SUSTAINABle
WORKPLACE
GUIDE 2015
This guide is designed to be tailored to your department/service/workplace, and should be put in an
accessible place so all colleagues can refer to it when required.
Waste
Find out how to recycle almost anything on campus with our
Reuse, Recycling and Waste Guide
http://sustainability.leeds.ac.uk/wpcontent/uploads/2015/11/waste_guide_2015.pdf
The Reuse@Leeds website provides a platform for sharing
unwanted items all across campus by;



Advertising unwanted items
Obtain items that you need that are displayed
Request an item
https://reuse.leeds.ac.uk/
Person responsible for reuse and ensuring reuse is the first port of
call before purchasing new items…
Transport
Bus and Train
Railcard Loan
Interest free loans for annual rail season ticket purchases are
available to staff.
http://hr.leeds.ac.uk/directory_record/2699/railcard_loan
M Card
Staff can save 15% off the price of Annual
MCards through Staff Benefits from
Human Resources.
Purchase the new annual smart enabled
MCard and pay in equal monthly
instalments direct from your salary.
All MCards include virtually unlimited bus
and train travel within West Yorkshire.
First Bus Corporate Travel Club:
Regular Monthly Season Ticket
FirstGroup can offer you, as a University
of Leeds employee, discount on a
regular monthly season ticket valid on
First Buses throughout either West
Yorkshire or the Leeds metropolitan
borough area.
http://hr.leeds.ac.uk/directory_record/
2693/first_bus_corporate_travel_club_
regular_monthly_season_ticket
Car
West Yorkshire Car Share
The university has free car share schemes for staff and for students.
You can match your journeys, offering or looking for lifts, or both, for
one off or regular journeys. Apart from sharing a car, staff members
can share a campus parking permit and again, save on cost. Contact
the Estates Helpdesk to find out more about sharing parking permits.
We’ve recently re-launched liftshare, which matches you with
colleagues travelling to work who live near you, register here:
https://uolstaff.liftshare.com/default.asp
City Car Club
www.wycarshare.com
By joining City Car Club you can drive a car without the cost and hassle
of owning one. There are 35+ cars around Leeds (including on campus)
which can be booked in 15 minute increments. There are also 600 City
Car Club vehicles in 13 other cities around the UK. Staff can save £30
on personal membership for the first year by quoting 'LSS301'.
Staff who need a car for business can apply for the corporate scheme.
They need approval by their faculty finance manager.
Costs Hourly charge from around £5/hour including insurance,
breakdown cover etc
Corporate scheme: http://www.leeds.ac.uk/sustainability/driving
Locations, registrations and bookings: www.citycarclub.co.uk
Cycling
Advertise nearby shower
facilities here
Outline nearest secure bike
racks
Cycle to work scheme
Hiring a brand new bicycle and safety equipment via salary
sacrifice, saving tax and national insurance contributions on the
cost of the cycle and equipment. You can choose your bike and kit
from the Edinburgh Bicycle Co-op and own it after the hire period.
Staff can typically save about 20% depending on income tax, N.I.
and pension conditions.
http://hr.leeds.ac.uk/directory_record/2690/cycle_to_work_sch
Bike
eme Lockers
Secure bike lockers are available across campus. For more
information please contact transport@leeds.ac.uk.
Cycle and Travel Guides
Cycling and Walking Map http://www.leeds.ac.uk/sustainability/downloads/walking_and_cycling_map_2013.pdf
Travel Guide 2014/15 - http://sustainability.leeds.ac.uk/wpcontent/uploads/2015/07/University-Travel-Guide-2015-16.pdf
Cycle Training
Training is guaranteed to help you feel more confident and safe on the roads. It is available free
to help you with everything from learning how to ride a bike, signalling, starting and stopping
properly to cycling on busy city roads. Book online at
http://www.wygocycling.com/free_training/
Velocampus Leeds Bike Hub
Opening Times
The Bike Hub is usually open every Tuesday, Wednesday &
Thursday from 12–4pm, staffed by a qualified bike mechanic and
other members of the team.
Hire a bike
Velocampus offer bike hire to both staff and students at the
University of Leeds and Leeds Beckett University, whether for
simply a week, a semester or a whole year. Bikes cost £15 for a
semester with £100 deposit. All bikes come with a lock and
lights.
Drop in Sessions
During usual opening hours, these free self-help maintenance
sessions are open to all staff and students to help maintain their
bikes. Just turn up and use the tools, materials and equipment,
with guidance and advice available.
Maintenance Classes
Bike maintenance classes at the bike hub usually run on the last
Wednesday of the month from 1 - 3.30pm and cost £12. The
course is an introduction to bike maintenance, designed for
anyone who needs to know how to fix their ride after the bike
shop has closed.
Business Travel
Outline teleconferencing options here
Encourage staff to install skype or similar
teleconferencing technology
Energy /Water
Maintenance Issues
Procedure for reporting broken air con, heating and dripping taps –
is one person responsible for reporting to estates? Is a log kept of
jobs requested?
The university has recently launched EMS (Environmental
Management System) which manages any environmental issues on
campus, so emailing sustainability@leeds.ac.uk should be included in
these procedures.
Thermostatic Radiator
Valves (TRVs)
How do they work?
The head of the TRV has a sensor which responds to the air temperature
around it. When the sensor expands on warming it pushes against a pin
which closes the valve.
Why should I keep my TRV at number 3?
If you leave the valve set on No.3, it will keep the room temperature at
about 20 degrees which is comfortable for most people. If the room is
warmer than 20 degrees, the radiator will cool down as the thermostat
closes, for example in rooms which get heat from the sun.
0 - shut off
* - 7c
1- 11-13c
2- 15-17c
3- 19-21c
4- 23-25c
5- 27-29c
Shutdown Procedures
What to switch off each night and for longer holiday periods
should be developed and displayed by your Green Impact team.
Add in where holiday and regular shutdown procedures are
stored/located (see http://sustainability.leeds.ac.uk/greenimpact/green-impact-resources/ for template holiday shutdown
procedures).
Biodiversity
Sustainable Garden
The Sustainable Garden is open to all whether you would like to sit and
relax, or pick the food that grows – it is situated next to the Roger
Stevens building.
There are also volunteering sessions that run weekly to help maintain
the garden with Bardon Grange – for more information please go
online to
http://www.leedsuniversityunion.org.uk/community/bardongrange/
Sustainability Coffee
Breaks
The Sustainability Coffee breaks are often themed around the
biodiversity on campus. Find out more from our events page:
http://sustainability.leeds.ac.uk/events/
Purchases
Before any purchase check the University reuse website!
Find out more about Sustainable Purchasing at the University
online at;
http://purchasing.leeds.ac.uk/info/5/purchasing_regulations_and
_guidance/4/sustainability/2
Strategy
The release of our new Sustainability Strategy aims to articulate the University’s approach to
sustainability; demonstrating our commitment to drive forward this agenda, with
sustainability at the core of everything we do, linking together operations, student education
and research and innovation.
Sustainability Strategy
and the Department
A review of the strategy and what it means to your service will be
reviewed and posted by the Green Impact team; provide a summary here.
Direct your team to where this document is stored.
How the Departmental
Role Relates to
Sustainability
The role of your department will have an impact beyond the obvious
impacts of paper use and business travel. Outline how your area has
sustainability implications.
Direct your team to where this document is stored. (An example from
Security Services on Green Impact Resources webpage)
Great Food
at Leeds
The Great Food at Leeds team work hard to ensure sustainability
and sustainable practices are been embedded into both their
values and everyday operations.
Fairtrade University
Locally Sourced
In 2005 the University of Leeds obtained Fairtrade status
by making a commitment to supporting and using as many
Fairtrade products as possible. We also raise awareness of
Fairtrade with students and staff and the benefits that it brings to
workers and farmers in developing countries.
Great food at Leeds use locally sourced food wherever possible and
65% of our suppliers are within 40 miles of the University. We
follow a strict food policy which ensures ethical, sustainable
procurement of all food.
How does your department ensure that food
purchased/consumed is as sustainable as
possible (e.g. reducing food waste, buying
vegan/vegetarian, meat free Monday etc.)