CARLTON TRAIL REGIONAL COLLEGE
Information for Audit Tenders
for the Year-Ends June 30, 2012 and June 30, 2013
The following information may assist you in preparing your proposal:
The Administration department is made up of the following individuals (number of years of experience
with the College is shown in brackets):
Andy Burgess
Director of Finance
(12 years)
Susanne Hoffmann
Accounting Clerk
(6.5 years)
Vanessa Schemenauer
Accounting Clerk
(4.5 year)
Doreen Stevens
Accounting Clerk
(16 months)
A copy of CTRC’s Annual Reports are available in PDF format on our website
http://mail.ctrc.sk.ca/cms/homepage/publications/annual-reports
Annual volume of transactions (based on calendar year January 1 – December 31, 2010):
Payroll: Varies based on time of the year.
* Community Access Program & Contractual Instructors
187 T4’s
Regular staff, Part-time staff, instructors & board
103 T4’s
Approximately 33 employees would be paid every month. The rest would be term positions.
*Community Access Program is a Federal Project not guaranteed from year to year. These
employees, as well as the contract instructors, are short term. Most CAP employees
(approximately 65 per fiscal year) are 4-month terms of 560 hours. 2011/12 might be the last year
of the project. CAP was set up in the 90’s with a defined time line. We have approached the end
of the original mandate for the program and Industry Canada has yet to commit to an extension.
Accounts Payable:
cheques issued
Accounts Receivable:
invoices issued
Approximate number of GL transactions
2,082
650
56,000
The College uses the Microsoft Business Solutions - Navision accounting system with sub-ledgers for
accounts payable and accounts receivable. Payroll is completed using Grand Master Suite and imported
into the General Ledger. We switched to Navision effective July 1, 2005. This is the software package that
most of the school divisions use in Saskatchewan.
The auditor is expected to attend a Board meeting in September to submit the statements. The location of
the meeting can be changed to accommodate the successful auditor.
On a rotational basis, the Provincial Auditor chooses three of the eight Regional Colleges and conducts a
detailed audit. Carlton Trail Regional College was selected in fiscal year 2010/11. Your proposal should
allow for the extra time to handle additional work with the Provincial Auditor. This work is considered to
be over and above the annual reporting requirements to the Provincial Auditor. This should be itemized
separately on your proposal.
Your proposal should include:
 proposed fees (includes communication with the Provincial Auditor)
 proposed fees for the year the Provincial Auditor conducts a detailed audit
 estimated time to complete the audit
 profile of audit staff involved and experience in the audit of Regional Colleges
 verifying cost-certifications if required by the funding agency
Please be aware that it is College policy not to pay extra charges without prior approval of the Board.
Unless extra work is as a result of non-performance by the College, such approval will normally be denied.
Proposals are to be received by 4:00 p.m. on April 20/12 and addressed to “Andy Burgess, Director
of Finance, Carlton Trail Regional College”. They should be clearly marked “Audit Proposal –
Confidential”.
Lowest or any proposal may not necessarily be accepted and Carlton Trail Regional College reserves the
right to reject any and all proposals.
The Board will be considering proposals at their April 30, 2012 Board meeting and notification of the
appointment will be made shortly thereafter.
If you have any questions or require further information, please contact:
Andy Burgess, Director of Finance
Carlton Trail Regional College
Box 720
Humboldt, SK S0K 2A0
Phone: 682-6867
e-mail: audit@ctrc.sk.ca