CDW Corporation
October 17, 2000
ANSI X12 214 Inbound
Guidelines
October 17, 2000
106734203
1
CDW Corporation
October 17, 2000
The following pages are the guidelines for implementing the ANSI X12 214 inbound
document with CDW. This document is used to provide CDW with the status of
shipments made. The segments listed below are a subset of the 214 document.
Additional segments can be added in order facilitate business between trading partners.
Currently we support one shipment status 214 per delivery location. Please contact the edi
department if you wish to report multiple.
Segment
ID
(Header)
ST
B10
L11
N1
N2
N3
N4
G61
G62
MS3
Transaction Set Header
Beginning Segment Shipment Status
Reference Number
Name
Additional Name Information
Address Information
Geographic Information
Contact
Date/Time
Interline Information
M
M
O
O
X
X
X
O
O
O
1
1
*
1
1
1
1
1
1
(Detail)
LX
AT7
MS1
MS2
L11
Q7
K1
AT5
AT8
SPO
Assigned Numbers
Shipment Status Detail
Equipment, Shipment, or location
Equipment or Container Owner & Type
Reference Number
Lading Exception Code
Remarks
Bill of Lading Requirements
Shipment Weight, Package & Quantity
Shipment Purchase Order Detail
M
*
O
O
O
O
O
O
O
O
1
1
1
1
10
10
10
10
10
1
Name
Req
(Trailer)
SE
Transaction Set Trailer
Max.
Use
M
| - Denotes that the segment is include in a previous loop
* - No max
106734203
2
Loop
Repeat
10
|
|
|
|
999,999
10
|
|
|
|
|
|
|
|
CDW Corporation
October 17, 2000
Here are 2 examples of an in bound 214 document:
ST~214~001171622
B10~0~0~XXXX
N9~LA~72933428327
N1~CN~NA
N3~ 1234 MAIN STREET
N4~ANYTOWN~CA~999999
G61~AS~DELIVERED TO ~
LX~1
AT7~D1~AW~~~20001018~1130~CD
MS1~KENOSHA~WI
AT8~G~L~1~1
SPO~DD00758.00~EDD0075800
SE~11~001171622
OR
ST~214~380453
B10~4958485944~342309500001~XXXX
N1~CN~JOHN SMITH
N2~ KEVIN
N3~1234 MAIN STREET
N4~ANYTOWN~CA~12345
G61~AS~DELIVERED TO~
LX~1
AT7*D1*AW***20001018*1130*CD
MS1*KENOSHA*WI
AT8*G*L*1*1
LX~2
AT7*D1*AW***20001018*1130*CD
MS1*KENOSHA*WI
AT8*G*L*1*1
SPO*DD00758.00*EDD0075800
SE~12~380453
Please note that the segment terminators are not shown.
106734203
3
CDW Corporation
October 17, 2000
The following is a guide to the notation that is used to present the specifications:
Req - Required
C
M
O
X
TP
AN
DT
ID
Nx
R
TM
106734203
or Usage
Conditional
Mandatory
Optional
Relational
- Element Type
Alpha Numeric
Date, in the form of YYMMDD
Identifier or Qualifier
Numeric, where ‘x’ is the number of decimal positions
Decimal, with the decimal point included
Time, in the form of HHMM
4
CDW Corporation
October 17, 2000
Header
ST - Transaction Set Header
Element
ST01
Reference
Number
143
ST02
329
Description
Transaction code for document
Transaction set control number
Qual/Def
214 -Shipment
Status
Sequential #
same as SE02
Req Type
M
ID
M
AN
Length
Min Max
3
3
4
9
B10 - Beginning Segment for Shipment Status
Element
B1001
B1002
Reference
Number
127
145
B1003
140
Description
Invoice Number
Shipment Identification
Number
SCAC Code
Qual/Def
Req Type
O
ID
See Note 1 Below O
ID
Shipper’s SCAC
Code
O
AN
Length
Min Max
1
30
1
30
1
4
L11 - Reference Number
Element
L1101
Reference
Number
127
Description
Reference Identification
L1102
128
Reference Number Qualifier
L1103
362
Description
Qual/Def
Req Type
Tracking Number
X
AN
See Note 1 Below
CR –Customer Ref M
ID
2I -Tracking #
O
AN
Length
Min Max
1
30
1
3
1
60
N1 - Name
Element
N101
N102
N103
N104
Reference
Number
98
93
66
67
Description
Entity Identifier Code
Name
Identification Code Qualifier
Identification Code
Qual/Def
CN - Consignee
Req Type
M
ID
X
AN
O
ID
O
AN
Length
Min Max
2
3
1
60
2
2
1
80
Qual/Def
Req Type
O
AN
Length
Min Max
1
60
N2 - Additional Name
Element
N201
106734203
Reference
Number
93
Description
Additional Name
5
CDW Corporation
October 17, 2000
N3 - Address Information
Reference
Number
166
Element
N301
Description
Address Information
Qual/Def
Req Type
O
AN
Length
Min Max
1
60
Qual/Def
Req Type
X
AN
O
ID
O
AN
O
AN
Length
Min Max
1
30
2
2
4
15
2
3
N4 - Geographic Information
Reference
Number
19
156
116
26
Element
N401
N402
N403
N404
Note 1:
Description
City
State or Province Code
Postal Code
Country Code
The shipping label serial number can be sent in a number of different places. Only one of them
should be used. Please advise CDW which one will be used.
G61 - Contact
Element
G6101
G6102
Reference
Number
366
93
Description
Contact Function Code
Name
Qual/Def
Req Type
AS –Authorize sign M
ID
X
AN
Description
Date Qualifier
Qual/Def
Req Type
17-Estimated
O
ID
35 -Delivered
CCYYMMDD
O
DT
9 -Actual Delivery O
AN
E -Estimated Delivery
HHMM
O
TM
Length
Min Max
1
2
1
60
G62 – Date/Time
Element
G6201
Reference
Number
432
G6202
G6203
373
176
Date
Time Qualifier
G6204
337
Time
Length
Min Max
2
4
1
1
2
30
4
8
MS3 – Interline Information
Element
MS301
MS302
MS303
106734203
Reference
Number
140
133
19
Description
Standard Carrier Alpha Code
Routing Sequence Code
City Name
6
Qual/Def
Req Type
O
ID
O
ID
O
AN
Length
Min Max
2
4
1
2
1
30
CDW Corporation
October 17, 2000
Detail
LX - Assigned Numbers
Element
LX01
Reference
Number
554
Description
Assigned Number
Qual/Def
Scan Sequence
Number
Req Type
M
N0
Length
Min Max
1
6
Qual/Def
X12 Std
X12 Std
X12 Std
X12 Std
Req Type
M
ID
O
ID
O
ID
O
ID
O
DT
O
TM
O
ID
Length
Min Max
2
2
2
2
2
2
2
2
8
8
4
8
2
2
Req Type
O
AN
O
ID
O
ID
O
ID
O
ID
O
ID
Length
Min Max
2
30
2
2
2
2
7
7
7
7
1
1
Req Type
O
ID
O
AN
O
ID
O
N1
Length
Min Max
2
4
1
10
2
2
1
1
AT7 – Shipment Status Details
Element
AT701
AT702
AT703
AT704
AT705
AT706
AT707
Reference
Number
1650
1651
1652
1651
373
337
623
Description
Shipment Status Code
Shipment Status or Reason Code
Shipment Appoint Status Code
Shipment Sts or Appoint Code
Date
Time
Time Code
MS1 – Equipment, Shipment, or Real Property Location
Element
MS101
MS102
MS103
MS104
MS105
MS106
Reference
Number
19
156
26
1654
1655
1280
Description
City Name
State or Providence Code
Country Code
Longitude Code
Latitude Code
Direction ID Code
Qual/Def
MS2 – Equipment or Container Owner or Type
Element
MS201
MS202
MS203
MS204
Reference
Number
140
207
40
761
Description
Qual/Def
Standard Carrier Alpha Code
Equipment Number
Equipment Description Code
Equipment Number Check digit
L11 - Reference Number
106734203
7
CDW Corporation
October 17, 2000
Reference
Element Number
L1101
127
L1102
128
L1103
362
Qual/Def
Req Type
O
AN
O
ID
O
AN
Length
Min Max
1
30
1
3
1
60
Description
Lading Exception Code
Packaging Forms Code
Lading Quantity
Qual/Def
X12 Std
Req Type
O
ID
O
ID
O
N7
Length
Min Max
1
1
3
3
1
7
Description
Message
Message
Qual/Def
Req Type
O
AN
O
AN
Length
Min Max
1
30
1
30
Req Type
O
ID
O
ID
X
AN
Length
Min Max
2
3
2
10
2
30
Qual/Def
Req Type
ST and SE included M
N0
Same as ST02
M
AN
Length
Min Max
1
6
4
9
Description
Reference Identification
Reference Number Qualifier
Description
Q7 – Lading Exception Code
Element
Q701
Q702
Q703
Reference
Number
33
211
80
K1 - Remarks
Element
K101
K102
Reference
Number
61
61
AT5 – Bill Of Lading Handling Requirements
Element
AT501
AT502
AT503
Reference
Number
152
560
153
Description
Special Handling Code
Special Services Code
Special Handling Description
Qual/Def
X12 Std
X12 Std
Trailer
SE - Transaction Set Trailer
Element
SE01
SE02
106734203
Reference
Number
96
329
Description
Segments in Transaction
Transaction Set Control
8