Pittsfield Middle High School Booster Club
August 2, 2011 Meeting Minutes
Opening:
The meeting was called to order at 6:30PM on August 2, 2011 in the PMHS Media Center by Denise
Towle.
Present:
Denise Towle, JoAnne Ward, Tara Pinto, Derek Hamilton, Paulette Wolfe, Nicole Manteau, Sarah
Blackwood, Heidi Darrah, Rick Anthony, Peter Tuttle and Erica Anthony
I.
Approval of Minutes and Treasurer’s Report
On a motion made by Denise Towle, seconded by Erica Anthony, the minutes of the previous meeting
were unanimously approved.
On a motion made by Denise Towle, seconded by Nicole Manteau, the Treasurer’s Report was
unanimously approved.
II.
New Business/Discussion
A. Wellness Policy - The school wellness policy and its affect on Booster’s fundraising was
discussed. Nicole Manteau and Erica Anthony plan to do some research. All were encouraged
to attend the next School Board meeting along with the Sports Department Thursday, August
11th at 5:30pm.
B. AD – The fall sports schedule has been finalized. Peter was not able to move the Volleyball
games scheduled for Sept. 16th, the Friday of Homecoming. There were some problems with the
website, so once resolved, Peter will e-mail the full fall schedule to the rest of the members.
Peter received a $100.00 quote from Saymore Trophy for a Baseball MVP trophy. Baseball is
currently the only sport without an MVP trophy. Erica made a motion to purchase the trophy,
seconded by Denise. It was unanimously voted in favor.
C. Spring Banquet – It was felt the spring banquet went smoothly, however the attendance of the
baseball players was not high. Peter will meet with the coaches of all the high school sports to
consider changing the protocol for election and announcement of the athlete(s) of the year.
Due to the historically lower overall attendance of the spring banquet, it was felt it may be
better to announce the award at the school wide awards ceremony instead.
D. Calendar Raffle – as of this meeting, we only need 12 more sponsors for the Calendar Raffle to
have each day covered. Nicole will check with Norm Tuttle to see if Alpha Graphics would be
able to print the calendars for us. Sarah, Denise & JoAnne are checking with a few more
potential sponsors before we send the final draft for printing. Nicole will send a thank you note
to all the sponsors, and Erica will include a note with the winner’s prize indicating the sponsor
for that day.
E. Homecoming – Homecoming is scheduled for September 16-17, 2011. Theme ideas were
discussed, and it was decided to go with a Mardi Gras theme by a majority vote. It was decided
it would be logistically best to go back to the previous schedule of the parade at 6:00PM Friday
night (16th) followed by the Volleyball game(s) and bonfire. We plan to set up concession
outside the gym (PES side). Heidi will check with Joe Darrah to see if he would be available to
help set up/clean up the bon fire. Sarah will touch base with the town fire inspector.
Denise will check with Ron Tyrell to see if he would pull the Senior class float, Brian Towle will
pull the Junior Class float, Denise will check with Sparky Gordon to see if he would pull the
Sophmore float, and with Chuck Corliss to see if he would pull the Freshman class float.
Paulette will check with the Kubats to see if they could pull the 8th grade float, and with Jen
Massey to see if they would be able to pull the 7th grade float. Denise will ask Laurie Houle and
Nancy Fogg if they would judge the floats again this year, and Erica will ask Liz Hast and Andi
Riel.
Sarah suggested holding the homecoming dance at the Drake’s Field tennis courts. Though
everyone liked the idea, coverage of all entrances and the liability of students wondering off
were a concern. It was decided to consider the idea for next year when there was more time to
plan and to consult with the School Board. It was decided to hold the dance Saturday (17th) with
a 5:30pm start -7:30pm end for Middle School students, and 8:00pm start – 11:00pm end for
High School students, as in previous years. Due to our current tight budget, it was decided to
forego hiring a DJ and create a play list from student suggestions. Derek and Rick volunteered to
organize and play the music. It was also decided to only serve lemonade and water at both
dances. Since we will not be hiring a DJ, we decided to reduce the entry fee of the dances to
$3.00 for Middle School students and $5.00 for High School students. Derek, JoAnne and Sarah
all volunteered to chaperone the High School dance. We will firm up the rest of the chaperones
by the next meeting.
Sarah suggested Japanese lanterns as decorations for the dances. It was voted to go ahead, so
she will order them as well as the sashes and crowns for the Homecoming King, Queen, and
Court.
Denise will go over all the needed permit requests for the parade, bonfire, and police coverage
for the dances with Nicole.
Concession coverage during the Saturday games will be discussed at the next meeting.
F. Other New Business – Derek thanked the Boosters for sharing the baseball concession dates
with Student Council. He also asked if it was possible to move the Fall banquet until after the
All-State and All Scholastic honors had been announced. All present were happy to move the
date, but that the Athletic Director/coaches generally set it, and it was believed that there was a
conflict with the start of basketball season that had prevented the date change in the past. It
was suggested he discuss the option with Peter (Peter needed to leave before this item was
discussed.)
Derek requested $560.00 for reimbursement of summer soccer referee fees. The boys soccer
program has worked to keep the summer program free for student athletes. Unfortunately,
their spring fundraising efforts were not as successful as hoped. Though concern for our tight
budget was discussed, it was agreed that the purpose of our fundraising was to help with
expenses such as these. Nicole made a motion to reimburse Derek for the referee fees,
seconded by Tara. It was unanimously voted in favor.
Though not discussed at the meeting, the Boosters Club is scheduled to host a Rotary Dinner
Wednesday, August 31st. Sarah and Erica will plan a menu and come back to the rest of the Club
with specifics via e-mail.
Adjournment:
Meeting was adjourned at 8:30PM by Denise Towle. The next general meeting will be at 6:30PM on
Tuesday, Sept. 6th in the PMHS Media Center.
Minutes submitted by:
Erica Anthony, interim Secretary