NORFOLK COOPERATIVE PRESCHOOL
2012/2013 FAMILY HANDBOOK
HEALTH CARE POLICY
PARENT HELPER GUIDE
Table of Contents
Program Introduction ………………………………………………………………..1
Program Purpose and Philosophy …………………………………………………...1
Family Involvement …………………………………………………………………2
Registration Procedure ………………………………………………………………2
Tour and Orientation to the Program ………………………………………………..2
Programs Available ………………………………………………………………….3
Two-Day Program …………………………………………………………………….3
Three-Day Program …………………………………………………………………..3
Three-Day Extended Program ………………………………………………………3
Four & Five Day Program …………………………………………………………..3
Stay & Play Program…………………………………………………………………3
Intake Paperwork…………………………………………………………………….4
Continuity of Care …………………………………………………………………..4
Transitions for Children ……………………………………………………………..4
Tuition Programs …………………………………………………………………….4
Participatory Program ………………………………………………………………………………..4
Non-Participatory Program ………………………………………………………………………….4
General Duties of a Classroom Helper ………………………………………………5
Hours of Operation and Holidays ……………………………………………………5
School Cancellations/Delay …………………………………………………………5
Open Door Policy ……………………………………………………………………6
Transportation Plan ………………………………………………………………….6
Late Pick Up …………………………………………………………………………6
Withdrawal ………………………………………………………………………….6
Parking and Carpooling ……………………………………………………………..7
What to Bring/Clothing ……………………………………………………………...7
Cold Weather Policy/Outdoor Play ………………………………………………….7
Day to Day Communication …………………………………………………………7
Curriculum Planning …………………………………………………………………8
Children's Assessment ……………………………………………………………….8
Newsletters …………………………………………………………………………..8
Parent Information Area ……………………………………………………………..8
Information for All Families ………………………………………………………...8
Tuition Payment/Refunds ……………………………………………………………9
Board of Directors …………………………………………………………………….9
Strategic Planning Process ……………………………………………………………9
Annual Program Evaluation …………………………………………………………..9
General Staff Qualifications …………………………………………………………..10
Staff/Child Ratios ……………………………………………………………………..10
Sample Classroom Schedule ………………………………………………………….10
Field Trips ……………………………………………………………………………10
Enrichment Programs ………………………………………………………………...10
Emergency Evacuation Drills.……………………………………………………….11
Emergency Procedures ……………………………………………………………….11
Grievance Procedure ………………………………………………………………….11
Health Care Consultant ……………………………………………………………….12
Toileting Procedure ……………………………………………………………………12
Health Policy ………………………………………………………………………….12
Sick Children ………………………………………………………………………….13
Hand Washing …………………………………………………………………………13
Proper Hand Washing …………………………………………………………………13
Element Protection ……………………………………………………………………14
Medication Policy ……………………………………………………………………..14
Allergic Reaction Medication …………………………………………………………14
Tooth Brushing Policy …………………………………………………………………15
Rest Time ………………………………………………………………………………15
Environmental Hazards ………………………………………………………………..15
No Smoking Policy ……………………………………………………………………15
Behavior Management Policy …………………………………………………………15
Emotional Health of Children …………………………………………………………16
Termination/Suspension ……………………………………………………………….16
Referal Policy…………………………………………………………………………..16
Developmental Screening………………………………………………………………17
Abuse or Neglect Policy ……………………………………………………………….17
Seperation Anxiety …………………………………………………………………….17
Confidentiality …………………………………………………………………………18
Volunteer Policy…………………………………………………………………………18
BRC Policy ……………………………………………………………………………..18
Dealing with Separation Anxiety…..…………………………………………………..19
Parent Helper Guide ……………………………………………………………………20
Snack Ideas ……………………………………………………………………………..21
Norfolk Cooperative Preschool
Program Introduction
The Norfolk Cooperative Preschool (NCP) was incorporated in 1972 as a part-time non-profit,
non-sectarian, “cooperative” nursery school. No part of the school’s earnings inure to the benefit of any
individual and all funds earned by the school are reinvested in the school. The Norfolk Cooperative
Preschool does not discriminate in providing services to children and their families on the basis of race,
religion, national origin, cultural heritage, political belief, marital status, sexual orientation, toileting ability,
or disabilities. It affords any student the rights, privileges and programs generally afforded or made
available to other students in the school. Norfolk Cooperation Preschool is licensed by The
Commonwealth of Massachusetts: Department of Early Education and Care.
The cooperative program concept centers on parents taking an active role in their child’s social and
educational development. Families of enrolled children are encouraged to serve on the Board of Directors,
committees, and in the classroom as helpers. Also, families are encouraged to give input and suggestions
to the staff regarding curriculum and program development. Our program staff uses their knowledge of the
community and the families we serve as in integral art of the curriculum and the children’s leaning
experiences.
Program Purpose and Philosophy
The purpose of our program is to provide a part time two, three, four and five day per week, preschool
experience that will benefit the child, the parents and the community. In general, our goal is to:

Provide children with opportunities to interact with other children in a setting conducive to the
development of positive social relationships.

Provide children with opportunities for meaningful play that is based on individual needs, interests,
and abilities that will build a foundation for future academic skills.

Provide a stimulating environment that will appeal to children’s natural curiosity to learn.

Develop in each child a sense of independence, self-worth and respect for others.

Provide parents with opportunities to meet and work with other parents and teachers who share a
common concern with the interests and needs of young children.
The staff at Norfolk Cooperative Preschool respects all families and their diversities. We will
accommodate to the best of our ability any medical issues, allergies, religious needs, language
translation and any other special needs. We are in constant contact with all families.
1
Norfolk Cooperative Preschool
Family Involvement:
As we are a cooperative preschool, family involvement is welcomed as an integral part of our early
childhood program.

Parent intake forms must be filled out before the child begins in the program. These
forms ask for information on the child and family so the program can use the
information to adapt the program environment, curriculum and teaching methods.

We invite families to share their culture, traditions and talents with the class and/or the
whole school.

Parents are asked to volunteer in their child’s classroom one day per month and to
bring in the snack for the children. On parent helper days, any adult member of the
family is welcome to be the helper provided there is a valid up to date BRC for that
person on file with the Director.

Parents are invited to the Parent Orientation night in September. This is a night to
learn more about the general business of the school, the philosophy of the school and to
meet with other parents from the school.

Parents are invited to become Board Members and to come to the parent Board
meetings. During the board meetings many items are discussed about the involvement
in the school and the general curriculum.

There are also many opportunities for families, including siblings, to come to the
school for special events such as: Open House, Parent Orientation, Spring fling,
Holiday Sing Along, Thanksgiving feast, Halloween “Spook”tacular, Week of the
Young child brunch and the End of the Year Picnic. There are also monthly events for
families and staff to get together sponsored by our social committee. Just to name a
few.
We want your child’s preschool experience to be an extension of home; therefore, we welcome your
family!
Registration Procedure
Registrations are accepted on a first come, first served basis. Registration applications are taken in
December for the following school year. Families with children currently enrolled at Norfolk Cooperative
Preschool and siblings of alumni are given first choice of openings. Mid-year enrollments are welcomed for
children 2.9 years and older.
Tour and Orientation to the Program
You are encouraged to take a tour of NCP with your child before the first day of school. Please arrange an
appointment with the Director.
Each family is given a Parent Handbook upon registration. Please sign the parent handbook form, located
in the forms pack, when you have read and understood the information located in the handbook. The
information contained in the handbook is all of our program policies including guidance and discipline.
There is also a required parent orientation meeting on the first evening of school. The information in the
parent handbook is shared and discussed along with the program philosophy, curriculum goals and
objectives of the program.
The first day of class is an orientation day where the children stay in the classrooms for one hour. Your
family is welcome to attend school with your child on this day. This gives the children time to get
acclimated to the classroom with the security of having the caregiver/parent along with them.
2
Norfolk Cooperative Preschool
Programs Available
Two-Day Program & Two Day Extended
The two-day AM program meets on Tuesday and Thursday from 9am – 12 pm. The recommended age for
children in this program is 2.9 to 3.9 years of age. The two-day extended program meets from 9am –1pm
with the children bringing their own lunches. This program is recommended for children 3 and up. It is
also recommended for children for whom this will be the first year in an early childhood program. The
two-day programs place an emphasis on development social relationships and skills. It is an introduction to
school routine and self-help skills. Play is an integral part of this program. Children are encouraged to
participate in fun activities that promote fine and gross motor skills, listening skills, social and emotional
development, an appreciation for art, music and reading, self-help skills, and cognitive development.
Three-Day Program
The three-day programs meets on Monday, Wednesday and Friday from 9am – 12 pm. The recommended
age for children in this program is 3.9 years and up. It is also recommended as a progressive step up from
the two-day program. The three-day program places emphasis on both social and cognitive development,
and some focus on kindergarten preparation. (Those children eligible for kindergarten the following year
will have an opportunity to take a field trip to a kindergarten class at the H. Olive Day School in Norfolk.)
Children are exposed to colors, shapes, letters, numbers, science and math activities, name recognition,
simple writing activities, scissors skills and much more.
Three-Day Extended Program
The three-day extended program meets on Monday, Wednesday and Friday from 9:00 a.m.– 1:00 p.m. The
recommended age for children in this program is 4.0 as of August 31 st. It is also recommended as a
progressive step up from the two-day program. The three-day program places emphasis on both social and
cognitive development, and kindergarten preparation. (Children will have an opportunity to take a field trip
to a kindergarten class at the H. Olive Day School in Norfolk). Children are exposed to colors, shapes,
letters, numbers, science and math activities, name recognition, simple writing activities, scissors skills and
much more. The extra hour in this program is designed for a lunchtime, which each family is responsible
for providing, and free playtime.
Four-Day & Five-Day Program
The four-day program meets Tuesday through Friday from 9am- 12 pm and the five-day program meets MF 9am to 12pm. The required age for children in this program is four years of age as of August 31 st. The
four and five day programs are recommended as a progressive step up from either the two or three-day
programs. These programs focus on kindergarten preparation for the following year. Children have the
opportunity to participate in writing activities, whole language activities, cooperative art projects, math and
science centers and much more. This program also takes a field trip to a kindergarten class at the H. Olive
Day School in Norfolk.
Stay & Play Program
The Stay and Play Program will be available to children who are already enrolled at NCP. The program
will begin in September/October and meet on Monday through Friday from 12pm to 1pm. for all children
and M,W,F from 12-2:30pm. Parents can sign up for one, two, three or four days depending on the child’s
current class schedule. The program consists of open-ended activities, lunch and outside/gross motor time.
Children need to bring lunch. Parents need to make a commitment of a month at a time. Drop in time is
available as well.
3
Norfolk Cooperative Preschool
Intake Paperwork
All parents are required to fill out intake paperwork for their child including enrollment form,
developmental history, authorization and consent, transportation, medical and immunization forms,
handbook consent and confidentiality agreement. These forms need to be in the child’s file before the first
day of class. All of the children’s files are kept in the strictest confidence in a locked file cabinet in the
directors office and are updated quarterly. The child’s parent or legal guardian may only access the content
of the file along with administrators and teaching staff with signed permission from parent or legal
guardian. The children’s files may be available to regulatory authority upon request with signed consent
from parent or legal guardian.
Continuity of Care
Each child will be assigned to a classroom before the start of school. Each classroom is staffed with a team
of two staff members consisting of a teacher, a co-teacher or an assistant. Each classroom at Norfolk
Cooperative Preschool can have a maximum of 15 children with two staff members at all times. Children
will have the same classroom and teaching team throughout the school year. The staff/ child ratio will be
maintained throughout the day, as the child is their designated classroom for the entirety of the program.
The staff/ child ratio will also be maintained as the children access the playground, indoor play space and
during field trips (including bus transportation to field trip).
Transitions for Children
When entering Norfolk Cooperative Preschool for the first time children are invited to come on a tour of
the facility with their parents. There will be an orientation day in September where the children will attend
class for one hour with their parent. This is a wonderful opportunity for the children to meet other children
in their class along with their new teachers. Children enrolled in a program at Norfolk Cooperative
Preschool they will stay in a particular program for the school year. At the end of the school year the
children will be off for the summer and then enter into their new program in September with another onehour orientation in their new classroom. The children going onto Kindergarten will get an opportunity to
visit a public school kindergarten program in May. Teachers may share information with the child’s next
team of teachers with the parent’s permission.
Tuition Programs
NCP offers the following tuition programs: participatory and non-participatory.
Participatory Program
The participatory tuition program is for families who wish to volunteer in the classroom as helpers. This
requires one day of volunteering per month. The 4/5-day parents may be asked to bring in snack for
another day during a month. Volunteers are asked to complete a scheduling survey at the start of the year,
and are scheduled on their most convenient days. Any volunteer in the classroom must have a valid up to
date BRC on file with the Director. The participatory tuition is lower than the non-participatory. We ask
that if you cannot make your scheduled volunteer date for a particular month that you pay the nonparticipatory rate for that month. See volunteer policy later in document.
Non-Participatory Program
The non-participatory tuition program is for families who are unable to volunteer in the classroom. The
non-participatory tuition is higher than the participatory. However, families are welcome to volunteer only
in the months they are available and pay the participatory rates for those months.
4
Norfolk Cooperative Preschool
General Duties of a Classroom Helper
Parent and family volunteers are provided a Parent Helper Guide, which is included in this handbook. The
classroom helper does not provide the discipline, plan curriculum, assist in the bathroom, or teach the class.
The classroom helper assists the staff in preparing the classroom for the day, assists with arts and crafts or
learning centers, monitors the classroom for safety and gives the staff a hand whenever needed. As a
cooperative, we depend on your help in many capacities. Your assistance is very valuable in the classroom.
We ask you to arrive on time and stay for the entire morning. Teachers will provide a specific guide for
their particular classroom. Most importantly, the classroom helper should enjoy being in the class and
spending quality time with their child.
Hours of Operation and Holidays
NCP office hours are Monday through Friday, 8:00 a.m. to 2:30 p.m. Classes are in session 9-12, 9-1 or 92:30pm depending on the program. NCP generally follows the same holiday schedule as the Norfolk
Public Schools system and are guided by their “no school” announcements (See School
Cancellations/Delay) with few exceptions.
The school is closed on the following holidays: Columbus Day, Veterans Day, the day before and after
Thanksgiving Day, Thanksgiving Day, generally two weeks off during Christmas including Christmas Eve
and Christmas Day, the week after Christmas, Martin Luther King Day, Winter Break (according to the
Norfolk Public School), Good Friday, Spring Break (according to the Norfolk Public School), Memorial
Day, Norfolk Public teacher workshop days and Parent-Teacher Conference Days (generally held in
March).
As the days listed above may change, from year to year, dependent upon the day a holiday might fall on,
NCP asks families to refer to the NCP Calendar for specific dates provided at the beginning of each
calendar school year.
School Cancellations/Delay
School sessions may be canceled due to inclement weather. In such event, NCP will follow the closing of
the Norfolk Public School system. A “one-hour delay” of school means a “one-hour delay” for NCP (we
shall open at 10:00 a.m. for the day). In the event that there is a “one and a half hour or more delay”, NCP
will be closed for the day. Snow days will not be made up.
“No school” and “school delay” announcements for the Norfolk Public Schools are announced to the
community through various local media outlets (radio and television stations). A message will be on the
answering machine by 6:30am.
AM Stations
FM Stations
TV Stations
WBZ (103)
WBUR (90.9)
Channel 4 (WBZ)
WRKO (680)
Channel 5 (WCVB)
WHDH (850)
Channel 7 (WHDH)
WJCC (1170)
PLEASE DO NOT CALL THE POLICE, FIRE, AND OR HIGHWAY DEPARTMENTS.
In the event that the weather becomes hazardous during the school day, NCP will act upon its Unscheduled
Dismissal Policy. A designated contact parent for your child’s class will contact parents within your
child’s class. If you cannot be contacted, the person(s) listed on your Release Authorization Form will be
contacted.
5
Norfolk Cooperative Preschool
There will be no make-up days if for some reason (ex: no heat, no water, large funeral at church, or snow)
we have an unscheduled day off.
Snow/weather policy holds at all times and if there is no school then there is no Stay & Play
Open Door Policy
Norfolk Cooperative Preschool has an open door policy for all parents with children at NCP. All visitors
MUST report to the Director and sign in immediately upon arrival. Please feel free to visit our school
and/or speak with the Director during general operating hours.
Transportation Plan
Children will be dropped of and picked up by a parent or another person designated by the parent. See
child’s transportation plan in student file. Norfolk Cooperative Preschool does not provide transportation
to or from the program. For field trips or in case of emergency, the local bus company (Holmes Bus) will
transport all children.
All children must be dropped off and picked up directly at the classroom door. Please arrive on time as
teachers wait for all of the children before beginning the day. If your child will be out for any reason
please call as soon as you possible. If your child does not arrive to school by 9:30 and a phone call has not
been received to explain an absence the family will be called. Director/ teacher will call family and
emergency contacts until child can be accounted for.
Children will be dismissed by teacher, from the classroom door, to parent or person designated by parent or
guardian on enrollment paperwork.
Your child will only be dismissed to the authorized people on the Release Authorization Form in the
Enrollment Packet and/or Orientation Packet. In the event someone not listed on the form will be picking
up your child, we will need written permission. Photo identification will be required from that person.
Any changes in car pools or authorized pick-ups must be reported to the Director and Teacher. Parents
and/or authorized drop off and pick up people are responsible for the supervision of their child once they
leave the classroom. It is our policy that you do not leave your children (siblings, day care children
etc.) unattended in your car while you or your childcare provider is dropping off or picking up your
child/children at NCP.
Late Pick Up
We ask that you please be prompt in picking up your child from their particular program. The teachers
may have meetings or personal obligations after their school session. If you are going to be late for any
reason please try to make alternate arrangements and call the school as soon as possible. We will institute
a late fee of $1.00 per minute after 5 minutes late. The late money will go directly to the teacher who stays
with the child. Thanks for your cooperation in this matter.
Withdrawal
Withdrawal from the program requires a one-month written notice, except in unusual circumstances. This
gives us time to fill your child’s slot. In instances where a child is removed without one month’s written
notice, the tuition for that month is non-refundable and non-transferable, unless the school requested the
child’s removal from the program. Please see above Tuition Payment/Refunds section.
6
Norfolk Cooperative Preschool
Parking and Carpooling
Please drive slowly in the parking lot, especially when driving past the doorway. Please park in the
marked parking lines. Feel free to use both lots if necessary. Please leave Handicapped Parking Spaces
for those who need it. We ask that you do not park in front of the building, as it is a fire lane. Please hold
your child’s hand at all times when in the parking lot.
We do encourage carpooling. After the school year has begun and you have met other parents in your
child’s class we advocate forming carpools.
All children are transported to and from school by parents or parents arranged car pools. Norfolk
Cooperative Preschool staff never transports children in their personal vehicles. When attending a field trip
the director arranges transportation from the local public bus company (Holmes Bus).
It is our policy that you do not leave your children (siblings, day care children etc.) unattended in the
car while you or your childcare provider is dropping off or picking up your child/children at NCP.
What to Bring/Clothing
Please dress your child in play clothes for school, we like to paint and glue! All clothing (jackets, sweaters,
mittens, boots) should be labeled clearly with your child’s name. Each child should have a full change of
clothing at school in case of an accident or spill. We encourage parents to keep a change of clothing in
their child’s backpack. We furnish a change when necessary but it is more comforting to a child to wear
things brought from home. Donations of children’s clothing and outerwear are always appreciated. The
clothing will be used as a back up when needed. Also, we ask that each child bring a book bag or
backpack (labeled, please) to school each day to transport art projects and other items.
Cold Weather Policy/Outdoor Play
It is NCP’s belief that children of all ages benefit from the opportunity to engage in active outdoor play.
Provided that weather conditions permit, NCP’s curriculum includes a designated time for your child to
play outdoors on the NCP playground. We will not play outdoors if it is raining, snowing heavily or if
extremely cold weather prohibits outside play. Families are asked to send children to school in
appropriate cold weather clothes (i.e., boots, mittens, hat snow pants, coat, etc.) every day during the
winter months. If weather conditions prohibit outdoor play, your child’s class will have the opportunity
for gross motor play in the indoor playroom located on the first floor of the school. For safety reasons we
encourage parents to have their children wear appropriate shoes for the playground, i.e. sneakers.
Children too sick to play outside must be kept home.
Day to Day Communication
Family/Staff communication is an integral piece of our program. There are marker boards outside of each
classroom outlining in detailing your child’s agenda for the school day. Please take the time to read the
daily events, as it makes a good topic of conversation with your child. The bulletin board in the lobby will
let you know of upcoming events, fire drills and other pertinent information. Parent Communication books
are located in each classroom for you to let the teacher know of any special changes for your child. Your
child’s teacher will also “touch base” with you both at arrival and dismissal times. Please utilize these
times to let the teacher know any information regarding your child. As arrival and dismissal times tend to
be brief, the staff welcomes your telephone calls to discuss any ideas or issues. Email is also another option
to get in touch with a staff member, director or family. Also, the staff will call you when needed. A
monthly newsletter will be emailed from the program director and the teachers will give a hard copy of
their monthly newsletter to all parents.
7
Norfolk Cooperative Preschool
Curriculum Planning
Each Teacher and Assistant Teacher or Team Teachers are responsible for creating and implementing their
own curriculum for each individual classroom. During the weekly meeting teachers will use the children’s
assessments to design goals for children and to guide in curriculum planning. Curriculum is discussed at
one staff meeting per month, where all classrooms share their curriculum plans and ideas for the month.
The curriculum should guide in the development and implantation of the programs goals and objectives.
The curriculum will be implemented in a manner that reflects responsiveness to family values, beliefs,
experiences and home language.
Children’s Assessment
Each child will have an assessment portfolio, which is located in each classroom. Included in the portfolio
will be anecdotal notes, checklists, progress charts, work samples and written evaluations. The children
will be assessed on their performance and behavior while they are in school by use of various forms of
assessment tools. Teachers will work with families about assessment methods that will best meet the
child’s needs. Assessments will sensitive to the families values, culture, identity and home language.
There will be an informal written evaluation given in November/December and a formal written assessment
in March. Parent teacher conferences will be held in March with and informal conference held in
November. During the conference the child’s teacher will go over the portfolio including the assessments.
The parent and the teacher will then create goals for the child for the year.
The purpose of the children’s assessments includes but is not limited to arranging for developmental
screening and referral for diagnostic assessment, identifying children’s interests and needs, describing the
developmental progress and learning of children, improving curriculum and adapting teaching practices,
planning program improvement, and communicating with families. Evidence in the portfolios and the
goals for the children will be used to create appropriate curriculum for the program. All children’s
portfolios and records are kept in the strictest confidence.
Parent/Teacher conferences may be held, as requested by either your family or the teacher at any
time during the school year.
Newsletters
The Teacher sends newsletters home monthly in each classroom. The director sends newsletters home
every other month by email. If you wish to have a hard copy of the newsletter sent home please let the
director know at the beginning of the school year.
Parent Information Area
NCP has a parent center near the Director’s office. Pertinent community information, parenting magazines
and a small lending library are available to families. All materials can be signed out and borrowed for a
period of two weeks. Please feel free to post announcements, with the Director’s approval, on either the
parent board or bulletin board in the lobby.
Information for All Families
All families will be given any and all written information having to do with Norfolk Cooperative Preschool
in English. Every effort will be made to accommodate a non-speaking English family by obtaining
important information in the families’ native language, including program handbooks, policies and
procedures.
8
Norfolk Cooperative Preschool
Tuition Payment/Refunds
Tuition can be paid on a one-time basis, 5-payment plan or in monthly installments. There are nine
monthly installments that are due on the first of the month.
The first tuition payment is due with a completed tuition agreement on May 1 st. This deposit guarantees
your child a place in the program and is non-refundable and non-transferable. The remaining eight
monthly installments are due on the first day of each month beginning on September 1 st, and every month
thereafter through April 1st. The remaining payments in the five-payment plan are due on September,
November, January and March 1st.
* A one-time enrichment fee is due each year in November. This fee covers all visitors and field trips
throughout the year.
Prompt tuition payments are extremely important, as we are a non-profit organization and depend
on tuition to operate.
All checks should be made payable to Norfolk Cooperative Preschool and sent to the attention of the
Assistant Treasurer. Please include your child’s full name with payment. A late fee of $10.00 is
charged for all payments received after the 10 th of the month in which it is due. There is a $20.00 fee
for returned checks. After 2 returned checks in a calendar school year, all remaining payments are
required to be made by bank check.
If your child has attended any classes in the month of a withdrawal, that month’s installment will be
forfeited in its entirety.
Board of Directors and Board Meetings
A Parent Board of Directors governs NCP. The Executive Board consists of a President, Vice president,
secretary, Social Committee chair, Marketing and PR chair, program director, and a teacher representative.
The full board consists of the executive board, teaching staff, committee chair people and a parent
representative with specified duties from each classroom. The Executive Board meets monthly with the
full board 3 times a year. All full Board Meetings are posted and families are welcomed to attend. All
Board positions are elected from a pool of volunteers at the beginning of school. All parents are
encouraged to serve on the Board.
Strategic Planning Process
Our strategic planning process consists of monthly meetings with staff and the Board of Directors. All
items on the agenda are discussed and voted on by the Board. Goals are set in September and reviewed in
May. The strategic planning process is put in place to implement the program’s vision/mission, to achieve
desired outcomes for children, to maintain high-quality services for children and their families, and to
provide long-term resources to sustain the operation of the Norfolk Cooperative Preschool.
Annual Program Evaluation
In the spring, families are encouraged to complete a program evaluation. This helps us to improve the
quality of our program, set goals for the following school year and make sure our program is meeting your
child’s needs. The program evaluation process will include gathering evidence on all areas of program
functioning including polices and procedures, program quality, children’s progress and learning, family
involvement and satisfaction, and community awareness and satisfaction. The results of the yearly
program evaluation will be given out at the final Full Board meeting in May and will be shared with
families after that meeting. The results will guide the NCP in creating goals for the following school year,
continuing the successful activities and changing those needing improvement.
9
Norfolk Cooperative Preschool
General Staff Qualifications
The Director and Teachers all hold certification from The Commonwealth of Massachusetts Department of
Early Education and Care Services. All staff members hold current certification in both CPR and First Aid.
Also, each staff member participates in ongoing professional development.
Staff/Child Ratios
The maximum class size in each classroom is fifteen students. There is one Teacher & one Assistant
Teacher or two co-teachers and one family helper per classroom. NCP’s ratio is one adult to five children
(1 adult being a parent volunteer).
The Executive Committee reserves the right to cancel, combine, add or divide classes if necessary.
Sample Classroom Schedule
All of our classrooms follow the same general schedule. However, the specific times may vary from room
to room to accommodate staggered restroom and playground times. Below is a sample schedule:
9:00 –
9:10
Arrival
9:10 –
9:20
Greeting Circle
9:20 – 10:20
Learning Centers
10:20 - 10:25
Clean-Up Centers, Set-Up Snack
10:25 – 10:30
Bathroom Time/ Hand washing
10:30 – 11:00
Snack Time
11:00 – 11:30
Outdoor Play
11:30 – 12:00
Circle Time
12:00-12:30
Story/ Group Activity
12:30-1:00
Lunch/Dismissal
Field Trips
All classes take several field trips throughout the school year. Families are well informed in advance and
are required to sign a permission slip. Most often, we use parent volunteers to chaperone and use a school
bus to transport children to destinations. All chaperones must have a valid up to date BRC on file with the
director.
Enrichment Programs
All classrooms have the opportunity to participate in on-site enrichment activities throughout the school
year. A few of the presentations that might be offered are Music, Puppet Shows, Dental Hygiene, Wildlife
and Farm Animals. Parents who have a special talent they would like to share are encouraged to speak
with their child’s teacher/school director. Each family is asked to pay a minimal enrichment fee, due in
November, in lieu of having fundraisers to fund our enrichment programs.
10
Norfolk Cooperative Preschool
Emergency Evacuation Drills
Emergency evacuation plans will be posted at all exits. During an emergency evacuation the Lead Teacher
will be responsible for taking the attendance information and for leading the children out of the building.
The other teacher will assist in the evacuation and check for stragglers. The lead teacher will be
responsible for taking attendance of all of the children once they are safely out of the building.
The director will make a visual inspection of each classroom before exiting the building.
All classes, once evacuated, will meet near the dumpsters and wait for the go ahead from the director
before reentering the building.
Emergency Evacuation Drills are held monthly at NCP. All drills are held calmly and orderly with prior
notification to the family via the bulletin board in the lobby. Children and staff will practice alternating
evacuation routes as so to become familiar with each. The director will maintain documentation of the
date, time, exit route used, number of children participating and effectiveness of each drill in the fire drill
log.
Emergency Procedures
In the event of a medical emergency, a child or staff member will be given immediate first aid and the
Director/Lead Teacher will call 9ll and the parent/ emergency contact. In the event the parent cannot be
reached, the alternate emergency contacts, listed on the Emergency Card Information Sheet, will be called.
If the emergency warrants a trip to the hospital, the child’s teacher will accompany the child in the
ambulance and into the medical center. The Director and Team Teacher will then assume responsibility for
the class. The director will notify the Department of Early Education and Care if a child is taken to a
hospital or hospitalized from injury at the school.
Children with medical conditions will be required to have an individual emergency care plan in their files.
Staff are required to review all of these plans as to be ready in case of emergency.
In the event of a dental emergency the child will be given first aid and the parents will be called to pick up
the child. The child’s dentist will be called if additional information is needed.
In the event the school needs to close due to power loss, loss of heat or water and/or severe weather
warnings we will engage the Unscheduled Dismissal Procedure. You will be called by a designated contact
person to pick-up your child.
In the event of a Natural Disaster, chemical spill or bomb threats, all children will be evacuated by bus to a
town shelter and families will be called with pick-up information. Signs will also be posted at the school as
to where children can be picked-up. Norfolk Cooperative Preschool will follow the Town of Norfolk
Comprehensive Emergency Management Plan.
It is EEC regulation that we have an emergency plan in place and that families are notified of our
procedures.
Grievance Procedure
If a parent has a grievance or difference of opinion the parent is asked to try to be resolve the issue with the
teacher first, the Director second and the Board last. If a grievance or difference is not resolved with the
teacher then it should be presented in person and then in writing, to the Director. Every effort will be made
by the director to rectify the situation if possible. If the grievance/difference is not solved to the family’s
satisfaction, the family may request a hearing in front of the Executive Board. The Executive Board will
do everything reasonably possible to resolve the issue. All efforts will be made to communicate with the
family in the language in which they can understand.
11
Norfolk Cooperative Preschool
Health Care Consultant
Norfolk Cooperative Preschool is required by EEC to have a health care consultant to our program. The
health care consultant will meet at least two times a year with the director and staff during the year to
discuss any health issues and concerns at the school. The health care consultant will make
recommendations about the programs practices and written health care policy. The health care consultant
will provide articles and documentation important to young children (general health practices, nutrition and
safety); will be placed in a Health Care portfolio for any interested parents and staff. Handouts concerning
any health care issues will be provided to each family in the school throughout the year.
Toileting Policy/ Diapering Policy
All children are accepted at Norfolk Cooperative Preschool regardless of their toileting ability. We will
have a designated changing station in the boy’s restroom for children who need a diaper or their clothing
changed due to soiling. The changing station will have readily available: mat, disposable paper, trash bags,
soap/water solution, bleach/water solution and extra pull-ups diapers if needed. Cloth diapers will not be
used unless a child has a medical reason for use. If cloth diapers are in use a waterproof covering must be
used to prevent the escape of any bodily fluids. If a child has had soiled themselves a staff member will
bring the child into the changing area in the boy’s bathroom. The staff member will place a mat on the
floor and cover with disposable paper. The child will stand for the change. The disposable paper and
soiled diaper/pull up will be placed in a garbage bag and promptly thrown in the dumpster. The child and
staff member will wash their hands. If clothing is soiled it will be double bagged and placed in the child’s
backpack. The mat will be washed with soap and water and then disinfected with a bleach and water
solution according to the Cleaning and Sanitation Frequency Table. No child will be punished verbally or
humiliated for soiling, wetting or not using the toilet. Extra clothing is available at school.
Each class must set aside time to go as a group to the restrooms. The Teachers accompany the children to
the restroom. Children, after using the facility, must wash their hands with soap and running water. Each
child will be allowed to use the facility when necessary. Supervising adults must also wash their hands
with soap and running water after using the restroom facility, after wiping noses and before snack. All
toileting needs will be supervised and/or assisted by hired staff only.
Health Policy
In each classroom and near each telephone is the name address and phone number of our Health Care
consultant, the local health care authority, the fire department, police department, ambulance, nearest
emergency health care facility, the poison control center, and an emergency substitute. The information
also contains the address and telephone number of our program in case calling in an emergency.
A completed Massachusetts School Health Form, signed by a physician, is required at the time each child is
admitted to school. A child must also have had a complete physical exam within one year prior to each
year’s enrollment, and must have received immunizations required by the state. A family can file for
medical and religious exemption of health forms with a letter signed by the child’s pediatrician. When a
child is overdue for any routine health service the parent must provide evidence of an appointment for those
services.
If a child shows mild symptoms of illness at Norfolk Cooperative Preschool, including occasional coughing
and slight runny or stuffy nose, the child will be monitored by the teacher and will be made as comfortable
as possible for the school day.
Children with severe runny nose and a bad cough should be kept home until these symptoms clear up.
Children with the following symptoms must be kept home 24 hours after they disappear: fever, vomiting,
diarrhea, conjunctivitis and rash.
Your child should not attend school if they have chicken pox, head lice, impetigo, measles, mouth sores,
mumps, pinworm, ringworm, rubella, scabies or strep throat.
12
Norfolk Cooperative Preschool
Clearance from a physician is required before a child returns to NCP’s program after the diagnosis of a
contagious disease. Notices will be posted when there is an outbreak of disease in the classrooms.
Children’s cubbies will be used for sending information to families about infectious diseases. Mildly ill
children, taken sick during class hours, will be isolated in the office area and supervised until the parent is
able to come for the sick child.
NCP has a nit-free policy regarding head lice. The child will need to be checked by a registered nurse to
make sure he/she is nit-free and written notification will be required before the child will be re-admitted to
school. His/her physician/nurse, public school nurse, or our nurse consultant can see the child.
NCP has a written plan for Medication administration (see below). Our staff is trained yearly in First Aid
and 5 rights of medication administration.
Sick Children
If a child becomes ill while at Norfolk Cooperative Preschool every effort will be made to keep the child as
comfortable as possible. The parents will then be notified to pick up the child.

Illness requiring leaving the school: Fever, vomiting, diarrhea, unknown rash, hives,
conjunctivitis, uncontrollable cough and runny nose.

Children need to be symptom free for 24 hours before returning to NCP.
Hand washing
All staff and children are required to wash hands daily. Washing hands as it greatly reduces the risk of
transmitting infectious diseases to themselves and others. Staff members may assist children with hand
washing as needed. All staff are required to use disposable rubber gloves when dealing with blood or body
fluids.
Children and adults wash their hands:

Upon arrival of the day

After using the bathroom or changing diapers

After blowing or wiping a nose

Coughing into a hand

Touching any blood, mucus or vomit

Before meals

After water play

After touching any pets

Before and after administering medication

After cleaning the classroom and taking out trash
Proper hand washing
The proper hand washing procedures are posted near each sink in the school.
The steps are as follows:

Turn the water on to a comfortable temperature

Wet your hands and apply liquid soap

Rub your hands together for 20 seconds (palms, back of hands, wrists, between
fingers, around nails, and under fingernails)
13
Norfolk Cooperative Preschool

Rinse well under running water

Dry hands with a paper towel

Use a paper towel to turn off faucet
Element Protection
Norfolk Cooperative Preschool recommends that all children wear the appropriate clothing for the weather.
Winter: Coats, snow pants, hats mittens and boots. Fall/Spring: Lightweight jackets, hats and sneakers.
We ask that you apply sunscreen and insect repellent to your child before they come to school in the fall
and late spring for the health and safety of your child. Staff will not be applying sunscreen or insect
repellent to the children.
Medication Policy /Allergic Reaction Medication
Please inform the Director if your child has food allergies or other health problems. All health information
must be included in the children’s files. Parents will be required to provide the medication to NCP, provide
a written doctors note prescribing the medication with dosage, administering information, date and
signature. Parents will also need to fill out and sign a medication administration form for all medications.
Medications will be stored in a locked cabinet or closet except for emergency medications as stated in the
child’s individual Health Care Plan (Epipen, seizure medication, Benadryl). which need to be readily
available for use. All emergency medications will be stored out of children’s reach.
Norfolk Cooperative Preschool will maintain a written record of the administration of any medication,
which will include the child’s name, time, date of each administration, dosage, method of administration
and the name of the staff person administering the medication. The completed record will become part of
the child’s file.
For children with a chronic medical condition including but not limited to allergies and febrile seizures a
Individual Health Care Plan will be put into place for the child listing symptoms, medications, side effects
and when to administer the medication.
All medications will be returned to the child’s parents when prescription expires, when medication expires
or when the child is exiting the program and the return will be documented in the child’s file. When return
to the parent is not possible, the program director will destroy the medication in accordance with policies of
the Department of Public Health.
Prescription Medication:
Prescriptions must be brought to school in its original container in which they were originally dispensed
and with their original labels affixed and a medication administration form must be filled out by the doctor
and the parent including the child’s name, the name of the medication, the dosage, and the number of times
per the number of days the medication is to be administered. Norfolk Cooperative Preschool will not
administer and medication contrary to the directions on the label unless authorized by written order of the
child’s physician. NCP will not administer the first dose of any prescription medications with the
exception of emergency medication.
If a child is in need of an “EpiPen” in case of an allergic reaction, a doctor’s prescription will be required.
The “EpiPen” must be brought in the original box with the prescription label attached. The “EpiPen” will
be kept in a secure area easily accessed by staff in case of emergency. The “EpiPen” will go with the child
on all field trips or extended activities away from the building.
Non-prescription Medication:
Non-prescription medication will be given only with written consent from the child’s physician. Norfolk
Cooperative Preschool will accept a signed statement from the physician listing the medication, dosage,
and criteria for administration. The statement is valid one year from the date it was signed.
14
Norfolk Cooperative Preschool
Along with written consent from the physician, NCP will also need written consent from the parent. The
parent must fill out the Authorization for medication form, which allows NCP to administer the nonprescription medication in accordance with the written order from the physician. The statement will be
good for one year from the time it is signed.
Tooth brushing Policy: Children who have lunch in school must brush their teeth after the meal
unless the parent chooses not to participate. Parents must sign a form stating they do not want their child to
participate in the tooth-brushing program. Parents must provide a toothbrush if participating and replace
monthly.
Rest time:
Children attending the full day program of 4 hours or more will have a mandatory rest time. Each child
will be given a labeled mat each day and may bring a sheet or blanket. Rest mats will be placed on the
floor at least 2 feet apart. Rest mats will be washed with soap and water then disinfected each day and
stored on separate shelf.
Environmental Hazards:
The staff and administration of Norfolk Cooperative Preschool make every effort to keep children and
adults safe from environmental hazards according to public health requirements. Staff and director
evaluate and assess the building each day to check for hazards. Norfolk Cooperative Preschool has and
annual maintenance inspection each August including a playground safety inspection in April. Staff are
required to monitor playground structure corkscrew when children are using structure. Children are not
allowed to go outside in extreme cold or ozone alert days
No Smoking Policy/ No Firearms/ Weapons
There shall absolutely be no smoking in the building or on the grounds of Norfolk Cooperative Preschool.
Norfolk Cooperative Preschool also prohibits firearms or weapons of any kind to be brought into the
building unless carried by official law enforcement officers required to do so.
Behavior Management Policy
As advocates for young children, we know how important discipline and self-control is in a child. First and
foremost, we will reinforce positive behavior. We will be positive and fair in helping children gain
self-control. We will always keep in mind the child’s feelings. All children need guidelines in order to feel
comfortable in a situation. Therefore, all classrooms, with the children’s assistance, will devise and enforce
rules to ensure the safety and well-being of all children. If a child is disruptive, calling out or touching a
child near him/her, he/she will be reminded of the rules and encouraged to re-direct his/her behavior.
Children will also be encourage and guided by the teachers to problem solve with their peers. As a last
resort, a child who continues to be disruptive will be given a time away from the group consisting of one
minute for the age of the child, not to exceed five minutes. The child will then be asked if he/she would
like to return to the group.
The following steps will be taken in regards to continued challenging behavior of a child.
1.The educators at Norfolk Cooperative Preschool will inform the director of their concerns for
particular child’s behavior.
2. The educators and program director will observe and record the child’s behavior over a period
of a week’s time assessing the function of the child’s behavior.
3. A meeting will then be set up to meet with teachers, parents and the director.
4. An individualized behavior plan will be discussed with the parents and a written plan will be
put into effect for the child.
15
Norfolk Cooperative Preschool
5. A list of current resources will be shared with the parents at the time of the meeting as needed.
Corporal punishment, including spanking; cruel or severe punishment; humiliation or verbal abuse will not
be practiced or tolerated. There will be no denial of food as punishment. There will be no punishment for
soiling, wetting or not using the toilet.
Emotional Health of Children
The Director must determine carefully whether or not a child with emotional issue is disruptive to an
otherwise smooth-running program. If the child responds to direction, the program can often be of great
help in teaching the child how to handle emotions. However, if a child needs continuous one-on-one
supervision and/or an unsafe environment ensues for that child or the group, that child may be asked to
withdraw from the program. The family will be consulted before any decisions are made regarding use of
special services. The family will be given referral support. The organizations are also posted on the
premises and available from the Director.
Plan to Avoid Termination/Suspension
When a child displays ongoing aggressive or uncontrollable, challenging behavior, the teacher will bring
the issues to the director so that they may put together a plan of action for the child to be discussed with the
parent. The Director and Teacher will meet with the family to discuss the issue and possible solutions
and/or options along with developing a behavior plan for school and at home. NCP will offer referrals to
parents for evaluation, diagnostic or therapeutic services with contact information for these agencies. The
Director will pursue options for supportive services to the program and staff including consultation with
professionals and educator training. NCP will do everything reasonably possible to help the child stay in
preschool.
Referral Policy
The following is a referral procedure for Norfolk Cooperative Preschool to refer a parent to seek
appropriate social, mental health, educational, medical, dental, visual or hearing screening should the
teachers feel that assessments for such additional services would benefit the child.
1.The educators at Norfolk Cooperative Preschool will inform the director of their concerns for
particular children.
2. The educators will observe and record the child’s behavior and prior records before making a
referral.
3. A meeting would be set up to meet with teachers, parents and the director.
4. A list of current resources will be shared with the parents at the time of the meeting.
5. Communication with the referral agency will be requested and along with outcomes of the
screenings
6. Written plan will be put into effect for the child.
In the event that a student or family needs assistance or services that NCP cannot provide, the Director will
make every possible attempt to make the necessary referrals. The referrals will be within the student’s or
family’s community whenever possible. If the appropriate referrals cannot be found within the home
community, every attempt will be made to find assistance in surrounding communities.
The Director will keep a list of prospective referrals with telephone numbers on the bulletin board next to
the desk.
16
Norfolk Cooperative Preschool
Norfolk Cooperative Preschool reserves the right to refer any party to an appropriate agency outside of the
school when the Director or Staff cannot provide a needed or recommended service.
All referrals made will be documented in the student’s file and the Director shall follow up with the family
after making the referral.
Developmental Screening:
If a child is in need of a developmental screening per recommendations from of the child’s teacher, the
parents will be advised to call the H. Olive Day school in Norfolk to have the appropriate screenings
conducted.
Abuse or Neglect Policy
The Norfolk Cooperative Preschool shall report all suspected incidents of child abuse or neglect as required
by M.G.L. c, 119 and D.S.S. 51A. The Norfolk Cooperative Preschool’s Director shall notify EEC
immediately upon learning that a 51A report has been filed alleging abuse or neglect of a child while in the
care of the Norfolk Cooperative Preschool. The Director shall notify the staff member reported of alleged
child abuse or neglect, and remind the staff member of reporting procedures. The staff member shall be
immediately suspended, without pay, and shall not be permitted to work directly with children at the
Norfolk Cooperative Preschool, for a period of ten (10) days, or until the D.S.S. investigation is completed,
and for such further time as the EEC. requires. The Executive Committee shall meet during the ten (10)
day suspension period to consider further action. A valid finding of a 51A abuse or neglect by D.S.S. in the
staff member’s case will result in the dismissal of the staff member. The Norfolk Cooperative Preschool
shall cooperate in all investigations of abuse or neglect.
All staff members employed by the Norfolk Cooperative Preschool are mandated reporters of suspected
child abuse under Massachusetts General Laws, Ch. 119, sect. 51A. As such, any staff member who in
her/his professional capacity has reasonable cause to believe that a child enrolled in the program is
suffering serious physical or emotional injury resulting from abuse, or neglect shall immediately report
such condition to the Director by oral communication and by making a written report within 48 hours after
such oral communication.
Said report shall contain the names and addresses of the child and his parents or other persons responsible
for his care, the child’s age, sex, nature and extent of child’s injuries, type of abuse, maltreatment or
neglect, and the times and circumstances under which the staff person became aware of the child’s injuries,
suspected abuse or neglect. All circumstances and/or incidents influencing the staff member’s decision to
file said report shall be documented in classroom observation logs and included in the written report
(including previous injury reports, when applicable). The Director shall assume responsibility for notifying
the Department of Social Services of the intent to file. Failure to report incidents of suspected child abuse
is punishable by a fine up to $1,000. Any staff member who in good faith files a report as required shall
not be held liable in any civil or criminal action by reason of such report, nor shall he/she be discriminated
or retaliated against by his/her employer regardless of the outcome of the resulting investigation.
Separation Anxiety
Separation anxiety is normal and expected the first few days of school. We have dealt with quite a few
cases, so please don’t worry or think you are the only one! Please see the enclosed “Dealing With
Separation Anxiety” page for some separation anxiety tips!
CONFIDENTIALITY
All of the children’s files are kept in the strictest confidence in a locked file cabinet in the directors office
and are updated quarterly. The child’s parent or legal guardian may only access the content of the file
along with administrators and teaching staff with signed permission from parent or legal guardian. The
children’s files may be available to regulatory authority upon request with signed consent from parent or
17
Norfolk Cooperative Preschool
legal guardian. If you are concerned about a problem or incident concerning a child or children in the
classroom, please bring it to the teacher’s attention and we ask that you not discuss it with other parents. If
you would like to discuss it further, please do so with the Director and/or President of the Board of
Directors. Suggestions/concerns related to policy or procedures should be submitted in writing to the
Director and/or President of the Board.
Volunteer Policy
As we are a parent cooperative preschool each classroom will have a parent volunteer in the classroom
daily. The following are the guidelines for the parent volunteer.
1.
The parent volunteer will participate in an orientation during the parent night in September.
2.
The parent volunteer must read and sign off on the parent handbook.
3.
The parent volunteer will be given dates to volunteer in the classroom one month in advance.
4.
The parent volunteer must complete a BRC records check.
5.
The parent volunteer must be in direct visual supervision of and EEC qualified staff member
at all time.
Background Record Check Policy
A Background Record Check will be performed on all new employees and parents before they begin
employment or volunteer schedules in the classroom. The potential employee or parent will be informed of
results of BRC. All BRC results will be kept in a locked cabinet. Only a person or persons receiving
authorization as an EEC reviewer will review the BRC. EEC will be informed immediately if a BRC
reviewer has left employment at which point a new application will be sent to EEC for approval of the new
reviewer. The BRC will be conducted on or near the license renewal time for all current employees. The
BRC will be conducted at the start of each school year for all incoming parent volunteers. The BRC for
parent volunteers is good for two years. Norfolk Cooperative Preschool reserves the right to conduct a
BRC at any time on any staff member or parent volunteer if the program receives information that may
indicate a new review is appropriate.
18
Norfolk Cooperative Preschool
DEALING WITH SEPARATION ANXIETY
When a child experiences separation anxiety, it is a difficult time for both parent and child. More
frequently than not, it is more difficult on the parent. It hurts to see your child so upset and scared. It is
even harder to leave your child in that condition when you know he needs you. Remember that you are not
abandoning your child. You are helping him build self-confidence and self-esteem in your absence. It is
an essential step in your child’s development. Keep in mind that starting preschool is a transition that some
children need extra time adjusting to. It does not mean that you made the wrong decision in sending your
child to school.
We want you to know that we care and would like to help you and your child get through this transition.
We ask that you put your trust in the teachers to do all that they can to comfort your child and make him
feel safe. As for what you can do to make this time easier on your child, we suggest the following:
-
Leave the house early and in a good frame of mind.
-
Send a family picture, favorite stuffed toy, or blanket to school with your child.
-
Tell your child ahead of time when you will say good-bye and stick to it! Say, “I will help you hang
up your backpack, kiss and hug you, and then I will go home. (Leave even if your child is crying. The
teachers will comfort your child.) Although we understand how hard it is to leave a child in tears, we
believe it prolongs the separation process if you remain with the child and the problem will most likely
continue to occur. If leaving your child in tears is something you are strongly opposed to, please
consider sitting near the Director’s office and allowing her to slip in and out of the classroom so she
may update you on your child’s situation.
-
If the teacher allows, get your child involved in an activity before leaving.
-
Do not sneak out of the classroom! It builds mistrust.
-
Give the child a concrete time when you will pick him up. (i.e. after recess)
-
Validate your child’s feelings rather than downplaying them.
-
Talk about what your child likes about school, but do not try to convince your child that he loves
school if that is not how he is feeling at this time.
-
Invite a classmate over for a play date.
-
Read books at home about going to preschool.
-
Allow your child to overhear only positive aspects of his school experience. Try to discuss any
concerns regarding school when your child is out of earshot. It may make your child feel good to
overhear you saying how much you like his teacher, classroom, etc. after you attend open house.
-
Do not push the idea of friendships prior to school starting. For example, try not to say, “you’ll make
so many new friends.” Let your child explore and build friendships at his own pace. Try saying,
“you’ll get to explore and play with lots of interesting things!”
19
Norfolk Cooperative Preschool
PARENT HELPER GUIDE
Thank you for sharing your day with us! As a cooperative we depend on your help in many capacities.
Your assistance is very valuable in the classroom. Plan to arrive five (5) minutes before class begins to
give ample time to discuss daily activities planned by the teacher. Activity times will vary according to
class and day. Parent helper schedules are prepared prior to the first of the month beginning in mid
September. We understand that in some instances you may not be able to fulfill your scheduled time. In
such cases, you are responsible for switching days with another parent from your child’s class. You are
welcome to switch your scheduled time with another parent, however, please notify the director and the
teacher about any change in the parent helper schedules. Enjoy the great feeling of having spent this
special time with your child.
We will also be asking the parent helper to clean off the tables, sweep the floor area and take out the trash
on the way out to your car. This will help us save on our cleaning. We appreciate your help.
Note: In addition to assisting during scheduled class time, participating families will also be asked to assist
at special school events that may occur throughout the school year. Also, if you do not help when you were
scheduled and you do not reschedule during the month, please do not take your participation credit for
the month.
SNACK
As a parent helper in your child’s classroom it is your responsibility to provide a nutritious snack for the
classroom, and ask that you keep nutrition in mind when preparing a snack. Due to recent health concerns
regarding juice and obesity, NCP has chosen to serve only water at snack time. Please do not feel that you
have to be creative. We appreciate your contribution to what is usually a favorite time of the school day.
Due to an increasing number of children each year who have peanut/tree nut allergies, as a safety
precaution NCP is totally PEANUT FREE every year. This means THAT ALL SNACKS IN ALL
CLASSES AND ALL LUNCHES FOR THE 2 & 3-DAY EXTENDED CLASS AND STAY AND
PLAY PROGRAM MUST BE PEANUT FREE AT ALL TIMES. Please also avoid bringing whole
grapes, popcorn, pretzels, and raw carrots for children under 4 or any type of candy or high sugar foods.
Your child’s teacher may have a suggestion, which might compliment the current theme of the classroom.
Also, your child’s teacher will inform you as to the quantity to bring into the classroom. Please refer to the
enclosed snack list for ideas. All leftover food is given back to the parent helper or is stored in a sealed
container with the date of opening labeled.
****Please do not bring any hot beverages into the classroom.
At NCP, we extend the opportunity for you to share your child’s birthday celebration in the classroom. The
Parent Volunteer Schedule indicates the day on or close as possible to the day for you to participate in the
classroom. NCP ask parents to take into consideration the guidelines given above when providing a snack.
NOTE: There may be a child with another food allergy in the classroom. We ask that you take this into
consideration when providing a snack. Teachers inform parents through a newsletter at the beginning of
the school year indicating any food allergies in the classroom.
20
Norfolk Cooperative Preschool
SNACK IDEAS
The following is a list of snack ideas. We ask that you keep nutrition in mind when preparing a snack.
Please do not feel that you have to be creative. We appreciate your contribution to what is usually a
favorite time of the school day!
Due to an increasing number of children each year who have peanut/tree nut allergies, as a safety
precaution NCP is totally PEANUT FREE every year. This means THAT ALL SNACKS IN ALL
CLASSES AND ALL LUNCHES FOR THE 2 & 3-DAY EXTENDED CLASS AND STAY AND
PLAY PROGRAM MUST BE PEANUT FREE AT ALL TIMES.
Crackers:
Graham crackers, animal crackers, Saltines, Ritz, Cheese Nips, Goldfish, bread sticks, rice cakes,
Cheeseits.
Fruit:
Apples, bananas, oranges, strawberries, watermelon, pineapple (all fruit must come in whole and cut at
school)
Vegetables:
Cucumber, green peppers, celery sticks (all vegetables must come in whole and cut at school)
Miscellaneous:
Gogurts, applesauce, yogurt shakes, packaged cheese slices, prepackaged veggies and dip
Please Do Not Bring: Any item containing peanuts, peanut butter, peanut oil, whole grapes,
popcorn, or any type of candy or high sugar foods. Due to recent health concerns regarding juice
and obesity, NCP has chosen to serve only water at snack time.
Suggestion: What has worked best is parents bringing individualized snack bags for each child.
These can be put on a tray and passed around. This is sanitary and, also, if the child doesn’t want to
finish it all, he/she can take the remainder of the bag home.
If you have any questions or concerns regarding snacks please feel free to talk to your child’s
teacher.
THANK YOU FOR SHARING YOUR DAY WITH US.
21