Constitution and By-Laws
Medical Device Reprocessing Association of Nova Scotia
(MDRANS)
Revised: Oct 1, 2013
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By-laws
1. Name
 This organization shall be known as the Medical Device Reprocessing
Association of Nova Scotia; herein referred to as the MDRANS.
 The MDRANS is organized for educational purposes as a non-profit
organization. Its business shall be conducted so that no part of its income or
earnings will benefit any one member or individual.
2. Objectives
 To promote optimum standards of practice in healthcare central service
departments, conducive to efficient and effective, quality patient care.
 To foster and promote information sharing and cooperation among the
members of the MDRANS.
 To act as the voice for and promote the central service profession in the
province of Nova Scotia.
 To encourage, arrange and promote educational activities for all central
service personnel.
 To collect and disseminate information and current data on new and
improved techniques and equipment in central service departments.
 To promote formal education of Central Service personnel in Nova Scotia.
3. Membership
(a) Active
 All those who are occupationally or professionally involved in a central
service department. An “active member in good standing” is a member
who has paid the MDRANS membership fees for the current two (2) year
period. Active members are entitled to vote and to all privileges of the
MDRANS.
 Active members may serve on committees as appointed and pay fees and
dues as fixed by the Executive. Active members are entitled to one (1) vote
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on each issue submitted to a vote of the membership and may hold office in
the MDRANS after having met qualifications identified under (President).
*Technician  Any member who has successfully completed an accredited Central Service
Technician program of study from a recognized university or community
college.
*Certified Technician  Any member who has successfully completed an accredited Central Service
Technician Certification exam.
(b) Honorary Honorary membership may be given to a member whose active
participation and long standing membership warrant such respect. This
shall be sanctioned with a vote of the general membership.
Note: An honorary membership is for life and does not require the payment of annual membership
fees.
Membership Fees
 The membership fee shall be determined by the Executive Committee
and/or general membership at the Bi-Annual General Meeting.
 Membership fees shall be collected at the provincial level and payable to
the Medical Device Reprocessing Association of Nova Scotia.
 Membership fees shall be due and payable on November 1st in advance for
the upcoming two years. The membership year shall run from November 1st
to October 31st.
4. Officers of the Association
 The Executive Committee shall, as a whole, conduct all business pertaining
to the Medical Device Reprocessing Association of Nova Scotia.
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 All members of the Executive Committee must be “active members in good
standing” except the Vendor Representative.
 All members of the Executive must be a Central Service Technician
employee in the Province of Nova Scotia.
 All members of the Executive Committee shall promote the objectives of
the MDRANS.
 President
 Vice President
 Past President
 Secretary
 Treasurer
 Ad hoc: (Non-voting)
 Vendor-Representative: Ad-hoc only and determined by
theExecutive
 Committees:
-Education Committee
-Membership Committee
-By Law Committee
-Communication/Website Committee
5. Terms of Office
 President, Vice President, Secretary and Treasurer of the Executive
Committee shall be elected. An elected officer of the MDRANS shall hold
office for two (2) years from the date of election at the Bi-Annual General
Meeting. No member of the Executive shall hold the same office for more
than two consecutive terms. Both President and Vice President Position
shall be separate identities.
 All other members of the executive shall be appointed by the Executive.
6. Duties of the Executive Officers
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President:
 Shall call and preside at all executive meetings
 Shall prepare an agenda for all meetings
 Shall perform all acts and deeds pertaining to the office
 Shall represent the MDRANS (or appoint a delegate) on committees
pertaining to the advancement of the interests of the MDRANS and the
Central Service profession
 Second signing officer to all cheques issued by Treasurer
Vice President:
 Shall in the absence of the President, perform those acts and deeds
 It is understood that the Vice President shall assume the position of the
President in the event the position of President becomes vacant until the
next election
Past President:
 Shall receive the letter(s) for Nominations during election year
 Shall only be Past President for a maximum of two (2) consecutive terms
Secretary:
 Shall record, in permanent form, the minutes of all meetings of the
MDRANS
 Shall maintain all correspondence
 Shall maintain a mailing list of all provincial hospitals and healthcare
settings having MDRANS members
 Shall maintain a current mailing list of all active members
 Shall submit, in writing, a Bi-Annual Report, including an audited a
financial review of the MDRANS financial statements, provided by the
Treasurer
Treasurer:
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 Shall collect and deposit, in a chartered bank, in the name of the
MDRANS, all monies pertaining to the MDRANS
 Shall collect and deposit in a chartered bank account, and issue receipts for
all memberships
 Shall be a signing officer for the MDRANS
 Shall pay accounts as approved by a motion of the Executive Committee
 Shall maintain an up-to-date statement of all receipts and expenditures
 Shall arrange for an independent review of the financial statements of the
MDRANS bi-annually
 Shall provide to the Secretary, financial review statement at the close of the
fiscal year, for inclusion in the bi-Annual report.
 Shall work collaboratively with the Membership Committee.
Vendor Representative:
 Is appointed and approved by the Executive Committee
 Is not a voting position
 Acts as a liaison between exhibitors and the MDRANS in the planning of
the Bi-Annual Education Conference
 Maintains a list of associated companies and vendors
 Ad-hoc; determined by the executive
Committees:
 There shall be two (2) standing Committees. Other committees may exist
as required (By-Laws, Newsletter, etc).
(1) Education:
 Organization of agenda and speakers for Bi-Annual Meeting and bring
back to executive to vote
 Organize yearly education session(s) for the Province in between our BiAnnual Conference years
 Shall review educational programs and provide information regarding
Central Service Technician programs in Canada
 Provide application process, scholarships (see criteria) and funding for
professional conferences
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 The Executive Committee shall decide upon the number of bursaries
offered per year
 MDRANS shall encourage new staff to acquire their Registered
Technician’s course and/or Medical Device Reprocessing Technician
Certification
(2) Membership:
 Shall collect all application forms for MDRANS membership
 Shall maintain and forward a list of all members in good standing to the
Secretary
 Shall prepare and issue all membership cards
 Shall be responsible for maintaining a database of MDRANS members
7. Vacancy
 In the event that a vacancy occurs in any office of the MDRANS, the
Executive may appoint a temporary replacement until such time as an
election is held, at the Bi-Annual General Meeting.
8. Voting
 Any member in good standing shall be entitled to vote on all questions
considered by the MDRANS at the Bi-Annual General Meeting.
 All Nominees and Bio’s must be entered 30 days prior to Election
 Any business voted upon shall be carried by a majority vote of the regular
members present.
9. Meeting
(a)Bi-Annual
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 Shall be held bi-annually, in the fall of the year, at the discretion of the
Executive Committee
 Official call to the Bi-Annual Meeting shall be directly in writing to each
member of MDRANS, at least thirty (30) days in advance of the meeting.
The official notice of the meeting shall include the date, time, place,
agenda, and amendments of the by-laws. There will be a call for names for
each President, Vice President, Secretary and Treasurer 30 days prior to the
Bi-Annual General Meeting to all members. The floor will be opened for
nominations during election time.
(b)Executive:
 Regular meeting of the Executive Committee shall be called at the
discretion of the President with a minimum of (6) six meetings per calendar
year. The executive will make every effort to attend these meetings. Any
members consistently missing meeting will be addressed by the executive.
10. Finances
 The Executive Committee must approve all MDRANS expenses for
payment.
 All payments issued by MDRANS require the signature of two (2) signing
officers as defined by President/Treasurer
 Expenses incurred by the Executive Committee and the Chairperson of
each standing committee during the Bi-Annual General Meeting will be
paid by the MDRANS. (This is dependent on the financial ability of the
MDRANS)
 All approved traveling expenses and/or overnight accommodations incurred
by the members of the Executive Committee shall be paid by the
Association. (This is dependent on the financial ability of the MDRANS)
 All members must submit an expense report with original receipts within a
month of travel.
 In the event of dissolution of the MDRANS, all monies and assets shall
become the absolute property of the MDRANS members in good standing.
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 Executive members on committees pertaining to the advancement of the
interests of the MDRANS and the Central Service Profession may request
to be funded. This is dependant upon the financial ability of the MDRANS.
 Any member in good standing may request to be funded to further their
education pertaining to Central Service. (This is dependent upon the
financial ability of the MDRANS).
11. Fiscal Year
 The fiscal year shall run from November 1st to October 31st.
12. Property of the MDRANS
 It shall be the duty of each officer of the MDRANS, upon retirement or
resignation from office, to turn over to the successor all properties of the
MDRANS, pertinent to the office.
13. Amendment(s) to the Constitution and Bylaws
 May be proposed by:
1.-The Executive Committee
2.-An individual member in good standing
 Shall be presented and voted upon at the Bi-Annual General Meeting.
 Notice of motion of such amendment(s) must be delivered to the President
and Executive Secretary at least ten (10) weeks prior to the Bi-Annual
General Meeting.
 Amendment(s) to the constitution shall be dated as they occur.
Constitution
 All Central Service Departments and members shall receive a copy of the
current constitution and Bylaws.
By-laws
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 Shall be reviewed every four (4) years, or as needed, by an Ad Hoc
committee consisting of members of the Executive Committee and
volunteer of regular members in good standing.
 An amendment shall be qualified by a majority vote of fifty-one (51%) of
the regular members present.
14. Ad Hoc Committee
 The Executive Committee as necessary may appoint Ad Hoc committees
15. Criteria for Scholarships
 The Executive shall decide how many Scholarships given each year; This
depends on current financial statement
 Maximum Scholarship awarded per application is $400
 The member(s) applying for Scholarship must be a current member of
MDRANS
 Applications must be received by September 1 of each year
 Applications will be reviewed by the Executive September 1 of each year
and will be awarded at the AGM and/or in October (non conference year)
 Applicants must complete a funding request form
 The final decision shall be at the discretion of the MDRANS Executive
 All scholarships are valid for 18 months
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