ADDISON TOWNSHIP PUBLIC LIBRARY
DRAFT BOARD MEETING MINUTES
TUESDAY, FEBRUARY 18TH, 2014
CALL TO ORDER: The President of the Board, Su Hatfield, called the meeting to order at 7:00
p.m., at the Addison Township Public Library, 1400 Rochester Road, Leonard, MI, 48367.
BOARD MEMBERS PRESENT: Joel King-yes, James Baldiga-yes, Jennie Eller-yes, Mary
Frost-yes, Sandra Craddock-yes, Su Hatfield-yes. Library Director Jaema Berman and Assistant
Library Director Lyn Henderson were present, as was Friends of the Library President Kara King.
PLEDGE OF ALLEGIANCE
CALL TO AUDIENCE:
APPROVAL OF THE AGENDA: Motion to approve the agenda as amended to include new
business items of elections of officers and cashing a CD a maturity by S. Craddock, 2nd by J.
Baldiga, carried by a voice vote.
APPROVAL OF THE MINUTES: November minutes were not available, J. Eller to check her
email sent files and computer for them. Motion to approve the January minutes as written by M.
Frost, 2nd by J. Eller, carried by a voice vote.
FINANCIAL REPORT: The revised 2013 financial report was not available and will be
reviewed in March. J. Berman presented the financial report for February. Snow removal will be
broken out as a separate item. Motion to accept and file the financial report by J. Baldiga, 2nd M.
Frost, approved by a roll call vote: J. King – yes, J. Baldiga – yes, J. Eller – yes, M. Frost – yes,
S. Craddock – yes, S. Hatfield - yes.
DIRECTOR’S REPORT: J. Berman presented the directors report. Motion to accept and file
the Director’s Report by S. Craddock, 2nd by J. Eller, carried by a voice vote.
APPROVAL OF THE BILLS: J. Berman presented the March bills. Motion to approve the
bills by J. Baldiga, 2nd by S. Craddock, approved by a roll call vote: J. King – yes, J. Baldiga –
yes, J. Eller – yes, M. Frost – yes, S. Craddock – yes, S. Hatfield - yes.
COMMITTEE REPORTS:



Policy – none.
Building – none
Finance – none

Communications and Technology – none
COMMUNICATIONS:

None
UNFINISHED BUSINESS:
 Building repairs – sidewalk, parking lot – the patch in the parking lot is a temporary
repair, and will have to be permanently done in the spring.
 Long range plans for the library facility – Township Supervisor Bruce Pearson told
Director Berman that the township anticipates building a new facility from savings and
would not be entering into a joint build with the library. The board requested Director
Berman ask Supervisor Pearson if he would broach the subject of the library buying the
strip mall from the library’s landlord, and ask the Township Treasurer Lori Fisher if she
would assist the library in getting estimates of the value of the land across the street,
possible restrictions on subdivision, and locating other possible library sites.
 Millage, Millage Workshop. Director Berman, J. King, and K. King attended the Millage
Workshop. Sufficient information needs to be discussed that a special meeting will be set
up for Thursday, 2/27.
 Landlord responsibility – roof damage. Once the snow has cleared Director Berman will
obtain quotes for roof repair. During the meeting a new leak started in the NE corner of
the library. Director Berman will ask the tenant on that side to inspect. Greater insulation
in the attic needs to be considered, also.
NEW BUSINESS:


Elections of Officers. J. King proposed the following slate: President – S. Hatfield, Vice
President M. Frost, Treasurer – J. Baldiga, Secretary – J. King. 2nd by J. Baldiga, carried
by a roll call vote: J. King – yes, J. Baldiga – yes, J. Eller – yes, M. Frost – yes, S.
Craddock – yes, S. Hatfield - yes.
A CD of approximately $60,000 is coming due. Director Berman recommended cashing
the CD at maturity and depositing the money in savings as a hedge against unexpected
expenses. J. King proposed cashing the CD at maturity and depositing the money in
savings, 2nd by J. Eller, carried by a roll call vote: J. King – yes, J. Baldiga – yes, J. Eller
– yes, M. Frost – yes, S. Craddock – yes, S. Hatfield - yes.
PUBLIC FORUM:
NEXT MEETING: Tuesday, February 27th, 2014, and Tuesday, March 18th, at the Addison
Township Public Library.
ADJOURNMENT: The President adjourned the meeting at 8:26 p.m.