried out in a timely manner and
communicated to all relevant parties
 Deputise for the Executive Producer when required
Communications, Marketing and PR
 Co-ordinate all logistics relating to press and promotional events, liaising with the press and
marketing teams, performers, production departments, external venues, media outlets and
broadcasters as applicable
 Oversee advertising schedule and programme production with the relevant marketing agency
and / or Manager
 Schedule programming, book press nights and liaise with the Press Officer
General
 Liaise with relevant theatre staff and management regarding all OVP activity
 Representation of OVP to industry bodies: SOLT, TMA
 Undertake and implement effective and appropriate communication, both internally and
externally
 Provide the Chief Executive with reports on the maintenance of the artistic standard of OVP’s
shows
 Keep abreast of all current industry practice guidelines, responsibilities and duties and represent
the company in these areas when and if necessary
 Attend running shows on a regular basis
 Oversee the smooth running of the OVP office
 Provide support as necessary to the Executive Producer
 Undertake other duties as required by the Executive Producer and Chief Executive
HR
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Oversee Company manager’s duties and provide “pastoral care” for the actors as and when
necessary on running productions
Liaise with OVP’s Legal representative on matters relating to productions
Line manage the OVP Administrator and OVP Production Coordinator
This is not an exhaustive list of duties and the Theatre's management may, at any time, allocate other
tasks which are of a similar nature or level.
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Person Specification
The post holder must be able to demonstrate the following:
Essential
 Proven experience of theatre production
 Proven experience of managing budgets
 Excellent presentation and negotiation skills, written and verbal
 Excellent and proven organisational ability
 Excellent interpersonal skills both face to face and over the telephone
 Fully computer literate: word processing; spread sheets; database; internet and email
 Goal oriented and highly motivated
 Confident manner
 Ability to prioritise, work well under pressure and adapt to new situations
 ‘Can-do’ attitude and a sense of humour
 Diplomatic and able to communicate with senior management
 A good team player but able to work independently
 Ability and willingness to work outside of normal office hours when required
 Management experience
Desirable
 Experience in fund raising
 Good knowledge of plays and musicals
 Experience of General Management
 Educated to degree level or equivalent experience
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