Full-time Library Circulation Manager
(Adopted: 1/21/13)
1.
GENERAL PURPOSE:
The Circulation Manager is responsible for the planning, supervision, administration and implementation of all
circulation functions. Work includes copy-cataloging, overseeing and processing interlibrary loans (ILS, OCLC,
SILO), assisting job searchers, managing periodicals, patron registration, circulation statistics evaluation &
reporting, and answering reference questions. Assisting patrons with online catalog and Internet computers is also
required. The Circulation manager ensures that patrons receive courteous and efficient service when visiting the
circulation desk.
.
2.
SUPERVISION RECEIVED:
Works independently under the general supervision of the Library Director.
3.
SUPERVISION EXERCISED:
Direct supervision of all non-professional/clerical front-line staff and volunteers.
4.
APPOINTING AUTHORITY:
Library Director.
5.
ASSIGNED HOURS:
Regular full-time hours will vary depending on Board of Trustees approval of a Library schedule. In general, hours may
be between the hours of 9:00 a.m. and 8:00 p.m., Monday through Thursday; and between the hours of 9:00 a.m. and
2:00 p.m. Saturday- Days, evenings and alternate Saturdays, as applicable.
6.
WORK LOCATION:
LeClaire Community Library.
7.
AFFILIATED CLASSIFICATIONS:
1) FLSA: Non-exempt 2) AFSCME UNION: Bargaining Unit Position.
8.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Works independently under the direction of Library Director. Oversees all front-line Circulation staff, participates in
annual evaluations of all circulation personnel. Performs work involving the use of a computer terminal with extreme
accuracy. Checks library materials in and out, (add) registers patrons, performs online catalog & reference searches,
readers’ advisory, places materials holds/reserves, enters fines/fees using online integrated library system (ILS).
Under the broad direction of the Library Director, acts as Youth Services Coordinator- works with part-time Young
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Adult & Children’s Services staff in planning programs and activities for youth (aged b-18 years), both in-house and
outreach.
Open, close and respond to facility emergencies according to policies and procedures.
Collects money for overdue fines and library fees.
Oversees /manages library Cash Drawer.
Assists patrons with public access computers and library catalog and locating materials in the Library.
Processes and maintains Library card applications and prepares new Library cards. (online above)
Collects circulation, program and meeting room statistics as requested by Library Director.
Organizes materials for re-shelving.
Listens to complaints and advises inquirers of department policies and procedures.
Operates a variety of office machines: will use a telephone extensively in receiving calls, and routing and directing
inquiries.
9.
PERIPHERAL DUTIES:
Oversees and prepares new materials for shelving. Shelves returned items. Reserves meeting, study and conference
facilities.
THE DUTIES LISTED ABOVE IN SECTIONS 8 & 9 ARE INTENDED ONLY AS ILLUSTRATIONS OF
THE VARIOUS TYPES OF WORK THAT MAY BE PERFORMED UNDER THIS CLASSIFICATION. THE
OMISSION OF SPECIFIC STATEMENTS OF DUTIES DOES NOT EXCLUDE THEM FROM THE
CLASSIFICATION IF THE WORK IS SIMILAR, RELATED, OR A LOGICAL EXTENSION OF THE
DUTIES OF THE CLASSIFICATION, PROVIDED THE EMPLOYEE HAS BEEN PROPERLY TRAINED
TO PERFORM THE DUTIES.
10.
DESIRED MINIMUM QUALIFICATIONS:
Education and Experience:
(A) High school graduate or GED equivalent.
(B) One year of library circulation clerical/supervision work, or an equivalent combination of clerical training,
experience, and education, preferably in the library field with knowledge of professional library standards
is preferred. Requires considerable organizational, typing and word processing skills, along with general
computer proficiency.
Necessary Knowledge, Skills and Abilities:
(A) Knowledge of excellent customer service practices and procedures.
(B) Ability to accurately record and maintain records.
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(C) Ability to establish and maintain effective working relationships with employees, other departments,
officials and the public.
(D) Ability to communicate effectively verbally and in writing.
(E) Ability to work independently and to complete daily, weekly, bi-monthly, monthly, semi-annual, and
annual tasks according to work schedules and other time constraints.
(F) Considerable skill in following oral and written instructions.
(G) Background or experience to provide outreach or professional skills in one or more of the following library
service areas: technology, cataloging, youth/adult programming and services.
11.
SPECIAL REQUIREMENTS:
(A) Pre-employment drug and alcohol testing is required for this position as required per City policy.
(B) Must be able to pass a criminal background check.
12.
TOOLS AND EQUIPMENT USED:
Typewriter, personal computer, including word processing and library records software, 10-key calculator; phone; copy
machine; fax machine, and other tools, machines, and equipment typically used in a modern office setting.
13.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger,
handle, or feel and reach with hands and arms; stoop, kneel, crouch or crawl; and talk or hear.
The employee must regularly lift and/or move, individually, up to 10 pounds. The employee must occasionally lift
and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and the
ability to adjust focus.
14.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. The noise level in the work environment is usually moderate and typical of
most library settings.
15.
SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; job related tests may be
required. Preference may be given to City residents and/or to applicants with directly-related, municipal experience.
THIS CLASSIFICATION DESCRIPTION DOES NOT CONSTITUTE AN EMPLOYMENT AGREEMENT
BETWEEN THE EMPLOYER AND EMPLOYEE AND IS SUBJECT TO CHANGE BY THE EMPLOYER
AS THE NEEDS OF THE EMPLOYER AND REQUIREMENTS OF THE JOB CHANGE OVER TIME.
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