Exec Board Meeting 1/12/15
The meeting was called to order at 2:00 pm
 Alumni meeting at 4:00
o Ag day
o Professional development
o Help us financially
 Geek Week and PGC
o Jess will represent us at the PGC meetings
o Geek week is April 2nd to April 8th
o Will have to talk about representing us professionally
o No drinking for us at this event
o Would need a solid headcount
 Interest poll
 Second commitment poll
o Budget can cover the $100 entrance fee
 First meeting
o Set chapter goals
o Update contact sheet
o Go over bylaws and procedures
o First rush is mandatory
 Kelley philanthropy event idea: no taboo period drive
 Dates for leadership seminar
o St Louis, MO: 2/12-13
o Atlanta, GA: 2/19-20
o Denver, CO: 2/26-27
o Pittsburgh, PA: 3/4 -5
o Talk to AGR about this
o Interest poll with survey monkey
 Family theme games
o Family olympics
o Family points for people at our events
o Games
 Have every chair head add to Google doc for weekly updates
 1st VP
o Maybe look at starting a tutoring event
 spin it towards philanthropy
o working on making sure we are booking the rooms
o double check to see if we have the big room for our meetings
o Speakers
 Reached out to Jessica Armacost
 Jenny Schmidt
 Farmer and dietitian, has a food blog
 Would come speak on farming practices
 Senior panel (April)
 Grad school, med school, etc.
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 Maybe getting career center
o Have to sign risk management form
o Review dress code: take it seriously
 Strikes don’t count as pin, glasses, nice watches
 5 pieces allowed
o **business meeting before initiation come in professional dress
2nd VP
o Goal: get actives to be more involved, whether or not you have a little
o Big little reveal: also that night will be the MC retreat
 Pj pants every sister wears pj pants, mcs and their bigs matches
 Retreat could be the movie night
 Maybe the good dinosaur
 Other theme could be game show
o Buddy hours
 Use assigning to help getting the interviews done
o Required projects
 MC retreat: on big little reveal mandatory
 Active/mc interview
 Buddy hours
 No quilt and blanket
 Active social: MCs throw a social for the actives
 Mandatory, will be a family event
o Look at Thursday nights after spring break
 No song book
 Fundraiser
 Philanthropy
 Sisterhood event
 Class scrapbook
 Make a personal page
 Class gift
 MC educator gift
 Paddle
 No progressive class dinner
 Professional meeting
 Required to go to one of ours
 Class mascot
 MC support bra
o Allowed to have assistant
 Have to bring it up to vote
o Get the MC pins back
Treasurer
o Total 34 sisters
o Fines within a business day or as soon as possible
 Change by law or policy and procedure from fines taken by hand to email
 Vote at first meeting
o Make a better budget document
o Sell all the old shirts
 Secretary
o Dates of meetings and events decided at retreat have been put into the Google
calendar
 Recruitment
o Have classrooms to go in and talk to
o Have flyers
o Has the design
 Thank you note for her contact
 Sell for $15
o Feb 4th rush event: square dancing, guys may be able to cover most of the square
dancing
 We can cover food and drinks
o Use the Saturday mandatory event make philanthropy event
 Wont count towards actives philanthropy
o Getting a Stamp Fest table
o For the info night use ice breakers
o Dress code: info night any SA shirt
 Retreat
o Looking at possible places
o 3 weeks need to have commitment
 if yes changes to no, fine $50
The meeting was adjourned at 3:48 pm
Sigma Alpha Alumni Meeting
January 12, 2016
Called to order at 4:00pm
Professional Development Assistance
 set potential dates for spring 2016 seminars with alumni
 possible topics:
o professional dress (interactive)
o getting a job in MD agriculture (Jess Armacost – maybe fall 2016)
 expecting twins,
 most likely will not be available for spring, maybe in the fall
o panel on applying to grad school and non grad school options
 4 of the 5 they have careers in AG
 would be willing to do the panel with our seniors
 planning on the march 29th professional event
 members for panel will have been accepted/still in vet school
o cover letters interviews do’s or don’t’s of resumes and interviews
Philanthropy assistance
 agsploration curriculum and resource kits for AG in the classroom
o 24 lesson curriculum STEM/Ag based lessons for middle school aged kids
o mostly hands on experience in the lessons
o free curriculum online
o the kits are full of the materials for the curriculums
Financial assistance
 alumni-supported mini-grants for specific active chapter projects
 can give the AG magnets to sell at $3 a piece
 they have a gotten money from AG day
 want to support everyone or our initiatives
o potentially mini grants
o money they make from AG day minus the operating expenses will be available to
us
o practice for writing a grant/coming up with a budget
o will put the information for us later this month
o possible ideas
 financial support for leadership seminar
 could also look into using the money for a formal
 could use for retreat
o not really against any idea as long as it supports us
Ag day events
 propose to combine actives’ activities with the college and bring all supplies
 actives will manage sign-ups and provide staffing all day
 made between 5 and 6 hundred dollars per year
 would give us 50% of the profit
 2 people minimum at the table
 we can move our table over to theirs
Other ways alumni can support actives
 welcome letter to Dr. Beyrouty (new dean) – in partnership with active sisters
 continue to attend senior sendoff at last meeting of fall and spring semesters
o want to do a blurb about the girls who graduated, pictures too
o we will keep inviting them
 propose annual meeting between active chapter exec board and alumni officers (January)
o work on scheduling meeting per semester (August and January)
Upcoming alumni events
 January 16 – potluck social at Vicky’s house
 AG Day
 Summer AG tours (winery or brewery tour, Clark’s farm)
Adjourned at 5:03 pm