HOLIDAY CLUB INFORMATION FOR PARENTS
LOCATION:
THE HAWES DOWN CENTRE,
Hawes Lane, West Wickham, Kent BR4 9AE
SESSION TIME/DATES:
We open all school holidays except 2 weeks in the summer and 1 week during Christmas
Registration is from 7:55 am each morning
Chucklebox is a family run company established in 1990. Our club is Ofsted Registered, and our qualified and experienced staff
members provide high quality childcare in a safe, secure setting. All of our Club Managers and full-time staff are qualified and hold
First Aid certificates, and every member of staff is police checked. Our popular Holiday Club provides an exciting, varied programme
of events and activities, including:
o
o
o
o
Day trips ( eg Swimming,Horse Riding, Beach Trips, Gambado, Cinema, Quasar...)
Visits from special guests (eg Fire Brigade, Local Police, Circus Skills, Reptile Man.......
Bouncy Castle, Sports, Trampoline, Games & Games Consoles
Cooking, Arts & Crafts, Construction Play, Drama and Dance.........
Please see the enclosed timetable for further details. We want every child to have fun at Chucklebox so we endeavour to provide a
range of activities to suit all. We are open to suggestion if your child has a preference for something particular so please talk to us.
We will always encourage all children to participate in activities, however, should they choose not to, an alternative will be offered.
Our Chucklebox policy is to promote an enjoyable, safe and secure environment where care is tailored to the individual.
HOW TO BOOK A PLACE
Our Holiday Club is always very popular so please book in advance to secure a place for your child. A minimum of a 5 hour
session may be booked.
To book a place, just follow these steps:
1.Call us on 0208 777 0218 to check availability
2.Complete the attached booking form
3.Return the completed form with payment (Cheques made payable to Chucklebox with your child’s name written on the back) either
in person or by post to our office at the Hawes Down Centre (address above) as soon as possible. Spaces are allocated on a first
come first served basis so book early for a guaranteed place.
NB UNFORTUNATELY WE ARE UNABLE TO GIVE REFUNDS FOR DAYS BOOKED BUT NOT ATTENDED.
IMPORTANT INFORMATION
-
PLEASE DO:
remind staff on arrival of any allergies or special requirements your child may have
send your child in old (they may get messy!), labelled clothes appropriate for the weather
provide a healthy packed lunch* with ice pack & drink
bring cash on the day for trips and entertainment
talk to us about any concerns you may have
PLEASE DO NOT:
*send in ANY FOOD CONTAINING NUTS as we often have several children with severe nut allergies
send in any food that requires heating
send in any toys/valuables as we cannot be held responsible for any loss or damage
be late to collect your child. Whilst every effort is made to accommodate parents, to avoid upset to your child we
ask that children are collected promptly by 6pm or a £5 late fee will be incurred for the first 15 minutes, then £10
for every 15 minutes thereafter, payable on the day.
BEHAVIOUR
We expect and encourage good behaviour. We will always try to resolve any behavioural issues in a fair and supportive manner. If
this has no positive outcome, we will speak to the parents concerned, and in extreme cases we reserve the right to withdraw the
child’s space at the club.
All of our club policies are available on request. We look forward to meeting you and your child, please feel free to contact us on
0208 777 0218 should you have any further questions.
THE CHUCKLEBOX TEAM
February Half Term Holiday Booking Form
Separate booking forms must be used for friends.
Child’s Name:
__________________________________________
Date of Birth: _______________
Age: ____
Child’s Name:
__________________________________________
Date of Birth: _______________
Age: ____
Child’s Name:
__________________________________________
Date of Birth: _______________
Age: ____
Child’s School:
_________________________________________________________________________________________
Parent’s/Guardian’s Name: ___________________________________________________________________________________
Address: ___________________________________________________________________________________________________
___________________________________________________
Post Code: ____________________________________________
Home Tel: __________________________________________
Work Tel: ____________________________________________
Mob No: _________________________________
e-mail: ________________________________________________________
Emergency Details.
Family Doctor: _______________________________________________
Tel No: ______________________________________
If your child has a disability or an additional need please complete a one page profile & additional form, this will not be
required if you have previously completed one. Please return the form as soon as possible to ensure we are able to offer
adequate additional support if required.
Please list any details concerning your child/ren, which you feel we should know about e.g. allergies, illnesses. Please provide
as much information as you can to ensure we can accommodate your child. If your child wears glasses and needs to wear them
during sport please note below. We cannot be held responsible for damage or injury occurring from breakages.
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
In case of emergency I understand that attempts will be made to contact me or my emergency contact as listed below. If I
cannot be reached I give permission for medical advice to be sought for my child.
Emergency Contact If Parent Cannot Be Reached.
Name: ____________________________________ Relationship: __________________________________
Phone number(s):
________________________________/_______________________________________/______________________________________
Security Information
Names of persons who are allowed to collect your child(ren) from the club:
1)___________ _________________ 2)____________________________ 3)__________ _________________
Password for collecting your child:______________________________________________________________
Do you give permission for your child(ren) to take part in off-site activities?
Yes [
Do you give permission for photographs of your child(ren) to be used within the club? Yes [
]
]
Signed: ____________________________________ Date: ____________________________
I confirm that the above details are up to date and correct.
Signed: ____________________________________ Date: ____________________________
Signed: ____________________________________ Date: ____________________________
No [ ]
No [ ]
Holiday Club Trips and Daily Activities
TRIPS
(Please see the attached timetable/booking form for current trips)
We offer an exciting variety of trips for each holiday that the children can take part in. These trips are optional and
are on a first come first serve basis as places are limited. The children will still have a lovely time at the club
regardless of whether they go on the trip or not. Holiday Club trips usually include the following: Quasar, Cinema,
Bowling, Swimming, Gambado, Horse Riding, Beach and Farm day trips.
DAILY ACTIVITIES
Below is an example timetable of a typical day at Chucklebox. As you can see there are lots of fun things for everyone,
and no two days are the same. The children are free to choose from our vast variety of games, and our Arts & Crafts
Room is open daily with a large range of materials provided. We frequently hold supervised cooking sessions where
children are invited to cook tasty treats like pizzas, crispy cakes, cheese straws, biscuits and decorate cakes. There is
a cosy ‘Quiet Room’ for children under 8 and any other children who would like to take part in quieter activities. This
room provides an area where the children are free to read and use the computer in a quieter environment. Our children
also have access to a large, supervised gym where they can take part in many games and sporting activities.
Example Daily Timetable
Registration From 7:55am
A selection of activities offered in our
Holiday Club
Dance
Football Table
Face Paint
Snooker
Den Building
Bouncy Castle
Tournaments
Dressing Up
Dance Mat
10:00am Day Trips or Arts & Crafts, Sports
And Games
Limbo
Weaving
Puppets
10:30am Morning Snack Time
Pedal Carts
Board Games
Cooking
Various activities the children may choose to do.
Bratz Dolls
Card Games
Sewing
Construction
Sand & Water
Play
Football
Competitions
WarHammer*
Clay Modelling
Magnetic Darts
Hama Beads
Train Set
Role Play
Graffiti Art*
Consoles
Gardening
Bead Art
Playdough
Music
Magic Tricks
And lots More!
Breakfast and
Free Play, games and crafts
9:30am Gym Games
E.g: Den building, Hama Beads and bouncy castle
12:30pm Lunch
Free Play
Sports, Painting &
Cooking
Fun Games, Snooker &
Bouncy Castle
5:00pm Tea Time Break With
a Hot Snack
5:15pm Quiet games and a movie
*For children aged 7 years and older
Food and Snacks Offered at the Club
Breakfast is served up until 9am. Children are offered a selection of cereals, toast or crumpets and fresh
fruit juice.
At snack time to keep the children energized for the day’s activities, we offer fruit such as apples, pears
and oranges along with cream crackers, flapjacks, or a biscuit.
Drinks are available throughout the day for the children, including water, apple & blackcurrant squash
and orange squash.
From 5:05pm, children staying until the end of the day are offered a hot snack. The hot food is different
each day. Some examples include: Pizza with garlic bread and salad, pasta with cheese or tomato sauce
with bread sticks, chicken nuggets and noodles, fish fingers and beans, hot dogs and salad.
Club Attendance & Trips
PLEASE NOTE: PLACES FOR TRIPS ARE LIMITED.THIS FORM WITH PAYMENT MUST BE RECEIVED IN ADVANCE TO GUARANTEE
TRIP SPACES. ALL SPACES BOOKED MUST BE PAID FOR AND ARE NON-REFUNDABLE.
Age
Req
Event
Monday
18th Feb
Details
Find your opponent in the dark! Awesome laser shootout
games; come and enjoy the fun of two great games,
compare your target skills with your friends. Includes
drinks. Travelling by minibus.
Quasar am
7+
Trampoline Fun
Bounce pm
Tuesday
19th Feb
Cinema
Any
Wednesday
20th Feb
Bowling
6+
Thursday
21st Feb
Swimming
7+
Friday
22nd Feb
Gambado
Any
Price
Fun Trampoline session with qualified instructor. Please
bring leggings/tracksuit bottoms & spare socks.
Travelling by minibus to the Beckenham Odeon Cinema.
Children can enjoy the latest film release whilst enjoying
their packed lunch there.
Travelling by minibus to Tenpin Bowling Purley Way to
enjoy 2 games of bowling followed by a vegetarian or
meat burger meal. No packed lunch required.
Child must be a confident swimmer (able to swim
25meters without aid). Staff and children will walk to
the swimming pool at West Wickham. Please remember
to bring swim wear, a towel, and locker money.
Travelling by mini bus to this fun indoor play park.
There’s a lot to do at this park, children will find it hard
to get bored here with giant climbing frames 2 story high
slides and more! The children will also be kept refreshed
with drinks.
Tick
£15
FREE
£9
£15
£4
£12.50
Please Tick Boxes for Times and Days Attending
Monday
18th Feb 13
Times
Tuesday
19th Feb 13
Wednesday
20th Feb 13
Thursday
21st Feb 13
Friday
22nd Feb 13
8am - 6pm
9am - 5pm
8am - 1pm (A)
9am - 2pm (B)
10am - 3pm (C)
1pm - 6pm (D)
1 child per day
8am - 6pm
£32
2 or more siblings per day (each)
8am - 6pm
£29
1 child per day
9am - 5pm
£25
1 child per half day
8am - 1pm (A)
9am - 2pm (B)
1pm - 6pm (C)
10am - 3pm (C)
£16
2 or more siblings per day (each)
9am - 5pm
£22.50
2 or more siblings per half day (each)
8am - 1pm (A)
9am - 2pm (B)
1pm - 6pm (C)
10am - 3pm (C)
£15
Discount if 5 days are booked
9am - 5pm or 8am-6pm
£5 discount
Cash to be paid for events
Amt due £
Total
Total payment for week excluding trips
£
Total
If your child has a disability or additional need that requires sessions
£
If your child has a disability or additional need and require sessions that support their needs (other than the above) please ring J
020 8777 0218 to discuss further.
TERMS & CONDITIONS

I will supply my child with a packed lunch and drink daily

I will pay for my child’s place in advance to secure the session. Late booked places must be paid for
on the day of attendance.

Payments can be made by cheque, cash, childcare vouchers or card machine. Proof of payment must
be brought or sent to us.

Any amounts of outstanding payments to us will be transferred to our Debt Collecting Agency.
Charges will be added to the amount of overdue plus costs incurred to us. We will proceed with
legal action to recover payment owed.

It is important to inform the staff at Chucklebox when my child is not attending the setting as
previously booked.

I will supply information regarding personal matters that may affect the child’s behaviour so that we
may more carefully care for your child.

I will telephone the setting on 02087770218 if the regular collector of your child is not able to do so.
I understand my child will not be able to leave the setting without the parent’s permission.

The company reserves the right to revoke a child’s place on the grounds of persistent anti social
behaviour affecting the well being of other children, staff or the club in general. These measures will
be taken if all other measures to improve behaviour have been exhausted.

All days booked must be paid for. This includes trips, unless we can fill spaces on the day.

Unfortunately we are unable to give refunds if adverse weather conditions occur. E.g. snow.

We are unable to give refunds for days booked but not attended. These include unforeseen
circumstances & weather conditions.

Charges are as stated on our Payments & Charges booking form. Late payments will incur in an
extra charge of 10%. Children will be excluded from the setting until payment has been received.

In case of emergency I understand that attempts will be made to contact me or my emergency
contact as stated on my registration form.

If I arrive later than 6:00pm I will incur a payment charge of £5. From 6:10pm onwards this will
increase to £10 every 15 minutes, payable on the day of collection.

The following procedure will be followed if I fail to collect my child by 6.15pm:
Chucklebox staff will attempt to call the home/mobile contact numbers
The emergency contact will be called
The child will wait with the senior play leader until 6.45pm
A notice informing the parent/guardian that the child is in the building will be displayed on the main
entrance of the building
Further attempts will be made to contact the parent/guardian/emergency contact
In the event that contact is unsuccessful, Social Services will be contacted and given a copy of the
child’s registration form.

If a child protection issue arises we have a duty to inform social services and any other relevant
professional children’s groups
I AGREE TO THE ABOVE TERMS AND CONDITIONS
Signed: _______________________________________
Parent/Guardian
Print Name____________________________________
Date
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