ANNUAL PERFORMANCE EVALUATION REPORT OF THE
SWELLENDAM WASTE WATER TREATMENT WORKS
WCR012
SWELLENDAM LOCAL MUNICIPALITY
WESTERN CAPE
CHIEF DIRECTORATE: BULK INFRASTRUCTURE PROGRAMME
PERIOD: 1 APRIL 2013 – 31 MARCH 2014
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REGIONAL BULK INFRASTRUCTURE GRANT PROGRAMME
APRIL 2014
TABLE OF CONTENTS
1
2
INTRODUCTION ................................................................................................................. 3
BACKGROUND TO THE PROJECT ................................................................................... 3
2.1 Description of project.................................................................................................... 3
2.2 Project History .............................................................................................................. 4
2.3 Project concept, design and plan.................................................................................. 4
2.4 Start Date – duration of the programme ....................................................................... 5
2.5 Funds previously allocated to project ........................................................................... 5
3 PROGRESS TO DATE ........................................................................................................ 5
3.1 Milestones .................................................................................................................... 6
3.2 Implementation of approved business plan .................................................................. 6
3.3 Schedules of work and phasing of the activities ........................................................... 6
3.4 Risks taken and management thereof .......................................................................... 7
3.5 Capacities dedicated to the programme ....................................................................... 7
3.6 Key challenges within the project ................................................................................. 8
4 PROJECT RESULTS AND BENEFICIARIES ..................................................................... 9
4.1 Outcomes and outputs ................................................................................................. 9
4.2 Beneficiaries and project results ................................................................................... 9
4.3 Jobs created ................................................................................................................ 9
5 CONCLUSIONS/ LESSONS LEARNED ............................................................................. 9
5.1 Main successes and failures of the project ................................................................... 9
5.2 Ownership and sustainability of the infrastructure works ............................................ 10
6 RECOMMENDATIONS ..................................................................................................... 10
ANNEXURE A: PROJECT IMPLEMENTATION PHOTOS....................................................... 11
Generator room in MCC building
Bioreactor being filled ................................................ 11
Dewatering Building
N2 Pump station ....................................................................... 11
ANNEXURE B: LIST OF VILLAGES EXPECTED TO BENEFIT FROM THE PROJECT ......... 12
ANNEXURE C: DETAILS OF CONTRACTS ............................................................................ 11
ANNEXURE D: PROJECT SCHEDULE ................................................................................... 12
NOT AVAILABLE ..................................................................................................................... 12
ANNEXURE E: JOB OPPORTUNITIES ................................................................................... 13
1
INTRODUCTION
In terms of Section 10(7)(b) of the Division of Revenue Act No 2 of 2013 (DORA) as
promulgated in Government Gazette No 36555 dated 10 June 2013, the transferring national
officer must submit an annual performance report for Schedule 6 within four months in respect
of a province and six months in respect of a municipality after the end of the financial year to
the National Treasury.
The Regional Bulk Infrastructure Grant (RBIG) is a Schedule 6 indirect conditional grant for
the benefit in kind of municipalities.
The objective of this Report is to provide the 4th quarter and annual performance report of
RBIG funded projects, in compliance with the DORA. The objective of this evaluation was to
determine whether the progress on the project is commensurate with the expenditure to date
as well as to determine whether the project is still on course in terms of the original planning.
This performance evaluation report, covering quarter 4 and the annual report of the 2013/14
fiscal year is for the Swellendam Wastewater Treatment Works, a Regional Bulk Infrastructure
Grant funded projects being implemented by the Swellendam Municipality in the Western
Cape Province. The Department of Water Affairs (DWA) is funder and Swellendam
Municipality is co-funding from various other sources including the Department of Human
Settlements.
2
BACKGROUND TO THE PROJECT
2.1
Description of project
Swellendam is a medium sized town located in the Western Cape approximately 260 km from
Cape Town. The local community mostly consist of residents from the farming community as
well as an industrial section that provides employment opportunity to the local inhabits.
The co-ordinates of the project are [34°02'22.60"S 20°25'15.00"E].
The project is situated in the Breede Overberg Catchment Management Agency.
Swellendam offers possible development prospects, due to its location and climate, which is
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REGIONAL BULK INFRASTRUCTURE GRANT PROGRAMME
APRIL 2014
currently inhibited due to the constraints of the existing wastewater treatment work facilities.
Municipal accountability for the socio-economic well-being of the Swellendam community is
put at the forefront of forward planning, decisions and actions taken by the Swellendam
Municipality. One of the most important immediate issues to achieve this objective that
Swellendam has to accomplish is to install adequate wastewater infrastructure to deal with the
backlog of sufficient wastewater treatment capacity and at the same time to provide enough
unallocated capacity for the future growth of Swellendam.
Various developments in Swellendam are currently being delayed due to a lack of capacity at
the two existing WWTW’s. This is hampering the growth and local economic development of
the town. With Swellendam being the main town in the municipal area it also has a negative
effect on the development of the whole area. The RDP and GAP housing projects are only two
examples of projects currently on hold due to the lack of wastewater treatment capacity at the
two WWTWs in Swellendam.
2.2
Project History
The Swellendam Municipality has two wastewater treatment works (WWTW), which are
usually referred to as:


The Klipperivier Works which is a 500 kℓ/d biological filter works. It is situated at the
south end of the town on the left of the Klip River bank which is the tributary to the
Breede River; and
The Koornland River Works (N2 Works) which is a 900 kℓ/d biological filter works. It is
situated on the southern side of N2/N15 intersection.
Aurecon was appointed by Swellendam Municipality to conduct the study on the status of the
works and in the study it was found that both the N2 (“new”) and the Klipperivier (“old”)
wastewater treatment works (WWTW) were overloaded and were consequently producing
effluent that did not comply with the relevant quality standards of the Department of Water
Affairs (DWA).
During the environmental impact assessment process that was followed the need and
desirability for the upgrading of the Klipperivier WWTW as the best alternative to achieve this
objective was proven.
2.3
Project concept, design and plan
The present wastewater flows to the two existing works is approximately 2.35 Mℓ/day. Based
on the expected rate of growth at which a number of planned developments that would be
implemented this capacity was found to be inadequate. During the study it was estimated that
the flows would increase to 5 Mℓ/day by 2025 i.e. in the next 15 years.
The proposed new WWTW will be an activated sludge works, and will be capable of meeting
the effluent quality standards as required by DWA. It was proposed through investigation that
the capacity of the new WWTW should be 4 Mℓ/day. This capacity will be adequate for
approximated growth expected for the next ten years. Provision has been made in the
planning of the site for the future extension of the works to 6 Mℓ/d, which will allow the works
to treat the wastewater projected flow until approximately 2035 i.e. for 25 years from the
present.
The existing Klipperivier WWTW is kept in operation until the new 4 Mℓ/d works has been
partially completed and commissioned. This made it necessary for the construction to be
done in two phases, with the Klipperivier Works being demolished after commissioning of the
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REGIONAL BULK INFRASTRUCTURE GRANT PROGRAMME
APRIL 2014
first phase. The N2 works is in operation until the new WWTW is completed and
commissioned.
Upgrading of the Klipperivier Wastewater Treatment Works: Civil Works – Phase 2. The
components of the project comprise:

Inlet works;

Biological reactor;

Clarifiers;

Disinfection;

Sludge Handling Facilities; and

Pump station and pipeline from N2 Works to Klipperivier Works.
2.4
Start Date – duration of the programme
Upgrading of the Klipperivier Wastewater Treatment works: Civil Works – Phase 2
Contract start date
:
May 2012
Contract completion date
:
10 July 2014 (anticipated)
Completion extension
:
19 Weeks
Upgrading of the Klipperivier WWTW
Contract start date
Contract completion date
Completion extension
2.5
:
:
:
:
Mechanical & Electrical – Phase 2
Oct 2012
Jul 2014
n/a
Funds previously allocated to project
The estimated total project cost is R68 319 052 (VAT Inclusive, CPA included).
The Tendered amount was R64 691 678.13 (VAT Inclusive, CPA excluded). Total approved
funds allocated to this project is R61 675 661 (VAT Inclusive), therefore the current funding
shortfall is R6 643 391 (VAT Inclusive).
Table 1 indicates the RBIG funding that was made available to the project during the past
financial years.
Table 1: Funding to date
2011/12
2012/13
2013/14
as at 31 March 2014
Total
Approved RBIG budget
amount
R300 000 (FS)
R19 354 936
R10 140 737
R29 495 673
RBIG Expenditure
R300 000 (FS)
R19 354 936
R10 140 737
R29 495 673
-
R2 578 725
R22 000 000
R24 578 725
Other sources of funding
expenditure
Co-funding streams:



3
Municipal Infrastructure Grant
PGWC Human Settlements
Regional Bulk Infrastructure Grant
PROGRESS TO DATE
: R2 578 725
: R22 000 000
: R37 396 936
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REGIONAL BULK INFRASTRUCTURE GRANT PROGRAMME
APRIL 2014
The people mentioned below attended the site meeting and conducted the performance
evaluation on 14 April 2014:





3.1
Mr BG Badenhorst
Mr Wilfred Titus
Ms Penina Sihlali
Mr Denvor Cloete
Mr H Meyer
Swellendam Municipality – Technical Director
Swellendam Municipality – Assistant Technical Director
DWA Regional
DWA Regional
Aurecon Project Manager
Milestones
Product
Name of Organization
compiling/ developing
Planned date for
completion
FS/IRS/Design/EIA
Date FS/IRS/Design
/EIA approved
Feasibility Study
Swellendam Municipality
-
-
Implementation
Readiness Study
Aurecon
Jan 2012
Jan 2012
Preliminary Design
Aurecon
Sept 2011
Sept 2011
Aurecon/EnviroAfrica
Oct 2010
Oct 2010
Aurecon/Clean Catchment
Concepts
-
-
Operation and
Maintenance Plan
Swellendam Municipality
-
-
Financial Funding Plan
Swellendam Municipality
May 2012
May 2012
EIA
WUL
Design
3.2
Aurecon
Implementation of approved business plan
An emergency upgrade at the Klipperivier wastewater treatment works was completed as part
of this project in phase 1 to rectify the quality of the treated effluent. Currently construction of
phase 2 is in progress to increase the capacity of Klipperivier Wastewater Treatment Works to
4 Mℓ/day.
3.3
Schedules of work and phasing of the activities
The overall progress has moved from 75% to 85% in the 4th quarter. The EIA for the
construction of the effluent pipeline from the Klippe Rivier WWTW was in progress in 2013
and only received approval to proceed in February 2014. Therefore the construction of this
pipeline is delayed and completion is expected in July. This delay will result in the schedule
being approximately 19 weeks behind.
Progress on civil contract
Work is in progress on the following structures:




Demolishing 100% complete;
Bio-Reactor 100% complete;
Existing RAS and WAS Pipeline and Electrical Cables 100% complete;
Chlorine Contact Tank 100% complete;
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REGIONAL BULK INFRASTRUCTURE GRANT PROGRAMME









APRIL 2014
Chlorine Building 100% complete;
N2-Works Rising Main 100% complete;
Control Building 100% complete;
Upgrading of Potable Water Supply to the Klipperivier Works 100% complete;
Dewatering Building 100% complete;
N2 Pump station 100% complete;
MCC Building 100% complete, and
Effluent Pump station 100% complete.
Effluent Pump pipe line 2% complete
Progress on mechanical & electrical contract
Work is in progress or complete on the following:

Clarifier: 100% finished

RAS/WAS pipe work:
o
Busy with installation; and
o
Electrical mods complete.

RAW sewage inlet works equipment:
o
Installation -100%;
o
MCC commissioned;
o
Diesel pump panel quote approved and installed, and
o
Mini-sub rotated and commissioned.

N2 Pump station and inlet works:
o
Screens and compactor procured (Arrived-At the docks-waiting for
clearance);
o
Pumps delivered;
o
Manufacturing of pipe work: 100%; and
o
Manufacturing of sluice gates and Handrake Screen: 100%.

Chlorination:
o
Procured (100% materials arrived-at Maxal stores- Awaiting cession form).
o
Weir plate and ultrasonic installed.

Reactor equipment
o
Aerators: (Installed); and
o
Mixers: Procured (Installed).

Recycle pumps: manufacturing and motors procured 100%.

Mobile pump on trailer:
o
Delivered and training done.
The details are captured in Annexure C: Details of Contracts.
3.4
Risks taken and management thereof
The existing Klipperivier waste water treatment works were located below the 100 year return
period flood line. The ground level is being raised by means of earthworks above the 100 year
flood line for the new waste water treatment works with and additional protection of gabion
structures and an earth berm next to the Klipperivier.
3.5
Capacities dedicated to the programme
The capacities dedicated to the programme are as follows –


Funding – Regional Bulk Infrastructure Grant (RBIG), Swellendam Municipality and
Municipal Infrastructure Grant;
Regulator – Department of Water Affairs;
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REGIONAL BULK INFRASTRUCTURE GRANT PROGRAMME



3.6
APRIL 2014
Overall Management – Swellendam Local Municipality and Aurecon consulting
engineers;
Site supervision and contract administration – Aurecon Consulting Engineers; and
Construction Contractors - Inenzo and Exeo.
Key challenges within the project
It will be necessary to phase the construction of the new works as follows:
Additional temporary treatment capacity of approximately 750 kℓ/d was created at the
Klipperivier Works by constructing the two clarifiers, the new inlet works and RAS pump
station. One of the clarifiers will be used as a bioreactor with a floating aerator while the other
one functions as a clarifier. This work was required to enable the existing Klipperivier Works
to cope with the existing sewer flow.
The existing Klipperivier Works has to be demolished to create sufficient space for the
biological reactor of the new 4 Mℓ/d WWTW to be constructed. However, at the same time the
treatment capacity of the Klipperivier Works must be retained until the new WWTW is partially
constructed and commissioned to enable the treatment of 2 Mℓ/day.
It is proposed that this be achieved by constructing the new WWTW in two construction
phases as follows. First construct and commission the southern 2 Mℓ/d module of the new
WWTW, where after the flow to the existing Klipperivier Works can be transferred to the newly
constructed module. Once this has been done, the existing Klipperivier Works can be
demolished to make way for the northern 2 Mℓ/d module.
The existing N2 Works will have to remain in operation until the new 4 Mℓ/d WWTW has been
completed and commissioned.
Additional temporary treatment capacity of approximately 750 kℓ/d was provided by
constructing the two clarifiers, the new inlet works (with the mechanical screen) and RAS
pump station. One of the clarifiers will be used as a bioreactor with a floating aerator while the
other one functions as a clarifier. Although this proposal will not meet the nutrient standard as
defined in the General Authorisations, it will reduce the COD to the required level and produce
a similar or better effluent than the existing two works.
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REGIONAL BULK INFRASTRUCTURE GRANT PROGRAMME
4
PROJECT RESULTS AND BENEFICIARIES
4.1
Outcomes and outputs
APRIL 2014
There was a delay in obtaining the EIA approval for the outfall effluent pipeline from the Klippe
River WWTW to the Breede River. All other construction activities are on track or completed
as scheduled and the first phase of the WWTW is operational.
4.2
Beneficiaries and project results
The upgrading of the wastewater treatment works is aimed to increase the sewer treatment
capacity of Swellendam and increase the existing treated sewage quality to meet the
requirements of the Department of Water Affairs.
When completed, the project will provide wastewater treatment for a backlog of approximate
2400 RDP & GAP housing and for future growth.
All of the town of Swellendam will benefit from the increased capacity, but the communities
and number of households expected to benefit from growth and development in RDP houses
are captured in Annexure B.
4.3
Jobs created
There was no unrest in this quarter.
In this quarter no new jobs were created. For the entire project period since inception 97 jobs
have been created.
With the completion of the civil works it is anticipated that job opportunities in the project will
be decreasing in the next quarter.
Employment details on Annexure E.
5
CONCLUSIONS/ LESSONS LEARNED
5.1
Main successes and failures of the project
a)
b)
c)
d)
The implementation of the Swellendam waste water treatment works is successful
and there is no need for any concern.
In order for the Swellendam Municipality to implement the planned low cost housing
projects and spend the grant allocation, the Municipality need to unlock funding
urgently to deal with the finalisation of the upgrading of the WWTW. Besides the low
cost housing backlog, the Municipality also have the responsibility to provide housing
for the middle income group in terms of the national housing policy, therefore the
completion of this project is very important to Swellendam.
The municipality is eagerly waiting for the upgrade of the infrastructure as it is
delaying the development of the low cost houses that were planned. The quality of
the effluent is not up to standard as the load coming to the works exceeds the design
capacity of the plants.
Political interference of the municipality caused major disruption on the budgets but
this has been remedied.
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REGIONAL BULK INFRASTRUCTURE GRANT PROGRAMME
5.2
APRIL 2014
Ownership and sustainability of the infrastructure works
The Swellendam Municipality will be the owner of this works and responsible for the operation
and maintenance of the infrastructure.
The Municipality has developed and will implement a new organogramme taking into
consideration the development which will be effective July 2014.
Systems are in place to train existing staff.
The Municipality confirms it has adequate budget for the anticipated operation and
maintenance requirements.
6
RECOMMENDATIONS
It is recommended that:




The works are a priority and have to be finalised as the effluent from the works is not of
good quality directly impacting resources.
It is recommended that a process for the monitoring of the municipality’s ability and
commitment to adequately address O&M once the project is completed, be
implemented.
The DWA National Water Resource Infrastructure Branch indicated that they will fund a
portion of the works but some time has lapsed and the Region needs to liaise with the
Branch to expedite the funding commitment.
Additional funding of an amount of R6.65 million has to be obtained to complete the
project by July 2014.
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REGIONAL BULK INFRASTRUCTURE GRANT PROGRAMME
APRIL 2014
ANNEXURE A: PROJECT IMPLEMENTATION PHOTOS
Generator room in MCC building
Dewatering Building
Bioreactor being filled
N2 Pump station
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REGIONAL BULK INFRASTRUCTURE GRANT PROGRAMME
APRIL 2014
ANNEXURE B: LIST OF VILLAGES EXPECTED TO BENEFIT FROM THE PROJECT
Area
Community
Number of new Households
Swellendam
Swellendam town
2400 (RDP)
ANNEXURE C: DETAILS OF CONTRACTS
EXPENDITU
RE AS AT 31
Mar 2014
(incl. VAT)
%
COMPLETION
July 2014
R37 050 332
92%
July 2014
R12 201 837
75%
CONTRACTOR
CONTRACT
VALUE
(incl. VAT)
CONTRACT
AWARD /
START DATE
PLANNED
COMPLETION
DATE
136/2011: Upgrading of
the Klipperivier
Wastewater Treatment
Works: Civil Works –
Phase 2
Exeo khokela
R40 830 000
May 2012
136/2011: Upgrading of
the Klipperivier
Wastewater Treatment
Works: Civil Works –
Phase 2
Inenzo
R17 305 995
October 2012
16/1/1/3
(professional services)
Aurecon
N/A
4 Aug 2012
Subcontractor for
WULA under Aurecon
Clean Catchment
Concepts
Subcontractor for EIA
under Aurecon
Enviro Africa
CONTRACT NO. AND
NAME
NOTE:
ACTUAL
COMPLETION
DATE
Retention monies withheld have been included as expenditure.
All figures include 14% VAT.
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REGIONAL BULK INFRASTRUCTURE GRANT PROGRAMME
ANNEXURE D: PROJECT SCHEDULE
NOT AVAILABLE
APRIL 2014
ANNEXURE E: JOB OPPORTUNITIES
Summary of Decent Job
Opportunities
Decent job
opportunities for
people employed
at various
occupational
levels: Decent =
Full time for at
least 5 months or
more
Decent job opportunities For 2013/14 Swellendam WWTW
No
Adult Men
Person
Actual cost
Days
on job
opportunities
No
Adult Women
Person
Actual
Days
cost on
job
opportuni
ties
No
Youth Men
Perso
Actual
n
cost on
Days
job
opport
unities
No
Youth Women
Pers
Actual
on
cost on
Days
job
opport
unities
No
Disabled
Person
Actu
Days
al
cost
on
job
oppo
rtunit
ies
TOTAL
Person
Actual cost on
Days
job
opportunities
No
Clerical Ongoing
Clerical New
Labourers Ongoing
Labourers New
69
16288
R 3 436 293.42
8
184
77
16288
R 3 436 293.42
8
184
R 39 322.64
3
233
R 35 414
R 39 322.64
72
16521
R 3 471 707.42
8
184
R 39 322.64
72
16521
R 3 471 707.42
8
184
R 39 322.64
Managerial Ongoing
Managerial New
Semi-Skilled
Ongoing
Semi-Skilled New
Skilled Ongoing
Skilled New
Supervisor Ongoing
Supervisor New
Other Ongoing
Other New
TOTAL Ongoing
TOTAL New
3
233
R 35 414
Summary of Temporary Job
Opportunities
Temporary job
opportunities for
people employed at
various occupational
levels: Temporary =
Less than 5 months
Clerical Ongoing
Clerical New
Labourers Ongoing
Labourers New
Managerial Ongoing
Managerial New
Semi-Skilled Ongoing
Semi-Skilled New
Skilled Ongoing
Skilled New
Supervisor Ongoing
Supervisor New
TOTAL Ongoing
TOTAL New
Temporary job opportunities for 2013/2014 Swellendam WWTW
Adult Men
No Person
Days
Actual
cost on
job
opportuni
ties
Adult
Women
No Person
Days
Actual
cost on
job
opportun
ities
Youth Men
No Person
Days
Actual
cost on
job
opportunit
ies
Youth
Women
No Person
Days
Actual
cost on
job
opportun
ities
Disabled
No
Person
Days
Actual
cost on
job
opportuni
ties
TOTAL
No Person
Days
Actual cost
on job
opportunities