UNIVERSITY PROCEDURE
IDENTIFICATION AND COMMUNICATION OF
LEGAL REQUIREMENTS AFFECTING THE
UNIVERSITY
Document No
CU/11/ICLR/Pr/1.01
Area Applicable
All Cardiff University
Approved by
Director of OSHEU
Review Year
2014
Document History
Author(s)
Mike Turner
Consultation process
 OSHEU
 No wider consultation was required.
Revision
Number
.01
Date
19/01/13
October 2011
Amendment
Addition of the OSHEU update into flow
chart
Name
Mike Turner
Approved by
Andy Berry
IDENTIFICATION AND COMMUNICATION OF LEGAL
REQUIREMENTS AFFECTING THE UNIVERSITY
I.
PURPOSE:
The following presents the procedure for identifying and having access to
the legal and other requirements which are directly applicable to the
aspects activities, products and services of the University. The procedure
has been developed in accordance with the requirements of ISO 14001 and
OH&S 18001.
II.
SCOPE
This procedure covers laws, regulations, and other requirements established
at the national and local level that apply to the health and safety hazards
and environmental aspects of the University’s activities, products, and
services.
III.
DEFINITIONS
Legal requirements: national and local regulations and laws.
Other requirements: mandatory or voluntary codes of conduct and
performance standards (e.g. Approved Codes of Practice) (either internally
or externally created) that the University has committed to.
IV.
RESPONSIBILITIES
a)
The Occupational Safety, Health and Environment Unit (OSHEU) is
responsible for identifying and maintaining a register of national and
local safety, health and environmental regulations and requirements
applicable to the University’s safety, health and environmental
obligations. Furthermore, it is the responsibility of OSHEU to
communicate any changes and additions to the register.
b)
Heads of School/ Directorates (or nominee) are responsible for
maintaining a list of legal and other requirements that are applicable
to the School/ Directorates’ significant health and safety hazards and
environmental aspects. The Heads of School/ Directorates are
responsible for ensuring that staff and students under their control
have knowledge of legal and other requirements associated with all of
the School/ Directorates’ significant health and safety hazards and
environmental aspects.
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V.
PROCEDURE:
University Legal & other requirements
register based on identification of hazards
and aspects
OSHEU update
the legal
registers twice
annually (April
and October)
OSHEU Lead in identifying new legal and
other requirements and changes in
established legal and other requirements
Sources used to identfiy
changes
National Agencies e.g. HSE,
Environment Agency, Fire
Service, Police
Professional Groups e.g.
HASNET, Biological Safety
Group, University Safety and
Health Association, Institute of
Safety in Technology and
Research, Society Radiography
Protection, Institution of
Occupational Safety and
Health, Environmental
Association for Universities
and Colleges, Regional
Professional Groups
Each School and Directorate are required
to hold and manage a legal & other
register specific to their area activities
 General Briefings e.g. IHSOHSIS, Net regs, TUC
OSHEU brief the university every six
months on changes to the requirements
via:
DSO/Eco-Champion meetings
Email
Reports to University Health, Safety and
Environment committee, University
Management Board and Council
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