(for Fee Payments use Fees and Casual
Payments form)
Please refer to the guidance notes on page 2 for help with completing this form – download from http://www.sussex.ac.uk/finance/forms and complete electronically - tab to navigate fields
Prof Dr Mr Mrs Ms Other
Surname First names(s)
Home Address e-mail
Student Registration Number
Bank Details (Please note the University can only hold one set of bank account details so the details you quote will be used for all payments). Students must register their bank details through Sussex Direct
Name of Bank Bank account number Sort Code
00-00-00
IBAN number (required for foreign payments) SWIFT code (foreign payments)
Interview Expenses
Date interview attended Time Post Ref
NB if you require overnight accommodation please contact HR on 01273 873743 to arrange if it is agreed that accommodation is necessary
External Examiner Expenses Tick type of programme being examined
Research
Taught and Taught programme examined:
Name of student examined Date of Viva
Details of expenses being claimed ( Please attach numbered receipts where appropriate )
Date Description and state official University business Account Code less any Advance received
Total Claimed
Amount £
0.00
Date
Sub-project code
Claimant’s signature
Date Authorised Signatory
(1) For travel claims over £250, please tick box to confirm Key Travel quote was higher
(2) Car Mileage claims: please provide names of any passengers (3)Entertaining: please provide all host/visitor names

Guidance notes on expenses
These notes are issued to summarise the regulations governing the reimbursement of travelling and subsistence expenses.
Please check with the Finance Regulations April 2012 – ctrl & click on following link: http://www.sussex.ac.uk/finance/policies
1. Travelling expenses i) Public transport a) Trains: for Professorial status, first class rail fares will be reimbursed together with any car parking and/or taxi fares. All others will be reimbursed at the standard rail fare together with any car parking and/or taxi fares. b) Air: the cost of air travel should normally be at economy class.
NB for interview/selection events the cost must be authorised in advance c) For other means of public transport, actual expenditure will be reimbursed.
NB for interview/selection events the Eurostar cost must be authorised in advance ii) Other transport a) For travel by private car, the actual mileage will be reimbursed for travel within a 20 mile radius of the
University at the following approved rates: www.hmrc.gov.uk/rates/travel.htm b) For travel by motorcycle, the actual mileage will be reimbursed for travel within a 20 mile radius of the
University at the following approved rates: www.hmrc.gov.uk/rates/travel.htm
For journeys outside a 20 mile radius, the amount claimed must not exceed the cost of the relevant rail fare. iii) Travel from oversea
Any travel expenses from overseas candidates for interview/selection events must be authorised in advance. Please email Human Resources who will check with the recruiting manager and let you know if agreed.
2. Subsistence expenses
Reimbursement of subsistence expenses is in respect of actual cost, subject to the maxima given below: i) For absence from home overnight
The allowance covers absence of up to 24 hours and is to include both hotel bill and other subsistence to a total of £100.00 per night. It is recognised that the charges for more expensive hotels will exceed this figure and any excess must have prior authorisation by the department head. A list of University of Sussex approved hotels can be obtained from: iv) v) http://www.sussex.ac.uk/about/hotels
For absence from home (not overnight) – actual receipts required
Until 7 pm £10.00
Until midnight £30.00
Interview/selection events subsistence – submit claim direct to Human Resources, Sussex House
Lunch: £7:50 Dinner: £15.00