Functional Units - Logistics Red Cross catering transition What’s happening? • After 1 January, Red Cross will no longer provide catering support to response agencies, and they already have reduced capacity. • Red Cross will continue to provide food and water emergency relief to affected communities, including at relief centres. • All agencies to work together at municipal and regional levels to ensure suppliers are available to meet catering requirements. • Plans should be in place before the Fire Danger Period to avoid transitioning in the middle of summer. What does this mean? • The control agency is responsible for sourcing, supplying and funding catering for all agencies responding to a local incident. • DELWP still has statewide contracts available for catering at a campaign level. • Councils are not expected to make catering arrangements or coordinate catering for response agencies. Finance Emergency Event Financial Delegations Major changes to quote requirements for DELWP. ALL relevant personnel need to undertake online training to have an emergency event financial delegation at any DELWP, CFA, or SES event for the coming season Online training module will be available at the end of the first week of September. Finance unit at emergency events Finance Unit to remain under control of Logistics Officer for 2015/16 season (will not be a separate section as identified in AIIMS 4). Logistics Leader will need to request resources for both roles, as required. Finance is split up into 2 sections- Accounts Unit (facilitating the actual payment of accounts) and Financial Monitoring Unit (cost estimates and reporting on cost of events). Online training for Accounts Unit is expected to be available mid-September and mid-October for Financial Monitoring Unit. DELWP First Aid Services at an emergency or planned event: The previous panel contract for first aid services has expired and DELWP is currently in the process of testing the marketplace to appoint a new provider/s. Feedback from DELWP stakeholders into this process is being coordinated by the Tender Lead, Nicole Middleton. It is anticipated that the new contract will be in place by 1 November 2015. Until a new contract is in place, approach will be to contact the previous panel vendors via a Request For Quote (RFQ) process should the need arise for first aid services at an emergency or planned event. Statewide Logistics Daily Teleconference: The teleconference is held during high levels of incident activity (generally when there are two or more Level 3 incidents). State Logistics will email out in the morning to confirm teleconference will be held. The group is chaired by State Logistics and participants provide status updates and discuss strategic issues. The teleconference is normally held at 14:30 the dial in number will be provided on the day. Participants include: SCC Logistics RCC Logistics (where activated) Incident Logistics (where activated) DELWP Altona Warehouse CFA Knox State Logistics Centre SES Logistics Centre Bulk Fuel Contract Contracts in place for the supply of Aviation fuel and DELWP POs raised: La Trobe Valley Aero (P/O# 510173 – Airport) Tysons Fuelling Moorabbin (P/O# 510174 – Airport) Field Air Ballarat (P/O# 510175 - Bulk Fuel Tankers and Airport) Aero Refuellers Albury (P/O# 510176 - Bulk Fuel Tankers, Airport and Drum Stock) Aerofuels Essendon (P/O# 510172 - Airport and Drum Stock) Drum Fuel Arrangements - Aviation Regions/Districts can place order directly with supplier by quoting the PO number. Supplier can deliver if requested or DELWP can use own transport company or Inproof Transport - Contract Provider. Specialised Fuels - Burn Mix and Gels Supplier - Oilchem Regions/Districts to raise own POs with supplier and supplier can deliver if requested or DELWP can use own transport company or Inproof Transport - Contract Provider. Note: Gel drums can be delivered back to supplier - BUT TRANSPORT COMPANY MUST BE ADVISED PRIOR. Transport company can also take back Burn Mix empties to Visy Recycling - BUT TRANSPORT COMPANY MUST BE ADVISED PRIOR. Pricing updates Monthly updated prices for drum fuel and specialised fuels come from Mick Somers to nominated contacts - contact Mick to be included in pricing updates: michael.somers@delwp.vic.gov.au Unleaded and Diesel - Drum Supplier - ACB Prices fluctuate daily - contact supplier for daily price before placement of order. Regions/Districts to raise own POs with supplier and supplier can deliver if requested or DELWP can use own transport company or Inproof Transport - Contract Provider Transport company can also take back empties to Visy Recycling - BUT TRANSPORT COMPANY MUST BE ADVISED PRIOR. IT systems EM Portal (EMP) http://portal.em.vic.gov.au Use the EM Portal to access EM Webmail, EM Knowledge (EMK), and the Logistics Portal. You can also find a Logistics Bulletin with important updates and general advice information for all Logistics personnel at state, regional and incident level. Medical Services Unit Why is the Medical Services Unit important to the management of the incident • • • • • • • • • Role in AIIMS 4 that supports the Logistics Officer to deliver his/ her outcomes. Provides timely information on incidents, first aid, and welfare to Safety Officer and Incident Controller at the incident Capture incident/injury/near miss statistics to provide Incident Controller with greater reporting to work towards managing and preventing illness/injuries in real time. Ability to analyse trends and provide this information to the Safety Officer to establish/identify potential hazards and risks. Enables the SCC OHS Executive Advisor to provide timely incident information to agency commanders and state duty officers. Provides State OHS Executive Advisor with information that can be compared across multi events and enable warning to be issued for trends developing across the state. Provides information that can be collated and shared with other agencies Supports relationship with Health Commander and local medical services. Supports interoperability between all agencies, moving towards all hazards, all emergency response.