All Greek Awards
Chapter Report
Spring 2015 – Fall 2015
Please complete the Chapter Report by attaching answers and relevant documentation. Return
by Tuesday, December 1, 2015 at 5:00 p.m. in electronic or hard copy to Ali Briggs at:
pha.advisor@studentlife.wisc.edu
or:
Center for Leadership and Involvement
Attn: Ali Briggs
Red Gym 3rd Floor
716 Langdon St.
The following award categories are included in the Chapter Report:
-
Community Service
-
Philanthropy
-
Recruitment Practices
-
New Member Programming
-
Risk Management
-
Alumni/Alumnae Relations
-
Leadership
-
Cross-Council Interaction
-
Values Integration
Awards will be announced at the All Greek Awards Banquet on in the Spring 2016 semester,
exact time/date TBD.
1
Instructions
General
- Place an X next to each statement that applies to your chapter and attach supporting
documentation.
- Directly below each statement, the required supporting documentation is indicated.
- All sections in the Chapter Report refer to chapter accomplishments between January and
November 2015 (the 2015 calendar year, including the Spring 2015, Summer 2015, and
Fall 2016 semesters).
- If a statement does not apply to your chapter, write “N/A” in place of an X and provide a
brief explanation as to why it is not applicable.
Documentation
- Awards will be determined for each category by the quality of documentation provided.
- Documentation can include, but is not limited to:





-
Flyers
Agendas
Photographs
Screenshots
Event programs





Meeting minutes
Newspaper articles
PowerPoint presentations
Excerpts from chapter constitutions and bylaws
E-mail exchanges
Use screen shots of relevant web-based pages as documentation.
Assembling the application
- Indicate which statements a document supports. For example, a single photograph could
serve as documentation for Community Service statements #5, #6, #7, and #11.
- If you attach documentation in hard copy, please organize it in folders or a binder and
denote sections with tabs or dividers that correspond to award categories, e.g.
Recruitment Practices, Philanthropy
- If you attach documentation electronically, please use a similar method, organizing and
labeling documents according to category.
Tips
-
Some statements require specific types of documentation as noted. If this specific
documentation is not provided, your application will not receive credit for the response.
Highlight significant information in a piece of documentation that includes a lot of text.
Keep in mind that the judges will consider events and accomplishments that occurred
only between January and November 2015 (Spring 2015, Summer 2015, and Fall 2015
semesters).
2
Greek organization: ________________________________________
Community Service
The Community Service Award recognizes a Greek chapter that has made outstanding
contributions in the area of community service. Community service is defined by hours spent
volunteering in and contributing to the local community.
1. ______ The chapter elects or appoints an officer whose primary responsibility is
planning, implementing, and coordinating the chapter’s community service.
Documentation:
- An official officer description
- Officer goals and objectives
2. ______ The chapter sponsors at least two community service events (focused on
volunteer hours).
Documentation:
- Evidence of implementation of event
- Evidence of attendance and volunteer hours
3. ______The chapter co-sponsors community service (focused on volunteer hours) events
with Greek and/or non-Greek university organizations.
Documentation:
- Evidence of Greek and/or non-Greek student and/or university organization
involvement
- Evidence of attendance and volunteer hours
4. ______ The chapter co-sponsors community service (focused on volunteer hours) events
with non-university organizations.
Documentation:
- Evidence of community member and/or organization involvement
- Evidence of attendance and volunteer hours
5. ______ The chapter has a policy that prohibits the use of alcohol, drugs, inappropriate
sexual conduct, or tobacco at any community service event.
Documentation:
- Copy of the written policy
- Evidence of the policy’s adaptation by the chapter (e.g. member education
before event, strategies for incorporation during event)
6. ______ The chapter has improved a community service program or implemented a new
community service program.
Documentation:
- Evidence/summary of program and improvements, if applicable
- Evidence of attendance and volunteer hours
3
Philanthropy
The Philanthropy Award recognizes a Greek chapter that has made outstanding contributions in
the area of philanthropy. Philanthropy is defined by the programming implemented to support
charitable organizations.
1. ______ The chapter elects or appoints an officer whose primary responsibility is planning,
implementing, and coordinating the chapter’s philanthropy.
Documentation:
- An official officer description
- Officer goals and objectives
2. ______ The chapter plans and implements at least two philanthropic programs/events.
Documentation:
- Evidence of implementation of program/event
- Evidence of attendance and money raised at events
3. ______ The chapter co-sponsors one or more philanthropic events with other Greek
organizations.
Documentation:
- Evidence/summary of philanthropic event
- Summary of attendance and money raised at event(s)
4. ______ Chapter members participate in philanthropic events sponsored by other Greek
and/or non-Greek organizations (university or community organizations, on or off
campus).
Documentation:
- Evidence of chapter members’ involvement
5. ______ The chapter makes donations to its national and/or local philanthropic
organizations.
Documentation:
- Evidence of donations
6. ______ The chapter has a policy that prohibits the use of alcohol, drugs, inappropriate
sexual conduct, or tobacco at any philanthropic event.
Documentation:
- Copy of the written policy
- Evidence of the policy’s adaptation by the chapter (e.g. member education
before event, strategies for incorporation during event)
7. ______ The chapter has improved a philanthropic event/program or implemented a new
philanthropic event/program.
Documentation:
- Evidence/summary of program and improvements
4
Recruitment Practices
The Recruitment Practices Award recognizes a Greek chapter that has adhered to the values of
community, fairness, and responsibility in its recruitment/intake practices.
1. ______ The chapter elects or appoints an officer whose primary responsibility is to
coordinate the chapter’s membership recruitment program.
Documentation:
- An official officer description
- Officer goals and objectives
2. ______ The chapter follows all chapter-specific (National/International Headquarters)
guidelines and standards for membership recruitment.
Documentation:
- Evidence of guidelines (lists of rules/standards)
- Evidence of the ways the chapter successfully educates members about
guidelines (e.g. member education, workshops, information sessions)
3. ______ The chapter follows all university and council-specific guidelines for
membership recruitment.
Documentation:
- Evidence of guidelines (lists of rules/standards)
- Evidence of the ways the chapter successfully educates members about
guidelines (e.g. member education, workshops, information sessions)
4. ______ The chapter sponsors appropriate themes and publicity during recruitment.
Documentation:
- Evidence of appropriately-themed recruitment flyers or items (e.g. t-shirts)
5. ______ The chapter conducts a workshop on appropriate membership recruitment
practices for its members.
Documentation:
- Evidence of workshop (e.g. schedule, program)
6. ______ The chapter conducts an evaluation process to improve its recruitment practices.
Documentation:
- Evidence of evaluation tool or workshop and evaluation results, including
specific recommendations
7. ______ The chapter maintains its Wisconsin Involvement Network (WIN) Registered
Student Organization website.
Documentation:
- Screenshot of chapter’s WIN site
8. ______ The chapter makes available online information about recruitment events or
methods for prospective members to get involved.
Documentation:
5
-
Screenshot of information on a website (e.g. Facebook, WIN, chapter website)
9. ______ The chapter has improved its recruitment practices in at least one area,
procedure, or event.
Documentation:
- Evidence or summary of improvements
6
New Member Programming
This award recognizes chapters that have developed and implemented a comprehensive New
Member Program that teaches, reflects, and demonstrates the principles and ideals that Greek
organizations were founded upon, including academic excellence, community service, personal
development, citizenship, and friendship.
1. ______ The chapter elects or appoints an officer whose main responsibilities include the
planning and implementation of educational programming for chapter’s new members.
Documentation:
- An official officer description
- Officer goals and objectives
2. ______ The chapter clearly communicates to new members their specific duties and
chapter expectations.
Documentation:
- Evidence of communication to new members
3. ______ The chapter has a specific calendar of events pertaining to the new member
period that is clearly communicated to all new members.
Documentation:
- Evidence of schedule of events
- Evidence of communication to new members
4. ______ The chapter incorporates its history and values in creative and effective ways for
new member education activities and events.
Documentation:
- Summary of chapter’s history and values
- Evidence of their integration in new member education activities
5. ______ The chapter has an established and successful mentoring program, such as
Big/Little Brother or Big/Little Sister.
Documentation:
- Evidence of mentoring program (e.g. photos)
6. ______ The chapter provides resources and programming to new members to encourage
and support their academic performance.
Documentation:
- Evidence of scholarship resources and programming provided to new
members
7. ______ The chapter provides education about alcohol and drug use, sexual abuse, and
hazing.
Documentation:
- Evidence of education (e.g. workshops, programming)
- Evidence of attendance by new members
7
8. ______ The chapter provides education to new members on hazing awareness,
prevention, and consequences.
Documentation:
- Evidence of education or programming
- Evidence of attendance by new members
9. ______ The chapter has improved an area of new member programming or implemented
new programming.
Documentation:
- Evidence or summary of new or improved programming
8
Risk Management
The Risk Management Award recognizes a Greek chapter that has shown excellence in
promoting and ensuring its members’ safety and contributed to the safety and welfare of the
larger Greek Community.
1. ______ The chapter elects or appoints an officer whose primary responsibility is to
educate members about and enforce chapter policies regarding risk management.
Documentation:
- An official officer description
- Officer goals and objectives
2. ______ The chapter has up-to-date written policies regarding risk reduction and
management that include established methods of enforcement and that prohibit the use of
illegal substances.
Documentation:
- A copy of the policies
- Evidence of their adoption and/or revision (e.g. meeting minutes that include
the passage of bylaws, evidence of revisions to constitution or bylaws)
3. ______ The chapter has provided its assigned Greek Intern with its up-to-date written
Risk Management policies with the attached officer signature page for both the Spring
2014 and Fall 2014 semesters.
(Greek Life Staff will confirm the submissions of the officer signature pages)
4. ______ The chapter educates members about risk management issues.
Documentation:
- Evidence of chapter programming or member attendance at Greek-wide or
university programming related to risk management issues
5. ______ The chapter sponsors at least two alcohol-free social events for members per
semester.
Documentation:
- Evidence of events
6. ______ If the chapter sponsors or co-sponsors events where alcohol is present,
party/sober monitors are assigned to ensure the safety of all members and that risk
management policies are being followed.
Documentation:
- Evidence of monitors in attendance
7. ______ Party/sober monitors receive training or are made aware of their chapter’s risk
management policies.
Documentation:
- Evidence of information sessions, training, or education for monitors
9
8. ______ The chapter implements programming regarding issues of sexual abuse and
harassment and/or chapter members attend programs or workshops about preventing
sexual abuse and harassment.
Documentation:
- Evidence of chapter programming for members
- Evidence of members’ attendance at Greek-wide or university workshops (e.g.
Greek-sponsored speakers or workshops)
9. ______ The chapter has adopted anti-hazing resolutions or policies.
Documentation:
- A copy of the resolution or policy
- Evidence of procedure or actual enforcement
10. ______ The chapter provides anti-hazing programming or workshops to non-new
members (initiated, general members).
Documentation:
- Evidence of the program or workshop (e.g. flyer, sign-in sheet)
- The material covered during the program or workshop
11. ______ The chapter has improved or implemented a new policy or program in the area
of risk management.
Documentation:
- Evidence of improvement or implementation of new policy/program
10
Alumni/Alumnae Relations
This award recognizes chapter excellence in alumni/alumnae relations, especially a chapter’s
consistent effort and programming to remain connected to members with alumni/alumnae status.
1. ______ The chapter elects or appoints an officer whose main responsibilities include the
planning and implementation of alumni/alumnae relations programming.
Documentation:
- An official officer description
- Officer goals and objectives
2. ______ The chapter offers opportunities, such as events or mentoring programs, to their
alumni/alumnae members throughout the year.
Documentation:
- Evidence of implementation of event or programming
3. ______ The chapter produces a newsletter with regular updates and a variety of subject
areas that is sent out to all alumni/alumnae throughout the year.
Documentation:
- Evidence of newsletter or regular updates
- Evidence of communication sent to alumni/alumnae members
4. ______ The chapter takes specific action and provides resources to encourage recent
graduates to remain active through alumni/alumnae involvement.
Documentation:
- Evidence of resources or communication
5. ______ The chapter has improved an area of alumni/alumnae relations or implemented a
new program in alumni/alumnae relations.
Documentation:
- Evidence or summary of new or improved programming
11
Leadership
This award recognizes a chapter that has implemented comprehensive leadership development
and educational opportunities for its members. Additionally, this chapter promotes leadership of
its members throughout the University and greater Madison community.
1. ______ The chapter elects or appoints an officer whose responsibility involves
coordinating leadership development and educational opportunities for all members.
Documentation:
- An official officer description
- Officer goals and objectives
2. ______The chapter sponsors leadership development programming for members at least
twice per year.
Documentation:
- Evidence of implementation of programming
- Evidence of member attendance
3. ______ The chapter provides training to improve skill levels of chapter officers and
chairpersons, such as retreats.
Documentation:
- Evidence of implementation or planning of training
- Evidence of member attendance
4. ______ Leadership development and educational opportunities provided by the chapter
focus on self-awareness.
Documentation:
- Evidence of implementation of programming or education
5. ______ Leadership development and educational opportunities provided by the chapter
focus on interpersonal communication.
Documentation:
- Evidence of implementation of programming or education
6. ______ Leadership development and educational opportunities provided by the chapter
focus on supporting learning and development of others and delegation.
Documentation:
- Evidence of implementation of programming or education
7. ______ Leadership development and educational opportunities provided by the chapter
focus on ethical decision-making.
Documentation:
- Evidence of implementation of programming or education
8. ______ Leadership development and educational opportunities provided by the chapter
focus on honoring context and culture.
Documentation:
12
-
Evidence of implementation of programming or education
9. ______ Leadership development and educational opportunities provided by the chapter
focus on moving ideas into action.
Documentation:
- Evidence of implementation of programming or education
10. ______ The chapter promotes and tracks leadership involvement of members in other
organizations outside the Greek Community.
Documentation:
- List of all leadership roles held outside the Greek Community by all members
11. ______ Describe one program in the area of leadership and educational development that
the chapter has improved, or one new program that the council has implemented this
year.
Documentation:
- Evidence or summary of new or improved programming
13
Cross-Council Interaction
This award recognizes a chapter that is dedicated to interaction with chapters in another
council. Chapter members promote overall Greek Community unity by working to support and
interact with members of the entire Greek Community. This chapter truly understands what it
means to be Greek.
1. ______ The chapter elects or appoints an officer whose responsibilities include planning
and implementation of interaction between its chapter and chapters of other councils
within the Greek Community.
Documentation:
- An official officer description
- Officer goals and objectives
2. ______ The chapter plans and hosts at least one event per semester with a chapter from at
least two of the three other councils.
Documentation:
- Evidence of implementation of the event(s)
- Evidence of attending chapter members
3. ______ The chapter educates its members on the principles and practices of other
councils and individual chapters from other councils.
Documentation:
- Evidence of education (e.g. presentation, discussion)
4. ______ The chapter encourages its members to attend events sponsored by chapters from
other councils.
Documentation:
- Evidence of communication, encouragement, and education
14
Values Integration
Outline your chapter’s values and explain the ways your chapter has integrated each of its
values. Please limit your answer to 1,000 words.
15