UNIVERSITY PROCEDURE Safety Health and Environment Objectives and Programmes Document No CU/11/OP/Pr/1.0 Area Applicable All Cardiff University Review Year 2014 1 Document History Author(s) Revision Number Date Mike Turner Date Amendment Name October 2011 Approved by .01 2 Safety Health and Environment Objectives and Programmes I. PURPOSE: The following presents the procedure for establishing safety, health and environmental objectives and targets both at a University and School/ Directorate level. II. SCOPE : The following describes the procedures for systematic identification and monitoring of relevant SMART safety, health and environmental objectives and programmes which support continual improvement in safety, health and environmental management throughout the University. III. RESPONSIBILITIES: Director of OSHEU: It is the responsibility of the Director of OSHEU to ensure that relevant information relating to the performance of the University is available to the Safety, Health and Environmental Advisory Group. In addition it is the responsibility of the Director of OSHEU to: Advise on University level strategic objectives ; advise Schools and Directorates on objectives; monitor achievement of University and School/Directorate level objectives Heads of Schools and Directorates: are responsible for having mechanisms in place for identifying objectives and for ensuring that agreed objectives are addressed. Safety, Health and Environment Advisory Group (SHEA Group): Is responsible for advising the Chair of the Health, Safety and Environment Committee on: on effective planning for safety, health and environment SHE Performance including workplace health against current objectives and programmes through reports from the monitoring systems Establishing future SHE objectives and programmes. University Health, Safety and Environment Committee: It is the responsibility of the University, Health, Safety and Environment Committee to establish and monitor University objectives and programmes and to act as necessary to achieve them. School and Directorate Safety, Health and Environment Committee or where not present the senior management team: it is the responsibility of local committees / senior management team to have in place mechanisms 3 for establishing, monitoring and reporting on relevant objectives and programmes. Council: Have ultimate responsibility for approving University strategic SHE objectives and programmes and ensuring that they are achieved. IV. Definitions: Objectives – targets which are (where practicable) specific, measurable, agreed, realistic and time-bound. Programmes – means by which objectives are achieved and will include responsibilities and the means and timescale by which the objectives are to be met. 4 PROCEDURES A. Objectives and targets at Central University level: Council Council have ultimate responsibility for approving University SHE objectives and programmes Ensure there are mechanisms in-place to identify and monitor objectives and programmes Receive reports on performance against the objectives. Health, Safety and Environment Committee Objectives / programmes are discussed and agreed by the committee. Performance against previous objectives and targets are reviewed. The terms of reference and membership of the Committee can be found within University Ordinance 10.1. Agreed objectives are communicated to Council for approval through the University’s Communication, Participation and Consultation Procedure. Safety, Health and Environment Advisory Group advise the Chair of the Health, Safety and Environment Committee on performance against current objectives and programmes and advise on future objectives and programmes OSHEU and EMS Steering Group monitor performance and report to senior management. University objectives / programmes are disseminated to all Schools and Directorates through established communication streams (see: Communication, Participation and Consultation Procedure). Monitoring of the objectives and programmes is carried out through the audit processes (see: procedures…..) and through feedback from each School and Directorate (see: Procedure…….) 5 B. Objectives and targets at School and Directorate level: School and Directorate Safety, Health and Environment Committee /senior management review Local objectives / targets are identified through local and University procedures: Workplace inspection Internal audit External audit Legal and other requirements Complaints or concerns Review of performance against the objectives and targets is carried out by senior management and future objectives identified. Objectives and targets are disseminated through line managers throughout the School / Directorate using local procedures Progress on the objectives is monitored through local and external monitoring systems and is reported through regular updates to the safety, health and environment committee and management meetings 6