REQUEST FOR PROPOSAL
(FOR SUPPLY OF INTER LOCKING CONCRETE PAVER BLOCK TO DIFFERENT
DEV. BLOCKS OF KAMRUP DISTRICT)
1. Introduction:
Mahatma Gandhi National Rural Employment Guarantee Act (MGNREGA) is
a flagship programme of the Government and it is implemented by the
Programme Officers at Block level under the supervision of the District
Programme Co-ordinator (DPC).The Deputy Commissioner of a district is
designated as DPC.
Interlocking Paver Block Roads will be constructed under MGNREGA in
Kamrup district on need base. The office of the District Rural Development
Agency (DRDA) Kamrup is the nodal office for implementation of the Schemes
under MGNREGA.
2. Request for Proposal Definitions:
Throughout this Request for Proposal, the following definitions are used:

“Agency” means District Rural Development Agency, Kamrup, Assam.

“Bidder” means a company incorporated under the Companies Act 1956 or
a Firm that submits, or intends to submit, a proposal in response to this
“Request for Proposal”.

“Vendor” means the empanelled Firm / company selected through
technical bid issued by this RFP.

“Contract” means the agreement formed between the Agency and the
empanelled firm / company selected on the basis of commercial / price bid.

“Contract Documents” means the Agreement, the Bidders proposal
document, the RFP, the price bid and such other documents as listed in
the Agreement, including all amendments or addenda agreed between the
parties.

“Programme Officer” (PO) means Block Development Officers implementing
MGNREGS.

“RFP” means this Request for Proposal including any amendments,
attachments, and/or clarifications pertaining to this RFP that may be
issued prior to the closing date.
3. Purpose:
The purpose of the Request for Proposal (RFP) is to empanel company/firms
for supply and delivery of Interlocking Paver Blocks to different Dev. Blocks of
Kamrup district for a period of 1(one) year from the date of empanelment. The
empanelled company/firms will be given price-bid from time to time by the
Project Director, DRDA as per requirement against a sanctioned Interlocking
Paver Block road construction scheme for selecting the preferred bidder and
placement of work order for supply of paver blocks against a particular sanction
work.
Notwithstanding any other provision herein, Bidder’s participation in this
process is voluntary and at Bidder's sole discretion. Agency reserves the right to
accept or reject any or all bids from a specific or multiple Bidders for any reason
at any time. Agency also reserves the right at its sole discretion to select or reject
any or all Bidder(s) in this process and will not be responsible for any direct or
indirect costs incurred by the Bidders in this process.
4. WORK-SPECIFICATION:
A. SUPPLY OF INTERLOCKING PAVER BLOCKS
80 mm thick paver blocks of 30 mpa strength.
B. Materials:
The Concrete Paving Block shall conform to the relevant IS standard.
C. Dimension and Tolerance:
The dimension and tolerance of paving blocks shall conform to the
Specifications given in the Table below. Aspect ratio is the ratio of length to
thickness of blocks. Chamfer is the beveled edge, provided on the top surface of a
block. Plan area is the horizontal area bounded by the vertical faces. Wearing
surface area is the horizontal area bounded by the vertical faces, minus the area
reduced due to the presence of chamfer.
DIMENSIONS AND TOLERANCES FOR PAVING BLOCKS:
Sl.
Dimension
No.
1. Width W
2. Length L
3. Thickness T
4. Aspect Ratio L/T
5. Chamfer (Arris)
6. Plan Area
7. Wearing Face Area
8. Squareness
Recommended
To be specified by
Manufacturer
To be specified by
Manufacturer
60 to 80 mm
Maximum: 4.0
Minimum: 5 mm
Maximum: 7 mm
Maximum: 0.03 m2
Maximum 75% of plan Area
NIL
Tolerance
Limit
± 2 mm
± 2 mm
± 3 mm
+ 0.2
± 1 mm
+0.001 m2
-1 %
± 2 mm
D. Compressive Strength:
The average 28 days compressive strength of 8 blocks shall be 30 mpa
and strength of individual block shall not be less than 26 mpa.
The 28 days compressive strength of paving blocks will be tested as per
relevant IS specification.
Other technical specifications will be as per Assam PWD norms.
5. General Instructions to the Bidders:
1. Bidders are advised to carefully study the RFP Documents before
submitting the proposal.
2. Before submitting RFP, each page is to be signed.
3. The bidder must be a registered firm/company and must have up-to date
Trade License, VAT, Service Tax, Income Tax registration along with valid
TIN & PAN.
4. The Bidder shall have to submit all necessary documents as laid down in
the eligibility conditions.
5. The bidder is requested to voluntarily disclose at the time of bidding if any
of its sister concerns/group/companies/relatives are directly or indirectly
participating in this RFP.
6. Agency reserves the right to terminate the Agreement/Contract in case
Bidder / Vendor gets blacklisted by any other organization/Department of
Government of India or State Government during the course of supply of
material or services and if Bidder / Vendor is convicted in a legal/tax
evasion case or on account of any other legal misconduct of the Bidder /
Vendor, unsatisfactory past performance, corrupt or fraudulent practices,
any other unethical business practices.
6. Bidder’s Eligibility:
The bidder must fulfil the following eligibility conditions and must also
submit documentary evidence in support of fulfilling these conditions while
submitting the Technical bid.
1. The firm/company should be registered. Documentary proof needs to be
submitted for the same.
2. The firm must have valid VAT, Income TAX, Service Tax registration up to
date clearance certificate and furnish TIN and PAN.
3. The firm/company should have office in Assam.
4. The firm/company should be in the business of supply of Interlocking
Paver Blocks for at least 3 years on the date of bidding for this RFP.
5. The firm / company should have clients on their list to whom Interlocking
Paver Blocks have been supplied.
6. The firm / company should have a minimum of turnover above Rs.10 Lacs.
7. The firm / company should have technical person to ensure quality.
8. The firm / company should be capable to supply material on urgent basis.
7. RFP Schedule:


Date of issue of RFP on 11th December’ 2014.
All inquiries regarding RFP due by close of business on 19th December’
2014.


Bidders’ deadline for submitting responses to RFP is before 2:00 PM of
20th December’ 2014.
Evaluation of bids will take place on 3:00 PM of 20th December’ 2014 in
the office of the Project Director, DRDA, Kamrup.
8. Earnest Money Deposit (EMD):
Each RFP should be accompanied by Earnest Money Deposit of
Rs. 20,000/- (Rupees twenty thousand) only by way of crossed demand draft
in favour of the Project Director, District Rural Development Agency, Kamrup.
The EMD of the unsuccessful bidder will be returned after the finalization of
the RFP within a reasonable time consistent with the rules and regulations in
this behalf. The above EMD amount held by the Project Director, DRDA,
Kamrup till it is returned will not earn any interest thereof.
Offers received without Earnest Money Deposit shall be rejected.
9. Security Deposit:
The Vendor will have to deposit 2% of the total value of the work order
within 7 (seven) days from the date of receipt of supply order and sign a
contract failing which supply order will be cancelled. If a Vendor fails to remit
the security deposit, the EMD remitted by the Vendor will be forfeited.
The Vendor may adjust the EMD with security deposit.
The security deposit furnished by the empanelled firm / company in
respect of his bid will be returned to firm / company at the end of the contract
period subject to the satisfaction of District Project Coordinator/ Project
Director, DRDA, Kamrup.
If the successful Vendor fails to sign the contract or after signing the
contract fails to perform any contractual obligation, his security deposit
mentioned above will be forfeited, supply order will be cancelled without notice
and necessary steps will be taken to backlist the Vendor.
10. Submission of RFP:
1. The RFP document contains technical bid only.
2. The technical bid prescribed should be filled in original and should be
sealed in an envelope containing all information as prescribed in the RFP
document.
3. The bid must be unconditional and in the format given in the RPF
document.
4. If the envelope is not sealed and marked as required above, Project
Director, DRDA, Kamrup, Assam will not assume any responsibility for
bid’s misplacement or premature opening.
5. The firm / company should attach a brief note on the formation and
functioning of the firm / company.
11. Acknowledgement:
Agency is going to release the RFP for Empanelment of firm / company
for supply of Paver Block with the sole aim of making the process free, fair &
transparent. The Bid (as per attached formats) duly sealed and super scribed
“RFP for Empanelment of suppliers should be addressed to –Project
Director, District Rural Development Agency (DRDA), Kamrup, GuwahatiHajo Road, Amingaon, Guwahati-31. Agency is not responsible for nonreceipt of bids by the specified date and time due to any reason including
holidays. All questions / clarifications should be communicated only on email
id pddrdakamrup@gmail.com.
Last date for receipt of any query is
19th December’ 2014. Documents received after the stipulated time or the Due
date or incomplete in any respect are liable to be rejected.
12. Agency’s Obligations:
The submission and receipt of proposals does not obligate the Agency in
any way. Agency shall not be liable for any costs incurred by Bidders in the
preparation, presentation or any other aspect of the proposals received by
reason of this request, nor is the Agency obligated to negotiate separately with
any sources whatsoever in any manner necessary to serve Bidder's best
interests. The Agency makes no representation, implied or express, that it will
accept and approve any proposal submitted. Any and all Contracts which
result from this RFP shall be non-exclusive, non-commitment, as-ordered
agreements.
13. Hold Harmless:
In submitting a proposal, Bidder understands that the Agency will
determine at its sole discretion which proposal, if any, is accepted. Bidder
waives any right to claim damages of any nature whatsoever based on the
selection process, final selection, and any communications associated with the
selection.
The Agency reserves the right to empanel the Bidder(s) whose proposal
is deemed to be the most advantageous in meeting the specifications of the
RFP. In addition, the Agency reserves the right to add or waive any
requirements contained in this RFP at its sole discretion with regard to
proposals submitted. Agency’s decision on award of empanelment shall be
final and binding on all the Bidders.
The Agency shall be at liberty to cancel the RFP at any time, before
ordering, without assigning any reason.
14. Evaluation Process:
The following evaluation criteria shall be adopted with respect to the
evaluation of Technical bids submitted by the bidder:
Sl.
Parameter
No.
1. Past experience of the bidder in executing similar
assignment in Government and allied organizations.
The points will be awarded on pro-rata basis i.e. the
most experienced firm / company will get the highest
point and rest will get points on pro-rata basis.
2. Financial Capability based on last three years
financial transaction i.e. 2013-14, 2012-13 and
2011-12. The points will be awarded on pro-rata
basis i.e. the most experienced firm / company will
get the highest point and rest will get points on prorata basis.
Maximum
Points
35
35
3.
4.
Past experience of firm / company having supplied
Paver Blocks to DRDA / Dev. Block / GPs
Local presence (Kamrup & Kamrup (Metro)) for
timely delivery of items.
Total =
20
10
100
Notes: A minimum of 60 marks will have to be obtained by the bidder(s) to
qualify the technical evaluation. DRDA, Kamrup, Assam reserves the right to
reduce the minimum qualifying marks based on any exigencies that may arise
post-evaluation of all the bids.
15. Changes to Proposed RFP:
The Bidder will not be permitted to change the RFP after submission to
the Agency. No words or comments will be added to the general conditions or
detailed specifications unless requested by the Agency for the purposes of
clarification.
16. Bidder’s Expenses:
Bidders are solely responsible for their own expenses in preparing and
submitting a proposal to the Agency, if any.
17. Price Bid
1. Price bids shall have to be quoted by the empanelled bidders as per
requirement of the Programme officer in due course of time.
2. Bidders should transport the Paver Blocks to the destination as fixed by
the POs.
3. The price quoted by the bidders should be firm rate inclusive of all taxes
(Excise Duty, Sales Tax, transportation, insurance, packing and any
incidental charges)
4. The price quoted by the bidder shall remain fixed during the entire period
of agreement.
5. Work order will be placed to the bidder quoting the lowest rate (L-1). In
case, the L-1 bidder, to whom work order is placed, fails to supply the
goods in timely manner (the prescribed time limit) or refuses to supply due
to any other reason, this office deserves the right to place order to the L-2
bidder at the rate of L-1 and so on and it shall be binding to all bidders.
18. Validity of empanelment:
The empanelment will be valid for 1 (one) year from the date of
empanelment notification. However, the agency deserves the right to extend
the validity.
19. Delivery Point/Destination:
The Paver Blocks shall be delivered at the destinations as fixed by the POs.
20. Penalty:
In the event of successful bidder fails to:
a) Observe or perform any of the conditions of the work as set out herein;
or
b) Execute the work in good and workmen- like manner and to the
satisfaction of the Agency, then
It shall be lawful for the Agency in its discretion in the former event to
remove or withhold any part of the work until such times as it may
think proper.
21. Sub-Contracting:
The services offered to be undertaken in response to this RFP shall be
undertaken to be provided by the Bidder directly and there shall not be any
sub-contracting, franchisee, contract to hire etc. arrangement done by the
Bidder.
22. Alternative Purchase:
If the successful Bidder fails to execute the order within the stipulated
time, the Agency will be at liberty to make alternative arrangements for
purchase of the Paver Blocks from any other source or from other market, at
the risk and cost of the supplier.
23. Quality Testing:
The Paver Blocks will be verified and approved by the Technical
Wing of DRDA headed by the Executive Engineer as and when necessary.
24. Payment:


Payments towards the supply of Paver Blocks will be made strictly as per
MGNREGA Guidelines.
On completion of supplies of ordered materials, Challan/quantities
bills/Invoices should be raised in triplicate to the Programme Office for
payment.
It shall be the responsibility of the successful bidder for any
shortage/damages at the time of receipt.
25. Acceptance of Terms:
All the terms and conditions of this RFP shall be deemed to be accepted
by the Bidder and incorporated in its proposal unless specifically notified
otherwise.
26. Notification of Changes:
The changes if any in regards to this RFP will be uploaded in the
website and it will be the sole responsibility of the bidder to check the website
on regular basis and respond accordingly. The Agency will have no obligation if
the bidder has not responded according to the changed requirements.
27. Breach of Terms and Conditions:
In case of breach of any terms and conditions mentioned above, the
DPC / PD, DRDA /PO will have the right to cancel the work order without
assigning any reason therefore and nothing will be payable by the DPC / PD,
DRDA /Agency /PO in that event and the security deposit shall also stand
forfeited.
28. Liability for Errors:
The information contained in this RFP is supplied as a guideline for
Bidders. The information is not guaranteed or warranted accurate by the
Agency, nor is it necessarily comprehensive or exhaustive. Nothing in this RFP
is intended to restrict the Bidders from forming their own opinions and
conclusions with respect to the matters addressed in this RFP. The Agency
shall have the right irrespective of the fact whether it has already received
proposals from intending bidders or not, to effect such changes and enter into
negotiations with one or more Bidders at its sole discretion for such
changed/modified processes.
29. Authorisation:
The Project Director, DRDA, Kamrup is authorised to receive the RFPs
on behalf of the Deputy Commissioner cum District Project Coordinator,
MGNREGA. An Evaluation Committee to be constituted will have the authority
to evaluate the technical bids.
Deputy Commissioner, Kamrup
cum
District Project Coordinator, MGNREGA,
Guwahati, Amingaon-31
ANNEXURE I
REGISTRATION FORM FOR EMPANELMENT
To,
Project Director,
DRDA, Kamrup, Assam
Sub: Application for supply of Paver Blocks.
We are pleased to submit our application for Empanelment in the Agency list
of DRDA, Kamrup, Assam. All documents as required in your instructions are
provided and enclosed herewith for your kind perusal.
I/We have carefully perused the instructions to applicants that DRDA,
Kamrup reserves the right to withhold my application for Empanelment, issue
enquiry and annul the Empanelment process without assigning any reason
whatsoever.
I/We shall submit additional documents wherever necessary if asked DRDA,
Kamrup, Assam. I also declare hereby that all documents and information hereby are
true to the best of my knowledge.
Thanking You
Yours faithfully
Name & Signature of the authorized person
Date: ………………..
ANNEXURE II
DETAILS OF THE ORGANISATION
1
Name of the Company/Firm/Agency.
2
Registration No. and Date.
3
Permanent Address with Communication
details. (Phone No., e-mail id etc.)
4
Correspondence Address with Phone No. and
e-mail id etc.
5
Whether the Organization is Income Tax
payee? If yes give PAN No.
Name of the Bank and Account No. of the
Organization
6
7
Was your Organization ever blacklisted by
any
State/Central
Govt.
or
Board/Corporation? If yes, give details.
8
Whether any penal action was taken against
your Organization under Civil or Criminal
law? If yes, give details.
9
Attach Documentary proof of approved
vendor and engagement in to similar kind of
projects.
Signature
Date: ………………….
Place: …………………
(
)
Name in capital letters
Address with stamp of Organization
ANNEXURE III
EXPERIENCE OF THE BIDDER
(Please use supporting documents where required)
Sl. Name and Address
No.
of the Client
Specification
of Paver
Block
supplied
Quantity
supplied
Signature:
Name & Designation:
Date:
Name & Address of the Company/Firm/Agency:
Seal:
Value
Support
Documents
ANNEXURE IV
ANNUAL TURNOVER STATEMENT OF THE BIDDER
The Annual Turnover of M/S……………………………….…………………for the
past three years and concurrent commitment for the current financial year are given
below and certified that the statement are true and correct.
Sl.
No.
1
Year
2011-12
2
2012-13
3
2013-14
Turnover in Lakhs
Total
Average
4
Concurrent
Commitment for the
current financial
year
Date:
Name & signature of
Chartered Accountant
REQUEST FOR PROPOSAL (RFP)
Request for proposal (RFP) is issued by the office of the District Programme
Coordinator, MGNREGA, Kamrup to empanel firms / companies to supply concrete
Interlocking Paver Blocks to be used by different Development Blocks of the district
under MGNREGA.
Details of the RFP may be seen and downloaded from www.kamrup.nic.in by
the interested parties or can be obtained from the office of the PD, DRDA, Kamrup,
Amingaon on all working days during office hour upto 19th December, 2014.
Last date of submission of duly filled up RFP is 20th December, 2014 till 2:00
PM. Opening of all proposals will be on same day at 3:00 PM.
Sd/Deputy Commissioner, Kamrup
Cum
District Programme Coordinator,
MGNREGA, Kamrup