approval of minutes - West Long Branch School District

Regular Public Meeting January 28, 2014

RESOLUTIONS OF THE WEST LONG BRANCH BOARD OF EDUCATION

Regular Public Meeting Minutes – District Media Center 7:00 p.m.

Tuesday, January 28, 2014

"In accordance with the provisions of the Open Public Meetings Act, the West Long Branch Board of Education has issued notice of this meeting to be publicized by having the date, time and location of the meeting posted at Betty McElmon Elementary, Frank Antonides School and the West Long

Branch Public Library and mailed to the Asbury Park Press and The Link, which has been designated as the Board's official newspapers. Notice was also filed with the Borough Clerk and sent to those persons requesting that such notice be mailed to them."

Mrs. Hegglin called the meeting to order at 7:00 p.m.

The Pledge of Allegiance was led by the following students:

Kate Hagerman and Aiden Mason

The Business Administrator administered the oath of office to the newly appointed board of education member – Mrs. Teresa Vaccaro.

The Following Members of the Board of Education were present:

Dr. Christopher Mrs. Gassman Mrs. Hegglin

Dr. Hunter Mr. Kramer Mrs. McLaughlin

Ms. Sarfaty Mrs. Trocchia Mrs. Vaccaro

Also in Attendance:

Thomas Farrell, Superintendent

Dennis Kotch, BA/Board Secretary

Viola Lordi, Esq., Board Attorney

PRESENTATIONS:



Jamie Saponaro, Foundation President - Honoring Mr. Ted Krulikowski



Jessica Shaw, FAS Principal - 8th Grade PowerPoint & Chrome Books

PUBLIC COMMENTS:



Lori Roberts, as the President of the WLBEA, expressed her concerns about the

Aramark contract.



Mrs. Antonucci appreciates everything that everyone does. She asked the board to purchase the pre and post assessments for the PARCC testing. She recommended that the Board consider adding keyboarding classes to prepare the students for PARCC. A question was asked about the security cameras being bid. Mr. Kotch reported that they were purchased through a State Contract. She asked when the agendas and minutes are posted on the website. Mr. Farrell indicated that we try to post the agendas 24 hours prior to the meeting when possible. Mrs. Hegglin indicated that the minutes are posted after they are board approved.

1


APPROVAL OF MINUTES

December 17, 2013 Regular Public Meeting

January 7, 2014 Re-organization Meeting

Motion offered by Mrs. McLaughlin and seconded by Mr. Kramer was approved as follows:

December 17, 2013 – 9/0

January 7, 2014 – 8/0/1 with Mrs. Vaccaro abstaining

COMMITTEE REPORTS:

Policy & Planning Dr. Ted Hunter

Reported the following:



The Committee discussed contracting with an outside entity to maintain our policies. We received bids from NJSBA and Strauss Esmay. The Committee reached a decision to use NJSBA which fits our needs and was approximately half the cost of Strauss Esmay. The Committee will seek Board approval in

February. There are four policy revisions needed at this time. We received sample policies on the new teacher evaluation models for principals that Mr.

Preston and Mr. Erhardt are revising. NJSBA has been asked to present to the

Board a session on “The Committee Structure.”

Building & Grounds Brian Kramer




Tonight we will be approving the Aramark contract



The installation of the security cameras is complete



The construction of the new FAS display cases is complete



Phase 1 of the 3M security window film has been installed



We were approved for our ROD grants



The intersection construction is on hold due to the weather and will be completed in the spring.

Education/Curriculum/Technology Erin Hegglin




Source4Teachers was discussed again this month. Both Principals were present at the meeting and in favor of Source4 Teachers due to our struggle to get enough substitute teachers. The Committee discussed issuing Chromebooks to the Board in February. A presentation will take place on the grade book portion of the parent portal. We are still looking into the Middle States

Accreditation.

2


Finance Committee Mary Gassman




We have had more discussions on Source4Teachers to determine if this is cost effective or not. If we have several long-term leaves per school year, it is cost effective. For day-to-day substitute teachers it is not cost effective. The

Committee recommended that we not start this until September 1, 2014. The

Committee asked Mr. Kotch to prepare a list of new positions and wish-list items for the 2014-2015 budget.

Personnel Susan Trocchia




The Curriculum Supervisor position has been discussed. We are still working on the inclusion of Security Monitors at the entrance of both schools. We will discuss adding this to the 14-15 budget. The Source4Teachers agreement is still in discussion at the Committee Level and will not start before September 1,

2014. A Shared School Resource Officer position with Shore Regional was discussed with the potential for inclusion in the 14-15 budget.

BUILDING AND GROUNDS RESOLUTIONS 1-4

The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. Move to approve, upon the recommendation of the Superintendent, use of the WLB School

District Cafeteria by the WLB PTA for a 4 th

& 5 th

Grade Dance on Thursday, February 13,

2014 from 6:00 pm to 9:00 pm & for a 6 th

Grade Dance on Thursday, February 27, 2014 from 6:00 pm to 9:00 pm.

2. Move to approve, upon the recommendation of the Superintendent, use of the Ferris Antoon

Gymnasium by the WLB Sports Association for a basketball camp from Monday, March 24,

2014 through Thursday, March 27, 2014 from 3:00 pm to 5:00 pm.

3. Move to approve, upon the recommendation of the Superintendent, use of the Ferris Antoon

Gymnasium by the Drama Club for the FAS Talent Show on Thursday, April 10, 2014 from

7:00 pm to 9:00 pm.

4. Move to approve, upon the recommendation of the Superintendent, use of the District Media

Center by the Drama Club for a Drama Club Performance on Thursday, March 6, 2014 from

7:00 pm to 8:30 pm.

Motion offered by Mrs. McLaughlin and seconded by Ms. Sarfaty was approved by a roll call vote of 9/0.

3


CURRICULUM AND INSTRUCTION RESOLUTIONS 1-3



1. Move to approve, upon the recommendation of the Superintendent, the attendance at the workshops listed below with associated program costs for the employees referenced below:

Date Name Workshop Location

January 30, 2014 Long Branch, NJ

Cost of Program

Excluding

Associated

Mileage Costs

$0.00

January 30, 2014

Loretta

Roberts

Lisa Fallon

January 30-31, 2014 Scott Marvel

Visit a Co-teaching

Classroom

Visit a Co-teaching

Classroom

Techspo Conference

Long Branch, NJ

Atlantic City, NJ

$0.00

$385.00

February 20-21, 2014 Beverly

Cagliostro

February 24, 2014 Melissa Siino-

Murphy

NJMEA Music

Conference

“Social Skills for

Building Social

Competence in Children and Adolescents”

“Section 504”

East Brunswick, NJ $185.00

New, Brunswick, NJ $179.00

February 27, 2014

March 12, 2014

Melissa Siino-

Murphy

Sharon

Niedzwiecki

Princeton, NJ

“From My Classroom to

Yours”

Galloway, NJ

$189.00

$178.00

2. Move to approve, upon the recommendation of the Superintendent, the following Junior

Field Experience Placement Students and Student Teaching Experience Student from

Monmouth University commencing in the spring 2014 semester as noted below:

Student Name Placement Cooperating Teacher

Rachel Armus

Joseph Moyer

Katherine Wells

K-5 Special Education (Junior Field

Experience)

K-5 Physical Education (Junior Field

Experience)

2 nd

Grade & Special Education

(Student Teaching Experience)

Jill Famula

Maria Whitehead

Megan Steel & Jill Famula

4


3. Move to approve, upon the recommendation of the Superintendent, the following class trips:

February 28, 2014

Count Basie Theater, Red Bank, NJ

Language Arts

Grade K (51)

Mrs. Colagouri, Mrs. Lang, & Mrs. McNicholas

Approximate cost to the Board - $111.60

June 2 & 3, 2014

Huber Woods, Holmdel, NJ

Social Studies

Grade 4 (32 each trip)

Mr. Cammarano, Mrs. Curran, Mrs. Gervolino & Mrs. Scherr

Approximate total cost to the Board - $202.90

June 11, 12, & 13, 2014

Monmouth University, WLB, NJ

BME Practice & Spring Show

Grades K through 3 (249)

All Staff (Approximately 25)


June 17, 2014

Trenton Statehouse/Old Barracks Museum

Social Studies

Grade 4 (64)

Mr. Cammarano, Mrs. Curran, Mrs. Gervolino & Mrs. Scherr


Motion offered by Mrs. Trocchia and seconded by Mr. Kramer was approved by a roll call vote of 9/0.

FINANCE RESOLUTIONS 1-9



1.

ACCEPTANCE AND CERTIFICATION OF MONTHLY FINANCIAL REPORTS

RESOLUTION

Pursuant to N.J.A.C. 6A:23A-16.10(c)3, the West Long Branch Board of Education accepts the Board Secretary/School Business Administrator's Certification as of December 31,

2013 that no budgetary appropriations account has obligations and payments which in total exceed the amount appropriated by the West Long Branch Board of Education; and

5


Pursuant to N.J.A.C. 6A:23A-16.10(c)4, we the members of the West Long Branch Board of

Education, of the County of Monmouth, after having reviewed the REPORT OF THE

SECRETARY and upon consultation with the appropriate officials, certify that as of,

December 31, 2013 are to the best of our knowledge that no major account or fund has been over-expended and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year; and

The West Long Branch Board of Education hereby accepts the Board Secretary’s Report the month ending December 31, 2013 and the Treasurer of School Monies Reports for the month ending December 31, 2013.

2.

BE IT RESOLVED, that the Board of Education of the Borough of West Long Branch approves the Bills and Claims for January, 2014 , and Payroll per attached: (Budgeted)

Bills & Claims Fund 10

Bills & Claims Fund 20

$ 438,750.61

$ 36,302.28

Bills & Claims Funds (DCRP)

Bills & Claims Fund 10 (December)

Void Check #1654 (December)

Payroll P/E 12/15/13

FICA P/E 12/15/13

Payroll P/E 12/31/13

FICA P/E 12/31/13

$ 284.31

$ 10,890.13

$ 13,975.00

$ 309,525.23

$ 23,425.77

$ 264,521.17

$ 19,707.79

3.

BE IT RESOLVED , that the Board approve the following Transfer of Funds for

December, 2013:

Acct#

11-190-100-610-05

Trans Amt Acct Desc

-317.00

GEN. SUPP-WKBKS -FAS

11-190-100-610-04

11-190-100-890-00

11-190-100-610-07

11-213-100-610-02

11-190-100-640-00

317.00 GEN SUPP WKBKS-BME

-1,945.00

MISC. EXPENSES

1,945.00 FURNITURE/EQUIP FAS

-1,530.00

GEN SUPP-INSTR SUPPL

1,530.00 REG TEXTBKS-BME

11-000-270-514-00 -6,570.00

CONTR SERV-SPEC EDUC

11-000-270-517-00 6,570.00 CONTR SERVICES

4. Move to accept, upon the recommendation of the Superintendent, a monetary contribution from the WLB Sports Association in the amount of $500.00.

5. Move to approve, upon the recommendation of the Superintendent, the Facilities & Service

Agreement between the Betty McElmon Elementary School and Monmouth University for the BME Annual Spring Show, on Thursday, June 12, 2014 and Friday, June 13, 2014 and practice on Wednesday, June 11, 2014 with a cost of $200.00 to the Board.

6.

Move to approve, upon the recommendation of the Superintendent, the sick day payout of

Margret Doty in the amount of $8,320.00, sent directly to her Valic account.

6


7.

Move to award, upon recommendation of the Superintendent, the plumbing services and repair contract to Whitfield Schneider Enterprises at a rate of $82.00 per hour. Bids were received as follows:

Plumbing Services & Repair Contract

Magic Touch Construction Co.*

Burlew Mechanical*

Whitfield Schneider Enterprises

GMH Associates*

Hourly Rate

$73.70

$77.28

$82.00

$105.00

*Denotes Incomplete Bid

8.

BE IT RESOLVED that the West Long Branch Board of Education, upon the recommendation of the School Business Administrator/Board Secretary, approve the following Resolutions:

Whereas, NJAC 6A:23A-5.3 provides that a school district may request a waiver of compliance with respect to the district’s participation in the Special Education Medicaid

Initiative (SEMI) Program for the 2014-2015 school year, and

Whereas, the West Long Branch Board of Education desires to apply for this waiver due to the fact that it protects fewer than forty (40) Medicaid eligible classified students and that participation in SEMI would not provide a cost benefit to the district based on the projection of the district’s available SEMI reimbursement for the 2014-2015 budget year,

Now, Therefore, Be It Resolved, that the West Long Branch Board of Education hereby authorize the Chief School Administrator to submit an application for a waiver to the

Executive County Superintendent of Schools in the County of Monmouth for an appropriate waiver of the requirements of NJAC 6A23A-5.3 for the 2014-2015 school year.

9.

Move to approve, upon recommendation of the Superintendent, the Facilities and Services

Agreement between the Frank Antonides School and Monmouth University for 8 th

Grade

Graduation on Tuesday, June 24, 2014 at 6:00 p.m. with a Rehearsal on Tuesday, June 24,

2014 at 10:00 a.m. with the following costs:

Administrative Fee: $200.00

MUPD: TBD

Custodial Support: $450.00

Audio Visual Technician: $180.00

Theatre Light and Sound Equipment: $150.00

Ticket Run: $150.00

Motion offered by Mr. Kramer and seconded by Mrs. Trocchia was approved by a roll call vote of 9/0.

7


PERSONNEL RESOLUTIONS 1 - 8



1. Move to retroactively approve, upon the recommendation of the Superintendent, the unpaid leave of absence under NJFLA for Teacher Aide, Lynne Rosamilia, which commenced on

Monday, January 6, 2014 and will end on Monday, February 17, 2014.

2. Move to approve, upon the recommendation of the Superintendent, the employment of the following as Substitute Nurses effective January 29, 2014 through June 30, 2014, at $150.00 per diem pending review of Criminal History and other applicable documents:

Carmen Boyle

Melissa Ercolino

Suzanne Montanari

Marguerite Tragnitz

Judith Twidle

Alisa Vandenbrough

3. Move to approve, upon the recommendation of the Superintendent, the employment of the following as Substitute Teacher effective January 29, 2014 through June 30, 2014, at $75.00 per diem pending review of Criminal History and other applicable documents:

Alyssa LoPresti

4. Move to approve, upon the recommendation of the Superintendent, the tuition reimbursement of $1,889.13 for Courtney Hubert for completion of a college course, per contract.

5. Move to approve, upon the recommendation of the Superintendent, the employment of

Justin Clymer, as Teacher of General Music & Instrumental Grades 4-8, at the salary of

$46,000 – BA Step 1 on the Teacher’s Salary Guide effective January 29, 2014 through June

30, 2014, with Single Health Benefits. Mr. Clymer has a Certificate of Eligibility with

Advanced Standing as a Teacher of Music.


Felicia Tvrdik, as the Middle School Basic Skills Teacher, at the salary of $48,875.00 – MA

Step 3 on the Teacher’s Salary Guide effective March 12, 2014 (or sooner, pending the release of her current employment) through June 30, 2014, with single Health Benefits. Ms.

Tvrdik has Masters of Education in Special Education, and is certified as an Elementary

Teacher K-5, Mathematics & Language Arts/Literacy Specialization in Grades 5-8, and

Teacher of Supplemental Instruction: Reading & Math in Grades 5-8.

8


7. Move to accept, upon the recommendation of the Superintendent, the Paraprofessional Staff

Statement of Assurance pursuant to N.J.A.C. 6A:32-4.2


Brenda Crystal, as Pre-School Replacement Teacher for Courtney Hubert, at the per diem rate of $150.00 for the first 20 days and thereafter at the salary of $46,000 – BA Step 1 (prorated) on the Teacher’s Salary Guide effective February 18, 2014 through April 11, 2014, with no health benefits. Mrs. Crystal has a CEAS Certificate as an Elementary School

Teacher with knowledge of the pre-school.

Motion offered by Mrs. McLaughlin and seconded by Mr. Kramer was approved as follows:

Resolutions 1-7 – 9/0

Resolution 8 – 7/0/2 with Mr. Kramer and Mrs. Hegglin abstaining.

POLICY RESOLUTION 1

1.

Move to accept, upon the recommendation of the Superintendent, the below policies submitted for first reading:

Review

2130

2130

4116

4116

Principal Evaluation

Principal Evaluation, Regulation

Evaluation of Teaching Staff Members

Evaluation of Teaching Staff Members, Regulation

Motion offered by Mrs. McLaughlin and seconded by Ms. Sarfaty was approved by a roll call vote of 9/0.

SUPERINTENDENT’S MONTHLY REPORTS 1-5



1.

Enrollment report for the month of December 2013:

ENROLLMENT DATA

Pre-Kindergarten

Kindergarten

1

2

20

50

63

54

3 60

BETTY MCELMON ELEMENTARY TOTAL 247

4

5

63

66

9


6

7

8

FRANK ANTONIDES SCHOOL TOTAL

OUT OF DISTRICT STUDENTS

DISTRICT ENROLLMENT

77

72

71

349

7

603

2.

Move to accept, upon the recommendation of Superintendent, the following report of the

Fire and Evacuation drills conducted during the month of December 2013:

School: Betty McElmon Elementary Frank Antonides School

Month: December 2013 December 2013

Date/Time

Type of Drill

Duration of Drill

Weather

Conditions

Participants of

Drill

Brief Description of

What Was Drilled

1. 4 th @ 10:01 am – 10:03 am

2. 13 th @ 1:05 pm – 1:14 pm

1. FIRE DRILL

2.

LOCKDOWN DRILL

1.

2 Min. 5 Seconds

2. 9 Minutes

1.

Cloudy & Cool

1. 4 th @ 10:01 am – 10:03 am

2. 13 th @ 1:05 pm – 1:14 pm

1. FIRE DRILL

2.

LOCKDOWN DRILL

1.

2 Min. 5 Seconds

2. 9 Minutes

1.

Cloudy & Cool

2.

Sunny & Cold

1. Students of Grades Preschool through Grade 3, Teachers &

Staff

2. Students of Grades Preschool through Grade 3, Teachers &

Staff, members of the WLB

Police Dept. (see below)

1. Pull station: Front Lobby.

Used Fire Drill exits in

BME & Link

2. BME Lockdown Drill

Members of the WLB Police

Department: Sergeant Gomez;

Detectives Paolantonio and

Moore; Patrolman Fuggerio; and

Principal Erhardt executed the lockdown drill. All BME Students and Staff were secured in the

2.

Sunny & Cold

1. Students of Grades 4 through 8,

Teachers & Staff

2. Students of Grades 4 through 8,

Teachers & Staff, and members of the WLB Police Dept. (see below)

1. Pull station: 7

Used Fire Drill exits in

FAS & Link

2. FAS Lockdown Drill

Members of the WLB Police

Department: Sergeant Gomez;

Detectives Paolantonio and Moore;

Patrolman Fuggerio; and Principal

Erhardt executed the lockdown drill.

All FAS Students and Staff were secured in the building

10

Regular Public Meeting January 28, 2014 building

3.

Move to accept, upon the recommendation of the Superintendent, the following Pupil

Attendance Report for the month of December 2013:

STUDENT

ATTENDANCE

# OF DAYS

POSSIBLE

Betty McElmon Elementary 4176

Frank Antonides School 5950

# OF DAYS

ABSENT

234.5

281.5

PERCENT

ATTENDANCE

94.38%

95.27%

4.

Move to accept, upon the recommendation of the Superintendent, the following Staff

Attendance Report for the month of December 2013:

STAFF

ATTENDANCE

BME

FAS

TOTAL # OF

DAYS

483

570

# OF DAYS

ABSENT

26.5

45

% LONG TERM

LEAVE DAYS

ABSENT

94.2% 0

92.1% 15

MINUS

LONG

TERM

LEAVE %

94.2%

94.7%

5.

Move to accept, upon the recommendation of the Superintendent, the following HIB Reports for the month of December 2013:

Reported

Incidents

1

Confirmed

Incidents

0

Unconfirmed

Incidents

1 Betty McElmon

Elementary

Frank Antonides School

TOTALS

3

4

3

3

0

1

Motion offered by Mrs. Trocchia and seconded by Ms. Sarfaty was approved by a roll call vote of 9/0.

DISCUSSION ITEMS:

NJSBA Legislative Delegate Dr. Ted Hunter

A board of directors meeting took place last Friday. The following was discussed:



Dyslexia Screening for students who struggle with reading

 Governor Christie’s new laws



Labor contracts can now be up to 5 years in duration

11




Criminal background checks were not required prior to assuming board seats effective January 1, 2014, however, they must be completed in a reasonable time period



NJSBA has developed a website to help parents become advocates for schools



The second session of training for new board members will be taking place in

March



NJSBA has started establishing sister schools with schools in Taiwan. To date four sister school relationships have been established.



A technology conference will be taking place in February in Princeton.

MCSBA Dr. Ted Hunter



The next meeting will take place on Monday.

Foundation Patricia Bambach-McLaughlin

 The Artivity night will be taking place in April to fundraise money for teachers’ grants. Mrs. McLaughlin thanked Ted who has served for so many years on the

WLB Education Foundation.

PTA DELEGATE Erin Hegglin



The Father/Daughter Dance will take place this Friday. The Mother/Son Dance took place last Friday. The fashion show will take place on March 15th.

Business Administrator



None

Superintendent



None

PUBLIC COMMENTS:

Dennis Kotch

Thomas Farrell

EXECUTIVE SESSION

In compliance with the “Sunshine Law” N.J.S.A.

10:4-6, et seq., the Board of Education must go into closed session in order to discuss subjects exempted from the public portion of our meeting.

The discussion to be held in closed session will be about : Contracts

MOTION TO OPEN EXECUTIVE SESSION

Motion offered by Mrs. McLaughlin and seconded by Mrs. Trocchia was approved by a roll call vote of 9/0 at 8:43 p.m.

MOTION TO ADJOURN EXECUTIVE SESSION

Motion offered by Mr. Kramer and seconded by Ms. Sarfaty was approved by a roll call vote of 9/0 at 8:58 p.m.

12


MOTION TO OPEN PUBLIC SESSION

Motion offered by Mr. Kramer and seconded by Ms. Sarfaty was approved by a roll call vote of 9/0 at 8:59 p.m.

1. Move to approve, upon the recommendation of the Superintendent, the previously submitted

Shared Services Agreement for Custodial and Maintenance Services between the West Long

Branch Board of Education and the Shore Regional High School District Board of

Education, which was approved by the Shore Regional High School District Board of

Education on January 23, 2014. The Board President and the Superintendent of Schools as the attesting witness hereby are authorized to sign the aforementioned agreement on behalf of the West Long Branch Board of Education. The Superintendent of Schools and the

Business Administrator/Board Secretary hereby are authorized to take all appropriate and necessary steps to implement this action of the Board of Education.

Motion offered by Mrs. Trocchia and seconded by Mrs. McLaughlin was approved by a roll call vote of 8/0/1 with Mr. Kramer abstaining at 8:59 p.m.

MOTION TO ADJOURN

Motion offered by Mrs. McLaughlin and seconded by Mrs. Trocchia was approved by a roll call vote of 9/0 at 9:01 p.m.

Respectfully Submitted,

Dennis Kotch

Business Administrator/Board Secretary

13

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