CDW Corporation
August 28, 2002
ANSI X12 850 In Bound
Guidelines
August 28, 2002
106762867
1
CDW Corporation
August 28, 2002
The following pages are the guidelines for implementing the ANSI X12 850 document
with CDW. The segments listed below are a subset of the 850 document. This represents
all the segments that CDW is capable of receiving for version 4010.
Segment
ID
(Header)
ST
BEG
CUR
REF
PER
TAX
FOB
CSH
ITD
DTM
LIN
PWK
PKG
TD5
N9
MSG
N1
N2
N3
N4
REF
PER
Name
Req
Max.
Use
Transaction Set Header
Beginning Segment for Purchase Order
Currency
Reference Numbers
Administrative Communications Contact
Tax Reference
F.O.B. Related Instructions
Sales Requirements
Terms of Sale/Deferred Terms of Sale
Date/Time Reference
Item Identification Detail
Paperwork
Marking, Packaging, Loading
Carrier Details (Rtg Seq/Trans Time)
Reference Identification
Message Text
Name
Additional Name Information
Address Information
Geographic Location
Reference Numbers
Administrative Communications Contact
M
M
O
O
O
O
O
O
O
O
O
O
O
O
O
O
M
O
M
M
O
O
1
1
1
>1
3
1
1
1
1
3
1
25
200
3
1
1000
1
1
1
1
12
>1
Baseline Item Data
Additional Item Detail
Measurements
Product/Item Description
Reference Identification
Service, Promotion, Allowance or Charge
F.O.B. Related Instructions
Date/Time Reference
Message Text
Line Item Schedule
Carrier Details (Rtg Seq/Trans Time)
M
O
O
O
O
O
O
O
O
O
O
1
1
2
1000
>1
1
1
3
>1
>1
>1
Transactions Totals
Transaction Set Trailer
M
M
1
1
Loop
Repeat
1
|
|
200
|
|
|
|
|
|
(Detail)
PO1
PO3
MEA
PID
REF
SAC
FOB
DTM
MSG
SCH
TD5
(Trailer)
CTT
SE
* - Denotes that the segment is the only one in a loop
| - Denotes that the segment is included in a previous loop
106762867
2
100,000
-
*
*
|
|
|
|
|
|
|
|
*
*
|
|
CDW Corporation
August 28, 2002
Here is an example of an inbound 850 document:
ST*850*000000001
BEG*00*SA*TESTPO12345**20010401
CUR*BY*USD
REF*ZZ*REFERENCE NUMBER
PER*BD*BUYER NAME*TE*8005551234*EM*BUYERNAME@AAAAA.COM
TAX**SP*MN*********2
ITD*05*3*****30*****NET 30 DAYS
N9*ZZ*MESSAGES TO SALES REPRESENTATIVE
MSG*.
MSG*ATTENTION
MSG*.
MSG*NOTES TO SALES REPRESENTATIVE.
N1*BT*XYZ COMPANY*92*12345
N3*P.O. BOX 99999
N4*ANYTOWN*MN*123456789*US
N1*ST*XYZ COMPANY*92*12346
N3*123 COMPANY ST.
N4*ANYTOWN*MN*123456789*US
PER*DC*RECEIVER*TE*888-555-1212
PO1*0101*1*EA*154.06**VP*CDW 74886
PID*F****LANTRONIX MIRCRO PRINT SERVER
PO1*0201*1*EA*19.05**VP*CDW106091
PID*F****NEATO WHITE LABELS 100PK 2UP
PO1*0301*1*EA*66.85**VP*CDW99067
PID*F****SYMANTEC NORTON UTILITIES V3.0
PO1*0401*1*EA*57.88**VP*CDW77352
PID*F****PARTITION MAGIC
CTT*4
SE*32*010921382
Please note that the segment terminators are not shown.
106762867
3
CDW Corporation
August 28, 2002
The following is a guide to the notation that is used to present the specifications:
Req - Required
C
M
O
X
TP
AN
DT
ID
Nx
R
TM
106762867
or Usage
Conditional
Mandatory
Optional
Relational
- Element Type
Alpha Numeric
Date, in the form of CCYYMMDD
Identifier or Qualifier
Numeric, where ‘x’ is the number of decimal positions
Decimal, with the decimal point included
Time, in the form of HHMM
4
CDW Corporation
August 28, 2002
Header
ST - Transaction Set Header
Element
ST01
ST02
Reference
Number
143
329
Req Type
M
ID
M
AN
Length
Min Max
3
3
4
9
Description
Transaction Set Purpose Code
Purchase Order Type Code
Purchase Order Number
Release Number
Purchase Order Date
Contract Number
Acknowledgement Type
Qual/Def
Req Type
‘00’ - Original
M
ID
‘SA’ - Stand Alone M
ID
M
AN
O
AN
CCYYMMDD
M
DT
O
AN
O
ID
Length
Min Max
2
2
2
2
1
22
1
30
8
8
1
30
2
2
Description
Entity Identifier Code
Currency Code
Qual/Def
Req Type
‘BY’-Buying Party M
ID
‘USD’-US Dollars M
ID
Length
Min Max
2
2
3
3
Description
Transaction code for document
Transaction set control number
Qual/Def
850 - Invoice
Sequential #
same as SE02
BEG - Beginning Segment for Purchase Order
Element
BEG01
BEG02
BEG03
BEG04
BEG05
BEG06
BEG07
Reference
Number
353
92
324
328
373
367
587
CUR - Currency
Element
CUR01
CUR02
Reference
Number
98
100
REF – Reference Identification
Element
REF01
REF02
REF03
Reference
Number
128
127
352
Description
Reference Number Qualifier
Reference Number
Description
Req Type
M
ID
C
AN
O
AN
Length
Min Max
2
3
1
30
1
80
Qual/Def
Req Type
BD = Buyer Contact M
ID
O
AN
‘TE’ - Telephone
O
ID
Include Area Code O
AN
‘FX’ – Fax
O
ID
Include Area Code O
AN
‘EM’ - Email
O
ID
Email Address
O
AN
Length
Min Max
2
2
1
35
2
2
7
21
2
2
7
21
2
2
7
21
Qual/Def
Valid Qualifiers
PER – Administrative Communications Contact
Element
PER01
PER02
PER03
PER04
PER05
PER06
PER07
PER08
106762867
Reference
Number
366
93
365
364
365
364
365
364
Description
Contact Function Code
Name
Number Qualifier
Communication Number
Number Qualifier
Communication Number
Number Qualifier
Communication Number
5
CDW Corporation
August 28, 2002
Header (continued)
TAX – Tax Reference
Element
TAX01
TAX02
TAX03
TAX12
Reference
Number
325
309
310
441
Description
Tax Identification Number
Location Qualifier
Location Identification
Tax Exempt Code
Req Type
C
AN
O
ID
C
AN
O
ID
Length
Min Max
1
20
1
2
1
25
1
1
Qual/Def
Valid Qualifier
Valid Qualifiers
Location of
Responsibility
Valid Qualifiers
Location Where
Title Passes
Req Type
M
ID
C
ID
C
AN
Length
Min Max
2
2
1
2
1
80
Qual/Def
Req Type
O
ID
C
N2
Length
Min Max
1
1
2
9
Qual/Def
Valid Codes
Valid Codes
Expressed as a %
Req Type
O
ID
M
ID
O
R
C
N0
O
N0
O
AN
C
N0
Length
Min Max
2
2
1
2
1
6
1
3
1
3
1
80
1
2
Qual/Def
Valid Qualifiers
CCYYMMDD
Req Type
M
ID
C
DT
Length
Min Max
3
3
8
8
Qual/Def
Valid Qualifiers
Valid Qualifier
FOB – F.O.B. Related Instructions
Element
FOB01
FOB02
FOB03
FOB06
FOB07
Reference
Number
146
309
352
309
352
Description
Shipment Payment Method
Location Qualifier
Description
Location Qualifier
Description
C
C
ID
AN
1
1
2
80
CSH – Header Sale Condition
Element
CSH02
CSH03
Reference
Number
564
565
Description
Do-Not-Exceed Action Code
Do-Not-Exceed Amount
ITD – Terms of Sale/Deferred Terms of Sale
Element
ITD01
ITD02
ITD03
ITD05
ITD07
ITD12
ITD13
Reference
Number
336
333
338
351
386
352
765
Description
Terms Type Code
Terms Basis Date Code
Terms Discount Percentage
Terms Discount Days Due
Terms Net Days
Description
Day of Month
DTM – Date/Time Reference
Element
DTM01
DTM02
106762867
Reference
Number
374
373
Description
Date/Time Qualifier
Date
6
CDW Corporation
August 28, 2002
Header (continued)
LIN – Item Identification Detail
Element
LIN02
LIN03
Reference
Number
235
234
Description
Product/Service ID Qualifier
Product/Service ID
Qual/Def
Valid Qualifiers
Req Type
M
ID
M
AN
Length
Min Max
2
2
1
30
Description
Report Type Code
Report Transmission Code
Description
Qual/Def
Valid Qualifiers
Valid Qualifiers
Req Type
M
ID
M
ID
O
AN
Length
Min Max
2
2
2
2
1
80
Qual/Def
Valid Qualifiers
Valid Qualifiers
Req Type
M
ID
O
ID
O
AN
Length
Min Max
1
1
1
5
1
80
Req Type
C
AN
Length
Min Max
1
35
Qual/Def
Req Type
‘ZZ’-Mutually Def. M
ID
M
AN
Length
Min Max
2
3
1
30
PWK – Paperwork
Element
PWK01
PWK02
PWK07
Reference
Number
755
756
352
PKG – Marking, Packaging, Loading
Element
PKG01
PKG02
PKG05
Reference
Number
349
753
352
Description
Item Description Type
Packaging Characteristic Code
Description
TD5 – Carrier Details (Routing Sequence/Transit Time)
Element
TD505
Reference
Number
387
Description
Routing
Qual/Def
N9 – Reference Identification
Element
N901
N902
Reference
Number
128
127
Description
Reference Id Qualifier
Reference Id
MSG – Message Text
Element
MSG01
106762867
Reference
Number
933
Description
Free Form Message Text
Qual/Def
7
Req Type
M
ID
Length
Min Max
1
80
CDW Corporation
August 28, 2002
Header (continued)
N1 – Name
Element
N101
Reference
Number
98
N102
N103
N104
93
66
67
Description
Type of Organization
Qual/Def
‘BT’-Bill To
‘ST’-Ship To
Name
ID Code Qualifier
Identifying Number
Valid Qualifiers
Req Type
M
ID
C
C
C
AN
ID
ID
Length
Min Max
2
2
1
1
2
35
2
17
N2 - Additional Name Information
Element
N201
Reference
Number
93
Description
Name
Req Type
M
AN
Length
Min Max
1
35
Qual/Def
Req Type
Destination address M
AN
Additional Address O
AN
Length
Min Max
1
35
1
35
Qual/Def
N3 - Address Information
Element
N301
N302
Reference
Number
166
166
Description
Address
Address
N4 - Geographic Location
Element
N401
N402
N403
N404
Reference
Number
19
156
116
26
Description
City Name
State/Province Code
Postal Code
Country Code
Qual/Def
Req Type
X
AN
Valid Code
O
ID
Zip or postal code O
ID
Not necessary if US O
ID
Length
Min Max
2
19
2
2
4
9
2
2
REF – Reference Identification
Element
REF01
REF02
Reference
Number
128
127
Description
Reference Number Qualifier
Reference Number
Req Type
M
ID
C
AN
Length
Min Max
2
2
1
30
Req Type
M
ID
O
AN
‘TE’ - Telephone
O
ID
Include Area Code O
AN
‘FX’ – Fax
O
ID
Include Area Code O
AN
‘EM’ - Email
O
ID
Email Address
O
AN
Length
Min Max
2
2
1
35
2
2
7
21
2
2
7
21
2
2
7
21
Qual/Def
Valid Qualifiers
PER – Administrative Communications Contact
Element
PER01
PER02
PER03
PER04
PER05
PER06
PER07
PER08
106762867
Reference
Number
366
93
365
364
365
364
365
364
Description
Contact Function Code
Name
Number Qualifier
Communication Number
Number Qualifier
Communication Number
Number Qualifier
Communication Number
Qual/Def
Valid Qualifier
8
CDW Corporation
August 28, 2002
Detail
PO1 - Baseline Item Data
Element
PO101
PO102
PO103
PO104
PO105
PO106
PO107
PO108
PO109
PO110
PO111
Reference
Number
350
330
355
212
639
235
234
235
234
235
234
Description
Assigned Identification
Quantity Ordered
Unit of Measurement Code
Unit Price
Basis of Unit Price Code
Product/Service ID Qualifier
Product/Service ID
Product/Service ID Qualifier
Product/Service ID
Product/Service ID Qualifier
Product/Service ID
Qual/Def
Req Type
Line number
O
AN
Total Quantity
M
R
‘EA’-Each
M
ID
Price Per Unit
C
R
Valid Qualifiers
O
ID
‘VP’-CDW Item
M
ID
Product
C
AN
‘MG’-Man. Part # M
ID
Product
C
AN
‘BP’-Buyers Part
M
ID
Product
C
AN
Length
Min Max
1
6
1
9
2
2
1
14
2
2
2
2
1
30
2
2
1
30
2
2
1
30
PO3 - Additional Item Detail
Element
PO301
PO306
PO307
Reference
Number
371
380
355
Description
Change Reason Code
Quantity
Unit of Measurement Code
Req Type
M
ID
M
R
M
ID
Length
Min Max
2
2
1
10
2
2
Qual/Def
Valid qualifier
Valid qualifier
‘EA’-Each
Req Type
O
ID
O
ID
M
ID
C
R
C
R
Length
Min Max
2
2
1
3
2
2
1
20
1
20
Qual/Def
‘F’-Free Form
Req Type
M
ID
X
AN
Length
Min Max
1
1
1
80
Qual/Def
Req Type
SE - Serial number M
ID
S/N of item
X
AN
Length
Min Max
2
2
1
30
Qual/Def
Valid codes
Valid qualifiers
MEA - Measurements
Element
MEA01
MEA02
MEA04
MEA05
MEA06
Reference
Number
737
738
355
740
741
Description
Measurement Ref Id Code
Measurement Qualifier
Unit of Measure
Range Minimum
Range Maximum
PID - Product/Item Description
Element
PID01
PID05
Reference
Number
349
352
Description
Item Description Type
Description
REF - Reference Numbers
Element
REF01
REF02
106762867
Reference
Number
128
127
Description
Reference Number Qualifier
Reference Number
9
CDW Corporation
August 28, 2002
Detail (continued)
SAC – Service, Promotion, Allowance or Charge Information
Element
SAC01
SAC02
SAC03
SAC05
Reference
Number
248
1300
559
610
Description
Allowance or Charge Indicator
Service Code
Agency Qualifier Code
Amount
Qual/Def
Valid qualifier
Valid code
Valid code
Req Type
M
ID
C
ID
C
ID
O
N2
Length
Min Max
1
1
4
4
2
2
1
15
Qual/Def
Valid Qualifier
Valid Qualifiers
Location of
Responsibility
Valid Qualifiers
Location Where
Title Passes
Req Type
M
ID
C
ID
C
AN
Length
Min Max
2
2
1
2
1
80
Qual/Def
Valid Qualifiers
CCYYMMDD
Req Type
M
ID
C
DT
Length
Min Max
3
3
8
8
Qual/Def
Req Type
M
ID
Length
Min Max
1
80
Qual/Def
Req Type
M
R
M
ID
M
ID
C
DT
Length
Min Max
1
10
2
2
3
3
8
8
Req Type
C
AN
Length
Min Max
1
35
FOB – F.O.B. Related Instructions
Element
FOB01
FOB02
FOB03
FOB06
FOB07
Reference
Number
146
309
352
309
352
Description
Shipment Payment Method
Location Qualifier
Description
Location Qualifier
Description
C
C
ID
AN
1
1
2
80
DTM – Date/Time Reference
Element
DTM01
DTM02
Reference
Number
374
373
Description
Date/Time Qualifier
Date
MSG – Message Text
Element
MSG01
Reference
Number
933
Description
Free Form Message Text
SCH – Line Item Schedule
Element
SCH01
SCH02
SCH05
SCH06
Reference
Number
380
355
374
373
Description
Quantity
Unit of Measurement Code
Date/Time Qualifier
Date
Valid Codes
Valid Qualifiers
CCYYMMDD
TD5 – Carrier Details (Routing Sequence/Transit Time)
Element
TD505
106762867
Reference
Number
387
Description
Routing
Qual/Def
10
CDW Corporation
August 28, 2002
Trailer
CTT - Transaction Totals
Element
CTT01
Reference
Number
354
Description
Number of Line Items
Req Type
M
N0
Length
Min Max
1
6
Qual/Def
Req Type
ST and SE included M
N0
Same as ST02
M
AN
Length
Min Max
1
6
4
9
Qual/Def
Number of IT1
segments used
SE - Transaction Set Trailer
Element
SE01
SE02
106762867
Reference
Number
96
329
Description
Segments in Transaction
Transaction Set Control
11