Ireland 2016 Community Participation Programme
Application Form & Guidelines
for
County Roscommon Local Calendar of Events
Comhairle Chontae Ros Comain
1
Closing Date:
5.30pm, Friday 5th June 2015
Roscommon County Council is seeking applications from groups and organisations wishing to
participate in County Roscommon’s year-long commemoration of 1916.
Applications will be assessed by Roscommon County Council’s “Ireland 2016 Steering Group” and from
here a shortlist will be drawn up for consideration.
Roscommon County Council will then develop a draft Programme of Events for consideration and
possible funding by the Department of Arts, Heritage and the Gaeltacht, incorporating projects that
have been short-listed. Delivery of the programme is subject to funding being provided.
All applicants must complete the Roscommon 1916:2016 Application Form
Themes and Strands:
The events and initiatives planned by the Department of Arts, Heritage and the Gaeltacht for Ireland
2016, encompass five themes and seven programme strands.
The Five Themes:
In order to be included, projects must correspond with one or more of the Ireland 2016 themes:
•
Remember – Commemorating the historic events of 1916 in the full context of our history
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Reconcile – confronting the divisions of the past and reflect on how the ideals of the
Proclamation were rekindled and contributed to reconciliation
•
Imagine – engaging with all of our people to challenge our assumptions to re-imagine our
legacy for future generations
•
Present – Showing how as a Republic we took our place ‘among the nations’ expressing our
individuality through our own distinctive culture
•
Celebrate – the idealism of the Proclamation, exemplified by our legacy of UN peacekeeping,
and the developmental and humanitarian work of Irish Aid and our NGOs
The Seven Strands
The programme of events and initiatives have been categorised into Seven Strands
1. State Ceremonial: formal commemorative events
2. Historical Reflection: projects and activities focussed on the events of 1916
3. An Teanga Beo – The Living Language: Irish language initiatives for 2016
4.
5.
6.
7.
Youth & Imagination: Capturing the imagination of our young people
Cultural Expression: Engagement with our cultural, arts and heritage
Community Participation:Role being delivered by the local authority
Global & Diaspora –Engaging with Irish communities abroad.
Funding Criteria:
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Open to groups and organisations based in Roscommon. Organisations must be registered
with the Public Participation Network (PPN). See attached application form.
Proposals received from organisations already funded by Roscommon County Council, must
provide evidence that the project is exceptional and outside the remit of their funded activities.
There is no guarantee of funding. The fund will be limited and eligible applications will be
evaluated on a competitive basis.
Assessment Criteria:
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The extent to which the proposed initiative is aligned to the five themes outlined above of
“Ireland 2016”
The extent to which the proposed initiatives maximize community and citizen engagement and
mobilisation around the key “Ireland 2016” themes
The extent to which the proposed initiative, connects with the events of the 1916 Easter Rising
and those who fought or died during that time
The extent to which the project proposed is unique, innovative, creative, interesting and likely to
make an impact
The potential scope of the project within the local authority area, anticipated target and appeal
to audience
The cost of executing the proposed project
Any additional supports and funding that may be required and have been secured from relevant
stakeholders
The feasibility of project completion within the timeframe allocated and the capacity of the
applicant to deliver the project.
What may you not apply for?
Activities and costs that you may not apply for include the following:
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Major capital purchases
Ongoing operational costs
Activities or costs that do not fit the purpose of the award
Activities that have already taken place or which will have commenced before a decision is
made on your application
Activities undertaken for charity fund-raising purposes, for participation in a competition, or for
primarily profit-making purposes
Spend on alcoholic beverages, fines, penalty payments, legal cost, audit fees, financial
consultancy fees and wages and salaries of consultants
Who is eligible to apply?
The fund is open to groups and organisations (registered with the PPN) that are organising community
events/ activities in 2016. To be eligible for funding, the event / project must be based in County
Roscommon and take place before December 31st 2016. Projects should emphasise the following:
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Be focused on developing strong links with the community
Demonstrate a capacity to deliver i.e. the Community event Organiser(s) must provide
evidence of and have a clear plan for delivering the project
Have the capability to promote the event and provide a potential for media coverage
Be either a new event which will take place in 2016 or an addition to an existing event which is
being expanded to celebrate the 1916 centenary
Celebrate / commemorate the event in a sensitive manner
How do I apply?
You should fill in the attached form and apply directly to Roscommon County Council. Only completed
submissions received via the approved application form will be considered.
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Applications will be accepted by post, email or delivered in person before the deadline on
5.30pm Friday 5th June 2015
Applications must be signed by 2 members of the group or organisation.
Applications submitted via email must ensure the signature page is signed and scanned as part
of the application
Applicants that are not members of PPN(Public Participation Network) must submit a
completed application form for the PPN
All submissions should be clearly marked (envelopes or email subject line) as:
Roscommon Ireland 2016 Funding Application
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Applications should be posted/delivered to:
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Mary Mullins
Arts Officer
Roscommon County Council
Roscommon West Business Park: Tower Block A
Circular Road
Roscommon
Email applications should be addressed to:
ireland2016@roscommoncoco.ie
Please ensure signature page is signed and scanned if submitting by email.
If I am successful how do I draw down the Fund?
Payment will only be made after the event has taken place. In order to receive the payment, the
successful applicant must complete a short Post Event Report Form (to be supplied by the
Roscommon County Council) and provide the following:
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Evidence that the event has taken place (e.g. photographic evidence)
Receipts for the full costs
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Note: Payment be made to community group and not to individual(s)
Funding not claimed by the agreed deadline will be cancelled.
How will I know if my group has been successful?
Successful applicants will receive a Letter of offer. This letter will form the contract between
Roscommon County Council and the organiser and will detail all conditions and requirements.
A list of successful Fundees will be published on Roscommon County Council’s website stating the
name and date of the event taking place.
Acknowledgement
Once you have been notified that you have been successful in receiving funding, you must ensure that
your event is promoted as part of this initiative and appropriate guidelines to support this will be
included with the letter of offer.
Roscommon Community Participation Funding: Ireland 2016
Application Form
SECTION 1:
APPLICANT DETAILS
Name of Applicant Group / Organisation:
Address of Applicant / Organisation:
NAME AND CONTACT DETAILS OF THE PERSON DEALING WITH THE APPLICATION
Name:
Telephone:
Email:
Tell us briefly about your Organisation:
SECTION 2:
Proposed Project Title:
Proposed Dates:
Amount of Funding
Sought:
€
What you intend using
Funding for:
Summary of Proposal 100 words
Give a short summary of your project –keep to 3 short bullet points
1
2
3
Details of your Proposal : 1 Page
What you write here is a key part of your proposal, and should help those involved in assessing your
application to understand the full scope of what you want to do and why. It might include entries such
as a practical explanation of the activity you propose, your ambitions, and any other information you
consider relevant
Section 3: Assessment Criteria
Describe how your proposal meets the assessment criteria outlined on Page 2 & 3. Pay
particular attention to how your proposal adheres to the 5 themes outlined on Page 2
Section 4: Budget
Please detail proposed Expenditure Related to your Application in the table below
Expenditure Item
€
Total:
€
Please detail proposed Income and sources related to your Application in the table below
Income Item
€
Total:
€
Source of Income (if relevant)
If there is excess expenditure/income, please detail how this will be met?
Incomplete forms will NOT be considered
Disclaimer – please read carefully
It will be a condition of any application for funding under the terms and conditions of this fund that the
applicant has read, understood and accepted the following:
1. Roscommon County Council shall not be liable to the applicant or any other party, in respect of
any loss, damage or costs of any nature arising directly or indirectly from:
a. The application or the subject matter of the application.
b. The rejection for any reason of any application.
2. Roscommon County Council shall not be held responsible or liable, at any time in any
circumstances, in relation to any matter whatsoever arising in connection with the
administration of activities.
Declaration of Applicant(s)
We have read and understood the information and criteria applicable to the Fund and agree to comply
in full therewith. I/we certify that all information provided in this application, and all information given in
any documentation submitted in support of the application is truthful and accurate and that I have not
applied to any other city / county council for funding for this event. More than 1 group member must
sign the application.
Signed: _____________________________________________________Date: _________________
Name: (in block capitals): ____________________________________________________________
Signed: _____________________________________________________Date: _________________
Name: (in block capitals): ____________________________________________________________
On behalf of: (organisation's name if relevant):
__________________________________________________________________________________
Closing Date for Applications is 5.30pm, Friday 5th June 2015